HomeMy WebLinkAboutItem JAGENDA STAFF REPORT
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DATE: October 24, 2016
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Jim Basham, Interim Director of Public Works
SUBJECT: NOTICE OF COMPLETION FOR 2016 ANNUAL
SLURRY SEAL PROJECT CIP NO. ST1601
SUMMARY OF REQUEST:
That the City Council:
1. Adopt Resolution No. 6688 accepting the 2016 Annual Slurry Seal Project
CIP No. ST1601 by Doug Martin Contracting Co., Inc. in the amount of
$106;237.35; and,
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk- Recorder within ten (10) days from the date of acceptance,
and to release the retention in the amount of $5,311.87 35 days following
the filing of the Notice of Completion.
BACKGROUND AND ANALYSIS:
On May 9, 2016, the City Council approved the plans and specifications for the
2016 Annual Slurry Seal Project CIP No. ST1601 (Project) and authorized the
solicitation for bids.
On June 27, 2016, the City Council awarded a contract to Doug Martin
Contracting Co., Inc. for the Project in the amount of $104,807.20.
The Project consisted of applying a slurry seal to selected streets throughout the
City as identified in the City's adopted 2014 Pavement Management Program
report. The slurry seal map (see Attachment C) identifies the streets that were
slurry sealed in College Park East.
The Project is now completed to the satisfaction of the Deputy Director of Public
Works /City Engineer. The Project was inspected and it meets all standards and
requirements within the Project specifications. It is required to formally accept the
Project and file a Notice of Completion with the Orange County Clerk's Office.
Agenda Item J
ENVIRONMENTAL IMPACT:
This Project has complied with the California Environmental Quality Act and was
found to be categorically exempt under section 15301(c) of the CEQA
Guidelines.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
In the approved FY 2015/16 Budget, $140,000 of State Gas Tax Funds have
been identified for the Project. The design plans and specifications were
prepared in- house. Below is a summary and breakdown of expenses for the
project:
Description Amount
Construction $ 104,807.20
Contract Change Orders $ 1,430.15
Estimated Project Total $ 106,237.35
The awarded contract amount with Doug Martin Contracting Co., Inc. was in the
amount of $104,807.20. In addition, Resolution No. 6688 authorizes the City
Manager to approve payments for additional work in the amount up to $5,000.
The total cost paid to Doug Martin Contracting Co., Inc. for the Project is to
$106,237.35.
RECOMMENDATION:
That the City Council:
1. Adopt Resolution No. 6688 accepting the 2016 Annual Slurry Seal Project
CIP No. ST1601 by Doug Martin Contracting Co., Inc. in the amount of
$106;237.35 and
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk- Recorder within ten (10) days from the date of acceptance,
and to release the retention in the amount of $5,311.87 35 days following
the filing of the Notice of Completion.
Page 2
NOTED AND APPROVED:
;ham ill .Ingram, City M ger
Director of Public Works
Prepared by: Cesar Rangel, Associate Engineer
Attachments:
A. Resolution No. 6688
B. Notice of Completion
C. Slurry Seal Map
Page 3
Attachment "A"
RESOLUTION NUMBER 6688
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ACCEPTING COMPLETION OF THE 2016 ANNUAL SLURRY
SEAL PROJECT CIP NO. ST1601 AND DIRECTING THE FILING
OF A NOTICE OF COMPLETION FOR THE PROJECT
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City accepts the completion of the 2016 Annual Slurry Seal
Project CIP No. ST1601 (the `Project') by Doug Martin Contracting Co., Inc. in
the amount of $106,237.35 for the work performed.
Section 2. The City Clerk is hereby directed to file a "Notice of Completion" for
the Project with the Orange County Clerk- Recorder within ten (10) days of the
date of this resolution, and to release the retention 35 days following the filing of
the Notice of Completion.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 24th day of October 2016 by the following
vote:
AYES: Council Membe
NOES: Council Members:
ABSENT: Council Membe
ABSTAIN: Council Members:
Sandra Massa - Lavitt, Mayor
ATTEST:
Robin L. Roberts, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Robin L. Roberts, City Clerk of the City of Seal Beach, do hereby certify that
the foregoing resolution is the original copy of Resolution Number 6688 on file
in the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 24th day of October
2016.
Robin L. Roberts, City Clerk
Attachment t "B"
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
* ** No Recording Fee Pursuant to Government Code Section 6103, 27383 * * **
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 — 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
September 30, 2016. The work was 2016 Annual Slurry Seal Proiect. No. ST1601.
6. The name of the contractor(s), if any, for such improvement was: Doug Martin Contracting
Co., Inc. The date of the Contract Award was June 27, 2016.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Citywide, City of Seal
Beach.
Date:
Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2016, at Seal Beach, California.
(Date of Signature)
Director of Public Works, City of Seal Beach
Attachment "C"
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