HomeMy WebLinkAboutB - Information Available from City Offices0
0
Information Available from
City Off ices
General Information
Council Agendas
Council Meetings on Website
City Council Minutes
Municipal Code & City Charter
City Budget & 5 -year CIP
City of 5eal Beach - Public Records Request (form)
City Directory
Organizational Chart
. List of Boards, Commissions, & Committees
2015 Orange County Progress Report
0 *Information Available from City Offices*
*General Information:
City Hall office hours: Monday through Friday, 8:00 a.m. to 5:00 p.m. (Closed
between 12:00 noon to 1:00 p.m. daily)
Copies of the City Hall Directory; Organizational Chart; list of description of the
Boards, Commissions, and Committees; and the current list of members on the
Boards, Commissions, and Committees are provided in this handbook.
"Request for Public Records" form should be used when asking for information.
Every effort will be made to respond to your requests for public records in a
reasonable amount of time. Depending on the records requested and whether you
wish to have copies made, it may take a few days to respond to your request.
There is a charge of 25$ per page for copies of documents, 10$ per page for
copies of Fair Political Practices Commission filings.
• During the election period a notebook will be maintained in the City Clerk's Office
in which copies of all requests for records and the responses will be placed. At any
time, a candidate, press, or public member may review the information in the
notebook. Also, included in the notebook will be all candidate's public record
information (e.g. Form 700, 460, etc.)
*City Council Agendas
Agendas and staff reports are on the City's website with copies for public review
placed at the front counter in the City Clerk's Office and the 3 libraries (Mary
Wilson, Rossmoor /Los Alamitos, and Leisure World) after 3:00 p.m. the Thursday
before the City Council meeting. A complete agenda packet will be given to all
candidates.
*City Council Meetings on Website
The City Council and Planning Commission meetings can be viewed "live" and
available "on- demand" on the City's website:
http:// www .sealbeachca.suiteonemedia.com /web /home.ast)x
11
*City Council Minutes i
Minutes of prior City Council meetings are available on the City's website and can
be reviewed in the City Clerk's Office by filling out a "Request for Public Records."
Copies of the minutes may be obtained at a cost of 25(V per page.
*Municipal Code & Charter
The pertinent sections of the Municipal Code of the City of Seal Beach and the
Seal Beach City Charter have been placed in this handbook. (Section 4)
Copies of the Municipal Code and City Charter are available on the website or in
the City Clerk's office.
*City of Seal Beach Budget & Capital Improvement Projects Report
The adopted Fiscal Year 2016/2017 Budget and the CIP report are available for
review on the City's website: www.sealbeachca.aov, in the City Clerk's Office, or
any of the 3 libraries. Arrangements can be made to check out a copy for a short
period of time.
Location of Libraries: •
*Mary Wilson Library
707 Electric Ave.
(562) 431 -3584
*Rossmoor / Los Alamitos Library
12700 Montecito Dr.
(562) 430 -1048
*Leisure World Library (not public)
2300 Beverly Manor Rd.
(562) 598 -2431
•
•
0
L
City of Seal Beach
City Clerk's Office
Public Records Request
uate requestea: uate requlrea:
(Please list each document, file, or record separately)
I wish to H review
obtain copies of the following public records:
Please see the reverse of this form for the
I/We the undersigned, request documents as indicated and agree to pay the City of Seal Beach
the rate per page according to the council approved fee schedule at the time of receipt by me or
my representative.
Name /Organization:
Mailing Address:
Phone Number: FAX Number: Signature:
FOR INTERNAL USE ONLY
Reviewed By:
Approve Deny Approve Deny
City Manager: ❑ ❑ ❑ Review of Records Prior to Release: ❑ ❑
City Attorney: ❑ ❑ ❑ Review of Records Prior to Release: ❑ ❑
City Clerk: ❑ ❑
Reasons, if Denied:
re:
Disposition of Request:
Documents /response provided on Date:
by: [:]Mail ❑ Pick -up ❑ Fax ❑ Delivered ❑ Verbal ❑ Phone
Comments:
Date Completed: Staff Member(s): Staff time
211 — 8th Street, Seal Beach, CA 90740 ♦ (562) 431 -2527 ♦ FAX (562) 431 -4067
57296 \0001 \712409.1
CITY OF SEAL BEACH
POLICY FOR PUBLIC RECORD ACT REQUESTS
• The California Public Records Act (Government Code Section 6450 et seq.) provides
California citizens with important rights to obtain access to records held by public agencies
in the State. In recent years the City of Seal Beach and the Seal Beach Redevelopment
Agency have experienced a substantial growth in the volume of requests for public records
and the staff time required to respond to such requests, particularly with respect to requests
for documents relevant to disputes between private parties. The purpose of this policy is to
clarify for the public, attorneys, insurance adjusters, and private investigators, the process
by which the City will respond to requests for records under the Public Records Act.
1. All requests for public records shall be in writing on a form prescribed by the City
Clerk, unless the request is to review an agenda or agenda reports of the Council or
a City Commission or committee, the City Code, the General Plan or the Uniform
Building Codes, which are available at the City Clerk's Office public counter in book
or binder form.
2. The City Clerk will respond to all requests as soon as possible, but not later than the
ten -day period, or extensions thereof, as provided by Government Code
Sections 6256 and 6256.1.
a) The City Clerk shall review the request and determine whether the request seeks
identifiable records and, if not, the City Clerk shall so advise the person making
the request.
• b) The City Clerk shall request all City Departments which may have the records
being requested to search their files and report back to the City Clerk on whether
the Department has the records and, if so, when the records can be made
available to the person seeking them.
c) The City Clerk shall respond to the person requesting records by advising him or
her in writing of the availability of the documents and whether disclosure of any of
the documents is exempt under the provisions of the Public Records Act.
d) If a request is made for copies of the records, the City Clerk shall also advise the
person requesting copies of the estimated costs of copying the records
requested.
e) The person requesting the copies shall pay the per page charge for copying as
set forth by resolution of the City Council for all copies requested. The City Clerk
shall not make the requested copies until a deposit in the amount of the
estimated costs of copying is received and shall not release the copies until the
full cost of copying is paid to the City.
3. In accordance with the Public Records Act, the City will provide only specific
identifiable records but will not research City records for particular types of
information or analyze information which may be contained within public records.
4. The City will respond to requests for public records in accordance with the terms of
• the California Public Records Act as the Act now exists or may hereafter be
amended, and nothing in this Policy is intended nor shall it be construed to conflict
with the terms of the Public Records Act.
57296 \0001 \712409.1
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Services /Reporting
Tax
rots Payable /Payroll
Administration
DEVELOPMENT
ig /Code Enforcement
opment Review
:ssor Agency Administration
Use and Coastal Issues
dult Class Activity
tvent vermrtnng
City of Seal Beach
Organizational Chart
CITIZENS OF SEAL BEACH
MAYOR AND CITY COUNCIL
;ercise Administrative Control
Over All Departments
tenda Preparation
tministrative Policies
ty Council Support
tmputer Network
Administration/Work Stations
argovernmental Relations
lecial Studies /Projects
tlicy Analysis
sk Management
FIRE SERVICES
Contract - OCTA
Records Management
HUMAN RESOURCES
Personnel Recruitment
Employee Benefits
Engineering
Fleet Maintenance
Beach Maintenance
Water /Sewer Maintenance
Capital Projects
Storm Drains
Building Maintenance
Street Maintenance
Traffic and Transportation
Beach/Water Safety
Parking Control
Detention Center
Services
CITY OF SEAL BEACH
BOARDS COMMISSIONS COMMITTEES
ARCHAEOLOGICAL ADVISORY COMMITTEE
The Archaeological Advisory Committee was created pursuant to the requirement of the
Archaeological and Historical Element of the General Plan that a standing committee be so
designated. The Committee is advisory to the City Council with regard to the protection and
preservation of the City's unique heritage, including archaeological and historical resources within
its boundaries. The Committee consists of five (5) voting members appointed by the City Council
and will meet on an as needed basis. (Reference Resolutions 4186, 4191, 4254, 4351, 4551,
5231, and 6213)
CITY TREE ADVISORY BOARD
This Board was formed in September 1996 (Resolution No. 4500). The City Council is committed
to ensuring that our community continues to realize the benefits provided by urban forestation.
The City Tree Advisory Board is advisory to the City Council and the City - voting members
approved by the City Council. The board members are comprised of citizens with an interest in
the City's Urban Forest, whom have an interest, knowledge or expertise in the physical and
aesthetic environment of the City. The Director of Public Works shall provide staff support to the
City Tree Advisory Board and shall appoint a Tree Manager.
ENVIRONMENTAL QUALITY CONTROL BOARD
The Environmental Quality Control Board was established October, 1970 and consists of five (5)
• members serving terms of four (4) years. Created to meet and cope with environmental and
pollution problems facing the City and its inhabitants. (Municipal Code Chapter 3.10)
•
PLANNING COMMISSION
The Seal Beach Planning Commission was established November, 1949. Term of appointments
to the Commission is for a term of four (4) years. (Municipal Code Chapter 3.10)
RECREATION AND PARKS COMMISSION
This Commission was established in May, 1955 and reactivated in 1970. The appointments to
the Commission are for a term of four (4) years. The Commission acts in an advisory capacity to
the City Council and Director of Recreation and cooperates with other governmental agencies
and civic groups in the advancement of sound parks and recreation planning and programming.
(Municipal Code Chapter 3.10)
SEAL BEACH CABLE COMMUNICATIONS FOUNDATION
The Seal Beach Cable Communications Foundation, a California Nonprofit Public Benefit
Corporation, was created in 1984, organized primarily for the purpose of fostering and promoting
civic advancement through activities related to cable communications, community promotion, and
other appropriate public services. The Foundation consists of a five (5) member Board of
Directors appointed by the City Council for a term of two (2) years. (Reference Cable Franchise
Agreement, Articles of Incorporation and By -Laws)
June 2016
SINGLE PURPOSE AD HOC COMMITTEES:
From time to time the City Council will appoint a temporary AdHoc Committee. is
AD HOC GENERAL PLAN /LOCAL COASTAL PLAN CITIZENS ADVISORY
COMMITTEE
Purpose is to serve as the core group to work with the consultant team in review and development
of the draft General Plan and Coastal Land Use Plan documents. The role of the committee will
be to review and comment on proposed updated drafts of individual elements. General Plan
adopted December 2003. TERM: December 2010 - extended to 2012 (02/28/11) — extended to
2014 (01/14/13); MEMBERSHIP: Consist of fifteen (15) members: one City Council member, one
Planning Commission member, one Environmental Quality Control Board member, City Council
shall appoint two (2) community members at large, each Councilperson shall have two (2)
appointments to the Committee and shall have the discretion to appoint two (2) alternates, and those
appointments need not reside within the appointing councilperson's district but must reside in the
City of Seal Beach. The additional Council appointments shall not result in a quorum of the City
Council, Planning Commission, or Environmental Quality Control Board sitting on the GP -LCP
Committee. (Reference Resolution No. 5852 — March 23, 2009)
MEMORIAL COMMITTEE (SALON MERITAGE)
The purpose of the committee is to assess the recommendations received on the "Public Input
Forms" and provide direction on development of a design concept. The committee will no longer
exist after that direction is provided for consideration by the Recreation and Parks Commission
and the conceptual drawing preparation phase begins. Final design concept and source of funds
will be determined by the City Council. Appointments to be determined by the application process
and consideration of having a representative from each of the two families living in Seal Beach
(Fast & Caouette). TERM: December 2012 — extended to December 2013 (01/14/13) — maintain
committee until memorial is completed (01/13/14)
HISTORICAL PRESERVATION COMMITTEE
The City Council recognizes the importance of historic resources and the need to preserve certain
buildings having special architectural or historical value. A Historical Preservation Committee
was established and comprised of citizens representing all five (5) voting Districts with an interest
in preserving those resources that represent the history and culture of Seal Beach. Each City
Council member shall appoint one (1) resident from his/ her respective District, each of whom
shall have interest in preserving the City's historical and cultural resources. The purpose of the
Historical Preservation Committee is to provide the following; encourage programs that ensure
the identification, designation, and protection of cultural resources in the City; Increase the public
awareness of the City's historic resources; Provide guidelines to identify historic resources
throughout the City; Promote the importance of preserving and protecting historic buildings;
Promote the economic health of the City and protect property values by encouraging new
construction and investment that is compatible with the scale, style, and character of the City's
residential neighborhoods; and Promote the preservation of the City's historic resources by
making property owners aware of the potential incentives available to retain historic structures.
The Director of Community Services shall provide staff support to the City Historic Preservation
Committee, and shall call the meetings as deemed necessary. The City Historic Preservation
Committee shall serve in advisory capacity to the City Council with the goal of preserving the
City's historical and cultural resources. (Reference Resolution No. 6591- August 10, 2015)
E
June 2016
11
•
Mayor:
Mayor Pro Tem:
Council Members:
SEAL BEACH
211 8TH STREET
SEAL BEACH, CA 90740
EIIery A. Deaton
(District 1)
David W. Sloan
(District 2)
Mike Varipapa
(District 3)
Gary A. Miller
(District 4)
Sandra Massa - Lavitt
(District 5)
Population Characteristics
Population
1960: 6,994 ('1)
1970: 24,441 ('1)
1980: 25,975 ('1)
1990: 25,098 ('1)
2000: 24,157 ('1)
2010: 24,168 ('1)
2003: 24,416 ( *2)
2004: 24,231 ('2)
2005: 24,257 ('2)
2006: 24,021 ('2)
2007: 24,199 ('2)
2008: 24,107 ('2)
2009: 23,933 ('2)
2010: 24,168 ('3)
2011: 24,212 ('3)
2012: 24,365 ('3)
2013: 24,531 ( *3)
2014: 24,586 ('3)
2015: 24,684 ('3)
INCORPORATED: 1915
AREA: 11.7 square miles
TELEPHONE: (562) 431 -2527
WEBSITE: www.sealbeachea.gov
City Manager: (562) 431 -2527 ext. 1300
Community Development: ext. 1313
City Council: 493 -9857
Parks & Recreation: ext. 1341
Fire Authority: (714) 573 -6000
Police Department: (562) 799 -4100
2010 Racial and Ethnic Population ( *1)
Voter Registration, 2015 ( *6)
Number
%
White
18,580
76.9%
Hispanic
2,331
9.6%
Asian
2,273
9.4%
Black
255
1.1%
All Other Races
729
3.0%
Total Population:
24,168
100%
Current Projections Series ( *4)
Population (OCP -2014)
2020 24,580
2025 24,584
2030 24,798
2035 24,845
2040 24,823
Vital Statistics ( *5)
Voter Registration, 2015 ( *6)
2010
2011
2012
Total Births 124
153
138
Birth Rate 5.1
6.3
5.6
Total Deaths 467
469
519
Death Rate 19.3
19.2
21.2
2010 Population by Age ( *1)
Voter Registration, 2015 ( *6)
Total
%
0-4
771
3.2%
5 -9
841
3.5%
10 -14
909
3.8%
15 -19
935
3.9%
20 -24
871
3.6%
25 -34
1,823
7.5%
35-44
2,247
9.3%
45 -54
2,922
12.1%
55 -59
1,676
6.9%
60 -64
1,915
7.9%
65 -74
3,513
14.5%
75 -84
3,388
14.0%
85+
2,351
9.7%
Total:
24,168
100.0%
Median Age:
57.3
Percent of County:
0.8%
• Sources: (*1) April Decennial Census of Population, U.S. Census Bureau.
('2) E -8 Released November 2012, State Dept. of Finance.
('3) E -5 (Revised) Released May 2015, State Dept. of Finance.
('4) Center for Demographic Research, CSUF.
('5) OC Health Care Agency rates per 1,000 pop.
2012 is the latest published data by city.
('6) OC Registrar of Voters, 2015.
137
2015 Orange County Progress Report
Voter Registration, 2015 ( *6)
Democratic
5,605 Peace & Freedom
27
Republican
7,266 Misc.
47
Independent
490 Decline To State
3,059
Green
74
Libertarian
117 Total:
16,672
• Sources: (*1) April Decennial Census of Population, U.S. Census Bureau.
('2) E -8 Released November 2012, State Dept. of Finance.
('3) E -5 (Revised) Released May 2015, State Dept. of Finance.
('4) Center for Demographic Research, CSUF.
('5) OC Health Care Agency rates per 1,000 pop.
2012 is the latest published data by city.
('6) OC Registrar of Voters, 2015.
137
2015 Orange County Progress Report