HomeMy WebLinkAboutItem M AGENDA STAFF REPORT
DATE: June 27, 2016
TO: Honorable Mayor and City Council
THRU: Jill Ingram, City Manager
FROM: Jim Basham, Interim Director of Public Works
SUBJECT: 2015/16 EL NINO STORM FINAL BUDGET
AMENDMENT - EM1601
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6657 Approving Budget Amendment
16-12-01 to allocate $356,700 for the Project from General Fund Reserves
(includes a transfer to Tidelands of $ 174,300).
BACKGROUND/ANALYSIS:
On December 14, 2015 the City Council authorized the City Manager to enter
into construction contracts and professional service agreements in order to help
protect the City from potential damage caused by the upcoming El Nino Winter.
Some of the pre-emptive steps the City took included:
• Larger Winter Sand Berm. The berm was built wider, longer and taller
than in typical winters, almost double its original size.
• Portable Pumps. The City set up portable pumps in some of the City's
sump areas that are the most susceptible to flooding including Seal Beach
Boulevard and Electric Avenue, Marina Drive and Corsair Way, 10th Street
at the Boardwalk, and Ironwood Avenue and Elder Avenue. These pumps
were designed to pump storm water from potential flooded areas into
storm drain facilities quicker than gravity flow would normally allow.
• Increased Staff Levels. Adequate staff in the event of large rain events
and flooding.
• Increased Sand Bags. Sand available for residents of Seal Beach.
• On-Call Coastal Engineering. In case the City needed additional
engineering support services, staff retained the services of Moffatt &
Nichol.
• Maintenance Activities. City contractors trimmed back palm trees and
other street trees that could become dangerous in a large rain event.
Agenda Item M
Page 2
Additional maintenance gear was provided to maintenance staff, for help
during flooding and for clean-up purposes. Every park and facility owned
or managed by the City was inspected to make sure that it was in good
condition, and maintenance in Gum Grove Park included adding 100
yards of decomposed granite to walking paths and clearing of brush that
would obstruct surface drainage in the park.
The typical "rainy season" and El Nino Winter season is now over. All of the
rented pumps have been returned. The winter sand berm has been taken down.
It is now the appropriate time to summarize the costs associated with all El Nino
work intended for the protection of the City of Seal Beach and to request a
budget amendment to cover all costs not previously budgeted for this work.
ENVIRONMENTAL IMPACT:
This is not a project within the California Environmental Quality Act.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
All charges related to El Nino winter storm preparation and action will be funded
by the City's General Fund and Tidelands Account. Final expenses include:
Description Vendor Amount
Additional Berm Work Post Earthworks Constructors
.......................................................................................................................................................................................................................................................................................................................................................................................... ................................................................
On-Call Coastal Moffatt & Nichol $0.00
Engineering
Gum Grove Park Maint. Spectrum Care $33,750.00
............................ ...... ..................................................................................................................... ........................................ .. ...... .. ....................... .. ...... .............
Tree Maintenance Great Scott Tree Service $4,500.00
.................. .. ............... ........... .. .. .. .. ...... .... .. ............ .. .. .............. .. ........... .. ...... .. .......
Pumps Godwin Pumps $257,035.23
....... .. ... .. .. .. .. ... .. ... .. .. .. .. .. ..... .. ......... .......
Emergency Supplies Multiple Vendors $21,094.16
Total to date: $451,653.39
Page 3
On April 12, 2016 the City Council approved Budget Amendment 16-10-02 which
allocated $45,000 for the Project from the Tidelands Account and $50,000 for the
project from General Funds as follows:
Description Account Revised/Adopted Proposed Budget (diff)
Budget Budget Amendment
Transfer Out 001-080-47000 $10,386,000 $10,436,000 $50,000
Transfer In 045-000-31500 $10,574,897 $10,669,897 $95,000
Contract Professional 045-333-44000 $10,574,897 $10,669,897 $95,000
Transfer Out 034-863-47000 $ 810,000 $ 855,000 $45,000
Additional funds are required to cover the final costs of the project. All additional
costs will be funded by the City's General Fund and the Tidelands Account. The
Budget Amendments required are as follows:
Budget Amendment 16-12-01 allocates $356,700 for the Project from General
Fund Reserves (includes a transfer to Tidelands of $ 174,300).
Description Account Revised/Adopted Proposed Budget (diff)
Budget Budget Amendment
Transfer Out 001-080-47000 $10,601,800 $10,958,500 $ 356,700
Transfer In 045-000-31500 $10,815,697 $11,172,397 $ 356,700
Contract Professional 045-333-44000 $10,815,697 $11,172,397 $ 356,700
Transfer Out 034-863-47000 $ 855,000 $ 1,029,300 $ 174,300
Transfer In 034-000-31500 $ 1,905,000 $ 2,079,300 $ 174,300
RECOMMENDATION:
That the City Council adopt Resolution No. 6657 Approving Budget Amendment
16-12-01 to allocate $356,700 for the Project from General Fund Reserves
(incl •-s a transfer to Tidelands of $ 174,300).
SU;: ED NOTED AND APPROVED:
■r41 i -. • Ailt .
Jim -sham J J . Ingram, City Ma ai!er
Interi Director of Public Works
Prepared By: David Spitz, P.E. Associate Engineer
Attachments:
A. Resolution No. 6657
Attachment "A"
RESOLUTION NUMBER 6657
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING BUDGET AMENDMENT NO. 16-12-01
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY FIND
AND RESOLVE:
Section 1. The City Council hereby approves Budget Amendment 16-12-01
allocating $174,300 for the Project from the Tidelands Account and $182,400 for
the project from General Funds as follows:
Description Account Revised/Adopted Proposed Budget (diff)
Budget Budget Amendment
Transfer Out 001-080-47000 $10,601,800 $10,958,500 $ 356,700
Transfer In 045-000-31500 $10,815,697 $11,172,397 $ 356,700
Contract Professional 045-333-44000 $10,815,697 $11,172,397 $ 356,700
Transfer Out 034-863-47000 $ 855,000 $ 1,029,300 $ 174,300
Transfer In 034-000-31500 $ 1,905,000 $ 2,079,300 $ 174,300
Section 2. The City Clerk shall certify to the passage and adoption of this
resolution.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 27th day of June, 2016 by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
ATTEST: Sandra Massa-Lavitt, Mayor
Robin L. Roberts, City Clerk
Resolution Number 6657
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Robin Roberts, Acting City Clerk of the City of Seal Beach, do hereby certify
that the foregoing resolution is the original copy of Resolution Number 6657 on
file in the office of the City Clerk, passed, approved, and adopted by the Seal
Beach City Council at a regular meeting held on the 27th day of June, 2016.
Robin L. Roberts, City Clerk