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AGENDA STAFF REPORT I
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DATE: June 27, 2016
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Robin L. Roberts, City Clerk
SUBJECT: APPROVAL OF CITY COUNCIL MINUTES
SUMMARY OF REQUEST:
That the City Council approve the minutes of the Special City Council Study
Session held on June 2, 2016.
BACKGROUND AND ANALYSIS:
This section does not apply to this item.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact for this item.
RECOMMENDATION:
That the City Council approve the minutes of the Special City Council Study
Session held on June 2, 2016.
SUBMITTED BY: NOTED AND APPROVED:
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Robin L. Roberts, City Clerk . Ingram, City Man. • -
Agenda Item B
Seal Beach, California
June 2, 2016
The City Council met in a Special Study Session at 7:02 p.m. in the City Council
Chambers. Council Member Miller led the Salute to the Flag.
ROLL CALL
Present: Mayor Massa-Lavitt
Council Members: Deaton, Sloan, Miller
Absent: Varipapa
City Staff: Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Chief Joe Stilinovich, Seal Beach Police Department
Chief Joe Bailey, Marine Safety/Lifeguard
Victoria L. Beatley, Director of Finance/City Treasurer
Jim Basham, Director of Community Development/Community
Services/Interim Director of Public Works
Michael Ho, Deputy Director of Public Works
Robin L. Roberts, City Clerk
Sloan moved, second by Mayor Massa-Lavitt to excuse Mayor Pro-Tern Varipapa.
CITY MANAGER REPORT
City Manager Jill Ingram indicated she is happy to report a fully balanced budget with a
surplus insuring healthy reserves through the Council's Fiscal Policy. She noted that
this is a collaborative team effort that begins in January with staff and City Council.
City Manager Ingram thanked the executive management team and the City Council
prior to turning over the presentation to the Finance/City Treasurer Director, Victoria
Beatley.
BUDGET STUDY SESSION
Director of Finance/City Treasurer Victoria L. Beatley provided the 2016-2017 FY
Budget PowerPoint presentation.
• Overview of the FY 2016-2017 Budget process.
• Municipal Budgeting 101: Discussion of a balanced budget.
• Budget Development: Zero-based budgeting developed based on Federal, State
and City Council mandates, supplemental requests; revenue based on the prior
three years of actual receipts adjusting for one-time events and known trends,
General Fund revenue; expenses based on historical costs, adjusted for one-
time events and known price increases; personnel costs based on existing
agreements; capital based on project costs using Engineer's estimates; reserves
based upon adopted Fiscal Policies.
• Seal Beach Mission Statement: The City of Seal Beach provides excellent city
services to enhance the quality of life and to preserve our small town character.
Page 2— City Council 6/2/2016
• City Council Goals: Provide a quality beach and pier environment, including a
restaurant; achieve short- and long-term fiscal sustainability; improve and
maintain the infrastructure; attract, develop, compensate, and retain quality staff.
• Budget Goals: Present balanced budget; preserve current service levels;
preserve core work force; and maintain 20-25% fund balance.
• Budget Challenges: Lower oil related revenues; Sales Tax; Utility Users Tax;
Structural changes in CaIPERS Practices regarding amortization and rate
smoothing, higher mortality age and unfunded liability; Orange County Fire
Authority; and the reclassification of DEA Officer back to General Fund.
• Revenue Projections: Top Changes in Projections are Property Taxes at
$593,300, Utility Users Tax at -$400,000, Transient Occupancy Tax at $297,500
and Sales Tax and Oil Related at— $553,700.
• Major Revenue Sources: Sales Tax, Property Tax, and Utility User's Tax make
up 65% of Revenue. Revenue assumptions are conservative, based on historical
trends and current economic information.
• Utility User Tax Annual Review: November 2014 - Ordinance 1643 requires
annual review of UUT in conjunction with the Annual Budget. Estimate is to
generate $4.5 million in FY 2016-2017, is the 2nd or 3rd largest revenue source
and is used to maintain essential services.
• Expenditure Estimates: Fire Station Bonds - $535,000 (principal and interest —
04/15/2024); OPEB - $291,700 lifetime medical (Retirees); GASB 45 — scheduled
to be paid quarterly (include $158,000 from Actuarial Report); Pension Bond -
$1,219,200 (principal and interest) and Police - (06/15/2019); COLA — 2% for
Executive, Mid-management, SBSPA, OCEA, POA, and PMA; and as of July
2015 all employees are fully paying the employee share.
• Council Discretionary Fund Review: District 1 funded the Eisenhower Tot Lot for
$20,000; District 2 funded Edison Park Improvement for $10,000, Leisure World
Senior Transportation for $5,000 and Wood Fence Repair for $5,000; District 3
funded Curtains for Marina Center for $10,000, Donation to Seal Beach Animal
Care Center for $5,000 and Pavers on Bolsa Avenue for $5,000; District 4 funded
Boulders on Lampson Median for $ 10,000 and Litigation 405 Toll Lane Project
for $10,000; District 5 funded Leisure World Senior Transportation for $5,000 and
Landscape on Seal Beach Blvd for$15,000.
• General Fund Summary (Operating Budget Only) FY 2016-2017 Budget
Revenues over Expenditures: Projected Revenues $29,916,800; Projected
Expenditures(29,899,500); and the Estimated Surplus is $17,300.
With no objections, Mayor Massa-Lavitt called for a brief recess and then reconvened
the study session.
Page 3 - City Council 6/2/16
The Director of Finance continued the PowerPoint presentation on the proposed
budget.
• General Fund Balance: Estimated General Fund Balance is $19,354,17.
• Supplemental Requests: There were no supplemental requests from staff.
• Additional Discussion Points: Council Discretionary eliminated; Non-profit grant
request — In-kind services only; Seal Beach Animal Care Center— request for an
additional $100,000; AB939 — New fund (litigation/settlement); On-going Labor
negotiations; Senior Meals; and Senior Transportation (Golden Age Foundation).
Council Members received clarification during the presentation. Mayor Massa-Lavitt
indicated that she would ask questions regarding the proposed FY 2016-2017 Budget
during the next budget study session scheduled for Monday, June 13th, 2016.
ORAL COMMUNICATIONS
Mayor Massa-Lavitt opened oral communications. Speakers: Jim Caviola spoke
regarding the importance of trees in the community and requested that the City Council
budget $20,000 to purchase trees. Joyce Ross Parque spoke about crime in city and
trash on Main Street. Robert Goldberg inquired about the operating budget and
operating costs. Bruce Bennett spoke regarding tree costs, the Grand Jury and made
suggestions regarding the City Website.
ADJOURNMENT
With no objections, Mayor Massa-Lavitt adjourned the meeting at 8:44 p.m. to Monday,
June 13, 2016 at 5:30 p.m. to meet in closed session, if deemed necessary.
Robin L. Roberts, City Clerk
City of Seal Beach
Approved:
Sandra Massa-Lavitt, Mayor
Attested:
Robin L. Roberts, City Clerk