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AGENDA STAFF REPORT _-- •
DATE: November 14, 2016
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Jim Basham, Interim Director of Public Works
SUBJECT: NOTICE OF COMPLETION FOR WEST END PUMP
STATION VARIABLE FREQUENCY DRIVE AND SUMP
PUMP REPLACEMENT PROJECT CIP NO. SD1601
SUMMARY OF REQUEST:
That the City Council:
1 . Adopt. Resolution No. 6698 accepting the West End Pump Station
Variable Frequency Drive and Sump Pump Replacement Project CIP No.
SD1601 by Southern Contracting Company in the amount of
$178,491.42; and,
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County. Clerk-Recorder within ten (10) days from the date of acceptance
and to release retention in 35 days.
BACKGROUND AND ANALYSIS:
On September 28, 2015, the City Council approved the plans and specifications
for the West,End Pump Station Variable.Frequency Drive (VFD) and Sump Pump
Replacement Project CIP No. SD1601 (Project) and awarded a construction
contract to Southern Contracting Company for the Project in the amount of
$223,500.
The Project consisted of the replacement of the final Bensha VFD with a Toshiba
VFD as well as the replacement of the smaller, 25 horsepower Sump Pump that
is used to handle smaller, low flow situations. The Project is now completed to
the satisfaction of the. Deputy Director of Public Works/City Engineer. The
Project was ,inspected and it meets all standards and requirements within the
Project specifications. It is required to formally accept the Project and file a
Notice of Completion with the Orange County Clerk's Office.
Agenda Item K
ENVIRONMENTAL IMPACT:
This project has complied with the California Environmental Quality Act.
LEGAL ANALYSIS:
No'legal analysis is required for this item.
FINANCIAL IMPACT:
In the approved FY 2015/16 Budget, $250,000 of General Funds had been
identified for the project. Below is a summary and breakdown of expenses for
the project:
Description Amount
Construction $ 178,491.42
Design $ 8;820.00
Inspection and Support=Services $ 6;362.14
Estimated Project Total $ 193;637.56
The awarded contract amount with Southern Contracting Company was in the
amount of$223,500. However, the City was able to realize construction savings
of almost$45,000 through change orders on this project. The final project cost
was approximately $56;000 under project budget.
RECOMMENDATION:
That the City Council:
1. Adopt Resolution No. 6698 accepting the West End Pump Station
Variable Frequency Drive and Sump Pump Replacement Project CIP No.
SD1601 by Southern Contracting Company in the amount of
$178,491.42 and
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk-Recorder within ten (10) days from the date of acceptance
and to release retention in 35 days.
Page 2
S ITTED B : NOTED AND APPROVED:
0 _ Ith I ) A ! t41411. .44
WT�v Bash: '. Ingram; City 2,ger
(
I terim Director of Public Works
Prepared by: David Spitz, P.E. Associate Engineer
Attachments:
A. Resolution No. 6698
B. Notice of Completion
Page 3
Attachment "A"
RESOLUTION NUMBER 6698
A. RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ACCEPTING COMPLETION OF THE WEST END PUMP
STATION VARIABLE FREQUENCY DRIVE AND SUMP PUMP
REPLACEMENT PROJECT CIP NO. SD1601 AND DIRECTING
THE RUNG OF A NOTICE OF COMPLETION FOR THE
PROJECT
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1 . The City accepts the completion of the West End Pump Station
Variable Frequency Drive and Sump Pump Replacement Project CIP No.
SD1601 (the `Project") by Southern Contracting Company in the amount of
$178,491 .42 for the work performed.
Section 2. The City Clerk is hereby directed to file a "Notice of Completion" for
the Project with the Orange County Clerk-Recorder within ten (10) days of the
date of this resolution and to release retention in 35.days.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of November , 2016 by the
following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Sandra Massa-Lavitt, Mayor
ATTEST:
Robin L. Roberts, City Clerk
STATE.OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Robin Roberts, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6698 on file in the
office of the City Clerk, passed, approved, and adopted by the Seal Beach City
Council at a regular meeting held on the 14th day of November , 2016.
Robin L. Roberts, City Clerk
Attachment "B"
RECORDING REQUESTED BY
AND WHENIRECORDED MAIL TO
CITY'OFSEAL BEACH
Attn:City Clerk
211 -•8th'Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
"" No Recording Fee Pursuant to Government Code Section 6103, 27383""
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is:City of Seal Beach.
3. The address of the owner is:'211 8th Street, Seal Beach, CA 90740.
4. The,nature of,the interest or estate of the owner is In Fee..The City of Seal Beach.
5. A work of improvement on the property,hereinafter is described as substantially completed on
September 2, 2016. The work was West End Pump?Station Variable Frequency Drive and
Sump Pump Replacement Project. No. SD1601.
6. The name of the contractor(s), if any, for such improvement was: Southern Contracting
Company The,date of the Contract Award was"Septe'mber28, 2015
7. The property on which said work,.of improvement was completed inithe City of Seal Beach,
County of Orange, State of California, and is described as follows: 43 h Riversea Road, City
of Seal Beach.
Date:
Deputy Director of Public Works;City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Interim Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of'my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2016, at Seal Beach, California.
(Date of Signature)
Interim Director of Public Works, City of Seal Beach