HomeMy WebLinkAboutItem B 'e,ti.
AGENDA STAFF REPORT t
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DATE: October 24, 2016
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Robin L. Roberts, City Clerk
SUBJECT: APPROVAL OF CITY COUNCIL MINUTES
SUMMARY OF REQUEST:
That the City Council approve the minutes of the Regular City Council Meeting
held on September 26, 2016.
BACKGROUND AND ANALYSIS:
This section does not apply to this item.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact for this item.
RECOMMENDATION:
That the City Council approve the minutes of the Regular City Council Meeting
held on September 26, 2016.
SUBMITTED BY: NOTED AND APPROVED:
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► of "li et
Robin L. Roberts, City Clerk allY•. Ingram, Ci nager
Agenda Item B
Seal Beach, California
September 26, 2016
Mayor Massa-Lavitt called the meeting of the Seal Beach City Council to order at 5:30
p.m. in the City Hall Conference Room.
ROLL CALL
Present: Mayor Massa-Lavitt
Council Members: Varipapa, Deaton, Sloan, Miller
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Victoria L. Beatley, Director of Finance/City Treasurer
Robin L. Roberts, City Clerk
ORAL COMMUNICATIONS
Mayor Massa-Lavitt opened oral communications: Speakers: None. There being no
further requests to speak, Mayor Massa-Lavitt closed oral communications.
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATOR
Government Code §54957.6
City Negotiator(s): City Manager/Assistant City Manager
Employee Organization(s):
Mid-Management & Confidential (Unrepresented)
Orange County Employees Association (OCEA)
Department Head Contracts
Seal Beach Supervisors & Professionals Association (SBSPA)
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code § 54956.8
TIDELANDS LEASE. Property: A parcel of tide and submerged land, land situate
in the bed of San Pedro Bay, lying adjacent to protracted Section 14, TSS,
R12W, SBM as shown on the Official Township Plat, approved April 7, 1914,
Orange County, State of California, and more particularly described as follows:
COMMENCING at the southeast corner of Tract No. 1 in the City of Seal Beach,
County of Orange, State of California, said corner being the intersection of the
northeast line of Electric Avenue with the southern line of Seal Way as shown
upon the map of said Tract No. 1, recorded in Book 9 of Miscellaneous Maps at
Page 1, Orange County Records; thence continuing southwesterly along the
southern line of Seal Way as shown on said map to a point which bears easterly
Page 2 — City Council 9/26/2016
along said line N 77 028'25" E 210.68 feet from the intersection of the southerly
prolongation of the centerline of Neptune Avenue and the southern line of Seal
Way, said point being the POINT OF BEGINNING; thence continuing westerly
along the southern line of Seal Way as shown on said map to the westerly
boundary of Tract No. 1; thence northwesterly from said point in a direct line
3,584.36 feet more or less to an intersection with the southwesterly prolongation
of the centerline of Third Street in the City of Seal Beach as said street is shown
upon the map of Tract No. 2, recorded in Book 9 of Miscellaneous Maps at Page
3, records of said county, at a point located 255.5 feet southwesterly from the
southwest line of Ocean Blvd.; thence continuing northwesterly along the
prolongation of the foregoing course 590.18 feet more or less to the intersection
with the southwesterly prolongation of the southeasterly line of First Street (60
feet wide) as shown upon the map of Bay City, recorded in Book 3 of
Miscellaneous Maps at Page 19; thence northeasterly along said line of First
Street to a point distant 273.93 feet southwesterly from the southwest line of
Ocean Blvd.; thence N 58'54W, 55.32 feet; thence N 22 051' W, 366.64 feet;
thence S 18 023'53' W, 124.63 feet; thence S 28 025'47" W, 409.83 feet; thence
S 31 034'48" W, 209.45 feet; thence S 26 °05'00" W, 274.99 feet; thence S 19
000'57" W, 195.60 feet; thence S 03 °07'08" W, 1177.32 feet; thence S 58
043'00" E, 4428.06 feet more or less to an intersection with southwesterly
prolongation of the initial course in the description of Parcel 2, as described in the
Second Amended Complaint in Condemnation, No. 3436 -RJ Civil, United State
of America, Plaintiff, vs. 4,783 acres of land, more or less, in Orange County,
State of California, et al, filed in the District Court of the United States in and for
the Southern District of California, Central Division; thence northeasterly along
said southwesterly prolongation to the POINT OF BEGINNING.
Agency Negotiations: City Manager Jill Ingram, Director of Community
Development Jim Basham and Director of Finance/Treasurer Vikki Beatley.
Negotiating Parties: City of Seal Beach and State Lands Commission.
Under Negotiations: Price and terms.
ADJOURNMENT
It was the order of the Mayor, with consent of the Council, to adjourn the meeting at
6:55 p.m.
Robin L. Roberts, City Clerk
City of Seal Beach
Approved:
Sandra Massa-Lavitt, Mayor
Attest:
Robin L. Roberts, City Clerk
Page 3 - City Council 9/26/16
Seal Beach, California
September 26, 2016
The City Council met in regular session at 7:00 p.m. in the City Council Chambers.
Council Member Sloan led the Salute to the Flag.
ROLL CALL
Present: Mayor Massa-Lavitt
Council Members: Varipapa, Deaton, Sloan, Miller
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Chief Joe Stilinovich, Seal Beach Police Department
Chief Joe Bailey, Marine Safety/Lifeguard
Victoria L. Beatley, Director of Finance/City Treasurer
Tim Kelsey, Recreation Manager
Michael Ho, Deputy Director of Public Works/City Engineer
Robin L. Roberts, City Clerk
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS &
ORDINANCES
Council Member Miller requested that Item B be pulled from the Consent Calendar for
separate consideration.
PRESENTATIONS/RECOGNITIONS
* Recognition of Rachel Fattal
* Fire Prevention Week— Orange County Fire Authority
* Solar Trash Compaction — "Big Belly Project"
* Local Emergency— Pier Fire Incident Update
ORAL COMMUNICATIONS
Mayor Massa-Lavitt opened oral communications. Speakers: David Meyer requested
assistance from the City to get a letter stating that they are in compliance regarding a
code enforcement action or clarification of what needs to be done to be in compliance.
Bruce Bennett distributed information and spoke regarding the need for the City of Seal
Beach to place a matter on the agenda regarding a five-year forward looking budget.
Robert Goldberg stated concern of discussions that the pier may not be built to
accommodate a one story building and distributed information as well as concern
regarding cost to date for services provided by Transtech. Joyce Parque spoke on a
variety of concerns regarding the City. Having no further requests to speak Mayor
Massa-Lavitt closed oral communications.
Page 4 — City Council 9/26/2016
CITY ATTORNEY REPORT
City Attorney Craig Steele indicated that the City met in Closed Session regarding the
matters listed on the Agenda noting that all Council Members were present. He stated
that there was no reportable action regarding Item A. He then stated that on Item B, the
City Council voted unanimously to direct staff to send a letter to the State Lands
Commission expeditiously, outlining the City's concerns regarding the proposed lease,
and that Mayor Massa-Lavitt appointed herself and Council Member Deaton to an Ad
Hoc Subcommittee to negotiate the subject lease.
CITY MANAGER REPORT
City Manager Jill Ingram announced that the Finance Department recently hired a new
employee. Account Technician Elsie Solorzano was then introduced by Director of
Finance/City Treasurer Vikki Beatley.
COUNCIL COMMENTS
Council Member Sloan thanked the Police Department for their increased presence in
his neighborhood.
Council Member Varipapa stated that he attended the Seal Beach Animal Care Center
Wag N' Walk on Saturday.
Mayor Massa-Lavitt announced that the October 10, 2016 City Council meeting will be
cancelled because there are no business items. She then stated that she attended the
candidate forum held at Leisure World.
Council Member Miller stated that District 4 was planning on holding a candidate forum.
He then stated that he wanted there to be a Council meeting on October 10, 2016 with
the following list of items: Climatec, Zoning Text Amendment 15-1 (Amplified
Entertainment) and Pier Insurance Coverage. He further asked that the following items
be scheduled in the near future: Class and Comp Study, Customer Service, Biennial
Actuary Study, Public Open Space and Procurement Policy. He reiterated that he
wanted there to be an October 10, 2016 City Council meeting and then stated that he
doesn't know what is happening regarding the Pier Project and reminded staff that
Council provided a directive that the upgrades were to include being able to withstand a
one story building at the end of the Pier.
Mayor Massa-Lavitt reminded Council Member Miller of the timing requirements for staff
reports and public hearing notices and confirmed that there would not be a City Council
meeting on October 10, 2016.
There was discussion between staff and the City Council regarding Council Member
Miller's questions regarding insurance coverage related to the Pier Fire Incident.
Council Member Deaton stated that she attended the Seal Beach Animal Care Center
Wag N' Walk and thanked the Center for all that they do for animals and the community.
She then announced that the City Council will have a Strategic Planning Workshop on
Page 5 - City Council 9/26/16
October 18, 2016. Council Member Deaton spoke regarding the Pier upgrade and
outlining the timeline of repair process. She indicated that the Council City did provide a
directive for the Pier to be constructed to hold a one story building.
COUNCIL ITEMS
There were no Council items for this meeting.
CONSENT CALENDAR
Deaton moved, second by Sloan, to approve the recommended actions on the Consent
Calendar, except Item B, pulled from the Consent Calendar for separate consideration.
AYES: Massa-Lavitt, Varipapa, Deaton, Sloan, Miller
NOES: None
ABSENT: None
Motion carried
A. Minutes of the regular City Council meeting September 12, 2016 — Approve by
minute order.
(Pulled from the Consent Calendar by Council Member Miller)
B. Demands on City Treasury (Fiscal Year 2017) — September 12, 2016 —
Ratification.
C. Monthly Investment Report—August 2016 — Receive and file.
D. Notice of Biennial Conflict of Interest Code Review - Receive and file the 2016
Notice of Biennial Conflict of Interest Code Review regarding necessary
amendments to the Seal Beach Conflict of Interest Code.
ITEMS REMOVED FROM CONSENT CALENDAR
B. Demands on City Treasury (Fiscal Year 2017) — September 12, 2016 —
Ratification
Council Member Miller expressed concerns regarding payments made to Transtech
Engineers for approximately $20,000 and that we might soon be exceeding the City
Manager's contract authority.
City Manager Jill Ingram asked Director of Finance/City Treasurer Vikki Beatley to
provide clarifications regarding Council Member Miller's concerns. She stated that her
contract authority has not been exceeded and that tentatively there is an item scheduled
for the October 24th City Council Agenda to approve an agreement with Transtech
Engineers, as the Building Official recruitment was not successful.
Director of Finance/City Treasurer Vikki Beatley spoke regarding the services provided
by Transtech Engineers, noting that the payment in question is for both Interim Building
Page 6 — City Council 9/26/2016
Official services and Interim Building Inspector services as well as plan check services.
She explained that there are purchase orders on file regarding the payment for such
services and staff is preparing an item for the October 24th City Council meeting to
approve an agreement with Transtech Engineers.
Miller moved, second by Deaton, to ratify the Demands on the City Treasury as
submitted.
AYES: Massa-Lavitt, Varipapa, Deaton, Sloan, Miller
NOES: None
ABSENT: None
Motion carried
PUBLIC HEARING
There were no public hearing items for this meeting.
UNFINISHED/CONTINUED BUSINESS
There were no unfinished/continued business items for this meeting.
NEW BUSINESS
There were no new business items for this meeting.
ADJOURNMENT
With no objections, Mayor Massa-Lavitt adjourned the meeting at 8:24 p.m. to a
Strategic Planning Work Shop at the Old Ranch Country Club on October 18, 2016
starting at 8:00 a.m.
Robin L. Roberts, City Clerk
City of Seal Beach
Approved:
Sandra Massa-Lavitt, Mayor
Attested:
Robin L. Roberts, City Clerk