HomeMy WebLinkAboutSupplemental Information Received after Posting of Agenda - Item B, F and GRobin "Roberts
From: Robert Goldberg <rgoldberg @live.com>
Sent: Sunday, March 26, 2017 7:41 PM
To: Sandra Massa- Lavitt; Ellery Deaton; Thomas Moore; Schelly Sustarsic; Mike Varipapa
Cc: Robin Roberts; Jill Ingram
Subject: Questions & Comments for Council Meeting 3/27/17
Attachments: 3.27.17.Questions & Comments.doc
Dear Council,
Please find attached my questions related to Monday's agenda items
Thank for your consideration in advance,
Robert Goldberg
Questions & Comments for 3/27/17
Item B: Demands of Treasury
Page 8" top half: Check #115981 to Consulting Team International for $15,075 for ongoing
police department mental health counseling (EAP services). Online search of city staff reports
shows the first payment was in July 2012 for $1606, and that this contract was never presented
to Council. It has now exceeded the City Manager's $28,800 authority to bind the City without
Council approval.
Recommendation: This check should not be approved by the Council until such time as
staff brings the contract to Council for approval.
Page 12, top: Check #116019 to Digital Map Products for $18,000 for ongoing GIS mapping
services. Online search of city staff reports shows the first payment was in June 2008 for $2604.
More recent payments include $7500 in July 2015 and $10,500 in August 2015, so this is
running at $18,000 /yr. The contract was never presented to Council and it has exceeded the
City Manager's $28,800 authority to bind the City without Council approval.
Recommendation: This check should not be approved by the Council at this time and
should insist that staff bring the contract to Council for approval.
Item F: SB Shores —JWA Contract Amendment
The staff report makes no reference to the prior staff report to Council on 7/25/16, and
Council's prior approval of Resolution 6668 to not exceed $25,000 for a contract amount. This
resolution did not authorize the payment of any contingency amount above and beyond
$25,000. The current proposed Resolution adds $12,000 to this amount for a total of $37,000.
However, the proposed contract amendment provides for a base compensation of $32,000 plus
a potential contingency of $15,000 for a potential total contract cost of $47,000.
Why was reference to the 7125116 staff report and Council Resolution not included in the
current staff report?
Why does the current proposed spending Resolution fall $10,000 short of what could be
potentially spend based on the wording of the contract amendment?
Item G: City Manager Authorized Contracts
The staff states there are no contracts to report for 11/1/116 through 2/28/17. However,
recent warrants show the following:
n
Vendor
Check # Invoice Date Service
Amount
Playground Safety Analysts
115972
11/16/2016
11/18/2016
Inspect all park
playgrounds
Inspect Tot Lot
$4,400
$1,000
Sunrise Landscape & Design
1/16/2017
PCH /Anderson Project
$7,125
115425
1/11/2017
PCH /Anderson Project
$10,000
115769
2/9/2017
Trimming medians
$4,250
115697
1/25/2017
Interim mowing
$6,485
Industrial Technical Services 115958
2/17/2017
Toshiba drive for Lampson
$16,738
115748
2/7/2017
WEPS emergency repair
$1,990
Why are none of these expenditures listed in the staff report?