HomeMy WebLinkAboutCC Res 4670 1998-12-14
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RESOLUTION NUMBER~
A RESOLUTION OF THE CITY COUNCil. OF THE CITY OF
SEAL BEACH AMENDING THE POSITION
CLASSIFICATION PLAN TO INCLUDE THE POSITIONS OF
ASSIST ANT CITY ENGINEER, PUBLIC WORKS
ASSIST ANT AND POLICE RECORDS SUPERVISOR AND
SETTING SALARY FOR SAME
WHEREAS, on November S, 1998, the Civil Service Board reviewed the job
descriptions for the Assistant City Engineer, Public Works Assistant and
Police Records Supervisor positions and recommended the Position
Classification Plan be amended to include those positions, att~ched as
Exhibit A to this resolution; and
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WHEREAS, a salary range schedule for these three positions has been developed and is
attached as Exhibit B; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Seal
Beach hereby amends the Position Classification Plan to add the positions of Assistant
City Engineer, Public Works Assistant and Police Records Supervisor and sets the wages
and benefits for same.
Council members
e City Council ofthe City of Seal Beach
1998 by the following v e:
PASSE~PROVED AND
on / ... day of
AYES:
Council member
NOES:
Council members
ABSENT:
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STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Joanne M. Yeo, City Clerk of Seal Beach, California, do hereby certify that the
foregoing resolution is the original copy of Resolution Number ~7"'on file in the
office of the City Clerk, passed, approved, and adopted by t~y Council of the City of
S~h, at ~eeting thereof held on the ./ _ day of
111.. .1998.
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Resolution Number ~7D
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EXHIBIT A - JOB DESCRII'T!ONS
CITY OF SEAL BEACH
ASSISTANT CITY ENGINEER
Class specifications are Inlended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINmON
To plan, organize, coordinate and direct the activities of the Maintenance Operations Division of
the Public Works Department; to administer all aspects of the design and construction of capital
improvement projects in the City; oversee professional services contracts and maintenance
contracts; and"to provide highly responsible and complex support to the Director of Public
Works/City Engineer.
SUl'ERVISION RECEIVED AND EXERCISED
Receives general direction from Director of Public Works/City Engineer.
Exercises direct supervision over assigned personnel.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - Essential and other
important responsibilities and duties may include, but are not limited to the following:
Essential Functions:
. Administer design and construction contracts for capital improvement projects, including
negotiation of C9ntracts, presentations before boards and commissions, project inspection and
oversight of project expenditures.
. Develop and implement proactive management systems, procedures and standards for
program evaluation.
. Recommend and participate in setting policy, prioritizing projects and implementing related
decisions.
. Manage the development and implementation of goals, objectives, policies and priorities for
assigned service area, review and evaluate work methods and procedures.
. Manage professional, operational, and clerical staff as well as technical and skilled workers
. Directs the preparation and administration of the division budget, monitors authorized"
expenditures.
. Direct the preparation of a variety of studies and reports relating to current and future public
infrastructure, facility and utility operation needs; develops specific proposals and
recommendations to meet these needs; provide technical assistance to staff.
CITY OF SEAL BEACH.
ASSISTANT CITY ENGINEER
. Represent Public Works department to other departments and outside agencies, co,!rd,nate
assigned activities with those of other departments an~ outside agencies and or!!~ati.ons.
. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
. Attend and participate in professional group meetings; stay abreast ofnew trends and
innovations in field of engineering and public works administration.
. Ensure compliance with pertinent Federal, State and local codes, laws and regulations.
. Perform other related duties as required.
Resolution Number Jfh1"
OUALIFICA TIONS:
Knowledl!e of:
Contemporary methods, techniques, principles and practices of public administration and local
government operations related to public works and engineering operations.
Construction principles and practices in the public works industry.
Principles of organization, administration, budget, financial and personnel management, project
management systems, purchasing procedures and inventory techniques.
Research techniques, methods and procedures and report presentation; computer use and I
techniques; proper interpretation and decision-making in accordance with laws, rules and polices.
Pertinent Federal, State and local laws, codes and regulations, such as CEQA, NPDES and
State/County water quality guidelines.
Ability to:
Select, supervise, motivate, train and evaluate personnel.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those supervised and contacted in
the course of work.
Plan, communicate, delegate and monitor a variety of concurrent projects, prepare, maintain and
interpret records and reports.
Evaluate operations and problems, recommend and implement efficiency and productivity
improvements.
Administer and oversee operation of city-wide GIS system, and implement and manage
computerized maintenance management systems.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and
abilities Is qualifYIng. A typical way to obtain the knowledge and abilities would be:
Exoerience: Five,years ofincreasingly responsible management experience in public works or I
related field.
CITY OF SEAL BEACH
ASSISTANT CITY ENGINEER
T ..
raIDIDS!:
A Bachelor's degree from an accredited college or university with major course
work in civil engineering, or a related field is required.
License or
Certificate:
Possession of or the ability to obtain registration as a Professional Civil Engineer in
the State of California is required within six months.
Possession of a valid driver's license.
WORKING CONDmONS:
Environmental conditions:
Office environment with occasional field inspections.
Phvsical Conditions: I
Essential and marginal functions may require maintaining physical condition necessary for sitting
or standing for long periods of time.
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Resolution Number~~~~
CITY OF SEAL BEACH
PUBLIC WORKS ASSISTANT
DEFINmON
To perform research and prepare reports for a variety of engineering tasks, to explain and
interpret Public Works policies, procedures and regulations and to perform a variety of related
duties and responsibilities.
SUPERVISION RECEIVED AND EXERCISED
Receive direction from Department Head or Assigned Supervisor.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS Essential and other
important responsibilities and duties may include, but are not limited to the following:
Essential Functions:
VerifY, compile, and record statistical and narrative information for reports and records; prepare
correspondence and reports based on reliable data; .
Research, analyze and prepare recommendations for departmental or City programs, systems and
activities; -
Explain and interpret Public Works Division policies, procedures and regulations to the public;
Prepare statistical charts, graphs, organizational and work flow charts, procedural manuals and
reports using a variety of computer applications;
Prepare project specifications, bidding and contract documents and adtninister contract;
Review, evaluate and update departmental forms and manuals;
Respond to public inquiries in a courteous manner; provide information within the area of
assignment; resolve complaints in an efficient and timely manner.
Analyze and report on legislative impacts to department;
M~l"I!inal Functions:
Assist in operation and development of maintenance tracking software and other specialized
computer programs;
Assist in budget preparation process;
Keep abreast ofnew developments and technological changes relevant to the division.
Perform related duties as required.
Knowled2e of:
Public Works Division policies and procedures;
Modern principles of business and professional writing techniques; technical report writing
t~hniques
Pertinent Federal, State and local codes, laws and regulations in assigned area; such as CEQA
and NPDES; .
Resolution NUmber46?'O
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Principles and practices of purchasing
Research methods and statistical analysis
Common spreadsheet, word-processing, and database computer applications and specialized
computer programs and applications
Ability to:
Analyze quantitative and qualitative information, and prepare clear, concise, grammatically
correct memos and correspondence.
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Make moderately complex mathematical computations.
Communicate effectively both orally and in writing.
Work independently.in learning numerous program compliance requirements and guidelines. Plan
effectively, prioritize assignments, and meet deadlines.
Establish and maintain effective working relationships with fellow employees, city officials and the
public.
Perform the duties and responsibilities of the position in a safe, effective manner.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and
abilities is qualifYing. A typical way to obtain the knowledge and abilities would be:
Experience: Municipal experience in administrative responsibilities in a related field.
Traininl!: Any combination of experience and education that willlikel;y provide the required I
knowledge and abilities is required. A typical way to obtain the required knowledge and abilities
would be an Associate Degree with 4 years of public works experience.
WORKING CONDITIONS
Environmental Conditions:
Office environment with occasional site environment.
Phvsical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for sitting
or standing for long periods oftime.
CITY OF SEAL BEACH
POLICE RECORDS SUPERVISOR
DEFINITION
To plan, organize and supervise the operations of the Police Records Bureau; to recommend and
assist in the implementation of goals and objectives ofthe Support Division.
SUPERVISION RECEIVED AND EXERCISED
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Receive direction from Police Division Captain.
Provides director to Police Records Bureau and other assigned personnel.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS Essential and other
Important responsibilities and duties may include. but are not limited 10 the following:
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Resolution Numbe~~~
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Essential Functions:
. Develop, update and implement operating policies and procedures for Police Records Bureau;
. Provide records information, interpret records policies and provide technical support to other
division on records management issues;
. Prepare and recommend annual operating budget for the Police Records section.
. Establish procedures for the col1ection of crime data and statistics in accordance with Federal,
State and City Council directives;
. Develop department procedures for the receipt, storage, security and release of criminal
offenders record information based on California Penal Code and departmental guidelines.
. Develop operational policy for the utilization, control and security of the telecommunications
computer system.
. Select, train and supervise, motivate, plan and schedule and recruit Records Bureau personnel.
. Prepare monthly and special reports for Division Commander.
Mal"l!:inal Functions:
. Keep abreast of new developments and technological changes relevant to the division.
. Perform related duties as required.
CITY OF SEAL BEACH
POLICE RECORDS SUPERVISOR
Knowledl!:e of:
Modem office organization methods, systems, procedures and equipment.
Automated data processing and electronic data storage, retrieval and transmission systems and
equipment.
Pertinent Federal, State and local codes, laws and regulations in assigned area; Specialized
procedures used in processing and maintaining.police records, including laws pertaining to privacy
and security of criminal histories.
Ability to:
Develop, evaluate and modifY complex records and data management systems, procedures and
equipment.
Establish and maintain effective working relationships with fellow employees, city officials and the
public.
Communicate effectively, both orally and in writing.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and
abilities is qualifYing. A typical way to obtain Ihe knowledge and abilities would be:
EXDerience: Five years of data management or records' experience including two years as a
supervisor or manager in law enforcement or court records management
operations.
Traininl!::
A typical way to obtain the required knowledge and abilities would be an
Associate Degree in Business or Public Administration or related field or
equivalent training and experienoe.
Resolution NUmber~7b
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WORKING CONDmONS
Environmental Conditions:
Office environment.
Phvsical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for sitting
or standing for long periods of time.
EXHIBIT B
SalarieslBenefits Effective December 9. 1998:
Mid-Manal!ement Emolovees
A
STEPS
BCD
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Range
Assistant City Engineer
53D
5013 5264 5527 5803 6093
Suoervisorv Emolovees
Police Records Supervisor
2639 2771 2910 3055 3208
27D
J'rofessional and Tcchnical Emolovees
Public Works Assistant
3106 3261 3424 3595 3775
34B
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