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AGENDA STAFF REPORT of SEAC JJl
DATE: November 14, 2016
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Patrick Gallegos, Assistant City Manager
SUBJECT: CITY OF SEAL BEACH STRATEGIC PLAN SIX
MONTH STRATEGIC OBJECTIVES UPDATE
SUMMARY OF REQUEST:
That the City Council receive and file the City of Seal Beach Six-Month Strategic
Objectives update..
BACKGROUND AND ANALYSIS:
On October 18, 2016, the City Council held a Special Meeting to review the
progress made on the six-month objectives and re-evaluate the three-year goals
as needed. The strategic plan provides the principal guidance for the preparation
of the City budget, program objectives and a plan for implementation and
accountability:
The City of Seal Beach strategic plan is a living document which will be reviewed
and revised on a regular basis by the City Council. The attached matrixes
provide an update on the current status of the six-month objectives as of
November14, 2016.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal'analysis is required for this item.
FINANCIAL IMPACT:
No fiscal impact is associated with the approval of this item.
Agenda Item E
It
RECOMMENDATION:
That the City Council receive and file the City of Seal Beach Six-Month Strategic
Objectives update.
SUBMITTED BY: NOTED AND APPROVED:
tat/7114
Patrick Gallegos ill -. Ingram, Cl a ager
Assistant City Manager
Attachments:
A. City of Seal Beach Six-Month Strategic Objectives
Page 2
Attachment "A"
CITY OF SEAL BEACH
SIX-MONTH STRATEGIC OBJECTIVES
October 18, 2016 — April 1 , 2017
THREE-YEAR'GOAL:, PROVIDE QUALITY BEACH AND PIER ENVIRONMENT,
INCLUDING.A RESTAURANT
WHEN WHO WHAT STATUS COMMENTS
DONE ON REVISED
TARGET
1. Submitted the Coastal
By January 15,2017 Community Services Obtain a coastal development permit for picnic tables on the beach. X Development Permit and
Director waiting for hearing date.
2. Submitted a letter to State Lands
By:April 1,2017, Public Works Director, Secure the Tidelands leaselagreement for the beach. X Commission and now waiting for
contingent upon City working with the ad a response to non-acceptance of
Council approval hoc Council Tidelands the lease terms.
Subcommittee
3. In the process of preparing the
By April 1,2017 Public Works Director Secure funding and submit the applications to the Coastal Commission for permitting X Coastal Development Permit
and the Community the structural repairs on the pier. along with the design plans for
Services Director the repairs and environmental
documental.
4. X Will present options as part of the
By April 1,2017 Public Works Director Identify funding to restripe 8th Street and 10th Street beach lots to improve traffic Fiscal Year 2017-2018 budget.
circulation and enforcement and present to the City Council for action.
A
THREE-YEAR:GOAL: ACHIEVE SHORT-AND LONG-TERM FISCAL SUSTAINABILITY
WHEN WHO WHAT STATUS COMMENTS
DONE ON REVISED
TARGET
At the January 23; City Clerk and Bring to the City Council for consideration a citywide Procurement and Contract X Draft Ordinance is in the review
2017iCitcCouncil Finance Director Administration Policy. process.
meeting
2. Staff will present draft sewer/water
At the February 27, City Engineer Present to the City Council for direction the proposed new water and sewer rates. X rates.
2017 City Council
meeting
3. Not started
By March 1,2017,at Finance Director Update the City Council and the community on the process used by the City for
a City Council study evaluating oil revenue recovery. -
session
4. Not started
By April 1,2017 Finance Director Bring a consultant contract to the City Council for consideration to hire an oil
professional to evaluate oil revenue recovery options.
5. Not started
By April 1,2017 Finance Director Hire a consultant to develop a 5-Year Financial Plan to address the cost of
retirement,retiree health and creation of a new rainy day"fund,among other items.
B
THREE-YEAR GOAL: IMPROVE AND MAINTAIN THE INFRASTRUCTUREAND FACILIT/ES
WHEN WHO WHAT STATUS COMMENTS
DONE - ON .REVISED,
TARGET
1. Circulated and RFP for contractor
Al the December 12, Recreation Present a citywide landscape contract to the City Council for consideration. X proposals and targeting the City
2016 City Council Manager Council meeting of December 12,
meeting 2016 to award a contract.
2. Staff received two proposals to
At the January 23, City Engineer Present to the City Council for consideration an agreement.to update the construction X update the construction cost to the
2017 City Council costs of the facilities identified in the 2010 Facility Condition Assessment. 2010 Facility.Condition Assessment.
meeting Staff will-recommend one
consultant.
3.
AttheFebruary 13, City Engineer.and Provide to the City Councilfor direction,financial options and recommendations for water X In Progress
2017 City Council Finance Director infrastructure'loans.
meeting
4, Staff completed.the cost estimate for
At-the-March 13, City Engineer Present to the City Council'for discussion.and consideration.the costs to homeowners X replacing,the perimeter walls along
2017 City.Council associated with replacing the perimeter walls along Bolsa Avenue.and Lampson.Avenue. Bolsa-Avenue and Lampson
meeting Avenue.Staff will present a full
report on establishing the process in
assessing.homeowners the cost of
the proposed walls.
5.
By April 1,2017 Police Chief and Implement the Comprehensive Parking Management Plan. X In Progress
Finance Director
6.
By April 1,2017 City Engineer and Present to the City Council financial options to fund building facilities per the 2010 Facility X In Progress
Finance Director Condition Assessment.
C
THREE-YEAR GOAL: ATTRACT,.DEVELOP, COMPENSATE AND RETAIN QUALITYSTAFF
WHEN WHO WHAT STATUS COMMENTS
• DONE. ON REVISED
TARGET
By February 1;2017 Assistant City.Manager, Begin preparation.forPOANPMA negotiations,with the goal of achieving an Not Yet Started
working with the City agreement by July 1,2017.
Counciland pertinent staff
2.
By March 1,2017 Assistant City Manager Present the results.of the Classification and Compensation Study,with Not Yet Started
recommendations,to the.City Council for.action.
3.
by April 1,2017 Assistant City Manager Explore and present.to the City Council implementation options from the Not Yet Started
Classification and Compensation Study.
4.
By April 1,2017 City Clerk and Acting Ensure completion of customer service training for all employees. X In progress. Initial meeting
Commander scheduled for review of
recommendations.
5. Currently in progress.Employee
By April 1,2017 Assistant City Manager, Create a Mentorship.Program for employees. X Committee will analyze draft on
Working with'the staff 11/9/16.
Employee Committee
6.
By April 1,2017 Assistant City Manager, Develop and implement a process to obtain positive feedback from members of X In Progress
working with'the staff the public regarding the City of Seal Beach.
Employee Committee
7.
By April 1,2017 Assistant City Manager and Incorporate the classification and compensation job specifications into the X Will be completed when the
the Acting Commander Citywide Succession Plan. Classifications and Compensation
Study is finalized.
D