The URL can be used to link to this page

Home My WebLink AboutCC Item AAGENDA STAFF REPORT DATE: May 9, 2016 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Robin L. Roberts, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: � 5EA[ , 6 4 F \U\ \�CIFORN�P That the City Council approve the minutes of the Regular City Council Meeting held on April 25, 2016. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. RECOMMENDATION: That the City Council approve the minutes of the Regular City Council Meeting held on April 25, 2016. SUBMITTED BY: NOTED AND APPROVED: Q&Oigd! — (;)�ka '&Aan�) — Robin L. Roberts, City Clerk W R. Ingram, City ager Agenda Item A Seal Beach, California April 25, 2016 The City Council met in regular session at 7:00 p.m. in the City Council Chambers. Council Member Miller led the Salute to the Flag. ROLL CALL Present: Mayor Massa -Lavitt Council Members: Varipapa, Deaton, Sloan, Miller Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Stilinovich, Seal Beach Police Department Chief Joe Bailey, Marine Safety /Lifeguard Victoria L. Beatley, Director of Finance /City Treasurer Jim Basham, Director of Community Development/Community Services /Interim Director of Public Works Michael Ho, Deputy Director of Public Works Robin L. Roberts, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS & ORDINANCES Council Member Miller requested that Items B, D, H, I, and J be pulled from the Consent Calendar for separate consideration. City Clerk Robin Roberts stated that today, the following documents related to this agenda were received, distributed to the City Council and made available to the public: Agenda Item B: Email from Council Member Miller requested a change to the March 28, 2016 Minutes regarding Agenda Item E. Agenda Item G: Memorandum from Deputy Director of Public Works /City Engineer Michael Ho noting revisions to Attachment B. PRESENTATIONS /RECOGNITIONS Mayor Massa -Lavitt announced the following: * Proclamation in Support of National Donate Life Month — April 2016 • Presentation by Lance, Soll & Lunghard, LLP • Save Our Beach Presentation which will return at a future City Council meeting Page 2 — City Council 4/25/2016 ORAL COMMUNICATIONS Mayor Massa -Lavitt opened oral communications. Speakers: Christian Lopez commented on and distributed the OC Human Relations Annual Report 2014 -15. Representing the Seal Beach Animal Care Center Board of Directors, Dee Carey distributed and commented on their request for increase adjustments of annual payments for Animal Shelter Services. Golden Rain Foundation President Rhondee Winkler expressed concern regarding parking enforcement in Leisure World. Robert Goldberg distributed and commented on the upcoming Brown Act Workshop. Ed Hirsch commented on Brown Act compliance and distributed information and expressed concern regarding disposable plastics. Joyce Ross Parque spoke regarding government transparency and the 2014 General Municipal Election. Mike Verecchia expressed concerns regarding graffiti and homelessness. Police Chief Joe Stilinovich commented on the systemic problem of homelessness, noting that it is an issue, but not a crime. He stated that the community can call upon the police if they see what appears to be a crime or to check the welfare of those that appear in need. There being no further requests to speak, Mayor Massa -Lavitt closed oral communications. CITY ATTORNEY REPORT City Attorney Craig Steele stated that there was nothing to report this evening. CITY MANAGER REPORT City Manager Jill Ingram stated that there was nothing to report this evening. COUNCIL COMMENTS Council reports on attendance at conferences and meetings. Council Member Miller stated that he would like to make the following statement for the record: Even though the continuation of Khouri Consulting services was approved on June 8, 2015, approximately $90,000 of associated expenses were not included in the FY 2015- 16 Budget, and thus, the budget was not balanced as stated on June 22, 2015. The Assembly passed the AB 1217 of May 26, 2015; however, the Senate Government and Finance Committee did not give the bill consideration at its June 9, 2015 meeting and the bill was dead on July 17, 2015. Khouri showed no work for Seal Beach after June 2015. The City should have canceled its agreement with Khouri Consulting and saved $60,000. The Orange County Fire Authority only spent $40,000 on this effort. Anaheim has a 12 month lobbying contract for $120,000, and Santa Ana and Mission Viejo have 12 month lobbying contracts for $60,000. A four month rate of $120,000 is 300 to 400 percent too high. Seal Beach's payment of $120,000 represents over 40% of Khouri Consulting's lobbying revenues in 2015. Gus Khouri's area of expertise is transportation and he recently opened his lobbying and consulting firm. Frank Molina's area of expertise is Indian tribe matters. Neither have worked in Orange County nor on fire authority matters. My question Councilwoman Deaton is, why was Khouri Consulting selected? Page 3 - City Council 4/25/16 Council Member Deaton commented that she felt Khouri Consulting did a great job for the City and that she disagreed with much of what Council Member Miller just read. She suggested to Council Member Miller that if he was interested in further discussion on Khouri Consulting, he should request that it be placed on a future agenda. She inquired with Council Member Miller why he is bringing his concerns forward now rather than at the time the contract was approved and asked if he had read the agreement. Council Member Miller stated that the contract was never presented to him There was discussion regarding Council policy and the process of placing items on an agenda. Council Member Miller expressed that his requests go unanswered noting his recent request to have auditing services go out for bid. Mayor Massa -Lavitt expressed to Council Member Miller that if he wanted the opportunity for transparency for further discussion on this matter he could request that this matter be placed on a future agenda. Council Member Miller stated that he has made his comments and that Council Member Deaton could request for this to be an agenda item if she wanted. Council Member Deaton expressed concerns of the conversation occurring at the dais noting that Assembly Bill 1217 is not dead and the City may still have further lobbying needs on this matter. At the inquiry of Mayor Massa - Lavitt, Council Member Miller stated he had no further comments. Council Member Deaton stated that as a member of the Orange County Sanitation District Board, she received information on an educational program titled "The drain is not a dump," which aimed towards keeping grease out of the drains. She then stated that she would like an item on a future agenda regarding opening the Pier for the summer. She stated that it has been closed for too long and that she would like to see the Pier and Pier restrooms opened during the day and closed at night. She expressed that she would like this item on an agenda as soon as possible as the summer is quickly approaching. COUNCIL ITEMS A. City of Seal Beach Mission Statement, Three -Year Goals and Six -Month Objectives. Mayor Massa -Lavitt presented the item including a summary of the April 12, 2016 City of Seal Beach Strategic Planning meeting. She stated that at this meeting a strategic plan consisting of three -year goals, six -month objectives and a mission statement were developed. She informed the public that the Strategic Plan was included as an attachment to the staff report in the agenda packet. She then read the following: Page 4 — City Council 4/25/2016 City of Seal Beach Mission Statement: The City of Seal Beach provides excellent city services to enhance the quality of life and to preserve our small town character. Three -Year Goals: Provide a quality beach and pier environment, including a restaurant; achieve short and long term fiscal sustainability; improve and maintain the infrastructure; and attract, develop, compensate and retain quality staff. Mayor Massa -Lavitt informed the public that the next Strategic Planning session is scheduled for October 18, 2016. City Manager Ingram commented that the staff report included a matrix of the Six -Month Strategic Objectives which will be updated and placed on the agenda for City Council review once a month. At the inquiry of Council Member Miller regarding the Three -Year Goal to secure funding options and submit the application to the Coastal Commission for permitting the structural repairs on the pier, City Manager Ingram confirmed that funding options for this project or any project related to the strategic planning objectives would be brought before the City Council for approval. CONSENT CALENDAR Council Member Miller stated that he no longer requests that Item B be pulled from the Consent Calendar. Deaton moved, second by Miller, to approve the recommended actions on the Consent Calendar, except for removed Item D, H, I, and J pulled from the Consent Calendar for separate consideration by Council Member Miller. AYES: Massa - Lavitt, Varipapa, Deaton, Sloan, Miller NOES: None ABSENT: None Motion carried B. Minutes of the Regular City Council Meeting of March 28, 2016 — Approve by minute order. C. Minutes of the Special City Council Meeting of April 12, 2016 — Approve by minute order. (Pulled from the Consent Calendar by Council Member Miller) D. Demands on City Treasury — Ratification. E. Monthly Investment Report — March 2016 — Receive and file. F. Quarterly Report of City Manager Authorized Contracts — Receive and file. Page 5 - City Council 4/25/16 G. Senior Mobility Program — Adopt Resolution 6634 approving the Agency Service Plan with the Orange County Transportation Authority. (Pulled from the Consent Calendar by Council Member Miller) H. Authorize the City Manager to Execute a Professional Services Agreement with Moffatt and Nichol for Environmental Review of Pier Improvements and Potential Joint Powers Authority (JPA) Formation Project No. BP1002 - Adopt Resolution No. 6635 authorizing the City Manager to execute a professional services agreement for preparing environmental documentation for the pier improvements and Joint Power Authority (JPA) formation with Moffatt and Nichol for $115,000. (Pulled from the Consent Calendar by Council Member Miller) I. Federal Emergency Management Administration (FEMA) / Governors Office of Emergency Services /California Office of Emergency Services (CAL -OES) FY15 Pre - Disaster Mitigation Competitive Grants Program Grant - Adopt Resolution No. 6636 whereby the City of Seal Beach accepts the FEMA/CAL -OES Pre - Disaster Mitigation Grant Award to fund the creation of a Local Hazard Mitigation Plan, and designates the City Manager, Police Chief and Emergency Services Coordinator to serve as the City's agents to file the application and provide all required assurances and agreements in connection with such state disaster assistance. (Pulled from the Consent Calendar by Council Member Miller) J. Countywide 800 MHz Radio Agreement — Budget Increase - Adopt Resolution No. 6637 approving Budget Amendment 16 -10 -14 to allocate an additional $95,800 to Capital Improvement Project #BG1603. ITEMS REMOVED FROM CONSENT CALENDAR D. Demands on City Treasury — Ratification. Council Member Miller requested that, in the future, credit card statements be separated by card user on the warrant registry. Miller moved, second by Deaton, to ratify the Demands on City Treasury as presented. AYES: Massa - Lavitt, Varipapa, Deaton, Sloan, Miller NOES: None ABSENT: None Motion carried H. Authorize the City Manager to Execute a Professional Services Agreement with Moffatt and Nichol for Environmental Review of Pier Improvements and Potential Joint Powers Authority (JPA) Formation Project No. BP1002 - Adopt Resolution No. 6635 authorizing the City Manager to execute a professional services Page 6 — City Council 4/25/2016 agreement for preparing environmental documentation for the pier improvements and Joint Power Authority (JPA) formation with Moffatt and Nichol for $115,000. Director Basham presented the item, summarizing information provided in the agenda staff report, noting that this item is in line with our newly established six -month strategic planning objectives and previous priorities established by the City Council. City Attorney Craig Steele clarified information regarding the purpose and use of the Joint Powers Authority (JPA) referencing the California Environmental Quality Act (CEQA) analysis. At the inquiry of Council Member Miller he further commented on the JPA use and formation, noting that the former Seal Beach Financing Authority could no longer be used for this process due to the dissolution for the Seal Beach Redevelopment Agency. Director Basham clarified the project and funding sources for the proposed agreement. Moffatt and Nichol representative Tonia McMahan spoke regarding the benefits of the JPA including the economy of scale aspect with relations to multiple projects. Ms. McNabe stated that the initial analysis as proposed should be complete in six months. City Attorney Steele clarified that the formation of the JPA does not limit the City Council to the scope of the projects presented. At the inquiry of Council Member Deaton, Finance Director Vikki Beatley clarified that the formation of the JPA would provide more project funding options. Deaton moved, second by Miller, to adopt Resolution No. 6635 authorizing the City Manager to execute a professional services agreement for preparing environmental documentation for the pier improvements and Joint Power Authority (JPA) formation with Moffatt and Nichol for $115,000. AYES: Massa - Lavitt, Varipapa, Deaton, Sloan, Miller NOES: None ABSENT: None Motion carried Federal Emergency Management Administration (FEMA) / Governors Office of Emergency Services /California Office of Emergency Services (CAL -OES) FY15 Pre - Disaster Mitigation Competitive Grants Program Grant - Adopt Resolution No. 6636 whereby the City of Seal Beach accepts the FEMA/CAL -OES Pre - Disaster Mitigation Grant Award to fund the creation of a Local Hazard Mitigation Plan, and designates the City Manager, Police Chief and Emergency Services Coordinator to serve as the City's agents to file the application and provide all required assurances and agreements in connection with such state disaster assistance. Sergeant Michael Henderson presented the item by providing a background of the Federal Emergency Management Administration Pre - Disaster Mitigation Competitive Grants Program. Sgt. Henderson spoke of other operational plans and noted that the goal of the Local Hazard Mitigation Plan is to mitigate cost to the City in the event of a disaster. Page 7 - City Council 4/25/16 Miller moved, second by Varipapa, to adopt Resolution No. 6636 whereby the City of Seal Beach accepts the FEMA/CAL -OES Pre - Disaster Mitigation Grant Award to fund the creation of a Local Hazard Mitigation Plan, and designates the City Manager, Police Chief and Emergency Services Coordinator to serve as the City's agents to file the application and provide all required assurances and agreements in connection with such state disaster assistance. AYES: Massa - Lavitt, Varipapa, Deaton, Sloan, Miller NOES: None ABSENT: None Motion carried J. Countywide 800 MHz Radio Agreement — Budget Increase - Adopt Resolution No. 6637 approving Budget Amendment 16 -10 -14 to allocate an additional $95,800 to Capital Improvement Project #BG1603. Police Chief Joe Stilinovich presented the item and spoke of the importance of the Countywide 800 MHz Radio program and then introduced Sergeant Steve Bowles who is administering this program. Sgt. Bowles indicated that in order to be compliant with the Countywide system by 2018 the City will need to make the proposed radio purchases. He commented on the procurement process, indicating that the current radios would not be supported by the manufacturer in the future and is providing cost saving incentives to make the radio transition prior to 2018. There was discussion of Federal mandates that occurred regarding public safety radio communications after 9/11. At the inquiry of Council, Sgt. Bowles explained that the County of Los Angeles radio system is not compatible with the Countywide 800 MHz Radio system and explained how communications between neighboring Long Beach safety occurs. City Manager Jill Ingram noted that as one of the four City Managers appointed to the County of Orange 800 MHz Countywide Coordinated Communications System Committee, she invites interested Council Members to attend a future meeting. Miller moved, second by Deaton, to adopt Resolution No. 6637 approving Budget Amendment 16 -10 -14 to allocate an additional $95,800 to Capital Improvement Project #BG1603. AYES: Massa - Lavitt, Varipapa, Deaton, Sloan, Miller NOES: None ABSENT: None Motion carried PUBLIC HEARING There were no scheduled Public Hearing items. UNFINISHED /CONTINUED BUSINESS There were no Unfinished /Continued Business items. Page 8 — City Council 4/25/2016 NEW BUSINESS K. Street Lighting Assessment District - Adopt Resolution No. 6638 Initiating Assessment Proceedings, Resolution No. 6639 Declaring Intention to Assess and Set Public Hearing date and Resolution No. 6640 Approving the Engineer's Report. Finance Director Vikki Beatley presented the item noting that this matter is brought to the City Council annually in order initiate a levy of assessments for the Street Lighting Assessment District. She commented on the Engineer's Report and noted that page 2 of the agenda staff report included parcel assessments and timeline for required City Council actions. At the inquiry of Council Member Deaton, Director Beatley indicated that the General Fund will contribute approximately $40,000 to the Street Lighting Fund. Sloan moved, second by Miller, to adopt Resolution No. 6638 Initiating Assessment Proceedings, Resolution No. 6639 Declaring Intention to Assess and Set Public Hearing date and Resolution No. 6640 Approving the Engineer's Report. AYES: Massa - Lavitt, Varipapa, Deaton, Sloan, Miller NOES: None ABSENT: None Motion carried ADJOURNMENT With no objections, Mayor Massa - Lavitt adjourned the meeting at 9:17 p.m. to Monday, April 25, 2016 at 5:30 p.m. to meet in closed session, if deemed necessary. Approved: Attested: Sandra Massa - Lavitt, Mayor Robin L. Roberts, City Clerk Robin L. Roberts, City Clerk City of Seal Beach