HomeMy WebLinkAboutSupplemental Items received and distributed after posting of Agenda" Robin Roberts
From:
Robert Goldberg <rgoldberg @live.com>
Sent:
Monday, September 12, 2016 9:44 AM
To:
David Sloan; Mike Varipapa; G Miller, Ellery A. Deaton; Sandra Massa - Lavitt
Cc:
Robin Roberts; Jill Ingram; Craig Steele
Subject:
Violation of Charter Provisions on Contracting
Attachments:
Convergint.supporting documents.pdf; Convergint Technologies Timeline.revised
9.11.16.doc
Dear Council Members,
Agenda Item J, Notice of Completion for the Emergency Security Upgrades to City Hall, discusses a
matter raised at a prior meeting by Councilman Miller, specifically, the signing of a contract by the
City Manager and City Attorney with Convergint Technologies without prior approval by Council.
I have attached a timeline for this matter along with supporting emails and documents. After the
Council approved a purchase order with Epic Alarm on July 13, 2015, the decision to change
contractors was made by the City's Engineer, Michael Ho just two days later. After he received a full
proposal with pricing three days later on Friday, July 17, 2015, he emailed Assistant City Manager,
Patrick Gallegos, to inform him "We are going to move ahead with Convergint since this a
recommendation from Synoptek and dismissing Epic Alarm." This decision was made more than
three weeks before the Council's next meeting on August 10, 2015. Consequently, there was ample
time for staff to similarly inform the Council and the public of the Synoptek recommendation, and
obtain Council approval to use this alternate contractor before signing a contract on August 31, 2015.
However, staff made no mention of any concerns with Epic Alarm at the August 10th Council
meeting, nor at the meeting on September 14, 2015. Given that Convergint did not begin their work to
install cameras and security upgrades at City Hall until September 29, 2015, both of these meetings
provided timely opportunities for staff to obtain Council approve without any delay in project
completion.
At the Council meeting on July 13, 2015 when the security project was first presented, staff requested
that Charter Section 1010 be evoked. This allows waiving of bids for urgent projects, but still requires
prior approval of contracts by the Council before any work is done:
CHARTER SECTION 1010. Contracts on Public Works: Contracts may be let without bids if
such work shall be deemed by the City Council to be of urgent necessity for the preservation of
life, health, or property. In [this] event, the Council shall adopt a resolution supporting the
letting of a contract without bids after which the City may proceed to have such work done.
[Emphasis added]
When Councilman Miller raised the issue of the Convergint contract at the Council meeting on July
25, 2016, staff acknowledged that it had not been approved by Council. However, City Manager
Ingram explained that the "reason staff didn't bring back the item for approval was that the Council
had already declared an emergency and given us direction to bypass the bid process which is why
Finance approved payment for those invoices."
This interpretation of Charter Section 1010 shows staff's apparent confusion over the difference
between waiving bidding and waiving Council approval. Section 1010 only waives bidding, while
1
requiring a Council "resolution supporting the letting of a contract." Resolution #6583 passed by the
Council on July 13, 2015 was very specific in doing this, with the Council declaring in section 2.E:
"Authorize a Purchase Order to Epic Alarm for $33,652." This Resolution in no way conveys an
equivalent approval for a purchase order or contract with an alternate contractor at a 25% higher
price ($42,169).
As the Council is aware, this is not first instance where our City Manager and City Attorney have
supported a very liberal interpretation of our contracting rules under the veil of an emergency,
stressing the urgency to protect property or public health. In this case, this rationale is rather
specious, as staff had two opportunities to obtain Council approval in a timely fashion without causing
any project delay.
The City has established contracting rules for a reason —their disregard leads to increased costs, and
can create an atmosphere ripe for corruption. There are many examples of the latter occurring in
other cities, with the most recent being the acceptance of bribes by the Mayor of South El Monte.
According to an outside auditor, this occurred in part due to ineffective oversight of vendors whose
contracts were not subjected to competitive bidding and were signed off by a city manager without
approval by the City Council (LA Times 7/29/16).
I urge the City Council to take a strong stance in defense of our City Charter and contacting rules. It is
high time to tighten the leash on staff when it comes to contracting.
Thank you for your consideration,
Robert Goldberg
Pi
Convergint Technologies Timeline
7/13/15: Council Resolution #6583 authorizes two Purchase Orders (PO) for emergency security
upgrades to City Hall. Bidding is waived citing Charter Section 1010. One PO is for $77,178 to
Ramco General Engineering to install new doors and a public counter. The other is for $33,651
to Epic Alarm to install new video cameras and automated voice dialing systems, add wireless
handheld devices to provide direct dialing to the Police Dept, and add access control to two
new doors.
7/15/15: Michael Ho emails Jason Keyz at Epic Alarm informing him that the City is declining
their proposal "Turnkey Security Systems Proposal" dated July 2, 2015. (This is the proposal that
was approved by the Council two days earlier.) Keyz acknowledges this by email later the same
day. During the afternoon, Ho meets with Fabian Escalante from Convergint Technologies.
Later, Escalante sends Ho an email indicating that he will be sending a "final proposal for the
scope we discussed today by early tomorrow morning."
7/16/16: Escalante sends an email to Ho with an attached "proposal to provide you the
cameras, access control and intercom system we discussed yesterday."
7/17/16: Ho informs Patrick Gallegos by email that "the new security contractor Convergint
came in at a favorable cost proposal. I am able to fit in his cost and still be under the project
budget. We are going to move ahead with Convergint since this a recommendation from
Synoptek and dismissing Epic Alarm."
8/10/15: Council meeting. There is no mention of any performance issues with Epic Alarm.
Meeting scheduled for 8/24/15 is canceled due to lack of business.
8/19/15: Escalante sends Ho "the 2 proposals as we discussed." The first proposal was the same
he had provided earlier which included a "system for the entire City; however, I have added
line -item pricing for your benefit." The second proposal was for a separate "standalone
system." The email goes on to state that there is relatively little cost difference between the
proposals.
8/31/15: Jill Ingram and Craig Steele sign a contract with Convergint for $42,169.
9/14/15: Council meeting. There is no mention of any performance issues with Epic Alarm.
9/29/15: Convergint begins installing cameras and security upgrades at City Hall
RESOLUTION NUMBER 6583
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL DECLARING
THAT THE EMERGENCY SECURITY UPGRADES AT CITY HALL IS OF
URGENT NECESSITY FOR THE PRESERVATION OF LIFE, HEALTH, AND
PROPERTY AND AUTHORIZING STAFF TO CONTRACT FOR THE
EMERGENCY REPAIR WITHOUT ADVERTISING FOR BIDS — PROJECT
#EM1504
THE CITY COUNCIL HEREBY RESOLVES, FINDS, AND DETERMINES AS
FOLLOWS:
1. In an effort to increase security at City Hall, a security analysis was
performed and emergency improvements are recommended.
2. The City Council hereby declares the following:
A. The City Hall Security Upgrades, Project #EM1504, is of urgent necessity
for the preservation of life, health, and property.
B. Pursuant to the City's Charter Section 1010, the Director of Public Works
is authorized to contract for the repair project without advertising for bids.
C. Approves Budget Amendment #BA16 -01 -01
Description
Account
RevisedlAdopted
Budget
Proposed
Budget
Budget (diff)
Amendment
Contract Professional
045- 44000
$ 10,067,300
$ 10,208,100
$ 140,800
Transfer In
045 000 31500
$ 1Q067,300
$ 10,208,100
$ 140,800
Transfer Out
001- 080.47000
1 $ 10,245,200
1 $ 10,386,000
$ 140,600
D. Authorize a Purchase Order to Ramco General Engineering and
Building Contractor for $77,178.00.
E. Authorize a Purchase Order to Epic Alarm for $33,652.00.
F. Authorize a Purchase Order to National Business Furniture for
$15,500.00.
G. Authorize expenses for contingency, networking, computer connections,
and Informational Technology support and labor for $14,470.00.
PASSED, APPROVED, and ADOPTED by at least three affirmative votes of the Seal
Beach City Council at a regular meeting held on the 13th day of July, 2015 by the
following vote: .
AYES: Council Members Deaton, Sloan, Miller, Massa - Lavitt. Varipapa
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council
Mayor
ATTEST:
f i/j--4J
City Clerk
c1rATa nc rei icnonue t
On Wed, Jul 15, 2015 at 2:20 PM, Michael Ho <mbo@sealbeachca.gov> wrote:
Ia ort
1,TgIet to lllfoM7 you d2t uaforNnately I haveno odeer choice but to decline your proposal "TU%NKF.1'
SECURITY SYSTEMS PROPOSAL" dated July 2,201S at this time.
Respectfully,
Michael S. Ho, P.E. Deputy Director of Public Works /City Engineer
City of Seal Beach - 211 Eighth street. Seal Beach, ca 90740
t5621431 -2527 ExL 1322
mhoosealwaaca oov
For Informabon about Seal Beach, please see our dry webete: htto:Piee sealbeachca.gov
NOTICE: This communicedon may contain privileged orother rrnrrdental irdarreadon. If you are not the intended redpient of this mmmunicaton, ar an
employee or agent responsfile for delivering this communication to the intended PM enl, please adV¢e the sender by reply email and immediately
delete the message and any attachments vnlhout copying a dletlosing the coments. Thank you.
Michael Ho
From:
Jason Keyz <jason @epicalarm.com>
Sent
Wednesday, July 15, 2015 2:44 PM
To:
Michael Ho
Cc
Neil Medina (neil @epicalarm.cum)
Subject
Re: Respectfully Decline
Act a problem Michael,
We'll go ahead an cancel our planned attendance for the construction kick off meeting tomorrow morning.
Good luck with everything.
My best,
Jason
Jason Keyx, CET, CEPS, CPP, ILO, PSP, LEED AP Founder & CEO Epic Alarm
FIE i Rnne: 1.888.969.EPIC(3742)
M..e: 111.w1.o5, o
Email: lasan@epicalarm.mm
WeFele: vrvrw. iWarm."on"
Re9tlentlal - Small eeriness - Carnrlerual
Security Fire Alarm I Carbon Monoxide I Access Control i
CCry I
Automation I Monitoring I Eodmmithtrg
Executive Assistant
Team: 714.880.2248 1 su000rtCgliasonkevz.mm
IMPORTANT NOTICE:
CA lave a ACA 7125. This elcttoOncc mail rrosage Wnta o, epnfidensal
information w loon s covered by dre'Electronm Communications Rivaq Act, 18
U.S.C. 2510 -2521 and s legally privileged. T a mntercs of this ema8 and any
altadvnents aR interded only for the UM of dre indivtlual or emrty namaf
.bore. If the reacer of the rtnoaage is not the intended redpiart, you am
hereby notified that any dfsse maw, distribution, or copying of ft
cvmmunitation IS strictly prohilyW. Epic Name or any subandonm or Parent
cofrm es, its agents or employees cannot adept any mAponvbPhy for the
comprefeness or amnacy or in. ngsage as it has been bavmithnl wor
pooh[ nenvdres. Wight 2015 Colt Alarm - All rights mseva
Michael Ho
From:
Martin Romero <MRomero @synoptek.com>
Sent
Wednesday, July 15, 2015 10:46 PM
To.
Fabian Escalante
Cc
Michael Ho; Cart Mathias
Subject
Re: Convergint Technologies
Thanks Fabian!!
Sent from my iPhone
On Jul 15, 2015, at 10:43 PM, Fabian Escalante < fabian.escalantePconvergintcom> wrote:
Michael,
It was very nice meeting you this afternoon and I look forward to the opportunity to work with you and
the City of Seal Beach. I will have a final proposal for the scope we discussed today by early tomorrow
morning and will forward it Martin and Cort for review.
Prior to joining Convergint, I spent 24 years with the Los Angeles Sheriffs Department managing the
Department's network communications and video surveillance division so I am very familiar with
security solutions as well as the needs and challenges of local government. Last year, I transitioned over
to Convergint Technologies largely due to the reputation the company has as a leading security
integrator. As I mentioned earlier, Convergint Technologies is the largest private security integrator in
the nation with a local office here in Orange County. As a security integrator, our focus with municipal
governments is in providing our expertise and service in the deployment and management of
technologies such as video surveillance, license plate recognition, access control, mass notification, and
other solutions encompassing physical security and life safety solutions in a timely manner. Since our
company was founded in 2001, our priority has remained consistent in becoming our customers'
preferred service provider.
Michael, I have attached our company brochure for your benefit. Please feel free to call me should you
have any questions or would like additional product /system infnrm�finn
Thanks,
Fabian Escalante I Sr. Account Executive —YT1
Convergint Technologies LLC U
1667 North Batavia, Orange CA 92867
Office: 714.546.2780
Mobile: 949.940.6428 l Pc
C -10 License #986407
<Security Brochure.pdf> _—
Michael Ho
From:
Fabian Escalante < fabian.escalante @converginLCOm>
Sent:
Thursday, July 16, 2015 7:06 PM
To:
Michael Ho
Cc
Martin Romero
Subject
City Hall Security Upgrade
Attachments:
Seal Beach -City Hall - Genetec Upgade.pdf, CPP Certified Letter - Convergint
Technologies USA (Orange).pdf
Michael,
As we discussed, attached is our proposal to provide you the cameras, access control and intercom system we discussed
yesterday and, in addition, upgrade the existing platform at the Police Department to a Genetec solution.
As I mentioned yesterday, some of the local cities /agencies that use the Genetec Security Center platform are: Orange
County Sheriff, L.A. County, Huntington Beach, Long Beach, Pasadena, Torrance, Culver City, San Bemardino, Riverside,
and many others.
Please call if you if have any questions or would like to discuss your business requirements further.
Thanks Michael,
Fabian Escalante I Sr. Account Executive
Convergint Technologies LLC
1667 North Batavia. Orange. CA 92867
Office: 714.546.2780
Mobile: 949.940.6428
C -10 License ft986407
Michael Ho
From:
Michael He
Sent:
Friday, July 17, 2015 8:44 AM
To:
Patrick Gallegos
Cc
mromero@synoptek mm
Subject
FW: City Hall Security Upgrade
Attachments:
Seal Beach -City Hall- Genetec Upgrade - Tax.pdf
Hey Patrick
Following up on yesterday's conversation, the new security contractor Convergent, came in at a favorable cost proposal.
I am able to fit in his cost and still be under the project budget.
We are going to move ahead with Convergent since this is a recommendation from Synoptek and dismissing Epic Alarm_
Thanks!
Michael S. Ho, P.E. Deputy Directorof Public Works /City Engineer City of Seal Beach - 211 Eighth Street, Seal Beach, CA
90740
(562) 431 -2527 Ext. 1322
mho0sealbeachca.gov
For Information about Seal Beach, please see our city website: httu: / /www.sealbeachca.eov
NOTICE: This communication may contain privileged or other confidential information. If you are not the intended
recipient of this communication, or an employee or agent responsible for delivering this communication to the intended
recipient, please advise the sender by reply email and immediately delete the message and any attachments without
copying or disclosing the contents. Thank you.
— Original Message —
From: Fabian Escalante [mailto:fabian.escalante @ convergint.coml
Sent: Friday, July 17, 2015 8:15 AM
To: Michael Ho
Ca Martin Romero
Subject: RE: City Hall Security Upgrade
Here you go...
Fabian Escalante J Sr. Account Executive Convergent Technologies LLC
1667 North Batavia, Orange, CA 92867
Office: 714.546.2780
Mobile: 949.940.6428
C -10 License #986407
Michael Ho
From:
Fabian Escalante < tabian .escalante @convergint.com>
Sent
Wednesday, August 19, 2015 6:06 PM
To:
Michael Ho
Subject:
Revised Seal Beach Proposals
Attachments•.
Seal Beach -City Hall - Genetec Upgrade- Line- Pricing.pdE Seal Beach -City Hall - Genetec
Upgrade- Standalone.pdf
Follow Up Flag:
Fallow up
Flag Status:
Completed
Michael,
I'm glad we got a chance to catch up this afternoon. Attached are the 2 proposals as we discussed. The first proposal is
the same proposal 1 had provided you earlier which includes a system for the entire City; however, I have added line -
item pricing foryour benefit and also provided a summary for totals by equipment, tax and labor.
I have also attached a separate proposal for a standalone system. This includes all of the same hardware and installation
services as before with the only difference being with the Genetec solution. In the earlier proposal, we were going to
leverage the Pbs server and storage therefore we would not have to incur any of those costs. With the standalone
proposal, we now have to include a server- however, software licensing is less since we are licensing fewer cameras and
the licensing per device ends up being less as well. The other difference, is a reduction in labor since we would no
longer have to configure the system with the PD's existing 35 cameras and door readers.
In summary, you can we that the bulk of the cost is really in the hardware and installation for City Hall. There is
relatively small delta in the cost of the standalone system versus the cost of a City-wide system which 1 why I was
strongly recommending going with the City-wide option. Regardless, if you go with the standalone version, we can
always upgrade the licensing to go City-wide at a later time.
Please call me if you have any questions,
Thanks,
Fabian Escalante I Sr. Account Executive
Convergint Technologies LLC
1667 North Batavia, Orange, CA 92867
Office: 714546.2780
Mobile: 949.940.6428
C -10 License #986407
PROFESSIONAL SERVICES AGREEMENT
Between
City of Seal Beach
211 8th Street
Seal Beach, CA 90740
H
Convergint Technologies LLC
1667 N. Batavia Street, Orange, CA 92867
(714) 546 -2780
2c xg
This Professional Service Agreement ('the Agreement ") is made as of August 316, 2014
(the "Effective Date "), by and between Convergint Technologies LLC ('Consultant'), a
Limited Liabilities Corporation and the City of Seal Beach ( "City "), a California charter
city, (collectively, "the Parties ").
57296 -0001 \ t 2368080.dae
RECITALS
A. City desires certain professional services
B. Consultant represents that it is qualified and able to provide City with such
services.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, Covenants, and conditions stated herein, the Parties hereto agree as
follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant shall provide those services ( "Services ") set forth in the
attached Exhibit A. which is hereby incorporated by this reference. To the extent
that there is any conflict between Exhibit A and this Agreement, this Agreement
shall control.
1.2. Consultant shall perform all Services under this Agreement in
accordance with the standard of care generally exercised by like professionals
under similar circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Consultant shall comply with all
applicable provisions of federal, state, and local law.
1.4. Consultant will not be compensated for any work performed not
specked in the Scope of Services unless the City authorizes such work in
advance and in writing. The City Manger may authorize extra work to fund
unforeseen conditions up to the amount approved at the time of award by the
City Council. Payment for additional work in excess of this amount requires prior
City Council authorization.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and shall
continue for a term of 1 year unless previously terminated as provided by this
Agreement.
3.0 Consultant's Compensation
City will pay Consultant in accordance with the hourly rates shown on the fee
schedule set forth in Exhibit A for Services but in no event will the City pay more
than $42,168.58 Any additional work authorized by the City pursuant to Section
2 o 10
S7296 -000 iU 23580&1.dW
1.4 will be compensated in accordance with the fee schedule set forth in Exhibit
A.
4.0 Method of Payment
4.1. Consultant shall submit to City monthly invoices for all services
rendered pursuant to this Agreement. Such invoices shall be submitted within 15
days of the end of the month during which the services were rendered and shall
describe in detail the services rendered during the period, the days worked,
number of hours worked, the hourly rates charged, and the services performed
for each day in the period. City will pay Consultant within 30 days of receiving
Consultant's invoice. City will not withhold any applicable federal or state payroll
and other required taxes, or other authorized deductions from payments made to
Consultant.
4.2. Upon 24 -hour notice from City, Consultant shall allow City or City's
agents or representatives to inspect at Consultant's offices during reasonable
business hours all records, invoices, time cards, cost control sheets and other
records maintained by Consultant in connection with this Agreement. City's
rights under this Section 4.2 shall survive for two years following the termination
of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or
replacement of comprehensive general liability insurance as required by this
Agreement at least 20 days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. Fabian Escalante is the Consultant's primary
representative for purposes of this Agreement.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be
deemed made when personally delivered or when mailed 48 hours after deposit
3 of 10
S7296-CO01 V 236808v t.doc
CITY OF SEAL BEACH
r
By: - i� - V i
Jil R, Ingram, City M er
Attest:
By:
Tina Knapp, Acting City
Clerk
Approved as to Form,
By:
Craig Steele, City Attorney
$7296-0001 \1296M8v1.doc
CONSULTANT
By' a y. '-
Name: Brian Sweet
Its: G�eneraLManaoer
c \
Name: Mike Cartier
Its: Operations Manager
CoAVnt"
T E C H'N-0, C,Q'G E S
Sectirty Proposal
Date: August 19, 2015
To: City of Seal Beach
911 Seal Beach Blvd
Seal Beach, CA 90740
Attn: Michael Ho
From: Convergint Technologies
Fabian Escalante
fa bian.escalante@co nvergint.com
Mobile: (949) 940 -6426
Direct: (714) 546 -2780
Fax: (714) 546 -2457
Quotation: 5016210249
Project: Seal Beach - City Hall - Genetec
whine- pricing
FOB Shipping Point
Billed Upon Billed Progressively
Storage
Conves pr posai dl2m. a dpleased to provide Nis propose: for your t mallderarmn. This months. an shoe mmein rime fora paMeor rMy -five net 30.
horn iha pmpo5al tlam, and prra u eased upon dekvery of epuipnent �riNin Wee (3) monMS. Cprverolal Tephrroloaas paymenuerma are net 3C.
Scope Security System of
Convergint Technologies' scope of work includes furnishing, installing, programming and commissioning the material listed
in the attached bill of materials (BOM) as outlined below and with regards to the data listed in the clarifications and
exclusions section of this proposal. Convergint will install all cabling required for the Completion of this project.
Convergint Technologies shall furnish and install 5 fixed indoor cameras within City Hall as follows:
• 2 cameras in first floor hallway covering hallway and opposite side door
1 camera inside City Clerk's office facing the countedhallway
1 camera inside City Managers office facing the doorwaylproposed counter
• 1 camera in second floor hallway facing Publics Works and Neighborhood Services
Convergint Technologies shall furnish and install 1 access card reader within City Hall as follows:
1 reader on first floor by new proposed door leading to City Managers oiFCCe. Access control reader will integrate
into existing access Control Interface controller's in 3rd floor server mom.
Convergint Technologies shall furnish and install 5 Aiphone VoIP Intercom stations within City Hail and PD as follows:
• 2 wall mounted VoIP Intercom stations in first floor City Managers office.
1 wall mounted VoF Intercom stations in first floor City Clerk's office
1 wall mounted VoIP Intercom stations in first floor Finance /Cashier Window
1 desk mounted VDIP Intercom station In Police Department Dispatch
L:ITED STASES - C. V oD? -ASIA P.ICMC
Convergint will Integrate the above equipment using existing access card controller and reader interface panels,
and ex;stmg customer's POE network switches. City will also provide video /access control server for this oroject.
in addition, Convergint Technologies will famish and install a Genetec Integrated Access control & Video Surveillance
solution to replace the existing NLSS system. Installation will include Genetec software configuration which is to Wooded
In customer's VM environment and utilizing customers existing storage. Convergint wil; integrate all existing access
control readers and controllers as well as all existing video cameras and encoders into the Genetac pladorm. City to
provide all viewing stations.
• Configure Genetec software and licensing as shown in the 6OM -to support the City's 12 existing card readers plus
the f new City Hall reader.
• Configure Genetec software and licensing as shown in the SOM -to support the City's 35 existing cameras plus 5 new
City Han cameras
Warranty
Convergint will provide a one year labor warranty and a one year material warranty. Provision of materials after the first
year will be billed on a time and materials basis.
L: IYCD STATES - C.1'"A - ASrA PACInG
Page 2 .110 11qui
From: miller.sbcc @earthlink.net [ mailto :miller.sbcc @earthlink.net]
Sent: Monday, August 01, 2016 8:36 AM
To: Robin Roberts
Subject: City Agreement W /Convergint Technologies
Robin,
The Subject agreement is dated August 31, 2015, when was the first purchase order for services
from Convergint and first invoice received from Convergint. Please provide me with copies of
the purchase order and invoice?
What dates did Convergint begin installing cameras and security upgrades? September 29, 2015
What were the performance issues with Epic Alarms? Epic Alarm did not perform to City
standards and was overbilling the City for their mistakes.
Please provide this requested information by no later than August 5.
Thanks,
Gary
Robin Roberts
From:
Sent:
Cc:
Subject:
Attachments:
BCC: CITY COUNCIL
Jill Ingram
Monday, September 12, 2016 4:18 PM
Craig A. Steele (CSteele @rwglaw.com);
Michael Ho; Vikki Beatley; Joe Bailey
RE: September 12 Agenda Questions
PMC Proposal 2013_001.pdf
Robin Roberts; Patrick Gallegos; Jim Basham;
Please see responses below to the Council inquiries related to tonight's agenda. As always, staff will address any
additional questions at the meeting tonight.
Jill R. Ingram, City Manager
City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740
(562) 431 -2527 Ext. 1300
For Information about Seal Beach, please see our city website: http: //www.sealbeachca.00v
NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an
employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately
delete the message and any attachments without copying or disclosing the contents. Thank you.
From: miller.sbcc(d)earthlin k. net fmailto :miller.sbccaearthlink.net]
Sent: Monday, September 12, 2016 8:14 AM
To: Jill Ingram; csteeleCd�rwolaw.com
Cc: 0 Ba rrowa rwg law.com
Subject: September 12 Agenda Questions
Jill and Craig,
Below are my agenda questions for tonight. Craig, please give special attention to Agenda Item K.
Thanks,
Gary
September 12, 2016 City Council Agenda Questions
Agenda Item C•
Page 20: Golden Rain Foundation - -- $15,000 for LW Improvements
What are these improvements? Council Discretionary — landscape and irrigation improvements on
Seal Beach Blvd.
Page 26: SB Chamber — We are now paying for 9 individual memberships for staff in addition to a Corporate
Membership, or are these charges for breakfast not dues. The City Manager and City Clerk use to be the only
attendees. Why do we now have nine employees attending these meetings? These payments are not for
individual memberships. The City pays for an annual corporate membership. These specific payments
were for staff members who attended the Annual Chamber Installation Breakfast.
Page 36: Charles Abbott — There is a new charge for "Plan Review July 2016"
Are we going back to having Charles Abbott provide contract building permit review services rather than doing
this in- house? There are 2 reasons for the use of Charles Abbott; first is overflow of plan check services
and second, the vacancy in the Chief Building Official position requires periodic use of their services.
Page 36: Accent Flag & Sign — We are buying 18 US Flags. Are these for Main Street and/or SB Blvd? No.
Are we going to purchase flags and install them ourselves now instead of leasing them for $8,000 /yr from
Dekra -lite? These purchases are for stationary flag poles at City facilities, including current replacement
and adequate inventory.
Pages 21, 24, 31: JR Parking Consultants - -- three checks totaling $30,495 for services in June and July. Given
where we are now, why do we need to continue paying this consultant $200/hr? Payment is being made for
prior services performed. Continued use of JR Parking Consultants will be addressed in a separate
discussion with Council (in lieu of an email response) due to privacy concerns.
Agenda Item E•
Due dates are slipping. Seven of the goals and deadlines due to be completed and/or achieved by October 1 or
earlier now appear to be slipping past October 1. Please explain.
The next Strategic Plan workshop will be held on Tuesday, October 10 at Old Ranch Country Club to
discuss progress on the 6 -month objectives, determine collectively if goals, objectives, and target dates
need to be revised, and potentially re- prioritize objectives based upon unforeseen events that have
occurred that have taken priority (i.e., pier fire.).
Succession Plan (on track to complete)
Employee Rec Program (completed)
Brown Act Workshop (completed)
Coastal Dev Permit (picnic tables) submitted the Coastal Permit application and waiting for
Coastal response
Eisenhower Park (playground) Under construction and should be completed within three weeks
Tidelands Lease (completed and waiting for City Council approval of the lease)
Pier structural repairs (on -going as a result of structural fire)
Water rates (on -going task and will continue to coordinate with Finance Department)
Procurement/Contracts — This item was thought to have needed a deadline adjustment but staff
may have been premature in its assessment and thus, this item is still on track. With regards to
the internal draft memo, this is a internal working document that the City Manager has yet to
review.
MAY NEED TO REVISE DEADLINES TO COUNCIL OBJECTIVES FOR THE FOLLOWING
ITEMS
Oil revenue recovery (Finance) - Staff will be attending an Oil Symposium later this month which
may provide an opportunity to secure a consultant
Water loans (Finance) — Waiting on final CIP numbers for water rates
Class Comp (CM) — Will provide latest update at tonight's Council meeting
Procurement and Contract Policy on Page C - provide me with a copy of the memo submitted to City Manager
with proposed changes, including who submitted the memo. See comment above.
Agenda Item I: Does not have Exhibit A showing services, but it is probably AKM's attached
proposal? Exhibit A is Attachment C of the staff report. Also, I am wondering about the City's need to
inspect the gas line relocation on the SBNWS property? The gas line is on federal property in which the City
has no jurisdiction.
Agenda Item J: The staff report again indicates this was an emergency situation and Epic was replaced by
Convergint which was a violation of the City Charter because the Covergint agreement was not approved by the
City Council. This is not a violation of the City Charter. The project was deemed by the City Council as
an emergency of urgent necessity for the preservation of life, health and property. Shortly after the
award of the project, our IT provider, Synoptek deemed Epic Alarm as an unqualified contractor to
perform any future work with the City. Staff determined to not continue with Epic and did not believe it
was a necessity to return to City Council at that time for their approval under a City Council - approved
emergency project. There is no need to allow a contractor to perform work on sensitive security
equipment and information managed by the Police Department who according to our IT provider fails to
complete work tasks. In any typical construction project, staff would return to the City Council to obtain
approval of a new contractor. However, this was not a typical project, as the project was declared an
emergency by the City Council and there was an immediate need to get the Police Department system
operational. Staff knew to return this item to the City Council for ratification, which is the purpose of
this item.
Agenda Item K: SLC Lease
The top of page 2 of the staff report briefly mentions several new Special Provisions, and then concludes that
"These above items can be done at no additional cost to the City." However, Special Provision 3.c of the
Lease , page 3 of 17, requires submission of an annual coastal engineering plan prior to berm construction.
Have we had formal coastal engineering plans drawn up prior to berm construction in the past? The
City created engineering construction plans in 2011 for the berm work. If not, isn't this going to be a new
cost to the City? The City will continue to refer to the 2011 construction plans.
Special Provision 5 of the Lease, page 3 of 17, requires the City to sign a reimbursement agreement to pay for
all SLC staff costs to review annual reports submitted and any amendments (such as will be required to build a
pier restaurant and lease of it) as well as any CEQA reviews.
What are the terms of this reimbursement agreement? The lease agreement with SLC states the City
is required to reimburse the SLC staff for any review and approval for items listed in the Lease
Agreement. Aren't these expenses going to be new costs to the City? The lease agreement requires that
the City pay the State $59,600 per year. If the City has to submit any applicable documents for SLC to
review then according to the lease the City must reimburse the staff for their review time. If there are
additional costs related to a special project, such as a pier restaurant, the City Council would have the
opportunity to consider whether to pass those costs on to a sublessee. If the reimbursable costs are
associated with a City project, the City can consider the amount of those costs as a part of consideration
of the project.
The SLC Agenda Item (Attachment D) discusses in detail (starting on page 5) the risk of a 2 -foot sea level rise
by 2050, increasing stone intensity, and flooding events. It also makes clear on the page 6 (bottom of 2nd
paragraph) that the City may be required to implement (i.e., be financially responsible) for "adaptive measures"
to protect structures and other improvements to the beach. The first paragraph makes clear these measures may
have to include `other adaption strategies" besides additional beach nourishment and higher annual berms. The
City's liability to cover all costs to protect the current integrity of the beach and a long list of current beach
facilities (with special mention of restrooms and sewer lines) is strongly implied in Special Condition 6a of the
Lease. General Provision 5(c) of the Lease is unequivocal that the City is financially responsible to maintain all
improvements "in good order and repair."
Does the City Attorney agree that the proposed lease obligates the City to pay for all necessary
adaptive measures to maintain the current beach size and current improvements despite the challenges of
sea level rise regardless of cost? Special provisions 6 and 8 imposes the obligation on the lessee to protect
improvements and to monitor erosion, flooding and impacts of sea -level rise and increased wave
action. The lease does not explicitly require the City to maintain or protect "current beach size." The
SLC staff report projects that erosion and sea level rise could require additional beach nourishment to
facilitate future berm construction. All of this is somewhat speculative. The prior lease had similar
concepts regarding the protection of improvements, although the concept of sea level rise was not
contemplated then.
If the City refuses to accept this liability, and does not sign the lease, does the
financial responsibility of all beach maintenance both today and for the decades to come shift
back to the State? All responsibilities and maintenance will revert back to the State. The City would
have no control over, and no right to use, the leased area, and would likely have to remove all
improvements. What residual responsibility would the City have, such as providing lifeguard services? In
staffs opinion, if the State owns the subject area including the beach then they would provide the public
safety services.
General Provision 5 (h) of the Lease prohibits commercial use of the beach.
Wouldn't use of the beach by various surf schools be prohibited by this provision? Current activities
along the beach such as surfing classes are controlled through the City's Community Services
Department and organized through the recreation program. What about use of the beach for private
fitness boot camps? Any use of the beach must be approved through the Community Services Department.
City recreation programs are not commercial activities. The lease specifically authorizes a restaurant
use. Special Provision 7 acknowledges that the leased property is available for recreation uses and
"waterborne commerce."
The budget amendment increases our General Fund operating expense by $59,600. The adopted budget only
had an operating surplus of $16,900.
Do we now technically have an unbalance budget with a deficit of $42,700? No. Staff is requesting
that the City Council approve a Budget Amendment as part of this item.
The SLC Lease does not include the Surfside beach.
Do we lease this from the SLC also? Yes. Who is responsible for mitigation of sea -level rise and
storms there? The City.
A longer would be better in securing an entity to build a restaurant on the pier, e.g., minimum 35
years. However, until we fully understand the extent of our financial liability to mitigate global warming
impacts, the City should consider a three to four year lease.
Why is the lease limited to 30 years? This was the maximum amount SLC will allow for. The City
requested a longer term, but was denied.
Could we amend our current lease to extend its term for 3 -4 years if we agree to make the annual
payment the SLC now wants? Staff would not recommend this due to the same terms will posed upon the
City and the Local Coastal Plan will address the sea -level rise.
Payment based on gross revenue income is inappropriate, or the City needs to renegotiate all of its current
contract arrangements.
What is the previous annual lease cost charged by the State? There was no charge. As part of the SLC
staff responsibilities, all lease agreements had to be reevaluated to determine expenditures and revenue
generation.
What is the previous annual lease cost charged by the State?
Has the City analyzed having the State take over the beach and pier? The City Council did not instruct staff
to conduct such as task. Note that not agreeing to the lease would not "have" the State take over. By not
executing a lease, the State would retain its ownership and not provide the City the right to occupy the
beach and pier area. The State could impose any condition or rule it deemed advisable, as it would have
complete control over State property. Arguably, the City would have to remove the pier and all
improvements at that point.
Agenda Item L: Consultant for Local Coastal Plan
It is inappropriate to say the Coastal Plan was delayed due to budget and staff constraints. The FY 13 -14 CIP
frilly funded a consultant at $240,000. It was delayed at the request of City Councilwoman Deaton.
Please provide more details on the rationale behind the attribution of the delay to budget and staff
constraints.
The staff report did not include the name of the project manager, or any details regarding his or her prior
experience.
The Project Manager is Tad Stearn. The original PMC proposal has been attached to this email.
Please provide a copy of PMC's response to the 2013 RFP.
Attached.
Please provide a copy of the project manager's resume, and the names of the cities whose LCP's this
project manager has completed and/or updated.
Attached as part of the original PMC response in 2013.
Task 2 involves one or two initial meetings with Coastal Commission staff. $5000 is budgeted for these
meetings. Any additional meetings and any ongoing communication to ensure that "all concerns can be
addressed throughout the LCP development process" is considered an "optional task" that is not part of the
$260,000 proposal.
Given the importance of ongoing dialogue with Coastal staff, why is this an optional task?
Staff shared this sentiment when reviewing the revised proposal and required that the budget summary
reflect that early consultation with Coastal staff be incorporated into the total project cost. The work
program will be revised so that the last sentence in Task 2 is deleted.
Isn't $5000 sufficient to cover subsequent phone calls and occasional meetings with Coastal
during the course of the project? If not, what hourly rate for this supplemental work is being proposed?
The City has a standing Ad Hoc General Plan and Local Coastal Plan Citizens Advisory Committee that last
met on 2/12/13.
Why is there no plans to include the Ad Hoc Committee in the proposed Task 3 -- Community
Outreach Program?
Task 3.3 identities Community Workshops and emails. Staff intends to facilitate these public workshops
through the GP -LCP Ad -Hoc Committee. The Ad -Hoc community was previously utilized to facilitate
workshops during the Housing Element Update.
The proposed Work Program and Schedule lists Sea Level Rise Assessment as Task 4.
When is the expected date for this task to be completed?
Could the completion date of this task be advanced by beginning work on it now concurrently
with Tasks 1 -3? (so we could have this information before we sign the SLC lease)
This task is expected to commence by Moffatt & Nichol after the scope of work is finalized at kick -off
meeting.
The Sea Level Rise Assessment will include an analysis of adaptation measures and strategies to include,
among others, accommodation and retreat.
Wouldn't these two strategies be precluded on the Old Town beach by the proposed lease with the
SLC which commits the City to preserving and protecting all beach resources including the size of the
beach and all improvements?
Various adaptation measures will be reviewed to determine effectiveness and applicability.
Task 5, the preparation of the LCP, will "focus on the City's goals of focusing on redevelopment opportunities"
and "providing better connections between the beach areas and the downtown."
Please explain these goals in detail.
Task 5 identifies that the consultant will be required to completely update the last draft LCP that was
prepared in 2008. The goals referred to were extracted from policies that were identified in the 2008 draft
LCP document. The Coastal Act Q30252) requires that new development be located in areas in close
proximity to existing development with available public services to minimize the impacts associated with
the extension of infrastructure and services. The 2008 draft LCP identified that most of the Coastal Zone
was developed, therefore new development would likely be in the form of redevelopment or infill
development adjacent to developed areas. This section also states that new development should maintain
and enhance access to the coast.
The policies that were identified in the draft 2008 LCP were established to meet the requirements of the
Coastal Act. Task 5 recognizes that there were several components that must be considered when
preparing a complete update of the LCP. All of the items identified, coastal access, adequate public
services, bicycle and pedestrian safety, connections between beaches and developed areas, must all be
considered when redevelopment takes place in the coastal zone.
When were they ever presented to the Council for adoption?
The policies were presented as policies in the 2008 draft LCP.
Will the General Plan be addressed?
The LCP will be prepared in compliance with the Coastal Act. As in the 2008 draft LCP there will be a
description of the LCP's relationship to other land use documents such as the Zoning Code and General
Plan.
Agenda Item M: Class /Comps Study Update
Of the 12 recommended cities, only 3 have a Marine Safety Department. The 2008 Study included 5 cities with
a Marine Safety Department.
Is there any plan to supplement the study with a separate sub -set of cities with Marine Safety
Departments?
Some very large cities have been identified for the study, i.e., Huntington Beach, Redondo Beach, and Costa
Mesa, which seem in appropriate for the Seal Beach study.
Why not add a couple in their place that are ocean cities, e.g., Manhattan Beach, Laguna Beach, and San
Clemente?
The City's consultant, Koff and Associates, is currently reviewing these questions and will be prepared to
address them at tonight's meeting during the staff /consultant presentation.
A PROPOSAL TO
THE CITY OF SEAL BEACH
LOCAL COASTAL PROGRAM AND RELATED TASKS
SUBMITTED TO:
CITY CLERK'S OFFICE
CITY OF SEAL BEACH
211 8TH STREET
SEAL BEACH, CA 90740
MARCH 19, 2013
SUBMITTED BY:
pmc:
60 GARDEN COURT, SUITE 230
MONTEREY, CA 93940
PHONE: (831) 644-9174
FAX: (831) 644 -7696
(866)828-6762
WWW.PMCWORLD.COM
E -i
4
i
TABLE OF CONTENTS
1. Executive Summary (cover letter) ...................................... ................. 1 -1
2. Scope of Work and Schedule .................................. ............................2 -1
3. Qualifications and Personnel ......... ..................................................... 3 -1
4. Experience and Ref erences ...................................... ............................4 -1
5. Fee Schedule ........................................................... ............................5 -1
G. Cost Estimate .............................. .......................separate sealed envelope
March 19, 2013
Jim Basham
CITY OF SEAL BEACH
211 8th Street
Seal Beach, CA 90740
RE: PROPOSAL FOR SERVICES — UPDATE TO THE SEAL BEACH LOCAL
COASTAL PROGRAM
Dear Mr. Basham:
PMC is pleased to submit this proposal to prepare the city's Local Coastal Program (LCP) document and
all related processing and management tasks associated with the LCP's ultimate certification. Our overall
approach to the work program provides logical and realistic series of milestones and deliverables to
achieve the City's goals for this effort.
The positive interaction and communication between the consultant team, city staff, Coastal
Commission staff, and the community at large is the key attaining LCP certification within the identified
timeirame. Although the technical work is also critically important, much of our approach and scope of
work is centered on the necessary outreach and management of the program. By actively engaging all
stakeholders, we will seek to avoid some of the trappings and delays that are common in the LCP
process.
Executive Summary
The following is a summary of the highlights of our submittal.
Project Management and Staffing. PMC's team brings to Seal Beach recent successes in LCP preparation
and certification, climate change and adaptation expertise, zoning, community outreach professionals,
and a pragmatic approach to the environmental review. Our assigned staff has the individual and
collective qualifications needed for this assignment.
Establish Early Dialogue with Coastal Commission Staff. Early consultation and establishing a relationship
with Coastal Commission South Coast District Office staff is essential. We intend to quickly build a
working relationship with South Coast staff to establish open and regular communication regarding the
LCP.
Recent Coastal Plan Experience. PMC recently completed the City of Seaside's LCP and has just been
selected to assist the City of Hermosa Beach with their General Plan and Coastal Land Use Plan. We
have also processed numerous Coastal Development Permits and completed general plans and other
projects for coastal communities.
60 Garden Court , Suite 230 • Monterey, CA 93940 • P: (831) 644 -9174 • F, (831) 6447696
Jim Basham
March 19, 2013
Page 2
Focus on Community Outreach. PMC's Planning, Design, and Facilitation team includes a group of
professional meeting facilitators and public outreach experts. This team will design and implement a
scalable public outreach strategy for the Seal Beach LCP at the beginning of the process.
Sea Level Rise Vulnerability and Adaptation. PMC's Sustainability and Climate Change group will
augment the LCP effort by applying best - practice adaptation and vulnerability analysis to the document
Understanding of the City's Goals. We understand that our main goal as the City's consultant is to
attain LCP adoption —both locally and (ultimately) by the Coastal Commission. Our scope of work is
designed to achieve that goal. We also understand that the DWP Specific Plan site represents a
significant coastal opportunity area, as the city seeks to implement the recently amended specific plan.
Understanding of Coastal Commission Submittal and Processing Requirements. Our recent LCP
experience will be extremely valuable in navigating the document preparation, review, and certification
process.
Thank you for consideration of our proposal and the opportunity to work with you and your staff. We
are truly excited about this opportunity, and look forward to participating further in the selection
process. Should you have any questions regarding our proposal, please call Tad Stearn at (83 1) 644-
9174, extension 11204.
Sincerely,
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Philip O. Carter
rad Stearn
President
Project Manager
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SCOPE OF WORK AND SCHEDULE
A clear and meaningful scope of work is best understood when supported by a
written understanding and approach to the work tasks. The following is PMC's
approach to successfully completing this project for the City of Seal Beach,
PROJECT UNDERSTANDING
The City of Seal Beach is mandated by the California Coastal Act of 1976
to prepare a Local Coastal Program (LCP) for the area of the city that lies
within the Coastal Zone boundary. The LCP consists of two major parts:
the Land Use Plan (LUP) and the Coastal Implementation Plan (CIP). The
LUP designates the kinds, location, and intensity of land and water uses,
and presents applicable resource protection and development policies to
accomplish the policies of the Coastal Act. The LCP must be adopted by
the City, then be reviewed and approved (certified) by the California
Coastal Commission (CCC). The LCP may be amended in accordance
with the California Code of Regulations and the Public Resources Code.
The Seal Beach LCP is currently not certified.
This update to the City of Seal Beach's LCP will pick up where the existing
2008 document left off in terms of content and processing. The 2008 draft
LCP is understood to provide the framework for this update; however, to
move the effort forward, it will be critical to understand the extent of the
Coastal Commission's previous comments and the reasons why the
document was not ultimately approved. From our initial review, it appears
that the LCP contains a Coastal Land Use Plan with draft policies but does
not yet include a Coastal Implemental Plan.
We understand that this update is being driven, in part, by current
proposals at the former Los Angeles Department of Water and Power
(DWP) site. Identified previously for visitor- serving uses, the specific plan
has recently been amended for residential and open space uses. A CDP,
preferably locally issued, will be required for final approvals. The update
will, however, address the entire Coastal Zone area in terms of mapping,
policies, resource protection, exclusion area and other components.
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Economic development is a priority for the city, and lands within the
Coastal Zone are a critical economic asset.
PROJECT APPROACH
PMC expects the City's LCP process to be a coordinated effort between our
team and City staff. PMC will solicit City staff input in gathering the
necessary data, scheduling meetings, preparing for public hearings, and
developing updated goals, policies, and programs. However, PMC will take
the lead on all tasks related to the creation and certification of the LCP,
including review and update of the City's existing LUP and CIP, analysis of
all necessary data, preparation of necessary technical studies, public
outreach, creation and production of plan text and illustrations, preparation
of documents, Coastal Commission staff coordination to ensure compliance
with the Coastal Act, revisions to the LCP based on staff and agency
comments, preparation of necessary environmental documentation, and
presentations to decision- makers and stakeholders.
PMC's approach to amending the City of Seal Beach's LCP will be driven
by our recent experience updating the City of Seaside's comprehensive LCP,
as well as the best practice guidance provided by Coastal Commission staff
as recently as December 2012. PMC attended and participated in the
Commission's December 12, 2012, public workshop on Improving the
LCP Process, held in San Francisco. That workshop identified a range of
common problems and constraints experienced by coastal cities and
counties when processing LCP amendments and updates. The workshop
also resulted in a commitment by the Coastal Commission and regional
staff to work with local agencies early in the process in an effort to avoid
last- minute comments and roadblocks.
Based on our understanding of the needs of Seal Beach and the
Commission's commitment to improving the LCP process, PMC will take
the following specific approach to this effort:
Conduct Early Coordination with the Coastal Commission. One or two
initial meetings with South Coast District staff should be expected to
discuss the scope and direction of the Seal Beach LCP update effort, the
purpose and need for the amendment, coastal resources, specific planning
issues, document format, and other issues essential to begin the update. The
goal of this task is to reach agreement on the ultimate scope of the
amendment. These early meetings should also review the prior (2003)
document, Coastal staff comments, and the 2008 revisions.
Confirm Base Maps and Boundaries. As part of the early coordination
process, it is essential to work with Coastal Commission staff to confirm the
actual boundaries of the Coastal Zone. Boundary maps —even those
traditionally used as "official" boundaries by both the Commission and the
local agency—can prove to be outdated or incorrect. Specifically,
Commission staff should be asked to provide mapping resources based on
surveyed information as available. This will serve to avoid costly delays and
revisions at the end of the process, as well as set the stage for any local
boundary revisions that may be requested.
Focus on the Policy Content First. Early drafts and initial submittals to
Coastal Commission staff should remain "bare bones" until the text and
content undergoes a thorough review. Time spent on publishing format,
graphics, and layout may be wasted if significant revisions are required
during the review process.
Strengthen the Sea Level Rise and Adaptation Analysis. The project team
will develop an adaptation component of the LCP that will address impacts
due to climate change on human and natural populations, including, but
not limited to, an increased risk of wildfire, loss of land to sea level rise,
saltwater intrusion, increased occurrence of heat waves, and a decrease in
water supply due to drought. The project team understands the objectives
of this task are to compile:
• A climate change vulnerability assessment for the community.
• A list of existing programs and policies that will allow for adaptation.
A list of strategies that will allow for adaptation and community
resiliency to the impacts of increased GHG emissions and climate
change.
PMC has experience developing climate change resiliency plans, ranging
from discussions of climate change effects in a climate action plan to stand-
alone plans that include vulnerability analyses, climate impact assessments,
and resilience strategies. The LCP and implementation program will
incorporate climate impact and vulnerability analysis and near - and long-
term strategies to address anticipated changes in temperature, precipitation,
sea level, and wildfire burn areas, relying on existing resources and studies.
Work to Avoid Application Submittal Problems. PMC (and City staff) will
need to discuss the contents of submittal packages with Coastal
? Commission staff prior to submittal, provide adequate supporting
documentation, and keep detailed records of specific changes to the LCP.
Confirm Local Land Use Priorities. For the Seal Beach LCP, PMC will use
the community outreach process to confirm that the type and distribution
of land uses within the Coastal Zone reflect current City and stakeholder
priorities within all Coastal Planning Areas. Any proposed changes in land
use will ultimately affect the environmental review assumptions and require
a General Plan Amendment to make the LUP and General Plan consistent.
Consider a Concurrent Coastal Implementation Plan. The Coastal
Commission typically prefers to separate the Land Use Plan (LUP) from the
Coastal Implementation Plan (CIP) in terms of review and processing.
Assuming that land uses are not dramatically changed and development
standards remain largely consistent with the existing zoning code, the
zoning portion of the LCP —the CIP —may be able to move forward on a
parallel track with the LUP.
Approach to Community Outreach. PMC is proposing a community
outreach effort designed to maximize public participation, promote open
communication, and document results. The outreach effort will be led by
the consultant team, allowing City staff to focus their efforts and time
elsewhere. Outreach will extend to neighboring jurisdictions, which is a
requirement of the Coastal Act.
Document the Public Participation Process. It is critical that all outreach
and public participation efforts be clearly documented and summarized as
part of the LCP amendment submittal. PMC's community outreach
program will record event data, participants, summaries of issues, and
outcomes.
Approach to Environmental Review. As a first -tier, programmatic
document, the environmental review will seek to utilize LCP policies to
mitigate potential environmental effects. Since LCPs typically contain more
stringent environmental protections than other city planning documents,
we anticipate that the program will be largely self- mitigating. PMC will
prepare the environmental document (anticipated to consist of an Initial
Study and Negative Declaration) for local review. Following review and
comment on the LCP by Coastal Commission staff, the environmental
document may require modifications prior to final certification.
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SCOPE OF WORK
TASK 1: PROJECT KICKOFF AND SCOPE CONFIRMATION
As an initial task, we will meet with City staff to refine the scope of work
and confirm all assumptions regarding the technical analysis and outreach
tasks. The purpose of this initial task is to confirm the LCP update
approach, including any proposed land use or zoning changes, specific
objectives for development and/or resource conservation, confirm the
parameters of any new analysis, and confirm the CLQA processing
approach.
Concurrent with this initial scoping meeting, PMC will collect, review, and
organize all relevant data for the project, including available technical
studies, prior LCP amendments, pending projects, and all relevant planning
and policy documents. During this early stage of the project, PMC will take
the opportunity to conduct a thorough field visit and photograph the entire
coastal zone and surrounding area. PMC's project file will be established at
this time, organizing all existing data and project management files. Project
information and technical reports will be distributed to the subconsultant
team with a notice to commence work.
TASK 2: MEET WITH COASTAL COMMISSION STAFF —
INITIATE EARLY CONSULTATION
PMC will schedule one or two initial meetings with South Coast Division
staff to discuss the scope and direction of the Seal Beach LCP update effort,
the purpose and need for further revisions, primary coastal resources,
specific planning issues, document format, and other issues essential to
begin the update. The goal of this task is to reach agreement on the ultimate
scope and expectations of the LCP update and to ensure that the LCP
document as reviewed and forwarded to the Coastal Commission by the
City Council will not require extensive revision and /or recirculation. These
early meetings should also review the prior (2003) document, previous
Coastal staff comments, and the 2008 revisions. This early consultation
may occur concurrently with the kickoff meeting as schedules allow.
Deliverables: final scope ofwork and
assumptions.
Deliverables: Summary Memo
documenting meeting results and
preliminary recommendations.
TASK 3: CREATE GIS BASE MAPS
Deliverables: New GIS base maps to
PMC will use existing mapping files provided by the City of Seal Beach,
Orange County, and other sources to create GIS base maps for the project.
support all land use, boundary, zoning,
This task will be completed early in the process to ensure that base maps
and environmental resource data
will be available for use in community meetings and agency meetings and
for project mapping and data collection purposes. Base maps and Coastal
layers and graphics.
Zone boundaries will also be confirmed with Coastal Commission staff at
initial meetings.
PMC's GIS team will produce all necessary mapping exhibits using the
latest ArcGIS Desktop software package made by Environmental Systems
Research Institute Inc. (ESRI).
TASK 4: PREPARE AND IMPLEMENT A COMMUNITY
OUTREACH PROGRAM
Task 4A: Develop and Implement the Community
Participation Strategy
Community Engagement and Outreach Assessment..As part of the project
initiation process, the PMC community engagement task leader will
conduct an outreach assessment meeting with City staff. This meeting will
provide time for staff and the consultant team to discuss past outreach
efforts, confirm goals for this program, generally discuss details such as
venues and materials, and discuss the project's key stakeholders. This
meeting will provide an opportunity to identify the depth of the strategy
and a menu of outreach options relative to the overall schedule. The
program is entirely scalable and can be tailored to meet the City's objectives
(and budget) prior to contract execution.
Community Participation Strategy and Activities. Following the
assessment meeting, PMC staff will prepare a more refined draft
community participation strategy for staff review and approval. This
memorandum will include the goals, purpose, and desired outcome of the
process, an outline of each technique to be used, a timeline, and an outline
of responsibility for PMC and City staff. It is anticipated that the
community engagement strategy will include a combination of the
following "menu" of techniques and activities. The ultimate depth of the
outreach effort will be negotiated with City staff.
Stakeholder interviews. PMC anticipates conducting a series of one -on -one
stakeholder interviews to gather information early in the process.
Stakeholder interviews are generally one -half hour in length and conducted
in person or via telephone, depending on the stakeholder's preference. PMC
anticipates no more than 10 stakeholder interviews. Stakeholder interviews
will be summarized and aggregated anonymously.
Community workshops. PMC anticipates up to three workshops at key points
in the process. Workshops will be highly interactive, utilizing breakout
sessions, graphics, and interactive tools to obtain input. For budgeting
purposes, we have assumed that materials for each workshop will include
sign -in sheets, comment cards, name tags, up to eight large- format prints,
facilitation, and recording supplies (pens, sticky pads, etc.) for workshops of
50 participants each. We have assumed that three PMC staff members will
attend each workshop, including one trained facilitator and recorder and
one additional technical staff person. If desired, our electronic polling
system may be used for all meetings.
Planning Commission /City Council. PMC will conduct up to two study
sessions each with the Planning Commission and City Council (total of
four sessions). A summary of the results of each session will be produced by
PMC, including a matrix of comments. For each study session, PMC will
produce a presentation, agenda, and supporting presentation materials (up
to six large- format prints) and provide facilitation materials. Up to two
PMC staff members will attend each meeting. Community workshops and
Planning Commission /City Council study sessions may be combined to
reduce the number of interactive meetings.
E- updates, PMC will develop and maintain an e-mail list to send regular
updates and links to maintain interest and generate participation. It is
anticipated that updates will be sent prior to and following each community
workshop.
Media outreach. PMC will prepare and distribute news releases on the
process and key elements of the update. It is anticipated that one news
release will be prepared in advance of each public meeting or workshop and
in advance of final hearing dates. PMC will distribute news releases to up to
six media outlets per news release.
Task 4B: Ad Hoc Citizen Advisory Committee Facilitation
PMC will facilitate a set of meetings with the Ad Hoc Citizen Advisory
Committee to provide initial input on the LCP prior to review by the
Planning Commission and City Council. This task assumes facilitation of
up to three additional workshops with the committee.
Task 4C: Website Development and Hosting (Optional Task)
Deliverables (all outreach phases):
As part of the community participation strategy, an interactive website
containing current information on the status of the project, downloadable
Finalized Outreach Strategy; interview
documents, and presentations can be developed. The site will provide
summaries; workshop and study
opportunities to submit comments and to "sign up" for project updates.
The website will feature regular updates on project status, upcoming
session summaries; email lists, news
meetings and workshops, opportunities for comment, draft and final
and media releases; website content
documents, summaries, and environmental review documents.
(option).
In terms of site development, PMC creates and manages websites for several
municipalities. The project website's look and feel will be drawn from the
branding used in project documents and outreach materials and will house
all relevant project information. The site will perform reliably on the most
recent and previous versions of the top four web browsers and be built so
that it is easily viewable on tablets and mobile devices. An online e-mail
subscription system will be provided, enabling the City to contact interested
parties with project updates.
PMC can host the site on our own servers or incorporate the project into
the City's existing content management system, although if we use the
City's existing system, some functionality may be limited to its capabilities.
All our websites are built to the highest industry standards using HTMLS
and CSS3 with appropriate accessibility, functionality, and download
speeds.
TASK 5: PREPARE SEA LEVEL RISE ADAPTATION AND
VULNERABILITY ASSESSMENT
The purpose of this task is to support and augment the existing language
contained within the 2008 LCP document and provide current "best
practice" analysis that will meet the Coastal Commission's review
requirements. This information will also be instrumental in supporting the
environmental review document.
I
i
Task 5A: Identify Climate Change Vulnerability
This task identifies the climate change effects that are likely to occur in Seal
Beach's Coastal Zone, as well as the people, development, infrastructure,
and natural resources that are likely to be impacted by them. The project
team will conduct a vulnerability assessment based on the following
preliminary findings regarding exposure, sensitivity and impacts.
• Identify exposure. The first step in assessing climate change vulnerability
is anticipating which impacts will affect the city. Early analysis suggests
the following primary impacts:
• Sea level rise
• Changes in precipitation patterns (increase in extreme events and
drought)
• Increases in average annual temperature and the number of extreme
heat days
PMC will build off of this initial analysis using existing resources,
technical expertise, and discussions with City staff. Exposure risks will
be assessed in terms of expected severity and likelihood. Publicly
available resources include the State of California Adaptation Planning
Guide, California Energy Commission Cal -Adapt Web Portal, and
Pacific Institute Sea Level Rise GIS layers.
• Identify sensitivity. The second step in the process is identifying the
people and things that will be affected by the impacts listed above.
Early analysis suggests the following sensitive entities:
• People. The City contains a high percentage of single- occupant
households as well as a disproportionate number of seniors. Though
both of these facts are heavily influenced by the approximately 9,000
occupants of Leisure World, which is not in the Coastal Zone, it is
important to conduct further research on these traditionally vulnerable
populations. Businesses and persons dependent on the beach /tourism
economy may also be sensitive to coastal erosion and loss of services due
to flooding.
• Buildingstock. Most of the city's building stock is in the Coastal Zone,
and over 75 percent of the housing stock was built before 1970. Many
of these buildings either are in the 100 -year flood plain or will be by
2100.
• Infrastructure. The city's sewer system intakes are susceptible to taking
E' in floodwaters (City of Seal Beach Sewer System Update Master Plan),
which during extreme inundation events could lead to an
overwhelming of sewage treatment capacity. Similarly, Highway 1 and
other key arterials lie in the Coastal Zone and may be subject to closure
during extreme inundation events.
• Natural resources: The city is home to the Seal Beach National Wildlife
Refuge and other important natural resources. The analysis will assess
potential sensitivity to direct impacts as well as indirect impacts
resulting from potential alterations to the nearby built environment.
• PMC will build off of this cursory analysis through the outreach
process, in discussions with City staff, and through further research.
Publicly available resources include the State of California Adaptation
Planning Guide, California Energy Commission Cal -Adapt Web
Portal, Safety and Land Use Elements of the General Plan, 2013 -2021
Housing Element of the General Plan, US Census, Sewer System
Update Master Plan, and Seal Beach National Wildlife Refuge
Comprehensive Conservation Plan.
Task 5B: Identify Potential Impacts
The impacts of climate change occur at the interaction of exposure and
sensitivity. In its initial analysis, PMC has identified the following impacts:
• Flooding— Flooding associated with major atmospheric events and
storm -surge run -up will be exacerbated by sea level rise and increasingly
severe precipitation events. Given the relatively flat terrain of the city
and the increasing number of buildings, infrastructure, and
environmental resources that will be in the 100 -year floodplain as a
result of sea level rise, flooding could have significant public health and
safe y, economic, and environmental impacts.
• Heat - related events — Given the large senior population, the number of
single- occupant households, and the age of the housing stock, the
potential exists for an increase in high hear days to have significant
public health impacts.
This initial assessment will be expanded and will include input from
outreach events, discussion with City staff, expert analysis, and information
from publicly available resources, including the State of California
Adaptation Planning Guide, California Energy Commission Cal -Adapt
Web Portal, Pacific Institute Sea Level Rise GIS layer, and Safety and Land
Use Elements of the General Plan.
Task 5C: Identify LCP Policies and Implementation Activities
That Support Climate Change Adaptation and Community
Resiliency
Through the vulnerability analysis, PMC will identify assets that are
important, vulnerable, and at high risk and Seal Beach's adaptive capacity.
The LCP will include policies and implementation activities to ensure these
assets adapt to and are resilient in a changing climate.
Through the drafting of policies and implementation activities, a number of
strategies will be identified, including opportunistic approaches such as
moving assets through land use changes or protecting assets that are not
easily movable through infrastructure investments. Although the LCP may
focus primarily on the built environment, potential adaptation strategies
may also include investments in social infrastructure that encourages
community resiliency. PMC will use a combination of outcomes from the
outreach program and best practices to identify criteria for selecting
appropriate and effective adaptation strategies.
TASK 6: PREPARE AND UPDATE THE SEAL BEACH LOCAL
COASTAL PROGRAM DOCUMENTS
Task 6A: Prepare the Draft LUP Document
The LUP contains the land use mapping and supporting policies of the
LCP, similar to a general plan for lands within the Coastal Zone. We have
reviewed the City's current LUP and understand that the City would like to
update the document to make it not only technically accurate but easy to
use. As part of this process, we will provide an update of existing
environmental conditions, land use and development activity, housing,
parking, and coastal access opportunities. The update to environmental
conditions is critical, as Coastal Commission staff will require an accurate
accounting of all coastal resources and habitat values (wetlands, marshland,
riparian areas, viewsheds, etc.). We will also review and incorporate any
active development proposals — such as the list of previously approved
Coastal Development Permits - and evaluate their current status and
relevancy to the LUP update. The LUP document will reflect specific City
goals, focusing on redevelopment opportunities, implementing previously
permitted Coastal Development Permits, providing adequate public
services, providing better connections between the beach areas and the
downtown, accommodating coastal access, and enhancing bicycle and
pedestrian circulation in general.
3
Deliverables: Vulnerability and
adaptation report — including policy
recommendations — for review and
approval prior to incorporation into the
LCP.
As part of this update, PMC will critically review and update existing LCP
policies based on previous Coastal Commission staff comments and recent
work on other LCP efforts. Our goal is to bring the document into
compliance with the Coastal Act and incorporate best practice policy
language acceptable to the Coastal Commission.
Specific technical work envisioned for the 2008 document update will also
include a programmatic inventory and confirmation of biological and
wetland resources. PMC's biological resources staff will review all prior
information involving biological, wetland, and ESHA resources. The
Hellman Ranch and National Wildlife Refuge ESHA policies will need to
be reviewed in the context of the current Coastal Commission application
of the Coastal Act in recent LCP efforts around the state. No new biological
studies or delineations are proposed.
Once the policy framework has been reviewed and confirmed by Coastal
Commission staff, PMC will make extensive use of graphics, tables, and
matrices to ensure the document is visually interesting and user - friendly.
All work will be guided by technical guidance documents published by the
Coastal Commission.
Task 6B: Prepare Coastal Implementation Plan
PMC will prepare the Coastal Implementation Plan (CIP, or Local
Implementation Plan —LIP) as part of this task. The CIP and specific
Deliverables: Draft Coastal Land Use implementation measures are required as part of the Local Coastal Program
Plan, Draft Coastal Implementation to ensure that all local plans are in conformity with the approved LUP. This
section will essentially serve as a Coastal Zoning Ordinance, providing
Plan. specific development regulations (and exemptions) for certain coastal zone
activities such as new or infill development, shoreline restoration, and
stormvater management projects. The purpose of this task is not to create
an entirely new zoning document but rather to craft useful regulations that
will help carry the LCP through the certification process. Per recent Coastal
Commission comments on other projects, the Coastal Implementation Plan
will need to incorporate any specific development standards or regulations
adopted for local specific plans or CDPs. Incorporation by reference of
those regulations will not be sufficient, as the CIP needs to serve as a stand-
alone document for implementation of all actions within the Coastal Zone.
Although PMC recommends a concurrent process where the LUP and CIP
are prepared and submitted to the Coastal Commission at the same time,
Commission staff may advise taking the two parts sequentially.
As part of the Coastal Implementation Plan, PMC will prepare a Coastal
Development Permit Ordinance, identifying the policies and procedures for
processing City coastal development permits at the local level following
LCP certification. PMC may develop a checklist or other tools that will
assist staff to determine project consistency with the terrified LCP.
It is critical that the LCP process remains transparent and receives buy -in
along the way. For this reason, we recommend taking the project to the
Planning Commission and City Council as an informational item during
LCP preparation, before these bodies are asked to take action.
TASK 7: CONDUCT LOCAL CEQA REVIEW
CEQA applies to the certification of local coastal programs (Guidelines
Section 15265(b)). For the purposes of this proposal, PMC assumes the
preparation of an Initial Study /Negative Declaration (IS /ND). This
assumption is based on our past experience processing LCPs for local
agencies and the fact that the coastal policies of the LCP usually provide
stronger environmental protection than the existing condition.
All sections of the current CEQA Checklist will be addressed. However, we
will provide additional emphasis and analysis in the areas of aesthetics,
biological resources, water quality, hazards (including vulnerability to sea
level rise), transportation (visitor- serving access and parking), public
services, and greenhouse gas emissions. These areas are more directly related
to resources covered by the Coastal Act.
PMC will prepare administrative draft and public review draft documents
for City staff review. PMC will also prepare all necessary notices associated
with the CEQA process (NOI, NOA, and NOC).
Following public review, PMC will respond to all comments received and
prepare a Mitigation Monitoring and Reporting Program. Edits will be
made to the IS /ND in track- changes format.
Following City Council consideration of the environmental document (and
LCP), the CEQA document and all related resolutions will be packaged as
part of the formal submittal to the Coastal Commission.
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Deliverables: Administrative draft,
draft and final environmental
documents, response to comments,
mitigation monitoring and reporting
program, and CEQA notices.
TASK 8: FINAL LOCAL COASTAL PROGRAM
The final Local Coastal Program will reflect any changes to the LCP
Deliverables: Final LCP Document brought about by the public hearing and local adoption process. It is
(pending Coastal Commission review). anticipated that the draft LCP would be the attachment to the adopting
resolutions and that the final LCP would be prepared after its adoption.
The final LCP, along with CEQA documentation, will be submitted to the
Coastal Commission for processing certification to the City's LCP (see Task
9).
TASK 9: PREPARE AND SUBMIT THE LCP APPLICATION AND
SUPPORTING MATERIALS TO THE CALIFORNIA COASTAL
COMMISSION
PMC will submit the final LCP certification package (including the City-
Deliverables: Coastal Commission adopted LCP, CEQA document, and final resolutions) to the Coastal
Commission for approval. We will prepare and compile all required
LCP Application Package, application information and details required in Coastal Act Section 13519,
including a summary of measures taken to consult and coordinate with
contiguous agencies, listings of participants appearing at meeting and
hearings, copies or summaries of significant copies received, all final
documents and maps, a methodology demonstrating Coastal Act
conformity, all environmental review documents, and a general indication
of zoning measures (implementation).
The City should anticipate that South Coast Division staff will have
comments requiring further revisions to the LCP. The scope and nature of
the modifications may dictate whether or not the documents need to be
seen and reviewed by the Ad Hoc Committee, Planning Commission, and
City Council. By working with Coastal Commission staff early in the
process, the City increases the likelihood of CCC approval of the
amendments, as submitted.
TASK 10: MEETINGS AND COASTAL COMMISSION HEARINGS
PMC will attend and support the City of Seal Beach in the review and
Deliverables: LCP text modification, certification process. We will attend up to two hearings before the Coastal
materials to support the city during the Commission at any scheduled meeting in any geographic region. We have
hearing process. Certified LCP. also budgeted for several internal staff -level meetings and up to four public
hearings before the Planning Commission and City Council (in addition to
the community outreach sessions) during the local project approval process.
¢v2 14 _..
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SCHEDULE
The following schedule is based upon the City's stated processing goals and
PMC's understanding of the work program and review timelines. Certain
components of the schedule — including review and response times from
Coastal Commission staff— may be outside of the project team's direct
control.
Project Kickoff /Scope Confirmation
Coastal Commission Staff Meeting #1 (focusing
on work program)
Create GIS Base Maps
Develop Community Outreach Strategy
Implement Community Outreach Strategy (all
meetings, workshops, study sessions)
Prepare Sea Level Rise Adaptation and
Vulnerability Assessment
Update Coastal Land Use Plan (LUP)
City Staff Review of Draft LUP
Coastal Commission Staff Meeting #2 (focusing
on working draft of LUP)
Prepare Coastal Implementation Plan (CIP -
zoning document and CDP ordinance)
Prepare CEQA Document
Public Review of CEQA Document
Planning Commission and City Council
Consideration of Draft LCP and CEQA Document
Prepare Final LCP /Authorization to Submit to
CCC
Prepare and Submit LCP Application Materials to
CCC
South Coast Staff LCP Application Review
Consider /Make Recommended Modifications
Schedule LCP for Hearing before the CCC
Upon Notice to proceed (NTP)
Within 2 weeks of contract
execution
5 weeks from NTP
5 weeks from NTP
On -going and interwoven
throughout process timeline
10 weeks from NTP
18 weeks from NTP
20 weeks from NTP
22 weeks from NTP
Concurrent with LUP (note:
CCC staff may recommend
sequential processing of the
CIP following LUP review)
26 weeks from NTP
30 weeks from NTP
38 weeks from NTP (meetings
per city calendar)
40 weeks from NTP
42 weeks from NTP
50 weeks from NTP (est.)
52 weeks from NTP
Per CCC Calendar
2;16'
QUALIFICATIONS AND PERSONNEL
This section includes a summary of our firm's background and qualifications,
an organizational chart, summary of key personnel, and availability /capabilities.
Resumes for PMC staff are included in an appendix.
FIRM OVERVIEW
Pacific Municipal Consultants (dba PMC) is a California corporation that
provides planning, environmental, and municipal services to public
agencies, special districts, and public- oriented organizations. The firm's
President is Philip O. Carter, Vice President is Tad Stearn, and Secretary is
Jennifer LeBoeuf.
PMC has successfully completed over 2,100 projects providing services to
more than 750 public agencies since our establishment in 1995. PMC today
consists of over 100 staff members working out of six primary offices. Our
staff includes environmental planners, urban designers, city planners,
sustainability and climate change planners, community engagement and
facilitation, and other technical specialists to assist with projects. We have
professionals with the experience to ensure a quality and timely response to
any issue that might arise during a project.
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PMC is organized around three core services: Environmental Services,
Management & Staffing, and Advanced Projects. In these core service areas,
we use working groups to concentrate on specific topics and issues. These
groups include housing, municipal finance, public affairs, marketing and
branding, redevelopment, design, coastal planning, sustainability, current
planning, biology, and air quality. PMC forms new working groups as
needed to keep pace with a constantly evolving legal and planning
environment. PMC also organizes in -house training classes and seminars to
ensure a wide understanding of relevant issues affecting municipal services.
While many professionals specialize in a single area, we encourage our staff
to explore and become knowledgeable about other disciplines within the
firm, enabling us to approach and solve problems from many different
perspectives.
POLICY PLANNING (GENERAL PLAN, LOCAL COASTAL
PROGRAMS, AND HOUSING ELEMENT) SERVICES
PMC brings a valuable combination of experience and qualifications to the
comprehensive planning, coastal planning, and policy planning process.
Our experience as a consultant to dozens of cities and counties throughout
California has given us exceptional general plan qualifications and a broad
range of problem - solving abilities. PMC's approach to preparing a general
plan or LCP focuses on providing a complete, workable policy document
that reflects the vision and desires of the community. We partner with local
governments, regional agencies, and special districts to ensure that local
policies are consistent with the larger framework. Our in -house experts
understand legal issues, best practices, and special considerations to develop
innovative, appropriate, and legally defensible policy solutions. Finally, as
contract planning staff, we have working larowledge of the implementation
of the policies we write and the planning issues faced by the staff
interpreting and administering policy documents on a daily basis.
�3
SUSTAINABILITY AND CLIMATE CHANGE SERVICES
From our home office in one of the first LEED certified office buildings in
Northern California to our LEED accredited staff, PMC is on the leading
edge of sustainability planning.
PMC takes a holistic and collaborative approach to greenhouse gas (GHG)
reductions and climate action planning. From quantification of GHG
emissions, climate change adaptation, and resiliency strategies to cutting -
edge reduction measures, PMC incorporates the most current science and
policy into climate action planning documents. PMC's objective is to
provide a feasible, accurate, and transparent climate action plan that is
consistent with the general plan as well as with state and regional guidelines
for qualified greenhouse gas reduction strategies. The PMC Sustainabiliry
and Climate Change Services team has prepared 60 comprehensive climate
action plans, GHG reduction strategies, and energy action plans for cities
and counties throughout California; 55 community-wide greenhouse gas
inventories; and 40 local government operations greenhouse gas inventories.
In addition, members of our team serve on the steering committee guiding
development of the first national Community -Scale GHG Emissions
Accounting and Reporting Protocol, participate in the Association of
Environmental Professionals' Climate Change Committee and the
preparation of white papers to guide inventory, forecasting, and target -
setting protocols, engage in regular presentations and lectures, advise
regulatory agencies, and provide service to the Northern and Central Coast
sections of the California Chapter of the American Planning Association.
COMMUNITY ENGAGEMENT AND FACILITATION
SERVICES
Our Community Engagement and Facilitation team includes planning
professionals who have developed and implemented a broad range of
outreach strategies and activities for local and regional public agencies and
community -based organizations. PMC's team works with clients to develop
a tailored community outreach strategy that meets the needs of the project
and solicits meaningful feedback from community members and
stakeholders.
Off: a -i e" a•�:I P,va�ed leince�eturei
v
PMC offers a comprehensive range of community engagement and
facilitation services, including stakeholder engagement and reporting
techniques, community workshops and events, stakeholder meetings and
interviews, surveys, and educational and interactive materials development.
PMC's team members are trained and experienced facilitators for
discussions of all sizes, from small advisory committees to large public
workshops and special events. They have a wealth of experience working
with underserved, minority, and low - income communities, as well as
populations with limited English proficiency. The team's public relations
and media services include media relations, collateral materials
development, website development, and graphics services.
ZONING CODES AND URBAN DESIGN
PMC staff has extensive experience developing zoning codes and form -
based codes for downtowns, corridors, and other special districts. We also
perform comprehensive zoning code updates and create individual zoning
amendments to meet changing community desires. PMC has assisted
several communities in the development of new mixed -use and form -based
zoning provisions that focus on the design and relationship of the built
environment, rather than separating uses and isolating standards. In
addition, we are experts at creating unique zoning tools in revitalization
areas, including mixed -use and live -work ordinances, outdoor dining
ordinances, and a myriad of other specialized ordinances for our clients. At
PMC, we understand the legal requirements for form -based and traditional
zoning and the importance of general plan compliance, internal consistency,
and ease of use.
PMC bas certified planners, urban designers, landscape architects, and
architects with extensive design guideline resumes. These capabilities give
us the perspective necessary to prepare informative, concise design
guidelines and standards to be followed by other designers. We can prepare
richly illustrative pattern books or prescriptive design control devices as an
alternative to design guidelines for greater specificity in development
controls.
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CEQA /NEPA COMPLIANCE
Environmental planning, project management, and lead agency compliance
with CEQA and NEPA are among PMC's specialties. We prepare a wide
variety of preliminary environmental analysis reports, opportunities and
constraints analyses, and initial studies, which often form the basis of later
CEQA and NEPA documentation; EIRs and environmental impact
statements (as prime contractor and project manager to oversee the
environmental review process from beginning to end); independent review
of environmental documents prepared by agency staff or other consultants;
line -of -sight analyses, viewshed analyses, drive experience studies, project
simulations, videos, and general plan policy related to scenic routes; and
management and interface assistance with various state and federal
regulatory agencies such as the US Fish and Wildlife Service, US Army
Corps of Engineers, California Department of Fish and Wildlife, California
Department of Transportation, Federal Highway Administration, Federal
Bureau of Prisons, Federal Aviation Administration, and other related
agencies, which has included habitat conservation plans, 1601, 1603, 401
and 404 permits, airport land use plans, and associated administration
actions.
PMC also provides turnkey assistance to our clients, from early consultation
on the appropriate level of documentation, noticing, and distribution of
documents to the preparation of findings of fact, mitigation monitoring
programs, and overriding considerations. PMC has successfully completed
CEQA/NEPA documents for a wide spectrum of projects, including:
• General plans and amendments
• Local Coastal Programs
• Regional transportation plans
• Community plans
• Redevelopment plans
• Specific plans
• Historic preservation programs
• Major infrastructure projects including:
- Road widening, extension, and
interchanges
- Bridge replacements
- Storm drains
- Sewer and water line extensions
- Water and wastewater treatment
plant expansions
• Annexations
• Planned unit developments
• Tentative maps
• Industrial and business parks
• Mixed -use and commercial
• Landfill expansion
• Mining extraction and processing
operations
ORGANIZATIONAL CHART
City of Seal Beach
President
r Philip O. Carter
Principal /Project Manager
Tad Stearn
Coastal Planning and
PMC Sustainability and
Environmental Team
Community Outreach Team
Planning /Policy Lead
Sustainability /Adaptation/
Jeff Henderson, AICP
Vulnerability Lead
Zoning Document Lead
Tammy Seale
Jeff Beiswenger,AICP
Sustainability.Planner
CEQA Lead
Chris Read
Bob Stark, AICP
Senior Planner
Planning /LCP /CEQA Support
Scott Davidson, AICP
Pamela Lapham
Community Engagement
LCP Support
Specialists
Gary Pedroni
I
Nancy Graham, AICP, IAP2
Andrea Nelson, LEED AP
Associate Biologist
Summer Pardo
Senior GIS Analyst
Jonathan Faoro
m
KEY PERSONNEL
TAD STEARN - LOCAL COASTAL PROGRAM PROJECT
MANAGER
Mr. Stearn is a principal with the firm and one of PMC's charter staff
members. He manages PMC's Monterey office and is responsible for
project management and business development in Northern California and
the Central Coast region. Management duties include the oversight of PMC
staff for all planning and environmental compliance projects, as well as
hands -on project management and on -call consultation service for local
clients. Mr. Stearn has over 20 years of professional planning experience,
including the preparation of CEQA/NEPA compliance documents, review
and processing of current planning applications, advance planning projects
(general plans, general plan amendments, LCPs, specific plans, and
area /community plans), visual impact analyses, coastal permits, and special
projects.
JEFF HENDERSON, AICP - PLANNING /POLICY LEAD
Mr. Henderson is a managing director and senior urban planner at PMC
with experience preparing and managing general plan updates, housing
elements, CEQA documents, and climate change /GHG plans. He has 17
years of experience providing land use and environmental planning services.
His technical and management experience includes substantial roles in more
than 12 general plan update programs, more than 15 climate action plans
(CAPS), and large -scale specific plans in both Northern and Southern
California. Many of these projects have been recognized as award winners
by professional organizations and regional governments. Jeff is a task leader
on the Hermosa Beach General Plan and Coastal Land Use Plan currently
in process.
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JEFF BEISWENGER, AICP - ZONING DOCUMENT LEAD
Mr. Beiswenger has over 18 years of specialized work experience related to
zoning and development codes and other planning implementation
documents. He has maintained his professional focus on creating the
planning tools necessary to bring community visions to reality. Working in
both public agencies and private consulting firms throughout the United
States, Mr. Beiswenger has prepared several comprehensive plans, zoning
ordinances, development codes, vision plans, master plans, and design
guideline documents in 11 different states.
His degrees in both architecture and urban planning and experience
developing policy documents, land use regulations, design guidelines, and
site plans result in a unique skill set advantageous for a wide range of
planning services. Jeff is currently working on an update to City of Seaside
zoning code.
BOB STARK, AICP - CEQA LEAD
Mr. Stark has 15 years of experience in the preparation and management of
environmental review documents pursuant to CEQA and NEPA. His
expertise in guiding high profile and controversial projects through the
rigors of state and federal environmental review and permitting processes
has made him a sought -after advisor by public agencies throughout
Southern California. His broad base of knowledge ranges from air quality,
noise, and traffic analysis to habitat restoration and climate change. Mr.
Stark is a member of the American Institute of Certified Planners (AICP)
and a highly regarded instructor ofprofessional -level seminars and
continuing education courses on the topics of CEQA and environmental
impact analysis.
PAMELA LAPHAM - PLANNING /LCP /CEQA SUPPORT
Ms. Lapham has 15 years of experience in the planning, construction
management and entitlement process for a range of policy projects. Most
recently she assisted PMC's project manager in the preparation and
processing of the City of Seaside LCP. She has prepared and produced
environmental review documents in accordance with CEQA and NEPA,
including environmental impact reports, initial studies, negative
declarations, mitigated negative declarations, environmental assessments,
findings of no significance impact, and mitigation and monitoring
reporting programs. She has processed categorical exclusions by NEPA and
US Department of Housing and Urban Development (HUD) standards;
prepared rehabilitation environmental reviews for HUD, grant applications,
and Local Coastal Program amendments; processed categorical and general
rule exemptions by CEQA standards; and monitored federal, state, county,
and local agency meetings. Ms. Lapham has prepared and presented
materials at planning commission meetings, researched land use and zoning,
and worked with city and county planners to develop quality projects.
GARY PEDRONI - LCP SUPPORT
Mr. Pedroni is a senior planner with PMC and brings over 25 years of
planning experience with public agencies to PMC. He specializes in both
current and long -range planning, town plans, specific plans, and CEQA
compliance. During his tenure with PMC, Mendocino County, and the
City of Rancho Palos Verdes, he reviewed and managed numerous
development projects to ensure compliance with requirements of local and
state jurisdictions, including the Coastal Act and Local Coastal Plan
Programs. He has served as project manager for the preparation of
numerous planning documents, including comprehensive general plan
updates, town plans within the Coastal Zone, airport land use plans, area
plans, specific plans, redevelopment plans, and environmental impact
reports. Mr. Pedroni possesses outstanding project management, writing,
and analytical skills.
SUMMER L. PARDO - ASSOCIATE BIOLOGIST
Ms. Pardo is a professional biologist with over 10 years experience
conducting biological assessments and wetland delineations; developing and
implementing listed species and wetland mitigation plans; and managing
local, state, and federal permitting for impacts to jurisdictional waters and
listed species habitat. She combines extensive technical, analytical, and
interpretive skills with practical field experience to achieve project goals.
Ms. Pardo has extensive experience working with multidisciplined
professionals to obtain various local, state, and federal permits and
approvals.
JONATHAN FAORO - SENIOR GIS ANALYST
Mr. Faoro has 8 years of GIS experience, including implementation of GIS
applications for transportation, public works, municipal planning, and
natural resources management projects. He is knowledgeable of the latest
GIS software and technologies, including ArcGIS 8.X/9.X/ 10.X, ArclNFO
Workstation, ESRI ArcPad mobile GIS, ArcPad Application Builder,
Trimble TerraSync and Trimble Pathfinder Office GPS software, ERDAS
Imagine, and several ArcGIS extensions. He is very familiar with California
spatial data and has been responsible for data capture /creation,
management, and analysis for many projects in the state.
TAMMY SEALE - SUSTAINABILITY /ADAPTATION/
VULNERABILITY LEAD
Ms. Seale manages PMC's regional office in San Luis Obispo and leads
PMC's Sustainability and Climate Change Services team. She is a leader in
the field of climate action planning. She serves as a project director,
manager, or advisor for comprehensive planning projects, specifically in the
areas ofsustainability, climate action planning, and conservation planning.
Ms. Seale has been a planner serving public agencies for more than 17 years.
Ms. Seale collaborates with professional associations, PMC staff, and
academic institutions to pursue research, publication, and curriculum
development focused on local climate action planning. She is a member of
the AEP Climate Change Committee and has contributed to the
committees recent white papers: California Community-wide Greenhouse
Gas Baseline Inventory Protocol White Paper (.May 2011) and Forecasting
Community-wide Greenhouse Gas Emissions and Setting Reduction
Targets (May 2012). Ms. Seale is also a co- author, with ,Michael R. Boswell
1I and Adrienne 1. Greve, of Local Climate Action Planning, the first
guidebook for preparation of local climate action plans. Ms. Seale is a
frequent presenter at local, regional, state, and national conferences,
seminars, courses, and special lectures on local climate action planning.
CHRIS READ - SUSTAINABILITY PLANNER
Mr, Read assists with a variety of comprehensive and environmental
planning projects, with an emphasis on the development of sustainabiliry,
climate change and energy policies and programs, and greenhouse gas
emissions (GHG) quantification. He calls on his academic training as a
social scientist and professional training as a sustainabiliry planner to think
critically about the complex interaction of public opinion, GHG data
analysis, and policy. Mr. Read is well versed in GI-IG protocols, tools, and
calculators and offers a wide variety of technical capabilities and experience
in greenhouse gas emissions analysis software.
SCOTT DAVIDSON, AICP - SENIOR PLANNER
Mr. Davidson brings extensive experience in developing the policy
framework to support sustainable development patterns, including
infrastructure improvements and financing strategies. He is presently
responsible for managing climate change and sustainabiliry projects
throughout California. These projects include managing greenhouse gas
emissions inventories and climate action plans, formulating adaptation
strategies, and supporting sustainabiliry plans and development.
�3 =11
Mr. Davidson has more than 20 years of experience in managing diverse
projects for public agencies throughout California. His duties include
project management and facilitated processing for special projects including
infrastructure improvements, habitat enhancement, and emergency services
facilities. Mr. Davidson has extensive experience with development review
and redevelopment activities; preparation of general plans, specific plans,
zoning codes, subdivision ordinances, and design guidelines; and
preparation of environmental documents in compliance with CEQA and
NEPA.
NANCY GRAHAM, AICP, IAP2 - COMMUNITY ENGAGEMENT
SPECIALIST
Ms. Graham has over 10 years of experience in public outreach, workshop
facilitation, information management, and land use planning. She has
managed and participated in multiple outreach projects, addressing issues
related to land use, urban development and revitalization, transportation,
water, energy, recreation, natural resource management, and environmental
impacts. This work includes development of community outreach
strategies, public meeting planning and facilitation, advisory committee
building, newsletter and website development, media relations, and
participant surveys. Ms. Graham has completed advanced training in risk
and crisis communications, and she is often called upon to assist in building
consensus in highly controversial situations.
With a background in land use planning, Ms. Graham has worked on a
variety of urban and environmental planning assignments, including general
plans, specific plans, recreation plans, housing studies, zoning ordinances,
and environmental impact assessments. She brings this solid understanding
of public policy into workshops and uses this experience to communicate
complex information to stakeholders to build consensus among competing
interests.
ANDREA NELSON, LEED AP - COMMUNITY ENGAGEMENT
SPECIALIST
Ms. Nelson manages planning policy development and community
engagement and facilitation projects for local and regional public agencies.
She specializes in public health and social services, environmental justice,
climate change, transportation, and recreation issues. With more than S
years of experience, Ms. Nelson is an experienced facilitator for groups of all
sizes and understands the importance of a balance and inclusive outreach
campaign. She has a wealth of experience translating community input into
feasible policies for jurisdictions and agencies. She has authored public
participation plans, strategic plans, master plans, mobility and needs
assessments, organizational development plans, general plan elements, and
park and open space system plans.
ADDITIONAL STAFF RESOURCES
} These are the staff PMC anticipates will be required; however, it is possible
that the need for additional staff may arise. Therefore, PMC may assign
additional staff types as necessary to complete the services required under
this agreement. Compensation rates for additional staff types will be
determined by PMC and will be consistent with the rates listed herein, if
applicable. Assignment of additional staff will not change the budget of this
agreement, unless agreed upon by both parties with the execution of an
amendment.
Without receiving PMC's written permission, client agrees not to hire,
retain, or contract with any employee of PMC who performs services for
client under this agreement for a period of one year from the date this
agreement is terminated.
PMC understands any work product created for and delivered to the client
will become the property of the client. PMC reserves the right to use work
we created (including images, concepts, or ideas) solely for the purpose of
displaying samples of work to potential clients as an example of PMC's
creative capability.
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CAPABILITIES
WORKLOAD AND CAPACITY TO MEET SCHEDULES
PMC commits to providing the key staff identified herein for the duration
of the project. All of the key staff identified have sufficient time in their
schedules to meet this commitment and ensure the City of continuity
through to program delivery.
Mr. Stearn, PMC's project manager, just completed a major LCP
assignment for another client and has the capacity to take on management
duties for the Seal Beach LCP. All assigned staff have the capacity within
their workloads and schedules to complete their specific scope assignments.
CONFLICTING PROJECTS AND COMMITMENTS
PMC maintains a consistent workload, keeping staff busy, but always able
and available to commit time to future projects. We have protocols and
procedures in place to which our team members strictly adhere in order to
avoid schedule overruns while maintaining project budgets.
At the present time, PMC has no conflicting projects with schedules that
would delay work on this project based on the schedule for this project. We
are not committed to another project that would constitute a conflict of
interest.
3? 4
EXPERIENCE AND REFERENCES
This section includes summaries of relevant experience and select client
references for similar projects.
SIMILAR PROJECTS AND REFERENCES
SEASIDE — LOCAL COASTAL PROGRAM UPDATE
Between 2008 and 2013 PMC updated the City of Seaside's 1983 Local
Coastal Program (LCP) document. The update integrates the LCP by
combining policies and development standards of the City that have been
segmented throughout its current planning documents. The update serves
to advance the planning goals of the City, address community needs, and
provide compliance with state law and the Coastal Act. Key City planning
goals addressed by the update include improving community connectivity
via the Monterey Bay Coastal bikeway /pedestrian trail, which
accommodates an estimated 2 million users annually, and the preservation
of the renowned scenic views of the Pacific Ocean viewable from the City's
segment of the Monterey Bay Coastal bikeway /pedestrian trail. The update
also incorporates key sea level rise adaptation, wetland conservation, and
habitat restoration policies. In addition to updating the 1983 LCP
document and associated Coastal Implementation Plan (zoning document),
PMC also completed the associated environmental review for the update.
The LCP was unanimously approved by the Coastal Commission in
December 2012.
t =„
Client Reference
Agency: City of Seaside
Contact: Lisa Brinton, Special Projects
Manager
T:(831)899 -6883
Email: lbrinton@ci.seaside.ca.us
Project Budget: $161,435
2 ,
Client Reference
Agency: City of Sand City
SAND CITY— LOCAL COASTAL PROGRAM UPDATE AND
CONTRACT STAFFING ASSISTANCE
PMC has been providing ongoing contract staffing services to Sand City
since the late 1990s. As part of those services, PMC staff has prepared a
number of Local Coastal Program (LCP) amendments and processed several
coastal development permits through the Coastal Commission. Specific
projects have included LCP amendments to redesignate areas in the Coastal
Zone and coastal development permits allowing for the construction of the
Regional Bike Trail, installation of new water lines, dune enhancement
activities in coordination with state and regional parks, the review and
processing of large coastal resort projects (the Sterling Project and the
Monterey Bay Shores Project), and the processing of a regional shopping
center (Edgewater Center).
Contact: Steve Matarazzo PMC, as an extension of staff, prepared and processed three coastal
T. (831) 394 -3054 planning efforts in the sensitive sand dune areas near Highway 1 north of
Monterey: North ofTioga Specific Plan, East Dunes Specific Plan, and
Email: steve @sandcity.org South ofTioga Coastal Area Plan. PMC staff prepared the specific plan
Project Budget: $285,000 documents and environmental compliance documentation and performed
other day -to -day tasks in support of the planning director.
PMC has participated in regional projects involving multiple agency
coordination on behalf of Sand City. These efforts have included the
management of the preparation of a Project Study Report (PSR) for State
Route 1 and Habitat Conservation Plans (HCPs) for the coastal areas of the
city, as well as coordination of the implementation of the HCP for the Sand
Dollar and Edgewater shopping centers, both of which included areas
located within the Coastal Zone. PMC also prepared the successful grant
application for the city's recently permitted seawater desalination plant.
Ongoing contact with local Coastal Commission staff and interpretation of
LCP and Coastal Act policies has been required for these assignments.
4 2'
MENDOCINO COUNTY — GENERAL PLAN UPDATE AND
PROGRAM EIR
This project involved a comprehensive update to the County of
Mendocino's General Plan, last updated in 1981. The update project
focused on revisiting the existing General Plan policy framework, with
special emphasis on such topics as rural county growth, conversion of
agricultural and resource lands to urban uses, economic development, and
environmental protection. The General Plan effort included integration of
an extensive computerized mapping program with the County's developing
GIS capabilities. This project's scope of work included the preparation of a
program FIR. Based on input received at the workshops, priorities set by
the Board of Supervisors, and policies contained in the existing County
General Plan, PMC and County staff prepared a Draft Framework Goals
and Policies document intended to serve as the basis for the revised General
Plan. Community Planning Area documents were prepared for eight rural
communities in the county to identify objectives unique to each
community. The Framework Goals and Policies emphasized focused
development in community areas, sustainable planning practices, and
economic development, while protecting Mendocino County's natural
resources, agricultural lands, and rural character.
mss; ".- I --- _ .
Client Reference
Agency: Mendocino County
Contact: Alison Glassey
501 Low Gap Road, Room 1110
Ukiah, CA 95482
(707)463 -4441
Project Budget: $928,526
ADDITIONAL COASTAL AND RELEVANT PROJECT
EXPERIEINCE
Client Reference
SAN MATEO COUNTY — ENERGY EFFICIENCY STRATEGY,
CLIMATE ACTION PLAN
Agency: County of San Mateo
Contact: Matthew Seubert, Senior
PMC is preparing an Energy Efficiency Climate Action Plan (EECAP) and
Planner
implementation program for unincorporated San Mateo County. Through
this work effort, PMC is serving the County as the lead consultant to
T: (650) 363 -1529
complete a greenhouse gas emissions inventory, develop the EECAP, and
Email: m5eubert @co.sanmateo.ta.us
implement the EECAP through subsequent General Plan and Zoning Code
updates. PMC is working with its partner ICLEI USA to integrate the
greenhouse gas emissions inventory with the new ICLEI USA national
community-scale inventory protocol. The inventory will also identify and
assess all sectors required by the Bay Area Air Quality Management District
(BAAQMD) CEQA Guidelines, allowing the EECAP to serve as a
Qualified Greenhouse Gas Reduction Strategy under the BAAQMD CEQA
Guidelines.
The EECAP will integrate and build on two detailed studies that PMC is
creating with its partners. PMC is working with ICLEI USA to develop an
Adaptation Plan specific to climate change adaptation issues in San Mateo
County. PMC is also working with 10EMA to develop an Energy Reduction
Strategy that identifies strategic energy planning opportunities throughout
the county. These two projects will inform the development of the EECAP.
Following completion of the EECAP, PMC will complete General Plan
updates and create a new Energy and Climate Change Element for the
General Plan. An implementation plan will further guide the County to
update the Zoning Code. PMC will also create a monitoring and tracking
program to position the County to achieve EECAP goals.
Throughout the project, PMC is managing an extensive public outreach
campaign that consists of website outreach, a technical advisory group, a
steering committee, an adaptation stakeholder workshop, two public
workshops, and public hearings.
ar
t
SAN LUIS OBISPO COUNTY - ENERGYWISE PLAN AND GHG
EMISSIONS BASELINE INVENTORY
PMC prepared the County's Greenhouse Gas Emissions (GHG) Baseline
Inventory using the ICLEI Clean Air and Climate Protection (CACP)
software tool. The project required data collection and analysis for the
baseline year of 2006 and a business -as -usual forecast of 2020 GHG
emissions from County operations and community-wide sources. The
inventory analyzed emissions from energy, transportation, and waste
generation in addition to agriculture (livestock and off -road emissions). The
inventory is included as an appendix in the County's Conservation and
Open Space Element as it informed development of the County's early
responses to climate change, specifically as goals, policies, and strategies in
the element. The inventory will serve as the foundation for the County's
Climate Action Plan.
SEASIDE - MAIN GATE SPECIFIC PLAN
PMC prepared the Specific Plan for this 57 -acre lifestyle center located at
the Seaside entrance to the former Fort Ord's main access point. The plan
established the development standards and design guidelines for
approximately 800,000 square feet of retail, entertainment, and hotel -based
commercial uses. PMC's services also included a full range of staff support
tasks, including preparation of staff reports, notices, findings, public
presentations, and preparation of a consistency analysis with the Fort Ord
Reuse Plan.
4•
CITY OF CARMEL -BY =THE- SEA - CARMEL SANDS HOTEL
PROJECT
PMC prepared the environmental documentation (Initial Study) for the
Carmel Sands Hotel redevelopment project in the downtown commercial
core of the city. The project included the demolition of the existing Carmel
Sands Motel and the construction of a new 42 -room boutique hotel,
including underground parking garage, day spa, tapas bar, and retail and
conference space. The environmental review focused on identifying and
mitigating short -term impacts to the surrounding businesses during the
excavation and construction phase of the project, as well as long -term
operational impacts, particularly visual compatibility of the project within
the eclectic architectural setting of downtown Carmel.
CAPITOLA - ENVIRONMENTAL IMPACT REPORT FOR THE
LENT HOUSE PROJECT, 1570 PROSPECT AVENUE
PMC's Monterey office prepared an EIR for the City of Capitola to
evaluate the environmental issues associated with the demolition and
rebuild of a potentially historic single - family residence. In addition to the
residence's eligibility for the National and Historic Registers, the Lent
House was identified as a local landmark due to its prominent location on a
bluff -top overlooking Capitola Village. The project applicants, the owners
of the residence, applied to the City to deconstruct and remove the existing
structure(s) and construct a new structure intended to replicate the overall
form of the original house in terms of architecture, scale, design, and
footprint location. The EIR evaluated the environmental issues associated
with the proposed demolition and rebuild, including potential impacts to
aesthetic and visual resources, potential loss of archeological and historic
resources, and land use issues within the context of the city, the Local
Coastal Program, and California Coastal Act policies.
FORT ORD REUSE AUTHORITY (FORA) - STORMWATER
OUTFALL REMOVAL PROJECT IS /EA
This project at the former Fort Ord is an example of multi - jurisdictional
agency coordination for a series of federal, state, and local permits. The
project involved the removal of four massive ocean outfall pipes on federal
land to be deeded to the California Department of Parks and Recreation.
To remove the outfall structures, all stormwater required diversion into a
series of percolation basins designed within natural dune formations. In
addition to preparing the CEQA/NEPA documentation (a joint Initial
Study /Environmental Assessment), PMC outlined each permit required to
remove the stormwater outfall pipes. By identifying the required permits
early in the process and estimating their timelines, FORA was able to plan
for potential permit delays within the overall construction schedule.
Understanding and coordinating this aspect of the project was critical, as
the construction schedules had to be coordinated around both the winter
storm season and the spring /summer snowy plover nesting season.
FORT ORD REUSE AUTHORITY (FORA) - CEQA /NEPA
COMPLIANCE FOR MULTIPLE ROADWAY PROJECTS
As part of the ongoing implementation of the Fort Ord Reuse Plan, FORA
has been designing and constructing key roadway projects to support the
redevelopment of former Army property. In support of this effort, PMC
prepared several environmental documents, primarily environmental
assessments and initial studies, to analyze the projects pursuant to both
CEQA and NEPA. Specific roadways analyzed included the main arterials
of General Jim Moore Boulevard, Eucalyptus Road, lmjin Road,
Reservation Road, Blanco Road, Gigling Road, and South Boundary Road.
All roadway projects involved coordination with FORA staff, as well as with
the US Army and the local agencies gaining ownership and jurisdiction of
the roadways following construction. The major environmental issues
associated with these projects included aesthetics, biological resources (tree
removal, sensitive plants, and HCP status), cultural resources, hazards and
hazardous materials (including unexploded ordnance hazards), and land use
consistency with local plans and policies.
1
HALF MOON BAY— CHURCH STREET SUBDIVISION INITIAL
STUDY /M N D
PMC served as an extension of City staff to review a proposed subdivision
and prepare the Initial Study /Mitigated Negative Declaration on a 5.8 -acre
parcel in the downtown area adjacent to Highway 1. The proposal included
20 residential units and up to 10,000 square feet of commercial space. The
site was heavily constrained by the Pilarcitos Creek riparian area setback
requirements. Key issues involved removal of a windrow of Monterey
cypress trees, Highway I encroachment, Local Coastal Program consistency,
and water quality assurances related to the creek.
HERMOSA BEACH — GENERAL PLAN AND COASTAL LAND
USE PLAN
PMC, as part of a team primed by Raimi & Associates, has recently been
selected by the City of Hermosa Beach to prepare a comprehensive update
to the General Plan, Coastal Land Use Plan, and associated EIR. PMC will
be conducting all of the public outreach and meeting facilitation, preparing
the Local Coastal Plan (to be integrated into the Land Use Element), and
preparing the EIR.
MONTEREY (CITY) — DEL MONTE LAKE OUTFALL
ALTERNATIVES STUDY
PMC, together with C +D Engineers and Coastal Geologist Dr. Gary
Griggs, prepared a study to evaluate various design alternatives for a
stormwater outfall structure at Del Monte Beach. The outfall was
threatened by ongoing coastal erosion and was protected by an emergency
revetment consisting of armor rock. The study identified a permanent
solution that protects the facility while maintaining lateral coastal access.
The study and implementation of a permanent design alternative was a
permit condition imposed by the Coastal Commission.
4' B''
MONTEREY (CITY) - LOCAL COASTAL PROGRAM
IMPLEMENTATION PLAN
PMC assisted City staff in preparing the implementation plan for three of
the City's five coastal segments. The implementation plan is a
geographically focused zoning document for those areas of the city within
the Coastal Zone, which enables permit authority for development within
the Coastal Zone.
MONTEREY (CITY) - OCEAN HARBOR HOUSE SEAWALL EIR
PMC contracted with the City of Monterey to prepare an EIR for a seawall
project designed to protect an existing condominium complex at Del
Monte Beach. The property was protected by a temporary rock revetment
and had been granted numerous extensions of its Coastal Development
Permit. This EIR involved an extensive study of local coastal erosion
processes to determine if the project, in the long term, would result in
passive erosion and a "peninsula effect" as a result of the armoring. The
project alternatives explored a creative option to remove the most seaward
units and compensate homeowners for their removed or relocated homes.
MONTEREY (CITY) - OCEAN VIEW PLAZA EIR
This EIR evaluated a controversial 3.5 -acre mixed -use waterfront
development on Cannery Row. The project originally involved five new
buildings to support retail, visitor- serving commercial, 30 residential
condominiums, and a public history center. The proposal incorporated an
on -site desalination plant as its water source and maintained a number of
historic resources from the Cannery Row industrial era. Extensive technical
studies were prepared, including a detailed historic resource evaluation,
visual simulations, and traffic modeling to accurately document traffic and
parking conditions in this area of extensive tourist visitation. Perhaps the
most unique studies were underwater dive surveys of kelp forests and
marine life in the area near the proposed desalination plant brine outfall.
This project and the Final EIR were the culmination of a multiyear process
of project design, redesign, committee review, and negotiation.
MONTEREY COUNTY - SEAROCK LLC, COASTAL ACCESS
TUNNEL, JAMES HOUSE IS /MND
PMC prepared a comprehensive Initial Study and Mitigated Negative
Declaration for a proposal to construct a tunneled stairway to a small rocky
cove from a historic bluff -top residence located in Cannel Highlands.
Primary issues involved the geology of the bedrock, stability of the historic
structure, construction impacts to the rocky shoreline habitat, and
consistency with the Local Coastal Program. Although the project was
ultimately denied, the documentation included an extensive policy analysis
comparing the project to each policy of the Local Coastal Program.
MONTEREY COUNTY REDEVELOPMENT AND HOUSING
OFFICE - CASTROVILLE COMMUNITY PLAN AND EIR
PMC prepared the final version of this community plan and its associated
program -level EIR. The Castroville Community Plan is a long -range
planting effort designed to direct growth and development in a manner
that avoids environmental constraints and enhances the quality of life in the
agricultural community of Castroville. The plan provides a better sense of
identity to the community and resolved several infrastructure deficiencies,
while planning for approximately 1,655 new residential housing units,
52,000 square feet of commercial uses, 13,000 square feet of public
facilities, 130 acres for industrial uses, and approximately 77 acres of parks.
Growth was focused within five opportunity areas, each centered around
major landholdings and natural environmental boundaries. The major
environmental issues addressed in the EIR included aesthetics, agricultural
resources and farmland conversion, coastal zone impacts, water supply,
biological and wedand resources, hydrology and flood control, and
resolution of traffic impacts at the junction of three state highway's.
/r! e
MONTEREY COUNTY PLANNING AND BUILDING
INSPECTION - CONTRACT STAFF AND COASTAL PERMIT
PROCESSING
PMC provided adjunct planning services to assist County staff with
application review, permit processing, and CEQA compliance. Services
included policy analysis and the processing of administrative permits,
grading permits, use permits, and coastal permits. As contract planners,
PMC staff conducted all aspects of project review, including the preparation
of staff reports, initial studies /mitigated negative declarations, mitigation
monitoring and reporting programs, notices, and presentations before the
Zoning Administrator, Planning Commission, and Board of Supervisors.
PMC's Monterey office served as an extension of the department, with a
full library of County background planning documents. PMC staff
prepared the initial study template currently utilized by department staff
and have been assigned more than 40 projects, including new single - family
structures, remodels and demolitions, major subdivisions, tunnel
construction, roadway projects, and hospitality resort facilities.
MORRO BAY - FORMER TEXACO MORRO BAY SALES
TERMINAL PIPELINE REMOVAL AND REMEDIATION PROJECT
IS /MND
As part of PMC's contract staff assignment, we prepared a detailed
IS /MND for the removal and disposal of a series of remnant oil terminal
facilities on a 10 -acre site, including remaining pipelines, tank pads,
underground concrete clarifier, and other debris.
.i
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SAN LUIS OBISPO COUNTY- CONSERVATION ELEMENT
UPDATE AND CONSOLIDATION ENVIRONMENTAL IMPACT
REPORT
PMC managed the preparation of an update to the County's General Plan
Conservation Element and its associated program EIR. The update is a
consolidation of existing elements, including the Environmental Plan
(Conservation Element, Historical Element, and Esthetic Element),
Agriculture and Open Space Element, and Energy Element, with updates to
existing policies. Key issues addressed in chapters of the plan included air
quality, climate change, biological resources, cultural resources, energy and
green building, visual resources, water resources, agricultural resources,
offshore energy, mineral resources, soil resources, and open space resources.
New policies were drafted based on the Smart Growth Guidelines and
principles of sustainability.
a�
,
FEE SCHEDULE
Gary Pedroni - LCP Support
$110
Summer L. Pardo - Associate Biologist
$125
Jonathan Faoro - Senior GIS Analyst
$100
Tammy Seale - Sustainability /Adaptation/ Vulnerability Lead
$180
Chris Read - Sustainability Planner
$100
Scott Davidson, AICP - Senior Planner
$130
Nancy Graham, AICP, IAP2- Community Engagement Specialist
$110
Andrea Nelson, LEED AP - Community Engagement Specialist
$110