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AGENDA STAFF REPORT j
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DATE: October 24, 2016
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Jim Basham, Interim Director of Public Works
SUBJECT: NOTICE OF COMPLETION FOR 2016 ANNUAL
CONCRETE REPAIR PROGRAM PROJECT CIP NO.
ST1604
SUMMARY OF REQUEST:
That the City Council:
1. Adopt Resolution No. 6689 accepting the 2016 Annual Concrete Repair
Program Project CIP No. ST1604 by Golden State Constructors, Inc. in
the amount of $67,886.25; and
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk- Recorder within ten (10) days from the date of acceptance,
and to release the retention of $3,394.31 35 days following the filing of the
Notice of Completion.
BACKGROUND AND ANALYSIS:
On May 9, 2016, the City Council approved the plans and specifications for the
2016 Annual Concrete Repair Program Project CIP No. ST1604 (Project) and
authorized the solicitation for bids. Subsequently, on June 27, 2016 the City
Council awarded a contract to Golden State Constructors, Inc. for the Project in
the amount of $67,993.
The Project consisted of repairs identified within year four of the 2012 Update to
the Citywide Concrete Inspection Report, which involved repairing of sidewalks,
driveways, curb and gutter. During construction, a few locations throughout the
City were found to be of lower priority. Those locations were removed from the
list and replaced with locations of a higher priority.
The Project is now completed to the satisfaction of the Deputy Director of Public
Works /City Engineer. The Project was inspected and it meets all standards and
requirements within the Project specifications. It is required to formally accept
the Project and file a Notice of Completion with the Orange County Clerk's Office.
Agenda Item K
ENVIRONMENTAL IMPACT:
This Project has complied with the California Environmental Quality Act (CEQA)
and was found to be categorically exempt under section 15301(c) of the CEQA
Guidelines.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
In the approved FY 2015/16 Budget, $50,000 of State Gas Tax Funds were
identified for the Project. In addition, in the approved FY 2016/17 Budget,
$25,000 of State Gas Tax Funds were identified, totaling to $75,000. Design
plans and specifications were prepared in- house. Below is a summary and
breakdown of expenses for the Project:
Description Amount
Construction $ 67,886.25
Estimated Project Total $ 67,886.25
The awarded contract amount with Golden State Constructors, Inc. was in the
amount of $67,993. The total cost paid to Golden State Constructors, Inc. for the
Project is $67,886.25.
RECOMMENDATION:
That the City Council:
1. Adopt Resolution No. 6689 accepting the 2016 Annual Concrete Repair
Program Project CIP No. ST1604 by Golden State Constructors, Inc. in
the amount of $67,886.25; and
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk- Recorder within ten (10) days from the date of acceptance
and to release the retention in the amount of $3,394.31 35 days following
the filing of the Notice of Completion.
SUBMITTED BY: NOTED AND APPROVED:
;ham v "ill. Ingram, City K a ager
Director of Public Works
Page 2
Prepared by: Cesar Rangel, Associate Engineer
Attachments:
A. Resolution No. 6689
B. Notice of Completion
Page 3
Attachment "A"
RESOLUTION NUMBER 6689
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ACCEPTING COMPLETION OF THE 2016 ANNUAL CONCRETE
REPAIR PROGRAM PROJECT NO. ST1604 AND DIRECTING
THE FILING OF A NOTICE OF COMPLETION FOR THE
PROJECT
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City accepts the completion of the 2016 Annual Concrete
Repair Program Project CIP No. ST1604 (the "Project') by Golden State
Constructors, Inc. in the amount of $67,886.25 for the work performed.
Section 2. The City Clerk is hereby directed to file a "Notice of Completion" for
the Project with the Orange County Clerk- Recorder within ten (10) days of the
date of this resolution, and to release the retention 35 days following the filing of
the Notice of Completion.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 24th day of October 2016 by the following
vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Sandra Massa - Lavitt, Mayor
ATTEST:
Robin L. Roberts, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Robin L. Roberts, City Clerk of the City of Seal Beach, do hereby certify that
the foregoing resolution is the original copy of Resolution Number 6689 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 24th day of October
2016.
Robin L. Roberts, City Clerk
Attachment "B"
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
* ** No Recording Fee Pursuant to Government Code Section 6103, 27383 * * **
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 — 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
September 30, 2016. The work was 2016 Annual Concrete Repair Program Project. No.
ST-1604.
6. The name of the contractor(s), if any, for such improvement was: Golden State Constructors,
Inc. The date of the Contract Award was June 27, 2016.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Citywide, City of Seal
Beach.
Date:
Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2016, at Seal Beach, California.
(Date of Signature)
Director of Public Works, City of Seal Beach