HomeMy WebLinkAboutCC Res 4725 1999-08-09
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RESOLUTION NUMBER~
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH ESTABLISHING WAGES AND BENEFITS FOR
CONFIDENTIAL, SUPERVISORY, PROFESSIONAL AND
TECHNICAL EMPLOYEES AND REPEALING ON THE EFFECTIVE
DATES SPECIFtED ALL RESOLUTIONS IN CONFLICT
THEREWITH
WHEREAS, it is the City's desire to provide reasonable compensation including
benefits to its confidential, supervisory, professional and technical
employees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Seal
Beach to approve compensation and benefits for confidential, supervisory,
professional and technical employees attached as an Exhibit to the
Resolution, for a one-year tenn beginning July I, 1999 and ending June
30, 2000.
PASSED, APPROVED AND ADOPT}I3,J]j the City Council of the City of Seal Beach at a
meeting thereof held on the ~ day of August, 1999 by the following
vote:
A YES: Councilmem ~d-
NOES:
ABSENT:
Council members
!f;ayor
ST ATE OF CALIFORNIA)
COUNTY OF ORANGE )
CITY OF SEAL BEACH )
t, Joanne M. Yeo, City Clerk of Seal Beach, California,
resolution is the original copy of Resolution Number
Clerk assed, approved, and adopt the City Council 0
etin thereof Id n th day of
o hereb)l certify that the foregoing
on file in the office of the City
City of Se Beach, at a regular
,1999.
Resolution Number #1:Jd'"
CONFIDENTIAL / SUPERVISORY /
PROFESSIONAL AND TECHNICAL
EMPLOYEES
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TERMS AND CONDITIONS OF EMPLOYMENT
CONFIDENTIAUSUPERVISORY/PROFESSIONAL
AND TECHNICAL EMPLOYEES
TERMS AND CONDITIONS OF EMPLOYMENT
Management Rights - Section I
Insurance Programs - Section 2
Health and Dental
Life Insurance
Income Continuation (Long-term Disability)
Retiree Health Plan - Section 3
Sick Leave - Section 4
Bereavement Leave - Section 5
Vacation - Section 6
Holidays - Section 7
Retirement System - Section 8
Overtime and Call-Out Pay - Section 9
Provisional Appointments - Section 10
Seniority Bonus - Section tl
Automobiles and Mileage - Section 12
Administrative Leave - Section t3
Limitations - Section 14
Deferred Compensation - Section 15
Bilingual Compensation - Section 16
Work Schedule - Section 17
Salaries - Section IS
Salary Range Adjustments - Section 19
Term - Section 20
Exhibit B - Salary Ranges by Position
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Resolution Number41~5
EXHIBIT A
TERMS I CONDITIONS OF EMPLOYMENT
FOR CONFIDENTIAUSUPER VISOR Y/PROFESSIONALI
AND TECHNICAL EMPLOYEES
WITH THE CITY OF SEAL BEACH
SECTION 1. MANAGEMENT RIGHTS
The City reserves, retains and is vested, solely and exclusively, with all rights of Management
which have not been expressly abridged by specific provisions of this Resolution of
Compensation, as such rights existed prior to the execution of this Resotution.
SECTION 2. INSURANCE PROGRAMS
A. Health and Dental
I. The City shall provide for full-time employees and eligible retired
employees a group hospital, medical and dental insurance plan.
2(a). The City shall contribute to the cost of each medical/dental plan for each
eligible employee and their dependents, up to the following amounts:
-For single emptoyees $2 1 6/month. *
-For employee and I dependent $355/month. *
-For employee and 2 or more dependents $459/month. *
*Or as olhenvise modified/or O/'CIIIge COl/nty Employees A.\~mcialiol1
2(b). Effective January 1,2000, the City shall contribute to the cost of each
medicat/dental plan for each eligibte employee and their dependents, up to the following
amounts:
-For singte employees
-For employee and I dependent
-For employee & 2 or more dependents
$237/month
$390/month
$504/month
Employees enrolled in the plan are required to pay any premium amounts
in excess ofthe above City contribution. Such amounts will be deducted from the
affected emptoyee's payroll check on the first two pay periods for each month
3. Included in the contributions listed above, a maximum of$16 per
employee per month is paid by the City of Seal Beach to the Public Employees
Retirement System Health Program premium on behalf of the employee.
4. Part-time, seasonal, provisional and/or hourly employees shall not be
eligible for participation in this progralI).
5. No person who is eligible to receive Worker's Compensation benefits is
eligible to receive benefits from the City's group medical insurance.
6. Full-time emptoyees of the City who have completed thirty (30) days of
uninterrupted service shall be enrolled in this insurance program on the first day
of the next succeeding month.
7. Employees who change classification from full-time to part-time
provisional, hourly or seasonal shall not be eligible for this benefit.
8. City shall not pay premiums for any employee on leave of absence without
pay, who is absent from regular duties without authorization during the month
andlor for any employee who has terminated from City emptoyment for any
reason. City shall pay premiums for employees receiving temporary payments
from Worker's Compensation Insurance,
Resolution Number '11.:15"
B Life Insurance
All employees incumbent in position classifications listed in Section 18 shall receive a
$50,000 life insurance policy paid by the City. Said insurance shall become effective
after the employee has completed thirty (30) days of uninterrupted selVice with said
employee to be enrolled in the program on the first day of the next succeeding month.
c.
Income Continuation
All employees incumbent in position classifications listed in Section 18 shall receive an
income continuation policy to provide for income continuation of Sixty-Six and Two-
Thirds Percent (66.67%) of the employee's monthly salary, up to a maximum of Five
Thousand Dollars ($5,000) per month, whichever is lesser. Said insurance shall become
effective after the employee has completed thirty (30) days of uninterrupted selVice with
said employee to be enrolled in the program on the first day of the next succeeding.
month. Said income continuation shall commence on the thirty-first (31st) day of
sickness or other bona fide absence or upon expiration of sick leave, whichever occurs
later, and continuing thereafter while the employee is absent from work for a period of up
to age 65.
SECTION 3. RETIREE HEALTH PLAN
A. All full-time employees incumbent in position classifications specified in Section 18.A of
this Resolution shall have the option upon retirement, through the Public Employees
Retirement System Health Program (PERS), to continue participation in the City's health
insurance program at the employee's expense.
B
All full-time incumbents in Confident,ial, SupelVisory, and Professional and Technical
position classifications with 20 or more combined years of employment with the City
shall, upon retirement, be provided with individual health insurance coverage through the
Public Employees Retirement System Health Program (PERS). Ifsaid employee has 30
or more combined years of employment with the City upon retirement, eligible dependent
health insurance coverage shall also be provided through the Public Emptoyees
Retirement System Health Program. The City shall contribute to the cost of the selected
coverage consistent with the appropriate level as specified in Section 2-A.2. of this
Resolution. An employee with a service retirement as of July I, 1999 and with 30 or
more combined years of employment with the City upon retirement may also receive an
increase to the health insurance cap in effect at the time of his/her retirement (not to
exceed $175 per month in additional contributions), until Medicare begins at age 65 with
lower supplemental insurance rates. This additional contribution to the cap is to
accommodate increases in health insurance plans over the term of the employee's
retirement.
(NOTE. The new caps in effect for January I, 2000, will cover any increases for year
2000, The increase to the contributions will apply to each calendar year thereafter)
C. In all cases, the City's contribution for eligible dependent coverage for retirees
shall terminate with the death of the retiree.
D.
In the event an eligible retired employee resides in an area were the health plans provided
by the City are not in effect, that retired employee shall be entitled to receive in cash each
month an amount equal to the monthly contribution the City would otherwise have
contributed to that retired employee toward health and dental insurance premiums.
SECTION 4. SICK LEAVE
A. Effective the first payroll period of December, 1997, all full-time employees covered by
this resolution shall accrue sick leave at the rate of one (t) eight (8) hour day per month
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Resolution Number~~~
of service. Sick leave may be accumulated up to and including 520 hours. Except as
otherwise provided in this resolution, no employee shall receive further accruals once the
520 hour maximum is reached.
B. Employees who elected to retain sick leave balances prior to conversion to leave time
provision in July I, 1987:
(I) May utilize those balances for sick leave purposes.
(2)
Upon termination, shall be paid for the existing sick leave balance at one-quarter
(25%) of the employee's then applicable base rate of pay.
C. Except as otherwise provided, employees shall not be eligible for any payment for sick
leave balances upon tennination.
D. Employees who are on authorized leaves of absence, without pay, shall not accrue sick
leave hours during said leaves of absence.
SECTION 5. BEREAVEMENT LEAVE
The City agrees to provide forty hours (40) bereavement leave with pay for death in the
immediate family. The bereavement teave shall not be chargeable to or accumulate as sick time
or leave time. "Immediate family" is defined as spouse, father, mother. son. daughter, brother,
sister, grandparent, grandchild, step-mother, step-father, step-children, mother-in-law, father-in-
law or dependent relative living with the emptoyee.
SECTION 6. VACATION
A. All full-time emptoyees covered by this resolution, who shall have at least one year's
continuous service as a full-time employee immediately preceding, shall be granted a
vacation with pay ofapproximately 80 hours per year up to a maximum of approximately
160 hours per year.
B. All full-time employees, who shall have at least five years of continuous servic, shall be
entitled to eight (8) additional hours of vacation per year of full-time continuous service
for each year of service in excess of five years up to a maximum of approximately 160
hours per year.
The vacation accrual schedule is effective the first payroll period of December, 1997, as
follows:
Years
Service
Vacation Hourly Accrual Maximum
Hours Rate Per Pay Period Vacation
Earned Bi-Weeklv Hours
80 3.0769 80
80 3.0769 80
80 3 0769 80
80 3.0769 80
80 3.0769 80
88 3.3846 88
96 3.6923 96
104 4.0000 104
112 4.3076 112
t20 4.6t53 120
128 4.9230 128
136 5 2307 136
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Resolution Number 'I1~5'"
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144
152
160
5.5384
58461
61538
144
152
160
C. Employees of the City considered as hourly, part-time andlor seasonal employees shall
not be eligible for paid vacations.
D.
Employees who have authorized leaves of absence without pay shall not accumulate.
vacation credits or pay during said leave of absence.
E.
All full-time employees shall only be allowed to accrue a maximum of 160 hours of
vacation. Once this maximum is reached, all further accruals will cease. Vacation
accruals will recommence after the employee has taken vacation and the employee's
accrued hours drop below the maximum The maximum can only be exceeded with the
approval of the City Manager in writing.
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F Employees are encouraged to use at least the amount of vacation hours earned each fiscal
year. Those employees who have been credited with preexisting leave hours are expected
to use a portion of the excess as leave time, in addition to the new vacation hours, each
year until the maximum accrual is met. The City recognizes that a number of long-term
employees have accrued substantially more leave time than shorter-term empluyees, and
that it will likely take them significantly longer to achieve the this goal. It is the intent uf
this section to balance the personal interests of the employee with the financial concerns
of the City; as such, significant progress toward reaching the maximum accrual amounts
may be deemed a success
Vacatiun leave time shall not be approved until such time as it has been earned, unless
prior, special arrangements have been made with the City Manager. The time at which
an employee shall take vacation leave shall be requested by the employee prior to the
start of the vacation leave period. Such vacation leave to be taken shall be subject to the
prior approval of the Department Head, or designee, subsequent to consideration of the
departmental workload and other staffing considerations, such as but not limited to, the
previously approved vacation schedule of other employees, sick leave and position
vacancies.
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G. Not more than once in each fiscal year, an employee who has completed at least one (I)
year of continuous service shall, upon request, receive compensation for up to fifty (50)
hours of accrued vacation time provided that the employee has taken an equal amount of
vacation time off within that (fiscal) year.
H Employees covered by this resolution shall cease accruing general leave effective the
first payroll period in December, 1997. Previously earned time shall be usedl
compensated for as follows: Upon separation of employment with the City, all leave
hours will be paid to the employee at the employee's current base rate of pay.
I. SECTION 7. HOLIDAYS
All employees incumbent in position classifications listed in Section 18 shall be granted the
following holidays with pay:
New Y cm's Day (January I)
Martin Luther King Day (3rd Monday in January)
Waslungton's Birthday (Third Monday in February)
Memonal Day (Last Monday in May)
Independence Day (July 4)
Labor Day (First Monday in September)
Veteran's Day (November II)
Thanksgiving Day (4th Thursday in Novembcr)
Calendar Day Following Thanksgiving Day
Christmas Eve (December 24)
Christmas Day (December 25)
I Floating Holiday
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A total of 12 holidays annually.
Note: Floating holiday.v mllst be taken dllring the fiscal year in which they are grallled
Floating holidays may not be carried beyond the item of the compensation resolution or mto a
new fiscal year. floating holidays I/II1St be approved by the applicable department head or
desixnate.
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Resolu.tion Number/j7::l;--
SECTION 8 RETIREMENT SYSTEM
A The retirement program provided by the City shall consist of a depooted Public
Employee's Retirement System (PERS) plan which includes the following provisions:
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I Section 20024 2
2. Section 20862.9
3. Section 20930 0
One Year Final Compensation
Credit of Unused Sick Leave
Military Service Credit
B.
The City shall pay that portion of the affected employee's retirement contribution that is
e(!uat to seven percent (7%) of the affected employees' base salary.
C. All employees incumbent in Lifeguard position classifications listed in Section 18 shall
participate in the 2% at 50 formuta plan for Local Safety Members.
D. The City shall provide PERS Section 21251 32 - 2% @ 55 for miscellaneous members
SECTION 9. OVERTIME AND CALL OUT PAY
A Only employees incumbent in position classifications listed in Section] 8 as Confidential,
Supervisory, or Professional and Technical are eligible for overtime or call-out pay.
B. Call out and overtime pay shall be paid at the rate of time and one-half the hourly rate.
Minimum "call out" time (when returning to work) shall be two (2) hours.
C. Overtime will be computed by dividing the employee's regular monthly salary by 173 3
to arrive at an hourly wage. Paid overtime for the pay period is to be submitted and
computed with the regutar payroll.
D.
Notwithstanding any provision of this Section, the employee shall be entitled to select
either compensated overtime or compensatory time off subject to budget limitations and
dcpartmental rules and regulations.
SECTION 10. PROVISIONAL APPOINTMENTS
An employee, when authorized by the City Manager, may receive a provisional appointment to a
higher classification to fill a temporary vacancy. The employee, when so appointed, must
perform the duties and assume the responsibilities of the higher classification for 120
consecutive working hours and shall be paid according to the step in the assigned salary range of
the new position which is next higher than the salary rcceived before the provisional
appointment.
Whennccessary and in the best interest of the City, the City Manager may provisionally assign
an employee to a higher levcl of duty and responsibility than provided for in the employee's
assigned classification which is not othelWise a part of an adopted classification. In the case of
such an assignment, the employee must perform the higher level of duties for 80 consecutive
working hours, thereafter the employee shall receive additional compensation of 5% so long as
the assignment is authorized by the City Manager.
SECTION II. SENIORITY BONUS
Employees who have achieved ten years of uninterrupted employment with the City shalt receive
a five percent (5%) increase in base salary effective on the 10th anniversary of their employment.
Sworn police personnel are exempt from this section.
SECTION t2 AUTOMOBILES AND MILEAGE
A. Otlicers and employees of the City, utilizing their privately-owned automobiles for City
business on a non-regutar basis, shall be entitled to reimbursement for costs incurred at
the rate established by Internal Revenue Service (IRS).
Resolution Number ~j1~~
B I f the City does not provide a City vehicle, then the incumbents in the position
classification of Building Inspector shall be reimbursed at the rate of Four Hundred
Dollars ($400) per month for the use of their privately-owned automobiles for the
execution of their job duties on a regular basis. Building Inspectors who utilize private
vehicles for City business may utilize, to a maximum of once per week, the City-assigned
car wash for the purpose of washing their vehicles used for City business.
SECTION 13. ADMINiSTRATIVE LEAVE
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A. . All incumbents in Confidential, Supervisory, and Professional and Technical position
classifications shall be entitled to 2 (two) days of administrative leave during each fiscal
year.
B Administrative leave days may not be carried forward to succeeding years nor may they
be turned in for cash value.
SECTION 14, LlMlTATIONS
A. No employee who is eligible to receive workman's compensation is eligible to receive
overlapping benefits (except life insurance) stated in this resolution.
B City shall not make any monthly payments for premiums for any insurance benefit listed
in this resolution, or uniform allowance, supplemental pay of any type and/or type of
bonus on behalf of or to any employee who has been absent without authorization during
said month or for any employee who has terminated for any reasons whatsoever or who is
on leave of absence without pay of who is suspended from duties without pay.
SECTION 15. DEFERRED COM!'ENSATION
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The City shall contribute the amount of $20.00 per payroll period into a deferred compensation
program for each incumbent in the Confidential, Supervisory, or Professional and Technical
position classifications.
SECTION 16. BILINGUAL COMPENSATION
A. Upon the recommendation ofa department director, the City Manager may award a
bilingual compensation bonus 01'$52.50 per payroll period to those emptoyees in
positions determined to require bilingual skills.
13. The City Manager shall require the taking of competency tests to certify the employee as
eligible for bilingual compensation based on the employee's proficiency in speaking the
language determined to be required Such certification shall be a condition precedent to
qualifying for bilingual pay.
SECTION t7. WORK SCHEDULE
AI the discretion of the City Manager, work schedules may be altered to include shifts of four
nine-hour days each week and one additional eight-hour day on alternate weeks (9/80 plan) or
four ten hour days (4/10 plan).
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SECTION 18, TUITION REIMBURSEMENT
The City agrees to analyze the long-term costs for a tuition reimbursement program and discuss
as a priority item for the period commencing July 1,2000
Resolution Number ~~~
Cunfidcntial, Supcrvisor, I'lofessional & Tcchnical Employees
Changcs in SlIlal ieslBenclits
I) I year IeI'm - 7/1/99 - 6/3012000
2) Salllrics - 2 % inclcasc across Ihe buald elTectivc 717/99
.1 J)
Inclease health insurance caJls by 10% elTectivc 1/112000
4) RClilccs w/30 01 1II00C yrs service who clcct 10 continue Cily paid heallh insurance 1II11Y receive lIn
inclease in CllJl- nollo exceed $175 per 1II0nlh in addilional contributions.
5) Sick Lcavc Acc/lIal - Cap lu 520 hours (rather than 160 hours)
6) Tuiliun ReimlJllrselllent - Cily agrees 10 discuss as a priority itemtur 7/t/2000