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HomeMy WebLinkAboutSupplemental Received after Posting of AgendaS -,)b n,ti 31 ( , I 11 If jPnc- (cx)rc A 1 Misr) bzr M ► I lef Robin Roberts From: miller.sbcc @earthlink.net Sent: Monday, March 14, 2016 6:41 AM To: Robin Roberts Subject: REVISED March 14, 2015, Agenda Item B - Approval of City Council Minutes Robin, I revised the email I provided to you last night. I had failed to mention Municipal Code Section 3.25.020 and that I provided the City Council with copies of the Resolutions and Municipal Code. Below are revised proposed revisions to the Minutes of the February 22, 2015, City Council meeting. Thanks, Gary Regarding Agenda Item B, add a sentence ahead of the motion indicating: "It is anticipated in the first meeting in May there will be further discussion of fees related to Business Licenses and Home Occupation Permits." Regarding Agenda Item C, the reference to Resolution 6594 is incorrect it was Resolutions 5964 and 6503 that I provided to the City Council. Resolution 6594 was in support of my position on Agenda Item B that exercising contract extensions should come back to the City Council for approval. Thus, I propose you restate the paragraph containing Resolutions 5964 and 6594 as follows: "Council Member Miller expressed disappointment that staff was not presenting the item and stated concern that emergency purchases were not in compliance with City policy, i.e., the City Manager is allowed to make purchases up to $28,800 roughly, and if it is anything over that, the City Manager needs to bring it to the City Council. He referenced the over $300,000 expenditure for El Nino should have came to the Council for approval and referenced and provided the City Council with copies of Resolutions 5964 and 6503 and Municipal Code Section 3.25.020 as examples of the requirement to establishment of an emergency within a week (seven day). Council Member Deaton proposed the Council ask the City Manager in the future even if it is an emergency she should bring it to us (the Council). Mayor Massa -Lavitt and Mayor Pro Tem Varipapa agreed with Council Member Miller this should have came to the City Council for approval." Page 5 -City Council 2/22/16 recommendation back to the City Council for contract audit services beginning with the fiscal year that ends June 30, 2017. AYES: Massa - Lavitt, Varipapa, Deaton, Sloan NOES: Miller Motion carried C. Review of the City Documents Regarding Purchasing Authority (City Charter Sections 107, 420, and 1010; Seal Beach Municipal Code Chapters 3.20 and 3.25; and City Council Resolutions 6384, 6405 and 6574) — Receive and file. (Miller) City Attorney Craig Steele stated that this information was brought to the City Council at the direction of Council Member Miller. Council Member Miller expressed disappointment that staff was not presenting the item and stated concern that emergency purchases were not in compliance with City policy. He referenced the procurement of leased storm drain pumps for the El Nino Storm, and referenced Resolutions 5964 and 6503 as examples of proper purchasing procedures and establishment of the existence of a local emergency respectively. He discussed the amount of funds spent on the storm drain pumps to date and stated that he feels these payments were made on a non - emergency basis. There was general discussion regarding the emergency purchasing process, purchasing authority, legal direction given with respect to the storm drain pumps, and proper process for purchasing items of this nature in the future. Mayor Massa -Lavitt stated that the report was received and filed. CONSENT CALENDAR Deaton moved, second by Varipapa, to approve the recommended actions on the Consent Calendar, except for removed Items G and H. AYES: Massa - Lavitt, Varipapa, Deaton, Sloan, Miller NOES: None Motion carried D. Minutes of the Regular City Council Meeting of February 8, 2016 — Approve by minute order. E. Demands on City Treasury — Ratification. F. Monthly Investment Report — January 2016 — Receive and file.