HomeMy WebLinkAboutSupplemental Information Received after Posting of Agenda - Study Session & Itemsi
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Strategy Meeting, Oiil & Gas Consultants:
Ql: is there a list of consultants contacted and some documentation? "a Est, staff tahed with two
otliermwrykawtswaddtioa to ■GIennium.
Q2- Can you provide some background on what we have done in the past? Yes, we can schedule a
ors tin : - Whatisgeneral staff recommendabon for the future?
aa
9
Is there a
projected cost of consuftantvs. estimated revenue recovered? The cost, if aft components are
accepted, is estimated to be $218AM Although there is no guarantee staff is confident that the
r eve- nue recovered will exceed the expected cost.
Q3: I would like a bit more information on why we need consultants and once we get one what they
ideally would do for the city or maybe a range of worst case, medium case, best case of what they would
recover for the city- This project stems from one of the Councirs Strategic objectives. There is no
expertise ofthistype on staff. The proposal outlines the specific tasks as to what the consultant
would do and includes deliverables. There is no projection as to the recoverable amount. One key
component would be the change in the Municipal Code which does currently include natural gas
production.
Regular Agenda:
A: Diat-A- Ride -
Would like to propose that we make a motion to have staff adopt the option adding to allow
Dial -A -Ride to go to the VA Center_ `
Are the hours 8 -5p-m- Mon -Fri as advertised in the city guide? Yes, it is advertised in the City
quarterly recreation guide.
C: Minutes
For Item E i requested clarification fc = .e . _ = e = the general ledger and
asked if these "vrould be resolved in t^ e - _ ; ^ey would. I would like
to clarify- that t requested asummar, �dget review that is grouped by
department The color coding systerr a -ti cases where the Cityis
over budget with a red/ yellow/ gree. _ - _ .: .: _ -easy for Council and the
public to pick out item we are over -c - - _ _ ::: - _ _ th oS= -e ms. The Clerk captured
major discussion points of Council m e rn be rs. I f t he re are addit ional revisions or additions
you'd Gke to add to your comments that are already documented in the draft minutes, please
feel free to recommend revisionsto the minutes at the meeting tonight
D Warrants
Page 2
Check # 115931- C3 Technology Services - $2,252.63
tO we lease small printers/copiers as part of this? We lease most of the printers
i hr oughout t lee [ it y. ifowe^ve: r, we do own a few small printers. I understand leasing
large copiers /printers, but sometimes it makes sense to buy smaller ones instead of
leasing. She contract with CI includes maintenanceandsupportforall printersand
copiers„ When the Cityfirst rnoved to thiscontract, there wasdcost/benefit analysis
done which indicated that the City would be better off in the longterm. Note: this
type of contract is especially important since there isno IT support on site.
check # 115935 Petty Cash - $788:34
What is the policy for Petty Cash? The standard practice is that Petty Cash is used to
allow for reim bur sement.of purchases made by staff for City operational needs. Typically the
limit is under $100. Periodically there are exceptions and some reimbursements are greater
than $100.
Page 3
Check # 115940— Brenda Danielson — %%,hat is this? iWha +.
check is comprised of the contract base in the amount of 3,60
in the amount of $3,313.92, and February,aa I `ieyrin the am®i
-e three different amounts? The
Pro. Shop Sales share (per contract)
tof51,7s2,
eppr$ort? 'No, they are per
aigh'b Jtmayb8 theyare for Multiple
rid rrl�mber is for one of the Police
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Check # 115945 — Dosier Systerns - $1,581— what is this?
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Check# 115946 -10,k - $2495 —Asked in January —what isthe stems of closingthis?
there is no intent toolow this amount as it i& rnairtak" to toeepthe riseal- bearh.ca.us
adihe»adiue.
Page S
checks 115958— lndusWW Technical Services- $16,738 —what is this for? Dperationsand
Maintenance work on the lampson well.
Page 6
Check # 115972— Playground inspections —Can I see Edison Park inspection report? The
Playground Inspection report is an annual task that the City corn pletesto prioritize needs for
the park system. The report loolsat all parks city wide. Staff can provide copies of the most
r eoe nt playground inspections to the City Council.
Page 8
Check #115981 $15,075 —The Consulting Team gllgti- briefly for
employee support services in the Police Department. The reason that this particular payment was so
Large is that there were 28 invoices over a two year period that the City never received.
Page 12
Check # 116019 — Digital Map Products, Inc_— Do we license G(2RFldtlg1ElLYlP.kM from them? We
do not. We can look into the benefits. Looks like it might be useful in combination with their
CigNQ" to provide more information to residents
Page 14
Check # 116042— Pacific Rim Mechanical - $4,466.57 — se errs expensive to fix air conditioning.
Do we have warranties on the current makeJmodels that we could have called on? We do have
warranties on new equipment. This particular invoice was for 18 hours of work plus parts on
the City Hall unit which is no new.
F: Seal Beach Shores— MonitormgAffordable Housing
If I understand this correctly, we are being asked to spend an additional S12K to help refinance
the loan for Seal Beach shores. That is not correct. We are spendingthe moneyto ensure that
the Park is in compliance with the Affordable Housing covenants. Since this loan allows the'
residents in that area to own their property and the City of Seal Beach is representative of ail of
Seal Beach and this is tax payer's money, can we have the Seal Beach Shores cover these fees
going forvard? Once this audit is complete, there will be no additional costs.
Whatme the consequences of seal Bea(h not funding this further?
ty"Witio"rnt is kist, the City','s lioq t ie nio, rr` ,Nr, ;jl "n- i»t a.i;i"mplLVKA-
n
H: Strategic Plan
Il the A;' mdable HonsjW
Q MBRkM. When will request for
qualifications be? The R4 -Q is waiting; $or completaan of a couple of key eomponents, such as the water
;s study to be,mmpleted.
Can I geta copyof 2010 facility Condition Assessment? lies staff will provided copy to the
Coundi under separate cover.
K: Westminster Ave Rehabilitation Project
Where are the plans and specifications? What will this look like?
As stated in the staff report, t he, piaros and - specifications are available for review in the Public
Works Department. This project Will: resurfaae the roadway with anew asphalt concrete
pavement and beautifythe ni dians'landscaping with low seater used shrubs.
In relation to Westminster, is the OCTA grantfor LW side of the road dead or is there still a
chance on that? (tft patf. project) —Is there a plan for hoar to proceed on this item? (I realize
this is separate from the median project for item K)
The City was unsuccessful in ttw rece tit ly
aggressively apply to every open opporta
worked with OCTA staff acrd gained k aouaa
ubmitted -rant applications. The plan is for staff to
-,ityfor this request. Ir, the past, City Staff has
edge to better prepare for the grant application.
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