HomeMy WebLinkAboutItem A A�OF SEAL 9e
AGENDA STAFF REPORT i (r� _ I
DATE: March 27, 2017
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Steve Myrter, R.E., Director of Public Works
SUBJECT: SENIOR MOBILITY PROGRAM
SUMMARY OF REQUEST:
That the City Council at the request of Council Member Moore, discuss the
existing Orange County Transportation Authority (OCTA) Senior Mobility
Program Agency Service Plan.
BACKGROUND AND ANALYSIS:
At the March. 13, 2017 City Council meeting, Councilmember Moore requested
an agenda item to discuss the potential of considering the addition of the
Veterans Administration (VA) Hospital in the City of Long Beach to the City of
Seal Beach's Dial-A-Ride program.
The Dial-A-Ride program offers pick up and drop service for Seal Beach senior
residents to any location within City limits. Residents can utilize the Dial-A-Ride
program for medical visits outside the City by up to three miles within Orange
County. The Dial-A-Ride service is available Monday through Thursday from 8:00
a.m. to 4:30 p.m. (no service Friday from 8:00 a.m. to 2:00 p.m.).
The VA Hospital is located at 5901 East 7th Street in Long Beach. It is
approximately 1.2 miles from the nearest Orange County border. The VA
Hospital was a long time destination for Seal Beach residents for the Dial-A-Ride
program. Staff investigated the historical number of trips to the VA Hospital by
contacting Keolis, the City's current transportation provider. Keolis stated,in the
past, on average, about three to four round trips were made per month to the VA
Hospital.
At the April 25, 2016 City Council meeting, Council approved the OCTA Senior
Mobility Program Agency Service Plan. The Service Plan did not include trips
outside the Orange County border. More specifically, the Service Plan does not
include trips to the VA Hospital.
Agenda Item A
If the City Council elects to move forward in modifying the OCTA Senior Mobility
Program Agency Service Plan, this will be amended administratively and does
not require approval by the OCTA Board of Directors.
Due to the low amount of monthly trips, there will be no impact to the operations
of the Dial-A-Ride program if the City Council was to elect to modify the Service
Plan to include the VA Hospital. Per the OCTA Service Guidelines Section 6.0, it
allows the VA Hospital to be included in Seal Beach's Service Plan.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
If the City Council elects to move forward in modifying the OCTA Senior Mobility
Program Agency Service Plan to include the VA Hospital, there will be no
additional cost to the City. Additionally, modifying the existing OCTA Service Plan
to include the VA Hospital will not jeopardize any OCTA funding.
RECOMMENDATION:
That the City Council at the request of Council Member Moore, discuss the
existing Orange County Transportation Authority (OCTA) Senior Mobility
Program Agency Service Plan.
SUBMITTED, NOTE�tD�/AND APPROVED:
Steve y , ( : r 15-. Ingram, City M.ger
Director of Public-Works
Prepared by: Michael Ho, Dep. Dir. PW/City Engineer
Attachments:
A. Amendment No. 1 to COOP C-1-2487 between OCTA and City of Seal Beach
B. April,25;'2016 Staff Report Agenda Item G
Page 2
'li 1
"Attachment A"
1 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-1-2487
2 BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 CITY OF SEAL BEACH
6 FOR
7 SENIOR MOBILITY PROGRAM
8 THIS AMENDMENT NO. 1 is made and entered into this ?j CAt\ day of k'OJ swn\ 2016 by
9 and between the Orange County Transportation Authority, a public corporation of the State of California
10 (hereinafter referred to as"AUTHORITY"), the City of Seal Beach (hereinafter referred to as "CITY").
11 RECITALS
12 WHEREAS, by Agreement No. C-1-2487 dated June 27, 2011, AUTHORITY and CITY are
13 entered into a contract to provide the Senior Mobility Program (SMP) concerning senior transportation
14 services; and
15 WHEREAS,AUTHORITY and CITY agree to comply with all relevant elements of Orange County
16 Local Transportation Authority Ordinance No. 3; and
17 WHEREAS, AUTHORITY and CITY agree to comply with the M2 Project U SMP Funding and
18 Policy Guidelines ("Guidelines"); and
19 WHEREAS, AUTHORITY and CITY agree to extend the term of the Agreement through
20 June 30, 2021;
21 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY that
22 Amendment No. 1 to Cooperative Agreement No. C-1-2487 is hereby amended in the following
23 particulars only:
24 1. Amend ARTICLES 2 and 3: to deleteiin their entirety and replace with Attachment 1 to
25 this Amendment.
26 /
Pape 1 of 2
AMENDMENT NO. 1.TO
AGREEMENT NO. C-1-2487
2. Amend ARTICLE 4. TERM OF AGREEMENT: Page 5 of 9, line 23, to delete
1 "June 30, 2016" as the expiration.date of the Agreement, and in lieu thereof insert"June 30, 2021".
2 3. Amend ARTICLE 8. AUDIT AND INSPECTION OF RECORDS: Page 6 of 9, line 25, to
3 delete "four (4) years" as the period for audit and inspection record, and in lieu thereof insert
4 "five (5) years".
5 4. Amend ARTICLE 11. ALCOHOL AND DRUG POLICY: Page 7 of 9, line 19, to change
6 the Drug Free Workplace Act of 1988 from "Exhibit D"to "Exhibit E".
7 The balance of said Agreement remains unchanged.
8 Upon execution by both parties, this Amendment No. 1 to Cooperative Agreement
9 No. C•1-2487 shall be made effective on July 1,2016.
10 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Cooperative
11 Agreement No. C-1-2487 to be executed on the date first above written.
12 CITY OF SEAL BEACH ORANGE CO' T-ANSPORTATION AUTHORITY
13
14 By e:: � ' . '�!6 ' By A
Jil ngram • ;ac°;d ..P .,y, Darrell Joh s.
15 City Manager '`tti tp I« cf Chief Exe u•ve Officer
1• i f fi" '4:1;i APPROVED A TO FORM:
/ 7
? 11I
14611dat '(il'���ty�,cv ` !B
18 I' Robin Roberts f'"''
,• f� es l n'e
19 City Clerk ia�ic enera Counsel
20 7 - APPROVED:
21 / �l
22 By 4. At / By /g!'° vv^\hk V'
raig S:-ele • (� Beth McCormick
23 City Attorney , General Manager, Transit
24
25
26
Paae 2 of 2
Attachment 1,to
AMENDMENT.NO. 1
AGREEMENT NO. C-1-2487
1 ARTICLE 2. RESPONSIBILITIES OF AUTHORITY
2 A. AUTHORITY agrees to provide funds per the following:
3 1. Services provided under the Senior Mobility Program are available to individuals
4 60 years.of age and older.
5 2. Funds for the program are identified as one percent (1%) of Renewed
6 Measure M (M2) net sales tax revenue and will be allocated to all local jurisdictions based upon the
7 participating entity's respective percentage of the senior population of the entire county.
8 3. Senior population will be determined by using the most current official
9 decennial'Census information provided by the U.S. Census Bureau.
10 4. All active participants will receive their portion of funding on a bi-monthly
11 basis.
12 B. In the event that the amount of M2 funding provided for this program is less than the
13 amount allocated for this program in fiscal year (FY 2010-11 as illustrated in Exhibit A, "Senior Mobility
14 Program Allocation," AUTHORITY will allocate funds to CITY in an amount no greater than FY 2010-11
15 funding 'levels less M2 SMP revenues. Disbursement of supplemental funds will occur upon
16 reconciliation of total M2 funds distributed to CITY during the fiscal year.
17 C. AUTHORITY agrees that Net Revenues allocated shall be expended within three (3)
18 years of receipt. AUTHORITY may grant an extension to the three-year limit, but extensions shall not be
19 granted beyond a total of five (5) years from the date of the initial funding allocation.
20 D. In the event the time limits for use of Net Revenues are not satisfied, then any retained
21 Net Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be
22 returned to AUTHORITY and these Net Revenues and interest earned thereon shall be available for
23 allocation to any project within the same source program at the discretion of AUTHORITY.
24 E. AUTHORITY may provide, at AUTHORITY's sole discretion, a refurbished surplus
25 paratransit vehicle, at no cost to CITY and no further responsibility to AUTHORITY after vehicle
26 donation. CITY may purchase additional vehicle(s) in excess of their vehicle allocation, based on
Page 1 of4
Attachment11 to
AMENDMENT NO. 1
AGREEMENT NO, C-1-2487
1 availability, at a cost equivalent to the refurbishment costs incurred by AUTHORITY.
2 ARTICLE 3. RESPONSIBILITIES OF CITY
3 A. CITY agrees that all funds received from AUTHORITY as specified in Article 2A
4 above will be used exclusively for providing accessible senior transportation services as specified in
5 Exhibit B, entitled "Senior Mobility Program Service Plan."
6 B. CITY will ensure the Service Plan is adopted by their governing board in accordance
7 with Section 7.0 of the SMP Funding and Policy Guidelines.
8 C. CITY must satisfy all M2 eligibility criteria as specified in Orange County Transportation
9 Authority Ordinance No. 3 Requirements for Eligible Jurisdictions in order to receive their formula
10 allocation for this program.
11 D. CITY agrees to comply with all provisions of the SMP Guidelines included as Exhibit C.
12 E. CITY agrees that Net Revenues allocated shall be expended within three (3) years of
13 receipt. AUTHORITY may grant an extension to the three-year limit, but extensions shall not be
14 granted beyond a total of five (5) years from the date of the initial funding allocation.
15 F. In the event the time limits for use of Net Revenues are not satisfied,any retained Net
16 Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be returned to
17 AUTHORITY and these Net Revenues and interest earned thereon shall be available for allocation to
18 any project within the same source program at the discretion of AUTHORITY.
19 G. CITY agrees to match a minimum of twenty percent (20%) of the total annual program
20 expenditures. Local match may be made up of cash-subsidies, fare revenues, donations, or in-kind
21 contributions, such as salaries and benefits for CITY employees who perform work on the program.
22 H. CITY may contract with a third-party service provider to provide senior transportation
23 services provided that:
24 1. Contractor is selected using a competitive procurement process; and
25 2. Wheelchair accessible vehicles are available and used when requested.
26 /
Page 2 of 4
Attachment'l to
AMENDMENT NO. 1
AGREEMENT NO. C-1-2487
1 I. CITY shall procure and maintain insurance coverage during the entire term of this
2 Agreement. Coverage shall be full coverage or subject to self-insurance provisions. CITY shall
3 provide the following insurance coverage:
4 1. Commercial General Liability, to include Products/Completed Operations,
5 Independent Contractors', Contractual Liability, and Personal Injury Liability with a minimum limit of
6 $1,000,000.00 per occurrence and $2,000,000.00 general aggregate.
7 2. Automobile Liability Insurance to include owned, hired and non-owned autos with a
8 combined single limit of$1,000,000.00 each accident;
9 3. Workers' Compensation with limits as required by the State of California
10 including a waiver of subrogation in favor of AUTHORITY, its officers, directors, employees or agents;
11 4. Employers' Liability with minimum limits of $1,000,000.00; and
12 J. Proof of such coverage, in the form of an insurance company issued policy
13 endorsement and a broker-issued insurance certificate, must be received by AUTHORITY prior to
14 commencement of any work. Proof of insurance coverage must be received by AUTHORITY within ten
15 (10) calendar days from the effective date of this Agreement with AUTHORITY, its officers, directors,
16 employees and agents designated as additional insured on the general and automobile liability. Such
17 insurance shall be primary and non-contributive to any insurance or self-insurance maintained by
18 AUTHORITY.
19 K. CITY shall include on the face of the Certificate of Insurance the Cooperative Agreement
20 Number C=1-2487;,and, the Senior Contract Administrator's Name,Sue Ding.
21 L. CITY agrees to provide AUTHORITY with monthly summary reports of CITY's Senior
22 Mobility Program. CITY shall submit monthly summary report by the end of the following month as
23 specified in Exhibit D, "Senior Mobility Program Monthly Reporting Form," included in this Agreement,
24 which is incorporated into and made part of this Agreement.
25 /
26 /
Page 3 of 4
Attachment 1 to.
AMENDMENTNO. 1
AGREEMENT NO. C-1-2487
1 M. CITY shall adopt an annual Expenditure Report to account for Net Revenues and
2 funds expended by the Eligible Jurisdiction, which satisfy the Maintenance of Effort requirements.
3 The Expenditure Report shall be submitted by the end of six (6) months following the end of the
4 jurisdiction's fiscal year and include the following:
5 1. All Net Revenue fund.balances and interest earned.
6 2. Expenditures identified by type (i.e. capital, operations, administration, etc.) and
7 program or project.
8 N. In the event CITY obtains a retired AUTHORITY vehicle for Senior Mobility Program
9 services, CITY agrees to transfer vehicle title and registration'within fourteen (14) calendar days
10 from taking possession of the vehicle. CITY also agrees to provide documentation to AUTHORITY
11 confirming transfer of vehicle title and registration from AUTHORITY to CITY within thirty (30)
12 calendar days from taking possession of the vehicle. I
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Page 4 of 4
EXHIBIT A
rnProjected Measure M2 Senior Mobility Program Funding Allocation
Projected Cost to Maintain 2011 Funding Levels (2011. . Allocated)
OCTA Cities of Garden Grove, Laguna Woods, and Seal Beach
A'llo`_cafronj=Deteit - #; rs . _" :: -
Local Jurisdictions 2017 2018 2019 2020 2021 Total
Garden Grove 25,661 17,268 8,906 156 51,991
Laguna Woods 42,147 37,522 32,907 28,088 23,513 164,177
Seal Beach 1,480 1,480
Total $ 69,288 $ 54,790 $ 41,813 $ 28,244 $ 23,513 -$'12.11,7;648
EXHIBIT B
Senior Mobility Program
Agency Service Plan
Agency: City of Seal Beach
Senior Mobility Program
OCTA Agency Service Plan
Jurisdictions and agencies participating in the Orange County Transportation Authority
(OCTA) Senior Mobility Program (SMP)smustcomplete the following Service Plan in order to
receive SMP funding. The Service Plan must be developed in accordance with SMP
Guidelines, included as Attachment 1, and submitted to OCTA for review. Upon review from
OCTA,the Service Plan must be formally adopted by the agency's council or governing body
and approved by the OCTA Board of Directors. Any modifications to SMP services will
require submittal of a new Service Plan.
Participant Information:
Agency City of Seal Beach Date 3/28/16
Program Contact Michael Ho,Dep.Dir. PW/City Engineer Phone (562) 431-2527 X1322
Email mho @sealbeachca.gov
Service Description:
1. Program goals and objectives:
To provide safe, reliable and timely transportation for the seniors of the City of Seal
Beach.
•
2. Indicate how SMP service will be operated: (Please check all that apply)
• Directly-Operated ✓ Subsidized Taxi Program
• Contract Service Provider , Other(Please Describe)
✓ Volunteers
3. Eligible trips provided under the SMP are limited to the following categories. Please
indicate the categories of service to be provided by your program: (Please check all
that apply)
• Senior Center ✓ Personal Care
• Nutrition 7 Shopping
• Medical Social /Recreation (Please Describe)
4.. SMP Guidelines restricts trips outside of Orange County to medical trips within
approximately 10 miles of the Orange County border. Do you intend to provide medical
trips outside of Orange County?
O Yes Q No
If yes, please list the trip purpose and destinations: (e.g., medical trips to the VA Hospital
in Long Beach)
S. Fare structure:
None: Seal Beach residents are free.
6. Number of vehicles:
2
7. Projected annual ridership:
12,000
8. Source(s) of 20 percent match funding:
AQMD, General Fund and Private Party
Program Requirements:
1. Jurisdiction/Agency shall follow competitive procurement practices in selection of vendors for
all services which it does not provide using its own work force. Any Request for Proposals (RFP)
for services shall specify the use of vehicles meeting Americans with Disabilities,Act (ADA)
accessibility standards.
2. Jurisdiction/Agency will perform, or ensure that a contracted vendor performs, maintenance of
all vehicles used in the Senior Mobility program, including,at a minimum:
a) Daily Pre-Trip inspections that meet or exceed the guidelines provided in the attached
Pre-Trip Inspection Checklist (Attachment 2)
b) Scheduled preventative maintenance that.meets or exceeds the guidelines provided in
the attached PM Checklist; including the maintenance of all accessibility features of the
vehicles.
c) Maintain maintenance records for each vehicle for five (5) years and, if required,
cooperate fully in annual motor coach carrier terminal inspections conducted by the
California Highway Patrol.
3. Jurisdiction/Agency will ensure that its operators, or its contracted vendor's operators, are
properly licensed and trained to proficiency to perform duties safely, and in a manner which
treats its riders with respect and dignity.Disability awareness and passenger assistance will be
included in this training.
4. Jurisdiction/Agency will establish and implement an alcohol and drug program that complies
with 41 U.S.C..sections 701-707, (the Drug Free Workplace Act of 1988), and will produce any
documentation necessary to establish its compliance with sections 701-707.
5. Jurisdiction/Agency will submit a monthly report to OCTA's Community Transportation Services
Department as illustrated in Attachment 3.
6. Jurisdiction/Agency will participate in OCTA marketing and outreach efforts to encourage use of
fixed route transit service by older adults.
7. Jurisdiction/Agency will.note OCTA sponsorship in any promotional material for service funded
under this agreement and will display an OCTA Senior Mobility Program logo on vehicles used in
this program (excluding taxis).
8. Jurisdiction/Agency will ensure that it maintains adequate oversight and control over all aspects
of services that are provided by a contracted vendor.
IN WITNESS WHEREOF, has Formally adopted the Senior Mobility Program Scope of Work
as written above.
AGENCY REPRESENTATIVE OCTA REPRESENTATIVE
Name: Michael Ho Name: Beth McCormick
Title: Dep. Dir.. PW/City Engineer Title: General Manager, Transit
0
RESOLUTION NUMBER 6634
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING ;AGENCY SERVICE, PLAN WITH THE ORANGE
COUNTY TRANSPORTATION AUTHORITY REGARDING THE
SENIOR MOBILITY PROGRAM
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City Council hereby approves the Agency Service Plan between
the City of Seal Beach and Orange County Transportation Authority.
Sectiom2. The City Council hereby authorizes the City Manager to execute the
Agency Service Plan.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 25th day of April , 2016 by the following
vote:
AYES: Council Members: Massa-Lavitt, Varipapa, Deaton, Sloan, Miller
NOES: Council,Members: None
ABSENT: Council Members: None
ABSTAIN: Council Members: None
1 14.l ii _i1 ,bI4 g'
andra Mas Lavitt, M.'or
ATTEST:
Ow ti `.. . la:
Robin L. Roberts, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Robin Roberts, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6634 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 25th day of April , 2016.
I SD
kd&A larita •4 / •
•obin'L °'.erts, ity Clerk
EXHIBIT C
Senior Mobility Program
Project'',U Funding and Policy Guidelines
March 2016
1.0 Overview
The Measure M2 (M2) Project U—Senior Mobility Program (SMP) provides funding
to support local, community-based transportation service for seniors. Originally
established in 2001 using limited state funding for bus operations, M2 Project U
SMP funding was established to continue and expand the existing program.
A formula funding allocation was established for all Orange County local
jurisdictions based upon their senior population. One percent of M2 net revenue
is used to fund the program and local jurisdictions must provide a minimum 20
percent local match of the total annual program expenditures.
The Orange County Transportation Authority (OCTA) Board of Directors approved
these guidelines on March 28, 2016. The purpose is to provide structure and
definitions for all eligible M2 jurisdictions receiving SMP funding. OCTA shall
enforce the provisions spelled out in these guidelines.
•
2.0 Objectives
• To provide for local, community-based senior transportation services.
• To allow local jurisdictions to develop and implement senior transportation
services to serve their community.
• To provide transit options for seniors which complement rather than duplicate
OCTA fixed route and ACCESS paratransit service.
3.0 Eligibility Requirements
Participation in the SMP is contingent upon maintaining M2 eligibility. Local
jurisdictions must be eligible to receive M2 funding, established on an annual basis
as specified in the M2 Ordinance Requirements for Eligible Jurisdictions, to receive
the formula allocation for this program.' Adherence to strict funding guidelines is
required.
Local jurisdictions are required to submit a Service Plan as described in Section
7.0 and must enter into a cooperative funding agreement with OCTA that defines
the conditions of use of SMP funds prior to receiving their SMP funding allocation.
1 Orange.County Transportation Authority Ordinance No.3,Attachment B, Section III
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EXHIBIT C
4M Funding Allocation Method & Distribution
Funding for the program is identified as one percent of M2 net sales tax'.revenue
and will be allocated to eligible local jurisdictions based upon the participating
jurisdi'ction's percentage of the senior population of the county. Senior population
is determined by using the most current official decennial Census information
provided by the U.S. Census Bureau.
Funding allocations are based on actual sales tax receipts. Funding will be
distributed on a bi-monthly basis. SMP funds must be expended within three years
of receipt.
OCTA may grant a two-year extension beyond the three-year expenditure
lirbitation; however, an extension may not exceed five years from the date of the
initial funding allocation. Jurisdictions requesting an extension beyond the
three-year limitation must submit a justification letter for review and approval by
OCTA at least 90 days prior to the end of the third fiscal year.
In the event the time limits for use of SMP funds are not satisfied, any retained
SMP funds that were allocated to an eligible jurisdiction, including interest, shall
be returned to OCTA. . -. - . . . . .. .
5.0 Match Requirements
Participating jurisdictions must provide a minimum 20 percent local match of the
total annual program expenditures. Match funding may be made up of cash
subsidies, fare revenues, donations, or in-kind contributions such as salaries and
benefits for the jurisdiction's employees who perform work on the program.
Jurisdictions may also be required to submit supporting documentation to
substantiate local match expenditures. Jurisdictions.are not required to contribute
the minimum match requirement on a monthly basis; however, the minimum 20
percent match requirement must be met by the end of each fiscal year, defined as
June 30.
Jurisdictions not satisfying the annual 20 percent match shall be subject to
withholding of funds from future bi-monthly allocations equal to the difference
between the amount of Measure M funds actually spent and the amount of
Measure M funds actually matched.
Wage
5:\TEMP\Sue.D\Supplemental\SMP-Attachment B.docx
EXHIBIT C
Example:
Total Program Expenditures $100,000
Total.M2 Funding Allocation $ 80,000
20% Required Match $ 20,000
Actual Reported Match $ 15,000
Withholding Calculation:
Total M2 Funds Spent $ 80,000
M2 Funding Eligibility Based on Actual Reported Match - $ 60,000
Withholding from Future Allocation(s) $ 20,000
6.0 Service Guidelines
Services provided under the SMP are available to individuals 60 years of'age and
older. Jurisdictions have discretion in the types of trips provided within Orange
County, such as trips to/from senior centers, medical appointments, shopping,
personal care, and social/recreational activities. Jurisdictions should use discretion
when providing trips for social/recreational activities when developing their Service
Plan to ensure prudent and appropriate use of taxpayer funds. SMP trips outside
Orange County are restricted to medical trips only within approximately 10 miles
of the Orange County border.
Jurisdictions also have discretion in how the service is operated. Senior
transportation services may be operated using employees, volunteers, or the
jurisdiction may contract with a third-party service.contractor. Contractors must be
selected using a competitive procurement process and the jurisdiction must ensure
the contractor is in compliance with program guidelines and provisions included in
the cooperative funding agreement.
Jurisdictions whose program offers subsidized taxi service for seniors must ensure
trips provided with SMP funding are consistent with the trip types as specified in
these guidelines.
•
Wheelchair accessible vehicles must be available for SMP service.
Jurisdictions will perform, or ensure that a contractor performs, maintenance of all
vehicles' used in the Senior Mobility Program. Jurisdictions will ensure that its
operators, or its contracted operators, are properly licensed and trained to
proficiency to perform duties safely, and in a manner which treats its riders with
respect and dignity.
Jurisdictions may receive retired OCTA ACCESS paratransit vehicle(s) to support
their senior transportation program. Additional retired ACCESS vehicles may be
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EXHIBIT C
purchased, based on availability, for a cost equivalent to the refurbishment costs
incurred by OCTA.
7.0 Service Plan Adoption
Participating jurisdictions shall submit to OCTA a SMP Service Plan which defines
program services (Exhibit A). The Service Plan must be submitted using a
template provided by OCTA.and must be adopted by the jurisdiction's governing
body and approved by the OCTA Board of Directors. Any deviation from the
adopted SMP Service Plan must be submitted to OCTA in advance for review and
approval and will require an amendment to the cooperative funding agreement
prior to implementing a change in program services.
8.0 Eligible Expenses
Participating jurisdictions shall ensure M2 funds are used for eligible direct
program-related expenses which may include contract service providers, staff
time, vehicle maintenance, fuel, insurance, vehicle acquisition, program supplies
and materials, marketing materials, and community outreach. Jurisdictions shall
ensure all costs are program-related and are fair and reasonable. Administrative
costs up to 10 percent are allowed and considered eligible program expenses. All
program expenses are subject to audit.
No M2 funding shall be used by a jurisdiction for other than transportation purposes
authorized in the M2 Ordinance.
9.0 Program Revenue
Participating jurisdictions must maintain adequate controls for collecting and
reporting program revenue, including donations, fees, and cash fares. Program
revenue must be used to support the transportation service and may be used as
part of the jurisdiction's 20 percent local match requirement.
10.0 Reporting
Participating jurisdictions are required to submit monthly reports using a reporting
template provided by OCTA (Exhibit B). Required monthly reporting data may
include, but is not limited to, the following:
o Number of Trips by Category
o Vehicle Service Hours
o Vehicle Service Miles
4IPage
S:\TEMP\Sue D\Supplemental\SMP.Attachment B.dacx
EXHIBIT C
o Program Cost Detail by Expense Category and % of Total Operating Cost
o Fares, Fees and Other Operating Revenue
o Jurisdiction Total Contribution & Source
o Jurisdiction Share as % of Total Operating Cost
o Cumulative Jurisdiction Share to Date
o OCTA Contribution
o OCTA Contribution as % of Total Operating Cost
o Cumulative Contribution Received from OCTA
o Total Monthly Program Operating Cost
o Cumulative Total Program Operating Cost
Jurisdictions shall also be required to maintain supporting documentation to
substantiate reporting data. Supporting documentation may include, but is not
limited to, actual receipts, contractor invoices, trip sheets, payroll, timesheets, fuel
logs, and maintenance records/receipts.
Reports are due by the last day of the following month. A preliminary report may
be submitted; however, submission of a final report is required within 15 days of
the last day of the following month. Failure to meet the established reporting
deadline for two months at any time during the fiscal year may result in future
withholding of funding and/or other sanctions to be determined.
11.0 Audits & Inspection of Records
M2 funding is subject to audit. Jurisdictions shall maintain program documentation
and records for a period of no less than five years. Program documents and
records, including but not limited to payroll, trip sheets, invoices, vehicle
maintenance, fuel, and other program-related expenses, shall be available for
review by OCTA SMP administrators, auditors, and authorized agents upon
request. Jurisdictions must follow established accounting requirements and
applicable laws regarding the use of public funds. Failure to submit to an audit in
a timely manner may result in withholding or loss of future funding. Failure to
comply with the approved Service Plan will require remediation which may include
repayment, reduction in overall allocation, and/or other sanctions to be determined
by the OCTA Board of Directors.
Audits shall be conducted by the OCTA Internal Audit Department, or other
authorized agent, as determined by OCTA.
OCTA's.failure to insist in any one or more instances of a jurisdiction's performance
of the provisions set forth in these guidelines shall not be construed as a waiver or
relinquishment of the jurisdiction's obligation to comply with these guidelines.
Moreover, only the OCTA Board of Directors shall have the authority to alter and/or
waive any requirements/obligations set forth in these guidelines.
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Senior Mobility Program EXHIBIT
ocrA Monthly Reporting Form
.;;aPartrgrainlnfo%oration: ,+,nom`. `kailn:' '" a t --41iza w: 'r`a �;43a";,,t r 'c:. _'.i ``ai . ; ' -r
Service•forthe- Month of: July Year of: 2016
Program Name:
Participating Agency:
Agency Contact:
Contact Number:
'r it Detail Ta;-*ilytii 1 .p.a '��iT;'r_`,"a'Ez'g:74P 4 wtpetm t - 'tri±f? '�r ••i :"E'c'. : i` e`i 's?
�_P r".- _ � r-._.-.- -'s-art's
' `{ ,fit ;•Jkeuar+;+ ' _one Way,�T•ilpr,`'., kaktervre Hourst syService`Mi lest.n};?
trip Category -a, . � '.�r, : .. J41.2016J FlTDr o 1'ul'r2016R FkYT ltZ016i `T-„D�
Senior Center - - - -
Medical - - - - -
Shopping - - - - - -
Personal Care - - - - - -
Social/Recreational - - - - - -
7d1al x' 1's r-1 e ._, A Oa=_fa . vi M r`,. - :. -
WCost Summa +°t ra :'`,laaiWr?Rw''44!:'�'��`'"s- WiFs1ziti2 '-"i fl?"."-Tel a.:ssae-,,..> „68,r-•
., : rhaltai i r Ju1F2016 FTD` i '
Costcatego it _4 sOSa ` � yC%
`«r ,.Cost A %y
Service Contract $ - 0.0% $ - 0.0%
Drivers/Operators/Dispatchers $ - 0.0% $ - 0.0%
Vehicle Maintenance/Fuel/Insurance $ - 0.0% $ - 0.0%
Marketing Outreach $ - 0.0% 5 - 0.0%
Administration $ - 0.0% $ - 0.0%
OCTA Contribution $ - 0.0% $ - 0.0%
Agency Contribution 5 - 0.0% $ - 0.0%
Program Regeniie $ - 0.0% $ - 0.0%
Source(s)of Agency Contributions:
Agency hereby certifies that this report is a true,complete and correct statement of
program revenue,costs and operating data.
".'!THIS.REPORT.IS.DUE.BY-THE LAST:DAY.OF THE.'MONTH,FOLLOWING THE REPORTING 3t=''1 >..<-. :I
please send this report by email to'CTSPROGRAMS @OCTA.NET or by fax to 714-560-5927.
If there are any questions,please contact JOANNE JACOBSEN by email at 1JACOBSEN@OCTA.NET
or JP GONZALEZ by email at JGONZALEZI @OCTA.NET.
1 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-1-2487
2 BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 CITY OF SEAL BEACH
6 FOR
7 SENIOR MOBILITY PROGRAM
B THIS AMENDMENT NO. 1 is made and entered into this day of , 2016 by
9 and between the Orange County Transportation Authority, a public corporation of the State of California
10 (hereinafter referred to as "AUTHORITY"), the City of Seal Beach (hereinafter referred to as "CITY").
11. RECITALS
12 WHEREAS, by Agreement No. C-1-2487 dated June 27, 2011, AUTHORITY and CITY are
13 entered into a contract to provide the Senior Mobility Program (SMP) concerning senior transportation
14 services; and
15 WHEREAS,AUTHORITY and CITY agree to comply with all relevant elements of Orange County
16 Local Transportation Authority Ordinance No. 3; and
17 WHEREAS, AUTHORITY and CITY agree to comply with the M2 Project U SMP Funding and
18 Policy Guidelines ("Guidelines"); and
19 WHEREAS, AUTHORITY and CITY agree to extend the term of the Agreement through
20 June'30,2021;
21 NOW; THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY that
22 Amendment No. 1 to Cooperative Agreement No. C-1-2487 is hereby amended in the following
23 , particulars only:
24 1. Amend ARTICLES 2 and 3: to delete in their entirety and replace with Attachment 1 to
25 this Amendment.
26 /
Page 1 of 2
AMENDMENT NO. 1 TO
AGREEMENT NO. C-1-2487
2. Amend ARTICLE 4. TERM OF AGREEMENT: Page 5 of 9, line 23, to delete
1 "June 30, 2016" as the expiration date of the Agreement, and in lieu thereof insert "June 30, 2021".
2 3. Amend ARTICLE 8. AUDIT AND INSPECTION OF RECORDS: Page 6 of 9, line 25, to
3 delete "four (4) years" as the period for audit and inspection record, and in lieu thereof insert
4 "five (5)years".
5 4. Amend ARTICLE 11. ALCOHOL AND DRUG POLICY: Page 7 of 9, line 19, to change
6 the Drug Free Workplace Act of 1988 from "Exhibit D" to "Exhibit E".
7 The balance of said Agreement remains unchanged.
8 Upon execution by both parties, this Amendment No. 1 to Cooperative Agreement
9 No. C-1-2487 shall be made effective on July 1, 2016.
' 10 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Cooperative
11 Agreement No. C-1-2487 to be executed on the date first above written.
12 CITY OF SEAL BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
13
14 By glib ' By
Jil 17 ngram :i. Darrell Johnson
15 City Manager Chief Executive Officer
APPROVED AS TO ORM:
B tots;kis friA ;II-116 *..d.1by V
a !I Robin Roberts i t �t1 J es M.�Do ch
19 I: City Clerk o( ;� eneral Counsel
7 tiv ?6P21 ee.
20 / I 40 rAPPROVED:
21
22 BY ` I / By
Craig Steele r Beth McCormick
23 City Attorney General Manager, Transit
24
25
26
t�
Paae 2 of 2
Attachment 1,to
AMENDMENT NO. 1
AGREEMENT NO. C-1-2487
1 ARTICLE 2. RESPONSIBILITIES OF AUTHORITY
2 A. AUTHORITY agrees to provide funds per the following:
3 1. Services provided under the Senior Mobility Program are available to individuals
4 60 years of age and older.
5 2. Funds for the program are identified as one percent (1%) of Renewed
6 Measure M (M2) net sales tax revenue and will be allocated to all local jurisdictions based upon the
7 participating entity's respective'percentage of the senior population of the entire county.
8 3. Senior population will be determined by using the most, current official
9 decennial Census information provided by the U.S. Census Bureau.
10 4. All active participants will receive their portion of funding on a bi-monthly
11 basis.
12 B. In the event that:the amount of M2 funding provided for this program, is less than the
13 amount allocated for this program in fiscal year (FY 2010-11 as illustrated in Exhibit A, "Senior Mobility
14 Program Allocation," AUTHORITY will allocate funds to CITY in an amount no greater than FY 2010-11
15 funding levels less M2 SMP revenues. Disbursement of supplemental funds will occur upon
16 reconciliation of total M2 funds distributed to CITY during the fiscal year.
17 C. AUTHORITY agrees that Net Revenues allocated shall be expended.within three (3)
18 years ofreceipt. AUTHORITY may grant an extension to the three-year limit, but extensions shall not be
19 granted beyond a total of five (5) years from the date of the initial funding allocation.
20 D. In the event the time limits for use of Net Revenues are not satisfied, then any retained
21 Net Revenues •that were allocated to an Eligible Jurisdiction and interest earned thereon shall be
22 returned to AUTHORITY and these Net Revenues and interest earned thereon shall'be available for
23 allocation to,any project within the same source program at the discretion of AUTHORITY.
24 E. AUTHORITY may provide, at AUTHORITY's sole discretion, a refurbished surplus
25 paratransit vehicle, at no cost to CITY and no further responsibility to AUTHORITY after vehicle
26 donation. CITY may purchase additional vehicle(s) in excess of their vehicle allocation, based on
Page 1 of 4
Attachment 1 to
AMENDMENT NO. 1
AGREEMENT NO. C-1-2487
1 availability, at'a cost equivalent to the refurbishment costs incurred by AUTHORITY.
2 ARTICLE 3. RESPONSIBILITIES OF CITY
3 A. CITY agrees that all funds received from AUTHORITY as specified in Article 2A
4 above will be used exclusively for providing accessible senior transportation services as specified in
5 Exhibit B, entitled "Senior Mobility Program Service Plan."
6 B. CITY will ensure the Service Plan is adopted,by their governing board in accordance
7 with Section 7.0 of the SMP Funding and Policy Guidelines.
8 C. CITY must satisfy all M2 eligibility criteria as specified in Orange County Transportation
9 Authority Ordinance No. 3 Requirements for Eligible Jurisdictions in order to receive their formula
10 allocation for this program.
11 D. CITY agrees to comply with all provisions of the SMP Guidelines included as Exhibit C.
12 E. CITY agrees that Net Revenues allocated shall be expended within three (3) years of
13 receipt. AUTHORITY may grant an extension to the three-year limit, but extensions shall not be
14 granted beyond a total of five (5) years from the date of the initial funding allocation.
15 F. In the event the time limits for use of Net Revenues are not satisfied, any retained Net
16 Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be returned to
17 AUTHORITY and these Net Revenues and interest earned thereon shall be available Efor allocation to
18 any project within the same source program at the discretion of AUTHORITY.
19 G. CITY agrees to match a minimum of twenty percent (20%) of the total annual program
20 expenditures. Local match may be made up of cash-subsidies, fare revenues, donations, or in-kind
21 contributions, such as salaries and benefits for CITY employees who perform work on the program.
22 H. CITY may contract with a third-party service provider to provide senior transportation
23 services provided that:
24 1. Contractor is selected using'a competitive procurement process; and
25 2. Wheelchair accessible vehicles are available and used when requested.
26 /
Page 2 of 4
Attachmerit1 to
AMENDMENT NQ. 1
AGREEMENT NO. C-1-2487
1 I. CITY shall procure and maintain insurance coverage during the entireterm of this
2 Agreement. Coverage shall be full coverage or subject to self-insurance provisions. CITY shall
3 provide the following insurance coverage:
4 1. Commercial General Liability, to include Products/Completed Operations,
5 Independent Contractors', Contractual Liability, and Personal Injury Liability with a minimum limit of
6 $1,000,000.00 per occurrence and $2,000,000.00 general aggregate.
7 2. Automobile Liability Insurance to include owned, hired and non-owned autos with a
8 combined single limit of$1,000,000.00 each accident;
9 3: Workers' Compensation with limits as required by the State of California
10 including a waiver of subrogation in favor of AUTHORITY, its officers, directors, employees or agents;
11 4. Employers' Liability with minimum limits of$1,000,000.00; and
12 J. Proof of such coverage, in the form of an insurance company issued policy
13 endorsement and a broker-issued' insurance certificate, must be received by AUTHORITY prior to
14 commencement of any work. Proof of insurance coverage must be received by AUTHORITY within ten
15 (10) calendar days from the effective date of this Agreement with AUTHORITY, its officers, directors,
16 employees and agents designated as additional insured on the general and automobile liability. Such
17 insurance shall be primary and non-contributive to any insurance or self-insurance maintained by
18 AUTHORITY.
19 K. CITY shall include on the face of the Certificate of Insurance the Cooperative Agreement
20 Number C-1-2487; and, the Senior Contract Administrator's Name, Sue Ding.
21 L. CITY agrees to provide AUTHORITY with monthly summary reports of CITY's Senior
22 Mobility Program. CITY shall submit monthly summary report by the end of the following month as
23 specified in Exhibit D, "Senior Mobility Program Monthly Reporting Form," included in this Agreement,
24 which is incorporated into and made part of this Agreement.
25 /
26' /
Page 3of4
Attachment Ito
AMENDMENT NO. 1
AGREEMENT NO. C-1-2487
1 M. CITY shall adopt an annual Expenditure Report to account for Net Revenues and
2 funds expended by the Eligible Jurisdiction, which satisfy the Maintenance of Effort requirements.
3 The Expenditure Report shall be submitted by the end of six (6) months following the end of the
4 jurisdiction's fiscal year and include the following:
5 1. All Net Revenue fund balances and interest earned.
6 2. Expenditures identified by type (i.e. capital, operations, administration, etc.) and
7 program or project.
8 N. In the event CITY obtains a retired AUTHORITY vehicle for Senior Mobility Program
9 services, CITY agrees to transfer vehicle title and registration within fourteen (14) calendar days
10 from taking possession of the vehicle. CITY also agrees to provide documentation to AUTHORITY
11 confirming transfer of vehicle title and registration from AUTHORITY to CITY within thirty (30)
12, calendar days from taking possession of the vehicle.
13 /
14 /
15 /
16 /
17 /
18 /
19 /
•
20 /
21 /
22 /
23 /
24 /
25 /
26 /
Page 4 of 4
EXHIBIT A
_: t Projected Measure M2 Senior Mobility Program Funding Allocation
'i Projected Cost to Maintain 2011 Funding Levels (201:1 Allocated)
OCTA Cities of Garden Grove, Laguna Woods, and Seal Beach
All de a tlon'Detaif f"T^w to- igiW 'e_ iriiiNlAget r Mg-Waciittn ". `y {strAr'p'm +E
-_v.. a-�xm � a.c. r t, i....e,. .a r Q s'�atb/
Local Jurisdictions 2017 2018 2019 2020 2021 Total
Garden Grove 25,661 17,268 8,906 156 - 51,991
Laguna Woods 42,147 37,522 32,907 28,088 23,513 164,177
Seal Beach 1,480 1,480
Total $ 69,288 $ 54,790 $ 41,813 $ 28,244 $ 23,513 $.21v7/L 48
EXHIBIT B
Senior Mobility Program
Agency Service Plan
Agency: City of Seal Beach
Senior Mobility Program
OCTA Agency Service Plan
Jurisdictions and agencies participating in the Orange County Transportation Authority
(OCTA)Senior Mobility Program (SMP) must complete the following Service Plan in order to
receive SMP funding. The Service Plan must be developed in accordance with SMP
Guidelines,included as Attachment 1,and submitted to OCTA for review. Upon review from
OCTA,the Service Plan must be formally adopted by the agency's council or governing body
and approved by the OCTA Board of Directors. Any modifications to SMP services will
require submittal of a new Service Plan.
Participant Information:
Agency City of Seal Beach Date 3/28/16
Program Contact Michael Ho, Dep. Dir. PW/City Engineer Phone (562) 431-2527 X1322
Email mho @sealbeadhca.gov
Service Description:
1. Program goals and objectives:
To provide safe, reliable and timely transportation for the seniors of the City of Seal
Beach.
2. Indicate how SMP service will be operated: (Please check all that apply)
Directly-Operated ✓ Subsidized Taxi Program
• Contract Service Provider Other (Please Describe)
• Volunteers
3: Eligible trips provided under the SMP are limited to the following categories. Please
indicate the categories of service to be provided by your program: (Please check all
that apply)
• Senior Center `✓ Personal Care
• Nutrition ✓ Shopping
Medical Social /Recreation (Please Describe)
4. SMP Guidelines restricts trips outside of,Orange County to medical trips within
approximately 10 miles of the Orange County border. Do you intend to provide medical
trips outside of Orange County?
O Yes O No
If yes, please list the trip purpose and destinations: (e.g., medical trips to the VA Hospital
in Long Beach)
5. Fare structure.
None. Seal Beach residents are free.
6. Number of vehicles:
2
7. Projected annual ridership:
12,000
8. Source(s) of.20 percent match funding:
AQMD, General Fund and Private Party
Program Requirements:
1.. Jurisdiction/Agency shall follow competitive procurement practices in selection of vendors for
all services which it does not provide using its own work force. Any Request for Proposals(REP)
for services shall specify the use of vehicles meeting Americans with Disabilities Act (ADA)
accessibility standards.
2. Jurisdiction/Agency will perform, or ensure that a contracted vendor performs, maintenance of
all vehicles used in the Senior Mobility program,including,at a minimum:
a) Daily Pre-Trip Inspections that meet or exceed the guidelines provided in the attached
Pre-Trip Inspection Checklist(Attachment 2)
b) Scheduled preventative maintenance that meets or exceeds the guidelines provided in
the attached PM Checklist, including the maintenance of all accessibility features of the
vehicles.
c) Maintain maintenance records for each vehicle for five (5) years and, if;required,
cooperate fully in annual motor coach carrier terminal inspections conducted by the
California Highway Patrol.
3.. Jurisdiction/Agency will ensure that its operators, or its contracted vendor's operators, are
properly licensed and trained to proficiency to perform duties safely, and in a manner which
treats its riders with respect and dignity. Disability awareness and passenger assistance will be
included in this training.
4. Jurisdiction/A,gency will establish and implement an alcohol and drug program that complies
with 41.U.S.C. sections 701-707, (the Drug Free Workplace Act of 1988), and will produce any
documentation necessary to establish its compliance with sections 701-707.
5. Jurisdiction/Agency will submit a monthly report to OCTA's Community Transportation Services
Department as illustrated in Attachment 3.
6. Jurisdiction/Agency will participate in OCTA marketing and outreach efforts to encourage use of
fixed route transit service by older adults.
7. Jurisdiction/Agency will note OCTA sponsorship in any promotional material for service funded
under this agreement and will'display an OCTASenior Mobility Program logo on vehicles used in
this program (excluding taxis).
8. Jurisdiction/Agency will ensure that it maintains adequate oversight and control over all aspects
of services that are provided by a contracted vendor.
IN WITNESS WHEREOF, has formally adopted the Senior Mobility Program Scope of Work
as written above.
AGENCY REPRESENTATIVE OCTA REPRESENTATIVE
Name: Michael Ho Name: Beth McCormick
Title: Dep. Dir. PW/City Engineer Title: General Manager, Transit
0
•
RESOLUTION NUMBER 6634
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING AGENCY SERVICE PLAN WITH THE ORANGE
COUNTY TRANSPORTATION AUTHORITY REGARDING THE
SENIOR MOBILITY PROGRAM
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City Council hereby approves the Agency Service Plan between
the City of Seal Beach and Orange County Transportation Authority.
Section 2. The City Council hereby authorizes the City Manager to execute the
Agency Service Plan.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council, at a
regular meeting held on the 25th day of April 2016 by the following
vote:
AYES: Council Members: Massa-Lavitt, Varipapa, Deacon, Sloan, Miller
NOES: Council Members: None
ABSENT: Council Members: None
ABSTAIN: Council Members: None
A /1.7 hi/_�� ,,al
India Mas --Levitt, M•Yor
ATTEST:
t 43 tit
Robin. L. Roberts, City Clerk fE:5 g;
IS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY'OF SEAL BEACH }
i, Robin Roberts, City Clerk of the City of"Seal Beach; do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6634 on file in
EXHIBIT C
Senior Mobility Program
Project U Funding and Policy Guidelines
March 2016
•
1.0 Overview
The Measure M2 (M2) Project U—Senior Mobility Program (SMP) provides funding
to; support local, community-based transportation service for seniors. Originally
established in 2001 using limited state funding for bus operations, M2 Project U
SMP funding was established to continue and expand the existing program.
A formula funding allocation was established for all Orange County local
jurisdictions based upon their senior population. One percent of M2 net revenue
is used to fund the program and local jurisdictions must provide a minimum 20
percent local match of the total annual program expenditures.
The Orange County Transportation Authority(OCTA) Board of Directors approved
these guidelines on March 28, 2016. The purpose is to provide structure and
definitions for all eligible M2 jurisdictions receiving SMP funding. OCTA shall
enforce the provisions spelled out in these guidelines.
2.0 Objectives
• To provide for local, community-based senior transportation services.
• To allow local jurisdictions to develop and implement senior transportation
services to serve their community.
• To provide transit options for seniors which complement rather than duplicate
OCTA fixed route and ACCESS paratransit service.
3.0 Eligibility Requirements
Participation in the SMP is contingent upon maintaining M2 eligibility. Local
jurisdictions must be eligible to receive iV12 funding, established on an annual basis
as specified in the M2 Ordinance Requirements for Eligible Jurisdictions, toireceive
the formula allocation for this program.' Adherence to strict funding guidelines is
required.
Local jurisdictions are required to submit a Service Plan as described in Section
7.0 and must enter into a cooperative funding agreement with OCTA thatdefines
the conditions of use of SMP funds prior to receiving their SMP funding allocation.
t Orange County Transportation Authority Ordinance No.3,Attachment 8, Section III
11Page
S:\TEMP\Sue.D\Supplementa I\SMP-Attachment B.docz
•
EXHIBIT C
4.0 Funding Allocation Method & Distribution
Funding for the program is identified as one percent of M2 net sales tax revenue
and will be allocated to eligible local jurisdictions based upon the participating
jurisdiction's percentage of the senior population of the county. Senior population
is determined by using the most current official decennial Census information
provided by the U.S. Census Bureau.
Funding allocations are based on actual sales tax receipts. Funding: will be
distributed on a bi-monthly basis. SMP funds must be expended within three years
of receipt.
OCTA may grant a two-year extension beyond the three-year expenditure
limitation; however, an extension may not exceed five years from the date of the
initial funding allocation. Jurisdictions requesting an extension beyond the
three-year limitation must submit a justification letter for review and approval by
OCTA at least 90 days prior to the end of the third fiscal year.
In the event the time limits for use of SMP funds are not satisfied, any retained
SMP funds that were allocated to an eligible jurisdiction, including interest, shall
be returned to OCTA.
5.0 Match Requirements
Participating jurisdictions must provide a minimum 20 percent local match of the
total annual program expenditures. Match funding may be made up of cash
subsidies, fare revenues, donations, or in-kind contributions such as salaries and
benefits for the jurisdiction's employees who perform work on the program.
Jurisdictions may also be required to submit supporting documentation to
substantiate local match expenditures. Jurisdictions are not required to contribute
the minimum match requirement on a monthly basis; however, the minimum 20
percent match requirement must be met by the end of each fiscal year, defined as
June 30.
Jurisdictions not satisfying the annual 20 percent match shall be subject to
withholding of funds from future bi-monthly allocations equal to the difference
between the amount of Measure M funds actually spent and the amount of
Measure M funds actually matched.
21 Page
S:\TEMP\Sue.D\Supplemental\SMP-Attachment B.docx
Senior Mobility Program EXHIBIT
OCTA Monthly Reporting Form
pirOBramllnformatlon ':;;; t " - I. • ?,;.,m +.". t'1=', :'-t +:> _. . .. ;: a -P.'ti; .__
Service for the- Month of: July Year of: 2016
Program Name:
Participating Agency:
Agency Contact:
Contact Number:
itirip Detail : i, .i,e. , , + rr,;:. _ c : , . - , z. '.' ,.ai: - .. i.,..>.-;? s :
r 7 z ae "Z irk 7?` 1 One�Way Trlpsi iervice Hour r r 'Serv¢efiVles i
Tnp Ctgwy. t f l
'-_, -_1x1 2016 f::- .firt0•-idiricii516 ?fYTD u lul%2016 :amD:
Senior Center - - - - -
Medical - - - - - -
Shopping - - - - - -
Personal Care - - - - - -
Social./Recreational - - - - - -
Total .J,= ‹°c: + " u _ a ..,°.. J„1 _ 777 I.
CosiSumma ' -" ^ ..;; r
-� ry'::ry ,n � ss,�t� ;a?r -::;:...,,‘,-....,;;.;.t72.,4,-.:. ]t ,. °'C - . ,-- y.j:
X?:::;;'. -"..att -F •P_73;n:-":7-1-7 1 Tit wP A1111.2616 aim,' e1"∎% IT_:`Ra7- FYTD }C2,247...e
CostC41eg6Fyr * ..__:.' :r.2.1. ._ _. .. tt,t Cost. -_-71 S,t.JA sla46 ,f'K a st .LAiAsa0%
Service.Contract $ - 0.0% $ - 0.0%
Drivers/Operators/Dispatchers $ - 0.0% 5 - 0.0%
Vehicle''Maintenance/Fuel/Insurance $ - 0.0% $ - 0.0%
Marketing Outreach $ - 0.0% 5 - 0.0%
Administration $ - 0.0% 5 - 0.0%
T6tal- 71-.F:-z`....2,_..b..>_.... .. '.. 51:.:..11Lei =..,_. _�Mr,e:'. -:.5--2L -. .. .. .:.fit::;-_-
OCTA Contribution $. - - 0.0% 5 - 0.0%
Agency Contribution $ - 0.0% S - 0.0%
Program Revenue $ - 0.0% $ - 0.0%
Source(s)of Agency Contributions:
Agency hereby certifies that this report is @.true,complete and correct statement of
program revenue,costs and operating data.
ft. - i%L 2-41,7HIS REPORT ISDUE.BV,THE LASTJDAYOFTHE MONTH FOLLOWING THE!REP.QRTING,MONTH !; , : ; - ?'1
Please send this report by email to CTSPROGRAMS @OCTA.NET or by fax to 714-560.5927.
If there are any questions,please contact JOANNE JACOBSEN by email at JAACOBSEN @OCTA.NET
or JP GONZALEZ by email at JGONZALEZl @OCTA.NET.
-
fi
1 COOPERATIVE AGREEMENT C-1-2487
2 BETWEEN
3 THE ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITY OF SEAL BEACH
6 FOR
7 SENIOR MOBILITY PROGRAM
114
8 THIS AGREEMENT is made and entered into this 2� day of 7u,nc , 2011
9 by and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184,
10 Orange, California 92863-1584, a public corporation of the state of California (hereinafter referred to as
11 "AUTHORITY"), and the City of Seal Beach, . 211 Eighth Street, Seal Beach, California 90740
12 (hereinafter referred to as "CITY"). Herein, AUTHORITY and CITY are sometimes individually referred
13 to as the"PARTY" and collectively as the PARTIES."
14 RECITALS
15 WHEREAS, CITY is desirous of obtaining transportation services for seniors of the City of Seal
16 Beach; and
17 WHEREAS, AUTHORITY and CITY agree to enter into the Senior Mobility Program (SMP)
18 concerning senior transportation services; and
19 WHEREAS, this Cooperative Agreement defines the roles and responsibilities of AUTHORITY
20 and CITY in:executing a Senior Mobility Program for senior transportation; and
21 WHEREAS, AUTHORITY and CITY agree to comply with all relevant elements of Orange
22 County Local'Transportation Authority Ordinance No. 3; and
23 WHEREAS, AUTHORITY'S Board of Directors approved this Cooperative Agreement on
24 February 14, 2011;
25 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as
26 follows:
Page 1 of 9
L:\Camm\CLERICAL\WORDPROC'AGREEV4G1 2487.docx
AGREEMENT NO. C-1=2487
1 ARTICLE 1. COMPLETE AGREEMENT
2 A. This Agreement, including all exhibits and documents incorporated herein and made
3 applicable by reference, constitutes the complete and exclusive statement of the term(s) and
4 condition(s) of the agreement between AUTHORITY and CITY and it supersedes all prior
5 representations, understandings and communications. The invalidity in whole or in part of any term or
6 condition of this Agreement shall not affect the validity of other term(s) or condition(s).
7 B. AUTHORITY's failure to insist in any one or more instances upon CITY's performance of
8 any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of
9 AUTHORITY's right to such performance or to future performance of such term(s) or condition(s) and
10 CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this
11 Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing by an
12 authorized'representative of AUTHORITY by way of a written amendment to this Agreement and issued
13 in accordance with the provisions'of this Agreement.
14 ARTICLE 2. RESPONSIBILITIES OF AUTHORITY
15 A. AUTHORITY agrees to provide funds per the following guidelines:
16 1. Services provided under the Senior Mobility Program are available to individuals
17 60 years of age and older.
18 2. Funds for the program are identified as 1% of Renewed Measure M (M2) net
19 sales tax revenue and will be allocated to all'local jurisdictions based upon the participating entity's
20 respective percentage of the senior population for the entire county.
21 3. Senior population will be determined by using the most current official
22 decennial Census information provided by the U.S. Census Bureau.
23 4. All active participants will receive their portion of funding on a bi-monthly
24 basis.
25 B. In the event that the amount of M2 funding provided for this program is less than the
26 amount allocated for this program in Fiscal Year 2010-11 as illustrated in Exhibit B, "Senior Mobility
Page 2 of 9
L:1Camdm\CLE RI CAUWORDPROMAGREDAG 12487.docx
•
S
AGREEMENT NO. C-1-2487
1 Program Allocation,"AUTHORITY will allocate Transportation Development Act (TDA) Article 4.5 funds
2 to CITY in an amount no greater than FY2010-11 funding levels less M2 SMP revenues for up to three
3 (3) years. Disbursement of TDA funds will occur with the last bi-monthly distribution of M2 funds during
4 the fiscal year.
5 C. Agree that Net Revenues allocated shall be expended or encumbered within three years
6 of receipt. AUTHORITY may grant an extension to the three-year limit, but extensions shall not be
7 granted beyond a total of five years from the date of the initial funding allocation.
B D. In the event the time limits for use of Net Revenues are not satisfied, then any retained
9 Net Revenues, that were allocated to an Eligible Jurisdiction and interest earned thereon shall be
10 returned to AUTHORITY and these Net Revenues and interest earned thereon shall be available for
11 allocation to any project within the same source program at the discretion of AUTHORITY.
12 E. AUTHORITY may provide, at AUTHORITY's sole discretion, a refurbished surplus
13 paratransit vehicle, at no cost to CITY and no further responsibility to AUTHORITY after vehicle
14 donation. CITY may purchase additional vehicle(s) in excess of their vehicle allocation at a cost of Five
15 Thousand Dollars ($5,000) per vehicle, subject to vehicle availability.
16 ARTICLE 3. RESPONSIBILITIES OF CITY
17 A. CITY agrees that all funds received from AUTHORITY as specified in Article 2A
16 above will be used exclusively for providing accessible senior transportation services that do not
19 duplicate AUTHORITY's services as specified in Exhibit A entitled "Scope of Work."
20 B. CITY must satisfy all M2 eligibility criteria in order to receive their formula allocation for
21 this program.
22 C. CITY agrees that Net Revenues allocated shall be expended or encumbered within
23 three (3) years of receipt. AUTHORITY may grant an extension to the three-year limit, but extensions
24 shall not be granted beyond a total of five (5) years from the date of the initial funding allocation.
25 D. In the event the time limits for use of Net Revenues are not satisfied, any retained Net
26 Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be returned to
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L:\Camm\CLERICAL\WORDPROC\AGREE AGl24B7.docx
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AGREEMENT NO. C-1-2487
1 AUTHORITY and these Net Revenues and interest earned thereon shall be available for allocation to
2 any project within the same source program at the discretion of AUTHORITY.
3 E. CITY agrees to match twenty percent (20%) of the total annual formula allocation.
4 Local match may be made up of cash-subsidies, fare revenues, or in-kind contributions.
5 F. CITY may contract with a third-party service provider to provide senior transportation
6 services provided that:
7 1. Contractor is selected using a competitive procurement process; and
8 2. Wheelchair accessible vehicles are available and used when requested.
9 G. CITY shall procure and maintain insurance coverage during the entire term of this
10 Agreement. Coverage shall be full coverage or subject to self-insurance provisions. CITY shall
11 provide the following insurance coverage:
12 1. Commercial General Liability, to include Products/Completed Operations,
13 Independent Contractors', Contractual Liability, and Personal Injury Liability with a minimum limit of
14 $1,000,000.00 per occurrence and $2,000,000.00 general aggregate.
15 2. Automobile Liability Insurance to include owned, hired and non-owned autos with a
16 combined single limit of$1,000,000.00 each accident;
17 3. Workers' Compensation with limits as required by the State of California including a
18 waiver of subrogation in favor of AUTHORITY, its officers, directors, employees or
19 agents;
20 4. Employers' Liability with minimum limits.of$1,000,000.00; and
.21 5. Professional Liability with minimum limits of$1,000,000.00 per claim.
22 H. Proof of such coverage, in the form of an insurance company issued policy
23 endorsement and a broker-issued insurance certificate, must be received by AUTHORITY prior to
24 commencementot any work. Proof of insurance coverage must be received by AUTHORITY within ten
25 (10) calendar days from the effective date of this Agreement with AUTHORITY, its officers, directors,
26 employees and agents designated as additional insured on the general and automobile liability. Such
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L:\Camm\CLERICAL\WORDPROCWGREE\AG 124B7.dotx
AGREEMENT NO. C-1-2487
1 insurance ,shall be primary and non-contributive to any insurance or self-insurance maintained by
2 AUTHORITY.
3 I. CITY shall include on the face of the Certificate of Insurance the Cooperative Agreement
4 Number C-1-2487; and, the Senior Contract Administrator's Name, Pia Veesapen.
5 J. CITY agrees to provide AUTHORITY with monthly summary reports of CITY's Senior
6 Mobility Program. CITY shall submit monthly summary report within fifteen (15) calendar days as
7 specified in Exhibit C "Senior Mobility Program Monthly Reporting Form," included in this
8 Agreement, which is incorporated into and made part of this Agreement.
9 K. CITY shall adopt an annual Expenditure Report to account for Net Revenues and
10 funds expended by the Eligible Jurisdiction, which satisfy the Maintenance of Effort'requirements.
11 The Expenditure Report shall be submitted by the end of six (6) months following the end of the
12 jurisdiction's fiscal year and include the following:
13 1. All Net Revenue fund balances and interest earned.
14 2. Expenditures identified by type (Le. capital, operations, administration, etc.) and
15 program or-project.
16 L. In the event CITY obtains a retired AUTHORITY vehicle for Senior Mobility Program
17 services, CITY agrees to transfer vehicle title and registration within fourteen (14) days from taking
18 possession of the vehicle. CITY also agrees to provide documentation to AUTHORITY confirming
19 transfer of vehicle title and registration from AUTHORITY to CITY within thirty (30) days from taking
20 possessiomofthe vehicle.
21 ARTICLE 4. TERM.OF AGREEMENT
22 This Agreement shall commence on July 1, 2011 and shall continue in full force and effect
23 through June +30, 2016, unless earlier terminated or extended as provided in this Agreement.
24 AUTHORTITY, at its sole discretion, retains the right to extend this Agreement through June 30, 2021.
25 /
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L:CammICLERICAL\WORDPROc\AGREE\AG12487.docn
•
AGREEMENT NO. C-1-2487
1. ARTICLE 5. NOTICES
2 All Notices pertaining to this Agreement and any communications from the PARTIES may be
3 made by delivery of said notices in person or by depositing said notices in the U.S. Mail, registered
4 or certified mail, return receipt requested, postage prepaid and addressed as follows:
5 To CITY: To AUTHORITY:
6 City of Seal Beach Orange County Transportation Authority
7 211 Eighth Street 550 South Main Street
8 P.O. Box 14184
9 Seal Beach, California 90740 Orange, California 92863-1584
10 ATTENTION: Sean P. Crumby ATTENTION: Pia Veesapen
11 (562)431 -2527 ext. 1318 (714) 560- 5619
12 ARTICLE 6. FEDERAL, STATE AND LOCAL LAWS
13 AUTHORITY and CITY agree that in performance of their obligations under this Agreement,
14 they shall comply with all applicable federal, California State and local laws, statutes and ordinances
15 and all lawful orders, rules and regulations promulgated thereunder.
16 ARTICLE 7. ORDER OF PRECEDENCE
17 Conflicting provisions hereof, if any, shall prevail in the following descending order of
18 precedence: (1) the provisions of this Agreement, including all exhibits; (2) all other documents, if any,
19 cited herein or incorporated by reference.
20 ARTICLE^8..AUDIT AND INSPECTION OF RECORDS
21 CITY shall provide AUTHORITY, or other agents of AUTHORITY, such access to CITY's
22 accounting books, records, payroll documents and facilities as AUTHORITY deems necessary. CITY
23 shall maintain such books, records, data and documents in accordance with generally accepted
24 accounting'principles and shall clearly identify and make such items readily accessible to such parties
25 during CITY's performance hereunder and for a period of four (4) years from the date of final payment
26 by CITY. AUTHORITY'S right to audit books and records directly related to this Agreement shall also
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LCamm1CLERICAL1WORDPROC1AGREE AG12487.docx
0 I
AGREEMENT NO. C-1-2487
1 extend to all first-tier subcontractors. CITY shall permit any of the foregoing parties to reproduce
2 documents by any means whatsoever or to copy excerpts and transcriptions as reasonably necessary.
3 ARTICLE 9. TERMINATION
4 AUTHORITY or CITY may, for its own convenience, terminate this Agreement at any time in
5 whole or in part by giving the other PARTY written notice thereof of not less than ninety (90) days in
6 advance of the specified date of termination.
7 ARTICLE 10. INDEMNIFICATION
8 A. CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors,
9 employees and agents from and against any and all claims (including attorney's fees and
10 reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including
11 death, damage to or loss of use of property caused by the negligent acts, omissions, or willful
12 misconduct by CITY, its officers, directors, employees, agents, subcontractors or suppliers in
13 connection with or arising out of the performance of this Cooperative Agreement
14 B. CITY shall maintain adequate levels of Insurance, or self-insurance to assure full
15 indemnification of AUTHORITY.
16 ARTICLE 11. ALCOHOL AND DRUG POLICY
17 A. CITY agrees to establish and implement an alcohol and drug program that complies with
18 41 U.S.C. sections 701-707, (the Drug Free Workplace Act of 1988), which is attached to this
19 Agreement as Exhibit D. CITY agrees to produce any documentation necessary to establish its
20 compliance with sections 701-707.
21 B. Failure to comply with this Article may result in nonpayment or termination of this
22 Agreement.
23 ARTICLE 11. CONFLICT OF INTEREST
24 CITY agrees to avoid organizational conflicts of interest. An organizational conflict of interest
25 means that due to other activities, relationships or contracts, CITY is unable, or potentially unable to
26 render .impartial assistance or advice to AUTHORITY; CITY's objectivity in performing the work
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L:\CammCCLERICAL\W ORDP ROC\AG REE W G 12487.d oa
AGREEMENT'NO. C-1-2487
1 ideritifiedin_the Scope of Work is or might be otherwise impaired; or CITY has an unfair competitive
2 advantage. CITY is obligated to fully disclose to AUTHORITY in writing Conflict of Interest issues as
3 soon as they are known to CITY. All disclosures must be submitted in writing to AUTHORITY
4 pursuant to the Notice provision herein. This disclosure requirement is for the entire term of this
5 Agreement.
6 ARTICLE'12.,CODE OF CONDUCT
7 CITY agrees to comply with the AUTHORITY's Code of Conduct as it relatesito Third-Party
8 contracts, which is hereby referenced and by this reference is incorporated herein. CITY agrees to
9 include these requirements in all of its subcontracts.
10
ARTICLE 13. FORCE MAJEURE
11
Either PARTY shall be excused from performing its obligations under this Agreement during
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the time and extent that it is prevented from performing by a cause beyond its control, including, but
13
not limited to: any incidence of fire, flood; acts of God; commandeering of material products, plants
14
or facilities by the federal state or local government; national fuel shortage; or a material act of
15
omission by the other PARTY; when satisfactory evidence of such cause is presented to the other
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PARTY, and provided further that such nonperformance is unforeseeable, beyond the control and is
17
not due to the fault or negligence of the PARTY not performing.
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LCamm1CLERICAL\WOROPROC44GREBAG 12487,docx
AGREEMENT NO. C-1-2487
1 Upon execution by both PARTIES, this Cooperative Agreement shall be made effective on
2 July 1, 2011.
3 IN WITNESS WHEREOF, the PARTIES hereto have caused this Cooperative Agreement No.
4 C-1-2487'to be executed on the date first above written.
5 CITY OF SEAL ORANGE COUNTY TRA PORTATION!AUTHORITY
6 By 4111 Jil . .m U Will Kempton
7 City.Manager (Acting) Chief Executive Officer
8
9 APPR VEDAS TO FORM:
10 By
11 Kennard R. Smart, Jr.
General Counsel
12
13 APPRO _ (iQ4,/
By
14 ' "�/(/
Beth McCormick
15 General Manager, Transit
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L1Camm1CLERICAJ.WORDPROCIAGREEAG12487.dOCC
AG: MENT NO. C-1-2487
EXHIBIT A
SCOPE OF WORK
Senior Mobility Program
1 . The City of Seal Beach (City) shall utilize funding provided by the Orange County
Transportation Authority (OCTA) and its local match to provide the following
services:
• Curb to curb paratransit:service for Seal Beach senior residents age 55 and
older and persons with disabilities.
• Service shall be provided as available with one bus operating and within the
permitted budget.
• The service shall run from 8:00 a.m. to 5:00 p.m.
• The service shall run from Monday through Friday.
• Expanded Dial-A-Ride Services, providing one vehicle and one driver Monday
through Friday 8:00 a.m. to 5:00 p.m. transporting eligible Seal Beach
residents to and from any location within the City and within a three-mile
radius outside the City's corporate boundaries.
2. The City shall follow competitive procurement practices in selection of vendors
for all services which it does not provide using its own workforce. Any Request
for Proposals (RFP) for services shall specify the use of vehicles meeting ADA
accessibility standards.
3. The City wishes to obtain the following retirement eligible OCTA ACCESS
vehicles:
• One (1) bus donated byOCTA,
• One (1) additional vehicle which it will purchase from OCTA for $5,000. The
cost of any additional vehicles shall be deducted from the next fiscal year
allocation. City must register the vehicle and maintain title for at least one
year after transfer of title from OCTA.
4. The City shall perform, or ensure that a contracted vendor performs,
maintenance of all vehicles used in the Senior Mobility program, including, at a
minimum:
• • .Daily Pre-Trip Inspections that meets or exceeds the guidelines provided in
the attached Pre-Operation Inspection & Defect Report (Attachment 1)
• Scheduled preventive maintenance that meets or exceeds the guidelines
provided in the attached Senior Mobility P.M. Checklist, including the
maintenance of all accessibility features of the vehicles. (Attachment 2)
The City shall maintain maintenance records for each vehicle for 5 years and
shall cooperate fully in annual Motor coach carrier terminal inspections
conducted by the California Highway patrol
City of Seal Beach
Attachment;i ® wiry QAMAUt:
Pre Operation'Inspection & Defect Report
Circle and desUibe any Carnage to a bus on diacrzr..
CI lrontirear and Mc side views
BusNan No. Dale:
Feaera/Reguiaoons sate Thar no motor veniC/e currying.passengersyw n✓e Ill .
.Nail be driven chess the Oliver has oetemrneo Mar me Meowing pans and '��� • Description. _.
accessories are in good working order. Each driver is required to suemn a a I
—
signed wnnen repon daly.for each coach driven, —__®
1st Driver:
Miles Finish:__ MacsStad: Miles Elapsed:
No Defects: C Detects:0 Signature: ---
Description:
_.
Tnd Driver:
S
Mites Finish: Mikes Start: Miles-Elapsed:
tic Detects: C Defects:.0 Signature: r o
—
3rd Driver
Vales Finish: Miles Start Miles Elapsed: _
No Defects: C Defects:C Signature: ( Description
PREOPERATIONS INSPECTIONS 4( y
In:Cate with an(x)that each OM has been Cheched; V r..)
AWPM AMPM
_r_ Teeelug Nuts Iwneelsb rims). _I_ Emergency Reflectors
_/– Motor-Guard _1_ Turn Signal SwsicNHom F I(�--''�(-Al Description:
_' Air System _/– First Aid IG1 ��I JO
_r_ ,gnts'Reflectors _/_ Radio l
__ Wheecbair Lihs. _r_ Dnver'S Seattiaet .W-0
_l_ Wneelcnair Lill Covet _r_ Door Interlock l:lr ti-;'
__ Mirrors _/_ WC Tie Down Strain --
_ Windshield Wipers/Wasnets _/_ Manual Lift Bar
_!_ Fire Extinguisher _1 Conduct:Walk Around
_– Steering Mechanism –t_ Parking/Brakes/Service
Brazes OPERATOR(S):
DEFECTS.: Indcare min an(vj'defecdve terns only:.(Explain in Detail)
IMPORTANT! Help expedite repairs ov providing necessary
ffRARke f,NGIME information retarding defects! Please print
_Brake Puid.Lears _Light On' _Hot EnginefWater Leaks
_Sol'Hard Brakes NOI Appted._Low OLL'Od.Leaks
_Pull to L P _LpM Pn:. _Starts Hard
Dragging Brakes App eC, No-Pa yer/Eng.Ck.Light
Smoaing Bus Stopped -Smokes
_Emergency Brake _Light Not On: Idles ROug Mora:ion
Deter:ecolgn Brakes Appeal –_Exhaust:Vacuum.Leaks
TIRES/W-1EE:s Bus.Moving _Fuel Leaks/LPG/Gas
_Flat A!6 HEATING - ���
Embedded Object _Ott TRANSMISSION
Cul _Too COId/Fia _Woit.Go Into Gear
_S:noot"Core _Defroster Detect –SlipsiGrinosiurcnes
_U .RS RRI RRJ LR 'Rio _Ventilation(Bb ens) _Excessive Norse
_tame Mssing Lugs _Fumes' –Leaks REPAIRS MADE:
•_Oiver':errhn _ Omen-co:On _Drive Line L'ioranon
'/GMs °MRAncetr'lT DOOR$r —Rear.End Noise
_Interior WINDOW$; STEERING
_Exterior _Slow _Hard/Binds
_Lxatiorc. _Inoperative _Shimmy
—Leaks Au _Excessive Play
:raffle CLEANLINESS. –Excesave Play —Other-exp an
—�er
Interior
ELECT oEQUIPMENT
_ —srrcr9eh cy Releases
_EY.ena GMGreta/Sta nN c
–
_
clor WNEEI,CHAIP LIFT _Turn SgnatsFlasners
Wygoes Will Nat'F old!Out _Horn
Seat Condition _Wet Not Lover/Raise _Fare Box
x.olea:: _No Restart Do.wvLP _ instruments'Gauges
_Lift WIC Na Ford Into –Fuel.Oil.Arno Meter
Bus ALL ITEMS COMPLETED - BUS SERVICED AND RELE::SEEO:
,eDq _Seats _Hanonds _Mooesy Panels
Supervisors S:gr.aturt Dale
•
,Attachrnent2 ® Inspection
Senior Mobility P.M. Check List
• Date. . Bus#' TERMINAL workorder# Current Mileage
Last inspection miles
A. 'Employee must check off all boxes/Note all discrepancies on reverse side Milesbetween
•
B. Check files and'open workorders
S
C. Interior * d E. Under hood
1 Entry ddor.operatien and seals 1 Check for visible leakage
2 . Temperature and oil warning devices 2 Engine oll.level •
3 Neutral safety.system 3 Transmission fluid level and condition
4 Horn,:gauges and dash lights 4 Brake fluid
5 Heatersdefrosterand.fan 5 Power steering fluid
6 Windshield wipers and washer 6 Check all belts
.7 Indicator lights 7 Component and accessory mounting
8 Throttle-operation 8. Check all hoses and routing
9 Steering.free play In. 9 Coolant level and protection cif ph
10 Applied and.unapplied.brake•est for vacum toss 10 Pressure..test Soling system
11 Interior,lights 11 Water pump and fan clutch play
12 Windshield:and window glass condition 12 Air filter condition-check restriction gauge
13. Window mechanism and seals 13. Check exhaust system
14 Seat condition ' 14 Battery fluid level and mounting
15 Interior body,floor and'stantions 15' Clean battery and connections
16 Fire extinguisher date and bracket 16 Drain fuel/water separator
17 Road warning devices
18 First aid kits
19 Emergency exits operation,warning devices and signs F. Under Bus.
20 Interior,clean 1 Kingpin and wheel bearing play
21 Backup alarm _ 2 The wear,condition and matching
3 Leakage at backing plates and wheel seals
4 Steering box,mounting,leakage,loosenessand leaks
5 Front shocks and mounting
6 Front springs,bushings
7 Engine leaks, lines,filters,hoses and engine mounts
8 Starter and connections
9 Exhaust system and mounting
D. Exterior o 10- Transmission mounted parking brake
1 Alliexteriorlightsand signals 11 Transmission leaks
2 Mirror condition and mounting 12. Output shaft play
3 Record body,damage 13. Driveshaftguard,'LU joints and retarder
4 Bumper bolts 14 Body hold downs and insulators
5 Paint•lettering and appearance 15 Wiring along frame
6 Emergency exits 16 Differential leaks,fluid level
7 Axle flange and lug nuts,oil hubs 17 Pinion play
8 Tire side wall dondition,•cracked wheels,valve stem 18 Breather vent
Valve stem cap,alignmentpfrear duels 19 Rear shocks and mounting
9 Tread:depth 20 Rear springs,bushings and U bolts
LF RF LRO. 21 Leakage at backing plates and wheel seals
LRI RRO . . RRI 22 Fuel tank straps and lines
10 Tire inflation:Record and inflate. 23 Tailpipe hangers
LF RF LRO 24 Lube entire chassis
LRI _. RRO RRI 25 Check drag link,tie rods and idler arms
Attachment.2 Inspection
Senior Mobility P.M. Check List •
ri
D.
t.
D. Lift Inspection 2
1 Visible andaudibte:leaks 1 Check lift for proper operations
2 Check.all lines aIng chassis 2 Inspect for stress,cracks, mounting and alignment
3 Check brake booster and hoses 3 Check pins
4 Hydraulic lines 4 Check the complete hydraulic system
5 Check micro switches and electrical wiring
Remove wheels antral-leek the following items. 6 Check all system and warning signs
5 Pads'and,rotors 7 Check safety barrier
6 Check.pins and caliber's 8 Lube complete lift
9 Check Wheelchair securemenls,proper amount and operation
10 Lift door warning-device
11 Lift cover in place
•
t I t
H. Roadtest
I. Note repairs needed
Signature of'Inspecting Mechanic Signature of Supervisor
6,000 miles-inspeotlon/oil-change
30,000 Transmission service
60,000-Differential service
0 AGREEMENT NO. C-1-2487
EXHIBIT B
FASenior Mobility Program Allocation
OCTA FY 2010-11 Transportation Development Act Article 4.5 Funds
md SC w . ilg l.1ie -.,M r ;1*-.s E 4, " yi 2010 11l. ,it roca"Junsdictwns tint.t. y t ;, A 'f s
mi s::;i t', tuttatT + S 4.,,,_ a,.- ' 1.-4:c l N , OCI ,ContnbutIon a
Anaheim $ 194,204
Brea $ 37,766
Buena Park $ 49,457
Costa Mesa $ 83,053
Garden Grove $ 183,225
Huntington Beach $ 164,622
Irvine $ 93,151
La Habra $ 52,413
Laguna Hills $ 34,226
Laguna Niguel. $ 46,533
Laguna Woods $ 128,998
. Lake Forest $ 45,677
Newport Beach $ 111,163
Placentia $ 38,104
Rancho Santa Margarita $ 14,403
San Clemente $ 50,698
Santa Ana $ 167,850
Seal'Beach $ 69,114
Westminster $ 66,902
Yorba Linda $ 40,913
Total (Current.Participants) $ 1,672,472
GREEMENT NO. C-1-2487
SeniorM ility.Program.Monthly Reporti Form EXHIBIT C
Monthly Reporting E-Form
OCTA..
i:i ^'r ti.t: :�, i•, e -,•t., ,p;, fit.r T0. al s lr. -ay..:• �sP
<yi.'"s �.J`0„sc+¢,.����.''�,.�.t tcsT±�L-e�"+arn�•"4YAf ,fOgFa mat nform2tiontx ' .,:I�i�.�.'a'+MS.w �' '�'e.£t'?k«+.1'n :'`'.e'�t§r .rs-�.='+
Service for the Month/Years of
Program Name:
City or Organization:
Contact Person:
Contact Number:
tlikaattiN Fi. SivbVitl "Stt,iit:444 419tr Angle ftiiabeta its§34 S tf zr. iCigt;'i!giggElz illlt lIAV4ri$t a2litt I € 1
Trip Category One-Way Vehicle Service Vehicle Service
T
Passenger Trip Hours Mites
Nutrition Trips:
Medical trips:
Shopping trips:
Other trips: II
(Please specify trip type below")
Totals: 0 0
;;= xrs. <;3r
_ raa`Sg?fAttaliTATR'WSummatyka! x M "3krni, ?-VO-ViS" . ?tFrk). ,,
OCTA Monthly Contribution Amount:
City Monthly Contribution Amount:
Total Operation Cost.for Month:
Source of City Contributions:
t
"Please specify other trip types being provided to seniors in this.space:
Please provide the requested information and suomit rho completed form to OCTA.
Attenbon:!anise OeakynerCommonny Trensponalien Coordinator.by email to ideakynaracte.net or by FAX to(714)560-5927.
"'By the 15th day of the month fallowing the reporting month-"
Please contact Jessica Deakyne at(714)560-5802 if you have any questions or require assistance with the completion of this form.
Comments:
TR_80-086 doc(09118/08) Page 1 of 1
AGREE144ENT NO. C-1-2487
EXHIBIT D
National Drug-Free
Workplace Alliance
DRUG-FREE WORKPLACE ACT OF 1988
THE FEDERAL LAW
This law, enacted November 1988, with subsequent modification in 1994 by the
Federal Acquisition Streamlining Act, (raising the contractor amount from
$25,000 to $100,000), requires compliance by all organizations contracting with
any U. S. Federal agency in the amount of $100,000 or more that does not
involve the acquisition of commercial goods via a procurement contract, or
purchase order, and is performed in whole in the United States. It also requires
that all organizations receiving federal grants, regardless of amount granted,
maintain a drug-free workplace in compliance with the Drug-Free Workplace Act
of 1988. The Law further requires that all individual contractors and grant
recipients, regardless of dollar amount/value of the contract or grant, comply with
the Law.
Certification that this requirement is being met must be done in the following
manner:
By publishing a statement informing all covered employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the covered workplace, and what actions will be taken
against employees in the event of violations of such statement.
By providing ALL covered employees with a copy of the above-described
statement, including the information that as a condition of employment on the
Federal contract or grant, the employee must abide by the terms and conditions
of the policy statement.
For Federal contractors this encompasses employees involved in the
performance of the contract For Federal grantees all employees must come
under this requirement as the act includes all "direct charge" employees (those
whose services are directly & explicitly paid for by grant funds), and "indirect
charge" employees (members of grantee's organization who perform support or
overhead functions related to the grant and for which the Federal Government
pays its share of expenses under the grant program).
Among "indirect charge" employees, those whose impact or involvement is
insignificant to the performance of the grant are exempted from coverage. Any
other person, who is on the grantee's payroll and works in any activity under the
grant, even if not paid from grant funds, is also considered to be an employee.
Page 1 of 2
Revised:03/03/2010
AGRENT NO. C-1-2487
EXHIBIT D
Temporary personnel and consultants who are on the grantee's payroll are
covered. Similar workers, who are not on the grantee's payroll, but on the payroll
of contractors working for the grantee, are not covered even if physical place of
employment is in the grantee's workplace.
By establishing a continuing, drug-free awareness program to inform employees
of'the dangers of drug abuse; the company's drug-free workplace policy; the
penalties for drug abuse violations occurring in the workplace; the availability, of
any drug counseling, rehabilitation, and/or employee assistance plans offered
through the employer.
By requiring each employee directly involved in the work of the contract or grant
to notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace not less than five (5) calendar days after such
conviction.
By notifying the Federal agency with which the employer has the contract or
grant of any such conviction within ten (10) days after being notified by an
employee or any other person with knowledge of a conviction.
By requiring the imposition of sanctions or remedial measures, including
termination, for an employee convicted of a drug abuse violation in the
workplace. These sanctions may be participation in a drug rehabilitation program
if so stated in the company policy.
By continuing to make a "good-faith" effort to comply with all of the requirements
as set forth in the Drug-Free Workplace Act.
All employers covered by the law are subject to suspension of payments,
termination of the contract'or grant, suspension or debarment if the head of the
contracting or granting organization determines that the employer has made any
type of false certification to the contracting or grant office, has not fulfilled the
requirements of the law, or has excessive drug violation convictions in the
workplace. Penalties may also be imposed upon those,employing a number of
individuals. convicted of criminal drug offenses as this demonstrates a lack of
good faith effort to provide a drug-free workplace. The contract or grant officer
May determine the number on a case-by-case basis. Employers who are
debarred are ineligible for other Federal contracts or grants for up to five. (5)
years. Compliance may be audited by the Federal agency administering the
contract or grant.
The Drug-free Workplace Act does not require employers to establish an
employee assistance program (EAP) or to implement drug testing as a part
of the program.
Source:.Federal Registers April 11, 1988&May 25, 1990& the Federal Acquisition Streamlining
Act of 1994(RASA).
Page 2 of 2
Revised:03/03/2010
Attochntent g'air"
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AGENDA STAFF:REPORT -1
fi4brtMN
DATE:. April 25,2016
TO: Honorable.Mayor and.City Council
THRU: Jill R.Ingrain,City Manager
FROM: Jim Basham, Interirit Director of Public Works
SUBJECT: SENIOR MOBILITY PROGRAM
SUMMARY OF REQUEST:
That the City Council adopt Resolution 6634 approving the Agency Service Plan
with the Orange County Transportation Authority.
BACKGROUND AND ANALYSIS:
Orange County Transportation Authority (OCTA) has a program that offers
transportation services to.seniors. These services include Dial-A-Ride, Orange
County Transit District and Consolidated Transportation Services Agency. In the
1990's, OCTA developedia program called the Senior Mobility Program in which
local agencies are provided with grant funds to operate their own bus program.
The idea behind the program is for each municipality to structure their own
program which caters to the needs of each respective community.
The City of Seal Beach secured this,grant funding and has been successfully
operating the program for the past 20 years with the existing Cooperative
Agreement number C-1-2487 (refer to Attachment C). Cooperative Agreement
Number C-1-2487, dated June 27, 2011 was presented and approved by City
Council at the May 9,2011 meeting.
Recently, OCTA has contacted all participating agencies in the Senior Mobility
Program informing,them,that they are in the process of renewing the Cooperative
Agreements. As part of the renewal process, OCTA requires all agencies to
adopt a new Agency Service Plan prior to adopting a new Cooperative
Agreement (refer to,Attachment B). Once the Service Plan is approved by the
City,OCTA will prepare an updated Cooperative Agreement and formally submit
to the City of Seal Beach for City Council approval.
Agenda Item G
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal is,required for this item.
FINANCIAL.IMPACT:
There is no financial.impact. The City annually receives an estimated $70,000
from OCTA as part of the Senior Mobility Program.
RECOMMENDATION:
That the City Council adopt Resolution 6634 approving the Agency Service Plan
with the Orange County Transportation Authority.
S MITTEp BY: NOTED AND APPROVED:
ma
J Basham Ji I Ingram,City Ma;er
Interim Director of Public Works
Prepared by: Michael Ho,Dep.Dir.PW/City Engineer
Attachments:
A. Resolution 6634
B. OCTA Senior.Mobility Program Service Plan
C. Existing COOP.0-1-2467 between OCTA and City of Seal Beach
Page 2