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Home My WebLink AboutItem Z F SEA(' O e-!' U`� 9(y\ AGENDA STAFF REPORT (, DATE: June 27, 2016 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Joseph Stilinovich, Police Chief SUBJECT: PARKING PERMIT POLICY 100-9 SUMMARY OF REQUEST: That the City Council approve Resolution 6666, approving amendments to Policy 100-9 to change the dates for issuance and expiration of various parking permit types to the off-peak time period in the fall. BACKGROUND AND ANALYSIS: The issuance of parking permits has developed over time to include various permit types, fees, administrative procedures, and enforcement issues. Historically, the City has issued parking permits for residents, businesses, and employees, including temporary permits for visitors to City Hall and special events. The City's current regulations for parking permits are set forth in Policy 100-9. This proposed policy amendment does not make any material changes to current permit types or current fees; however, these permits have been issued in June of each year, with the permits being valid from July 1st to June 30th. This request is to change these dates to allow issuance in September/October and make the permits' terms from November 1st of one year through October 31st of the next year. The key changes in this policy include: ❑ Providing better internal control and coordination over the issuance and enforcement of permits ❑ Updating expiration dates for all permits ❑ Providing more equitable and efficient distribution of permits to residents and merchants ❑ Requires a one-time extension of existing residential permits from June 30th until October 31st. This will be administered through communications to residents and adjustments to enforcement procedures this year ❑ Formalizing guidelines for use of permits Parking permits have previously been issued in June of each year which results in permit issuance workload and enforcement efforts during the peak season when beach parking is at its highest. A review of historical performance indicated certain weaknesses inherent in the current process for everyone Agenda Item Z involved — residents, guests, and staff issuing new permits and enforcement staff. This requested change will allow issuance and enforcement to occur and begin when fewer parkers are in lots and on streets. This will allow a more balanced workload for staff during off-peak seasonal time periods. Current residential parking permits do not include expiration dates, thereby allowing the holder to utilize a permit indefinitely. Allowing the extension will not create issues with permits that have already been issued this year. New permits to be issued will have the appropriate expiration dates and appropriate color-coding of permits to be applied consistently to each type, thereby resulting in less confusion over which permits are currently in force and which permits have expired. The new policy will allow for a more efficient permit issuance time period, more effective communications to residents, more effective enforcement for the community, describes the areas where each permit is authorized for use and establishes expiration dates and display of expiration dates on permits. This policy serves to formalize the processes associated with managing parking issues within the City. As a result, the Policy will allow the City to organize the issuance of permits in a more professional manner, thereby offering greater consistency and continuity of service to the community. ENVIRONMENTAL IMPACT: There is no environmental impact for this item. LEGAL ANALYSIS: The City Attorney has reviewed and approved as to form. FINANCIAL IMPACT: Receipt of revenue will be deferred until later in the fiscal year but is expected to remain consistent with prior years. RECOMMENDATION: That the City Council approve Resolution 6666, approving amendments to Policy 100-9 to change the dates for issuance and expiration of various parking permit types to the off-peak time period in the fall. SUBMITTED B ; NOTED AND APPROVED: _A, .1�%1 os-ph Stilinovich, Police Chief . Ingram, City .ger Prepared by: Sergeant Steve Bowles Page 2 Attachments: A. Resolution 6666 B. Revised Policy C. Original Policy Page 3 Attachment "A" RESOLUTION NUMBER 6666 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN AMENDMENT TO CITY COUNCIL POLICY 100- 9, RELATING TO PROCESSING OF PARKING PERMITS THE SEAL BEACH CITY COUNCIL DOES HEREBY FIND AND RESOLVE: Section 1. The City Council has previously approved a policy relating to permit parking in the Old Town District and beach parking lots through Council Policy 100-9. Section 2. The City Council intends to amend said policy to adjust the expiration dates and processing periods for parking permits going forward. Section 3. This amendment is categorically exempt from CEQA review under CEQA Guidelines Sections 15301, 15305, and/or 15331, and statutorily exempt from CEQA review because it can be seen with certainty that this minor change to parking permit processing will not cause any physical change or adverse impact on the environment. Section 4. Based on the foregoing, the City Council hereby amends City Council Policy 100-9 as indicated in the attached Exhibit A, effective immediately. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 27th day of June, 2016 by the following vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: Sandra Massa-Lavitt, Mayor ATTEST: Robin L. Roberts, MMC, City Clerk Resolution Number 6666 STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Robin L. Roberts, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution No. 6666 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 27th day of June, 2016. Robin Roberts, MMC, City Clerk Attachment "B" CITY OF SEAL BEACH COUNCIL POLICY & ADMINISTRATIVE DIRECTIVE SUBJECT: PARKING PERMITS SECTION INDEX NO. ISSUE DATE REVISION DATE COUNCIL CITY MANAGER APPROVAL APPROVAL 100 9 04/24/06 6/13/2016 1. SCOPE This policy applies to the administration of parking permits within the Old Town district and beach parking lots of the City. 2. PURPOSE AND INTENT This policy defines the various parking permits available (Residential, Business, Employee, Public Official and Temporary), describes the areas where each permit is authorized for use, presents a schedule of fees and establishes expiration dates. The policy serves to formalize the processes associated with managing parking issues within the City. As a result, staff will be able to organize the issuance of permits in a professional and equitable manner, thereby offering greater consistency and continuity of service to the community. 3. POLICY A. Residential Permits — Residential permits are available to all residents with appropriate documentation as outlined in Section 4 (Procedures) of this policy. •Types Available: • Residential Sticker • Guest Placard (only issued with Residential or Riviera Permits) • Riviera Sticker (special sticker only issued to residents of Riviera Street; permit is identified with the capital letter A) • Fees: • Residential stickers: $15 per sticker (unlimited with registration). • Guest placards: $20 per placard (limit of two (2) per household). 1 of 1 (100-9) • Optional for Riviera residents —two (2) additional guest stickers available for purchase (note: stickers will be placed on hangers when purchased). • Guidelines For Use: • Permits allow the vehicle to remain parked in excess of one (1) hour on residential streets posted with one (1) hour parking signs. • Riviera permits are valid on Riviera Street and allow the vehicle to remain parked in excess of one (1) hour on residential streets posted with one (1) hour parking signs • Color— Correlates with annual DMV tags • Areas Not Valid: • Main Street • Municipal Parking lots • Fire station parking lot (8th /Central Ave) • Ocean Ave between 8th and 1 Oth streets (2 hour parking only) • Central Ave between 8th and 10th streets (2 hour parking only) • Municipal beach parking lots • Expiration: • All residential permits expire annually on October 31st B. Business Permits— • Types Available: • Merchant Placard • Contractor Sticker • Vending Sticker • Fees: Merchant— Placards purchased for fiscal year will begin on November 1st and expire on October 31st of each year and will be charged at the fee amount established within the Comprehensive Fee Schedule approved by City Council. Contractor and Vending — No charge for contractor and vending stickers. 2 (100-9) • Guidelines for Use: • Merchant Placard — Business owner(s) / employees are authorized to use the 8th Street City Hall / Fire Station Parking Lot ("8th St. Lot") or the Beach Parking Lots for business purposes only. • Contractor Sticker— Contractor's vehicle is authorized to remain parked in excess of one (1) hour on residential streets posted with one (1) hour parking signs. • Vending Sticker— Verifies business owner has obtained a license for the vending machine(s) and has complied with the City's Municipal Code. • Color— Correlates with annual DMV tags • Areas Not Valid: • Main Street • Streets indicating street sweeping. • Ocean Ave between 8th and 10th streets (2 hour parking only) • Central Ave between 8th and 10th streets (2 hour parking only) • Expiration: • Merchant Placards, including Contractor and Vending Stickers, will expire annually on October 31St • Special Restrictions — Merchant Placards: • Placards issued will be restricted to the number of employees reported on the business license renewal bill. • No more than 10 placards will be issued to one merchant unless accompanied by the appropriate documentation. • Merchants are responsible for maintaining control of all placards issued to their respective business. • No refunds shall be made for placard(s) purchased. • Placards are not valid for use in beach lots or for recreational purposes. • No overnight parking — use of parking lot is restricted to signs posted at lots. • No oversized vehicles allowed — any vehicle in excess of 8 ft. wide or 20 ft. in length is not allowed to park in the 8th St Lot at any time. Violators will be towed at the owner's expense. • Placard allows merchants / employees to park in any space 3 (100-9) EXCEPT those reserved for City and Fire Department Employees. • Spaces are available on a first come, first serve basis. Parking is not guaranteed. C. Employee and Public Official Placards: • Type Available: • Employee Placard • Lifeguard (Beach Maintenance Workers) Placard • Public Official Placard • Fees: • No charge • Guidelines for Use: • Employee — Employee parking is reserved in the 8th Street Lot and behind City Hall • Lifeguard / Beach Maintenance Workers — Municipal beach lots • City and Authorized Public Officials— Citywide; No restrictions • Color: • Employee & Lifeguard / Beach Maint. Workers - Correlates with annual DMV tags • Public Official - Color will be changed annually, but will not correlate with annual DMV tags • Expiration: • Employee and Lifeguard/Beach Maintenance Workers - Expires annually on April 30th • Public Officials — Expires annually on December 1st • Special Restrictions: • Beach Maintenance Workers — Department must retain control of allocated placards. Placards should be issued at beginning of shift and returned at end of shift. • Permits are NOT for recreational purposes and are not authorized for personal use or beach parking. 4 (100-9) D. Temporary Permits— • Restrictions — • Temporary permits are to be issued by the Administrative Services Department ONLY. • Permits must have a City-issued hologram tag over the `T' (for temporary) in order to be valid. • Issuance — Issuance is limited to: • Visitors for meetings at City Hall that will extend beyond one (1) hour in duration. • Residents for special events requiring more than two (2) guests; valid for specific day of event only. • New Seal Beach residents unable to obtain residential permit due to out of state license plates; not to exceed 20 days as required by CA Department of Motor Vehicles. • Fees— No charge • Guidelines for Use — Specified by `Area' indicated on permit • Color— Bright orange with black lettering • Expiration — Specified by `Date Valid' indicated on permit; not to exceed 30 days E. Oversized Vehicle Permit— (Vehicle exceeding 20ft. in length or 90 inches wide) • Paper permits are issued by the Police Department in sets of six (6) • The cost is $25 per six (6) permit packet • Each permit is valid for one (1) day • Vehicle must comply with all other City Municipal Code and City Vehicle Code parking codes F. Pier Vendor/Service Permit — • 81 x 11 permit with the official City seal • Issued by the Police Department • Valid the day of issuance only • Valid for Pier only • No charge 5 (100-9) 4. PROCEDURE Parking permits are issued upon completion of a Parking Permit Request form located in the Police Department. A. Residential Permits: • Requirements— All of the following documents must be present at time of purchase: • A valid CA Driver's License (DL) - in accordance with CA DMV regulations • Current Registration (or temporary DMV issued sticker for new vehicle) • Proof of Residency (other than driver's license) • Guest placard requires only proof of residency and CA DL. • Placement • All stickers must be affixed to the left rear bumper or to the outside lower left portion of the rear window of the vehicle. • Guest placards must be suspended from the rear view mirror of the guest vehicle. B. Business Permits: • Requirements: - Merchant, Contractor and Vending • Copy of current City business license. • Placards will be issued to the owner or manager of the business only. • No more than 10 placards will be issued unless accompanied by the most recent quarterly report filed to verify number of employees. • Placement: • Merchant Placard — Placard should be hung from rear view mirror. • Contractor Sticker— Sticker must be affixed to the left rear bumper or to the outside lower left portion of the rear window of the vehicle. • Vending Sticker— Sticker must be affixed on each vending machine so that the 6 (100-9) sticker is conspicuously visible. C. Employees/Public Officials: • Requirements: • Employees must be active and on Payroll. • Public Officials include City Council Members and other officials as appointed by the Council and/or City Manager. • Placement: • Placard must be suspended from the rear view mirror of the vehicle. D. Temporary Permits: • Requirements: Permits are issued for visitors to City Hall and must be obtained through the City Manager's Office or the Administrative Services Department. • Placement: Permits must be suspended from the rear view mirror of the vehicle. E. Oversized Vehicles/Pier Vendor Permits: • Requirements: Permits are issued at the Police Department located at 911 Seal Beach Blvd. Oversized Vehicles— • Registered Owner Name • Vehicle license • State of Registration • Duration of stay • Length of Vehicle • Location where vehicle will be parked • Estimated time in and out 7 (100-9) • Placement: Permits to be placed according to procedures issued at the Police Department. 5. ISSUANCE Approved by City Council on Date * * * * 8 (100-9) Attachment "C" CITY OF SEAL BEACH COUNCIL POLICY & ADMINISTRATIVE DIRECTIVE SUBJECT: PARKING PERMITS SECTION INDEX NO. ISSUE DATE REVISION DATE COUNCIL CITY MANAGER APPROVAL APPROVAL 100 9 04/24/06 1. SCOPE This policy applies to the administration of parking permits within the Old Town district and beach parking lots of the City. 2. PURPOSE AND INTENT This policy defines the various parking permits available (Residential, Business, Employee, Public Official and Temporary), describes the areas where each permit is authorized for use, presents a schedule of fees and establishes expiration dates. The policy serves to formalize the processes associated with managing parking issues within the City. As a result, Staff will be able to organize the issuance of permits in a professional and equitable manner, thereby offering greater consistency and continuity of service to the community. 3. POLICY A. Residential Permits — Residential permits are available to all residents with appropriate documentation as outlined in Section 4 (Procedures) of this policy. •Types Available: • Residential Sticker • Guest Placard • Riviera Sticker (special sticker only issued to residents of Riviera Street; permit is identified with the capital letter A) • Fees: • Residential stickers: $10 per sticker (unlimited with registration). • Guest placards: $14 per placard (limit of two (2) per household). • Optional for Riviera residents — two (2) additional guest stickers available for purchase (note: stickers will be placed on hangers when purchased). • Guidelines For Use: • Permits allow the vehicle to remain parked in excess of one (1) hour on residential streets posted with one (1) hour parking signs. • Riviera permits are valid on Riviera Street and remain parked in excess of one (1) hour on residential streets posted with one (1) hour parking signs • Color— Correlates with annual DMV tags • Areas Not Valid: • Main Street • Municipal Parking lots • Fire station parking lot (8th / Central Ave) • Ocean Ave between 8th and 10th streets (2 hour parking only) • Central Ave between 8th and 10th streets (2 hour parking only) • Municipal beach parking lots • Expiration: • All residential permits expire annually on June 30th B. Business Permits — • Types Available: • Merchant Placard • Contractor Sticker • Vending Sticker • Fees: Merchant— Placards purchased as of October 1, 2006 will expire after nine (9) months; the cost is pro-rated to $30. Placards purchased for fiscal year beginning July 1, 2007 will return to the $40 fee established within the Comprehensive Fee Schedule approved by City Council. No charge for contractor and vending stickers • Guidelines for Use: • Merchant Placard — Business owner(s) / employees are authorized to use the 8th Street City Hall / Fire Station Parking Lot ("8th St. Lot") or the Beach Parking Lots for business purposes only. • Contractor Sticker— Contractor's vehicle is authorized to remain parked in excess of one (1) hour on residential streets posted with one (1) hour parking signs. • Vending Sticker— Verifies business owner has obtained a license for the vending machine(s) and has complied with the City's Municipal Code. • Color— Correlates with annual DMV tags • Areas Not Valid: • Main Street • Streets indicating street sweeping. • Ocean Ave between 8th and 10th streets (2 hour parking only) • Central Ave between 8th and 10th streets (2 hour parking only) • Expiration: • Merchant Placards, including Contractor and Vending Stickers, will expire annually on June 30th • Special Restrictions— Merchant Placards: • Placards issued will be restricted to the number of employees reported on the business license renewal bill. • No more than 10 placards will be issued to one merchant unless accompanied by the appropriate documentation. • Merchants are responsible for maintaining control of all placards issued to their respective business. • No refunds shall be made for placard(s) purchased. • Placards are not valid for use in beach lots or for recreational purposes. • No overnight parking — use of parking lot is restricted to signs posted at lots. • No oversized vehicles allowed — any vehicle in excess of 8 ft. wide or 20 ft. in length is not allowed to park in the 8th St Lot at any time. Violators will be towed at the owner's expense. • Placard allows merchants/ employees to park in any space EXCEPT those reserved for City and Fire Department Employees. • Spaces are available on a first come, first serve basis. Parking is not guaranteed. C. Employee and Public Official Placards: • Type Available: • Employee Placard • Lifeguard (Beach Maintenance Workers) Placard • Public Official Placard • Fees: • No charge • Guidelines for Use: • Employee — Employee parking is reserved in the 8th Street Lot and behind City Hall • Lifeguard / Beach Maintenance Workers — Municipal beach lots • City and Authorized Public Officials— Citywide; No restrictions • Color: • Employee & Lifeguard / Beach Maint. Workers - Correlates with annual DMV tags • Public Official - Color will be changed annually, but will not correlate with annual DMV tags • Expiration: • Employee and Lifeguard/Beach Maintenance Workers - Expires annually on April 30th • Public Officials— Expires annually on December 1st • Special Restrictions: • Beach Maintenance Workers — Department must retain control of allocated placards Placards should be issued at beginning of shift and returned at end of shift • Permits are NOT for recreational purposes and are not authorized for personal use or beach parking. D. Temporary Permits — • Restrictions — • Temporary permits are to be issued by the Administrative Services Department ONLY • Permits must have a City-issued hologram tag over the `T' (for temporary) in order to be valid • Issuance — Issuance is limited to: • visitors for meetings at City Hall that will extend beyond one (1) hour in duration • residents for special events requiring more than two (2) guests; valid for specific day of event only • new Seal Beach residents unable to obtain residential permit due to out of state license plates; not to exceed 20 days as required by CA Department of Motor Vehicles • Fees — No charge • Guidelines for Use — Specified by `Area' indicated on permit • Color— Bright orange with black lettering • Expiration — Specified by `Date Valid' indicated on permit; not to exceed 30 days E. Oversized Vehicle Permit— (Vehicle exceeding 20ft. in length or 90 inches wide) • 8 '/z x 11 paper permit issued by the Police Department • Duration not to exceed 14 days • Vehicle must comply with all other City Municipal Code and City Vehicle Code parking codes F. Pier Vendor/Service Permit— • 8 '/2 x 11 permit with the official City seal • Issued by the Police Department • Valid the day of issuance only • Valid for Pier only • No charge 4. PROCEDURE Parking permits are issued upon completion of a Parking Permit Request form located in the Administrative Services Department at City Hall. Permits for Oversized Vehicles and Pier Vendors/Service are issued at the Police Department. A. Residential Permits: • Requirements— All of the following documents must be present at time of purchase: • A valid CA Driver's License (DL) - in accordance with CA DMV regulations • Current Registration (or temporary DMV issued sticker for new vehicle) • Proof of Residency (other than driver's license) • Guest placard requires only proof of residency and CA DL. • Placement • All stickers must be affixed to the left rear bumper or to the outside lower left portion of the rear window of the vehicle. • Guest placards must be suspended from the rear view mirror of the guest vehicle. B. Business Permits: • Requirements: - Merchant, Contractor and Vending • Copy of current City business license. • Placards issued to the owner or manager of the business only. • No more than 10 placards will be issued unless accompanied by the most recent quarterly report filed to verify number of employees. • Placement: • Merchant Placard — Placard should be hung from rear view mirror • Contractor Sticker— Sticker must be affixed to the left rear bumper or to the outside lower left portion of the rear window of the vehicle. • Vending Sticker— Sticker must be affixed on each vending machine so that the sticker is conspicuously visible. C. Employees/Public Officials: • Requirements: • Employees must be active and on Payroll • Public Officials include City Council Members and other officials as appointed by the Council and/or City Manager. • Placement: • Placard must be suspended from the rear view mirror of the vehicle. D. Temporary Permits: • Requirements: Permits are issued for visitors to City Hall and must be obtained through the City Manager's Office or the Administrative Services Department. • Placement: Permits must be suspended from the rear view mirror of the vehicle. E. Oversized Vehicles/Pier Vendor Permits: • Requirements: Permits are issued at the Police Department located at 911 Seal Beach Blvd. Oversized Vehicles — • Registered Owner Name • Vehicle license • State of Registration • Duration of stay • Length of Vehicle • Location where vehicle will be parked • Estimated time in and out • Placement: Permits to be placed according to procedures issued at the Police Department. 5. ISSUANCE Approved by City Council on Date