HomeMy WebLinkAboutItem M�j, 924
AGENDA STAFF REPORT
DATE: September 12, 2016
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Patrick Gallegos, Assistant City Manager
SUBJECT: CLASSIFICATION / COMPENSATION STUDY UPDATE
SUMMARY OF REQUEST:
That the City Council:
1) Receive and file an update on the Classification and Compensation Study;
and
2) Provide input to the consultant regarding comparator agencies for
inclusion in the compensation study.
BACKGROUND:
At its meeting on March 28, 2016, the City Council approved a Professional
Services Agreement with Koff & Associates for a comprehensive classification
and compensation study ( "Study') for all full -time and part-time personnel. The
City of Seal Beach last conducted a classification and compensation study in
2008. It is recommended practice, as an industry standard, to periodically review
and update personnel classifications and adjust compensation levels as
necessary. The Study will determine whether the City's defined classification
structure and compensation levels are commensurate with similarly -sized and
geographically local communities.
The components of the Classification and Compensation Study broadly include:
• Updating the classification plan;
• Developing a classification structure reflecting the City's overall
classification and compensation strategy, with a clear definition of terms
and the development of career ladders for full and part-time staff;
• Conducting orientation and briefing sessions with employees, supervisors,
managers, and department heads;
• Matching labor market and benchmark classes most closely representing
the City of Seal Beach;
• Assigning salary ranges to each classification, reflecting the results of the
market survey and analysis of internal relationships;
Agenda Item M
• Assisting in the development of a strategy for implementing the
compensation recommendations and plan; and
• Presenting the final Classification and Compensation Report to the City
Council.
ANALYSIS:
On April 25 -26 2016, Koff & Associates hosted an orientation for employees to
provide them with an overview of the Classification and Compensation Study
process and to answer any questions from staff.
Following the orientation, Position Description Questionnaires (PDQs) were
distributed to all employees. The PDQs were completed by each employee,
reviewed by the employees' supervisors and were submitted to Koff & Associates
for evaluation.
In late July and early August, individual employee interviews were held over four
days with Koff & Associates Project Manager Georg Krammer and his staff.
These interviews were conducted to better understand the scope of work of each
employee.
As part of this Study, Koff & Associates personnel seeks to engage the City
Council in the identification of the desired comparator agencies from which
compensatory data will be gathered. Attached is a matrix (Attachment A)
developed by Koff & Associates personnel, reflecting their best professional
advice with regard to appropriately sized and similarly situated comparator
agencies. Koff & Associates recommends that the City utilize the top twelve (12)
cities for comparative purposes.
The top twelve (12) agencies brought forth by Koff & Associates for comparative
purposes are as follows: the cities of Huntington Beach, Redondo Beach,
Fountain Valley, Costa Mesa, Cypress, Buena Park, Signal Hill, Cerritos, Brea,
Bell Gardens, Hermosa Beach, and Lakewood. The matrix (Attachment A) also
includes twenty -three (23) other agencies that did not make the top twelve based
on the criteria utilized.
Criteria considered by which the comparator agencies were identified include:
comparable services, geographic proximity, agency population, full -time
employee to population ratio, median household income, and median home
price.
The Study was tentatively scheduled to be completed in late October. However,
scheduling conflicts with staff and Koff & Associates over the last couple of
months as well as the extensive amount of work needed to complete each of the
tasks has slowed the progress of this Study. As a result, staff anticipates
completing the study early next year.
Page 2
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
There is no fiscal impact associated with this action.
RECOMMENDATION:
That the City Council:
1) Receive and file an update on the Classification and Compensation Study;
and
2) Provide input to the consultant regarding comparator agencies for
inclusion in the compensation study.
SUBMITT�€,
Patrick Gallegos
Assistant City Manager
Attachments:
A. Proposed List of Comparator Agencies
Page 3
Attachment "A"
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