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HomeMy WebLinkAboutSupplemental Information Distributed after Posting of Agenda - Item FRobin Roberts From: Jill Ingram Sent: Monday, April 10, 2017 11:56 AM Cc: Craig A. Steele (CSteele @rwglaw.com); Crystal Landavazo; Robin Roberts; Patrick Gallegos Subject: Agenda Item F - Code Enforcement Services Attachments: Anderson Pena - Qualifications and Fees.pdf; HR Green - Statement of Qualifications.pdf; HR Green - Hourly Rate Schedule.pdf BCC: CITY COUNCIL Attached is the Anderson Penna Agreement Exhibit A (Agenda Item F) — Qualifications and Fees which was inadvertently left out of the agenda packet. We have also included for reference the Hour Rate Schedule and Statement of Qualifications of HR Green. Please call if you have any additional questions and /or staff can address at the Council meeting tonight as well. Jill R. Ingram, City Manager City Of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740 (562) 431 -2527 Ext. 1300 (% I For Information about Seal Beach, please see our city website: http: //www.sealbeachca.gov NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. AdOpp • PENNA • PARTNERS IN PROJECT DELIVERY• February 7, 2017 Jill Ingram City Manager City of Seal Beach 211 Eighth Street, Seal Beach, CA 90740 Subject: Professional Interim Community Development Director Services Dear Ms. Ingram, AndersonPenna Partners, Inc. (APP) is pleased to submit this proposal to provide the City of Seal Beach (City) with interim community development director services. We understand the assignment will consist of a period of six (6) months and is subject to City Council approval. We also understand that the City is in need of municipal code enforcement services, which APP can also provide. Interim Management Services APP proposes Scott Barber as interim community development director for the City. Scott has extensive experience in managing planning, building and economic development services. He brings 28 years of local government experience, creating success through outstanding innovation and strategic partnerships, coupled with a fundamental and deeply ingrained understanding that public trust is earned each day and must never be taken for granted. Scott Barber has the specialized skills that are required for this interim position and is an excellent fit for the City. Mr. Barberwill be available to the City for an equivalent of three days per week. Scott is also available for additional hours at the start of the interim services period. He is also available for limited hours outside of normal business hours such as Council or Commission meetings, public workshops or meetings and special events as required. APP understands that this interim appointment of a CaIPERS retired annuitant is subject to Government Code Section 21221(h) - specific requirements and that the City will pass a resolution that will address the following: • The interim position is for a fixed duration, six months. • The City will declare that this interim position and Mr. Barber's skill level is required for the continuation of vital City services. • The interim position shall be limited to a maximum of 960 hours per fiscal year. • APP shall establish the hourly rate of pay to Mr. Barber to be not less than the minimum nor exceed the maximum monthly base salary of the City's current position divided by 173.333 hours. Optional Code Enforcement Services APP's Code Enforcement Division is equipped to handle program analysis and implementation, training and temporary staff assignments to assist the City for its municipal code enforcement needs. APP'S Code Enforcement Division is managed by Doug Leeper. Mr. Leeper has over 30 years of experience in public safety and code enforcement including developing, implementing and managing code enforcement programs. APP maintains a staff of qualified code enforcement officers that may meet your needs. We have included Vivian Jaramillo's resume, our proposed candidate, for your consideration. Mr! Leeper is also available for special projects and program consulting. 3737 BIRCH STREET, SUITE 250 • NEWPORT BEACH, CA 92660 • 949 428 1 500 WWW.ANDPEN.COM 1 225 W. 190TH STREET, SUITE 255 • GARDENA, CA 90246 • 310 359 1 203 CERTIFIED DBE City of Seal Beach February 7, 2017 Page 2 Project Fee and Schedule Interim Management Services ANDERSON PENNA The APP hourly billing rate for this position is $150 per hour. The estimated duration of services will be six (6) months (24 weeks @ 24 hours per week) after City Council approval and notification to proceed. This rate includes the allowed pay rate per Government Code 21221(h) and APP's overhead costs which includes: sick, vacation, and holiday pay; medical insurance including medical, dental, and vision plans; payroll taxes; 401 K plan; worker's compensation insurance; and liability insurance. Estimated Total Fee, (approx. 600 hours at $150 per hour): $90,000 Transportation costs, (max six months at $500 per month): $ 3,000 Code Enforcement Services The APP hourly rate for Code Enforcement Officer is $60 per hour. We also charge mileage at the standard IRS rate for assignments within the City (non-commute). Ms. Jaramillo is available immediately and can work part or full time. Should you have any questions, please do not hesitate to contact me at (949) 795 -9068 orsbadum @andpen.com Sincerely, AndersonPenna Partners, Inc. Stephen G. Badum, PEA Vice President, Municipal and Engineering Services A s« Professional Interim Community Development Services for the City of Seal Beach Scott Barber Scott Barber brings 29 years of local government experience, creating success through outstanding innovation and strategic partnerships, coupled with a Public Administration fundamental and deeply ingrained understanding that public trust is earned each Education day and must never be taken for granted. Scott also has extensive experience in MBA /1999 /Business /California development processes and economic development activities related to business Baptist University, Riverside attraction through entitlement and permitting incentives. He has excellent communication skills and presentation skills, combined with solid budgeting and BA /1983/TheaterArts/ finance experience. University of California, Riverside RELEVANT EXPERIENCE Years of Experience Entered the profession in 1988 Code Enforcement Program Review, City of Burbank, CA. Served as executive management representation for the City's Code Enforcement Program Review project. San Mateo Sober Living Civil Case, County of San Mateo, CA. Served as expert witness for the County of San Mateo in defense of a federal civil rights complaint regarding housing discrimination. City Managers Office, City of Riverside, CA. Served as city manager for the City of Riverside (City), a full- service, municipal corporation with annual budgets of approximately $1 billion and 2687 FTEs. The City is the 12th largest city in California and has a population of 308,511 citizens in an area of about 80 square miles. The City is unique from many other cities in California, as it has its own publicly owned utility (electricity and water) and operates a regional water quality control plant. Municipal services provided by the City include police, fire, roads, parks, museums, libraries, development services, an airport, and internal service functions in support of operational departments. The City has an elected Mayor, seven Councilmembers elected by wards, and is a charter city with a Council- Manager form of government. (08/2011- 12/2014) Responsibilities and accomplishments include: • Revised citywide budget procedures to increase transparency in the creation and tracking of project expenditures and strategic use of General Fund reserves. • Lead the stakeholder involved design process for the $45- million reconstruction of the Riverside Convention Center. • Created the successor agency to the City's former redevelopment agency, and successfully lead the City to a "Finding of Completion" from the California Department of Finance for the long range property management of more than 30 properties, and the approval of $1.57 billion in Recognized Payment Obligation Schedule (BOPS) reimbursements. • Completed the construction of two new City parks (Doty -Trust and Ryan Bonamino), utilizing multiple funding sources (COPS, RDA bonds, inter -fund loans) for a total cost of approximately $14 million. • Lead the educational outreach for two citywide ballot measures reauthorizing a parcel tax for library services (Measure 1), along with the reauthorization of a transfer of water utility revenue to the General Fund of $6.7 million annually (Measure A). Both measures passed by more than sixty -six percent (66%). • Revised the City's Economic Development Action Plan, embedding in the plan the principles of Riverside "Seizing Our Destiny", which is a community -based movement driving the City's economic future. The end result was an annual increase in local jobs of 3,200 private sector, along with 12,000 construction - related positions associated with various local and state transportation projects. • Reorganized City operations, merging art and culture functions with our municipal museum, the Development Department (that included Redevelopment) with our Community Development Department, and moved all capital projects (excluding park design) to our General Services Department. • Guided the "Business Ready Riverside" initiative, which included the implementation of electronic plan review (ProjectDox), creation of the "Business First" permit processing team who provide concierge service to new businesses rIpage \ AND'E'RSON - PENNA d Professional Interim Community Development Services for the City of Seal Beach creating jobs in Riverside, and the approval of the City Council to move towards "Smart Codes" for the upcoming General Plan cycle, which created form -based codes, eliminating the need for individual CEQA review on compliant projects within the Smart Code zones. Community Development Department (Department), City of Riverside (City), CA. Served as the community development director for the Department, which was formed during Fiscal Year 2005 -06 by combining the Planning and Building and Safety Department with the Code Enforcement Division of the Public Works Department. (08/2005- 08/2011) Responsibilities and accomplishments include: • Lead the adoption effort for a new General Plan, Zoning Code, Smart Growth guidelines and implementation matrix for the City's GP 2025, which won a Southern California Association of Governments "Compass Blueprint" award for excellence. • Completed the reorganization and improvement of the Code Enforcement Division, including the creation of national best practices with the Neglected Property Abatement Team, as well as winning state and national awards for our marketing and outreach programs. • Lead joint community /elected /staff meetings to create "Neighborhood Plans ", which are essentially neighborhood - based specific plans for the University and Eastside neighborhoods. • Assisted the City manager's office in outreach efforts to the environmental and historical communities, enhancing the City's representation and collaboration with these groups and the development community. • Assisted the City's economic development efforts through the creation of "fast track" programs, (business attraction through streamlined entitlement and permit processing) and developed the City's "Concurrent Processing" procedures, reducing an applicant's time and the costs associated with development projects. • Implemented the first "Incentive Based Green Building Program" in the State of California in collaboration with the Building Industry Association. • Budgeted, created and administered annual budgets ranging from $12 to $15 million. • Created a new revenue stream through the Neglected Property Abatement Program. • Selected and implemented new web -based code enforcement software (GoEnforce). • Revitalized planning division processes utilizing a staff - driven "Good to Great" approach, creating streamlined review guidelines and higher customer satisfaction. • Served as chairman of the Mobilehome Parks Rent Stabilization Board and implemented appeal processes and procedures. • Negotiated habitat transfers and removal of habitat designations on behalf of the City with the Regional Conservation Authority, Fish and Game, and Fish and Wildlife agencies. Transportation and Land Management Agency (TLMA), County of Riverside, CA. Served as assistant agency director /director of administration (08/2000- 08/2005) Responsibilities and accomplishments include: • Managed an annual budget of approximately $170 million ($100 million in programmed capital improvements), with agency oversight of 900 staff members. • Created the Environmental Programs Department, including policy, procedure and mission implementation, creation of ordinances and operating guidelines, staffing and budgets. • Lead and /or assisted in the recruitment and hiring of three department directors (building official, transportation director and planning director). • Responsible for all administrative functions of the agency, including Information resources, purchasing, human resources, payroll, accounting, customer service, and asset management. 2lpage ANDEMON-PENNA Professional Interim Community Development Services for the City of Seal Beach Douglas Leeper Doug Leeper brings more than 30 years of public safety and code enforcement experience. For 18 years, Doug served as a code enforcement manager and Code Enforcement Manager consultant developing, implementing and managing code enforcement programs. Education /Courses Doug has written policies, procedures, educational and training manuals, grant Code Enforcement Application and applications and ordinances. He has participated as a speaker and panelist at local, Supervision /Rio Hondo Community state and national conferences addressing code enforcement. He has testified College before a congressional subcommittee on domestic policy and the California State Criminal Justice /Golden West College Assembly Banking /Finance and Judiciary committees, received the League of Mediation /University of CA, Riverside California Cities' Helen Putnam Award for Excellence in Internal Administration and was a finalist in the Innovations in American Government Awards sponsored Criminal Justice /San Bernardino by the Harvard Kennedy School's Ash Centerfor Democratic Governance and Valley College, San Bernardino, CA Innovation. Doug co- authored the second edition of "Code Enforcement: A Fire Science /University of Missouri, Comprehensive Approach" for Solaro Press, released in 2016. Columbia RELEVANT EXPERIENCE Certifications Post Disaster Assessment and Code Enforcement Services Manager at AndersonPenna Partners, Inc., Management Certificate Newport Beach, CA. Manages code enforcement programs, staffing and training ICS 100 — 200 — 300 (FEMA) for client jurisdictions throughout Southern California. Basic, Intermediate, Advanced and Consultant/Owner, Code Enforcement Solutions, City of Nixa, MO. Supervisory Code Enforcement Consultant and owner consulting with municipal governments nationwide — Basic Mediation Certificate specializing /focusing on code enforcement, criminal and administrative processes. POST Clandestine Performed organizational, process and efficiency reviews. Documented current Methamphetamine Laboratory state processes and drafted future state processes with improvement and Identification Certificate efficiency recommendations. Trained staff on improvement techniques and code enforcement best practices. Drafted policies and procedures and served as interim POST Field Training director /manager during consolidation and improvement efforts for cities Officer Certificate nationwide. POST Basic Law Enforcement Re- qualification Certificate Sacramento, California Association of Code Enforcement Officers, POST Officer Safety and Field Sacramento, CA. Instructor creating and presenting courses for code Tactics Certificate enforcement officers and supervisors. Courses created and presented include: "Recognizing and Responding to Financially Distressed Properties", "Best Practices POST Basic Law Enforcement in Cade Enforcement," as well as intermediate and advanced code enforcement Officer Certificate modules. These are comprehensive one -week, 40 -hour certification blocks. POST Basic Law Enforcement Academy Certificate Code Enforcement Manager, City of Chula Vista, CA. Code enforcement Basic Fire Science Certificates manager supervising 18 full -time employees and eight volunteers and an annual budget of $1.4 million. Managed the enforcement of municipal laws involving Awards zoning, housing, public nuisances, illegal construction and dangerous buildings. Helen Putnam Award Served as prosecutor and clerk in administrative hearings involving violations of Harvard Kennedy School zoning, housing and business license and building codes and served as expert Innovations in American witness in court proceedings. Drafted municipal ordinances, set internal policy, Government Award evaluated subordinate employees, provided written and oral reports to mayor and SCACEO President's Award city council involving general programs, statistics and specific cases. Served as Years of Experience division public information officer which included numerous television, radio and Entered the profession in 1979 print media interviews. Made presentations to civic and professional groups, homeowners and neighborhood associations and other departments to promote 3l page ANDERSON•PENNA � sE« �A Professional Interim Community Development Services for the City of Seal Beach city programs and community involvement. Drafted innovative residential abandoned properties registration and maintenance ordinance and enforcement program. This ordinance /program became a model for nearly 2,000 jurisdictions throughout the nation. Drafted hospitality ordinance and permit to operate program establishing minimum housekeeping, security and management standards for hotels /motels. Drafted temporary sign placement in public rights - of -way permitting ordinance and enforcement program. Code Compliance Manager, City of Riverside, CA. Code compliance manager overseeing 24 full -time employees and an annual budget of $2.5 million. Responsible for management and supervision of the enforcement of municipal laws involving zoning, housing, public nuisances, illegal construction and dangerous buildings. Served as prosecutor and clerk in administrative hearings involving violations of zoning, housing, business license and building codes; served as expert witness in court proceedings. Drafted policies and procedures, set internal policy, evaluated subordinate employees, provided written and oral reports to mayor and council involving general programs, statistics and specific cases. Code Enforcement Field Operations Manager, City of San Bernardino, CA. Code enforcement field operations manager responsible for 29 full time employees and an annual budget of $2.9 million. Supported development of the code enforcement program during consolidation of various sections of four departments into one large code enforcement division. Managed and supervised enforcement of municipal laws involving zoning, housing, public nuisances, illegal construction and dangerous buildings. Served as prosecutor and clerk in administrative hearings involving violations of zoning, housing, business license and building codes; served as expert witness in court proceedings. Drafted policies and procedures, set internal policy, trained and evaluated subordinate employees, provided written and oral reports to the mayor and city council involving general programs, statistics and specific cases. Hired as a code enforcement officer, promoted to senior code enforcement officer and promoted again to field operations manager. Various Programs administered for the Cities of Chula Vista, Riverside and San Bernardino: • Reactive /pro-active code enforcement • Business license inspection /enforcement • Unfair business practices enforcement • Distressed property receivership • Dangerous building inspection /abatement • Lead paint inspection /abatement • Rental housing inspection • Mobile home park inspection • Multi- family housing inspection • Hotel /motel inspection • Tenant relocation program • Neighborhood revitalization program • Crime free rental housing education • Landlord /tenant mediation • Abandoned housing rehabilitation • First -time homeowner education • Owner- occupied residential grant program • Exterior accessibility grant program • Zoning enforcement program • Commercial improvement program • Recordation /lien /assessment program • Full cost recovery program • Illegal sign abatement program • Abandoned vehicle abatement • Hazardous weed /illegal dumping abatement • Graffiti abatement • Abandoned property registration program • Code enforcement volunteers program Police Officer, City of Branson, MO. Police officer patrolling assigned areas investigating suspicious activity to determine possible criminal activity, responding to calls for service, investigating reports of criminal activity interviewing victims witnesses and suspects, arresting violators, recovering evidence, writing detailed reports documenting all activities and observations; testify in court. Police Officer, City of Riverside, CA. Police officer patrolling assigned areas investigating suspicious activity to determine possible criminal activity, responding to calls for service, investigating reports of criminal activity, interviewing victims witnesses and suspects, arresting violators, recovering evidence, writing detailed reports documenting all activities and observations; testifying in court. 41 page ANDEKSON-PENNA b`y Professional Interim Community Development Services for the City of Seal Beach Firefighter, City of Trenton, MO. Firefighter maintaining all equipment, answering phones, providing information and dispatching assistance, responding to calls for service, driving equipment to reported location, providing required suppression /aid. Speaker /panelist/instructor at regional and national conventions and conferences of: • Mortgage Bankers Association • Federal Reserve Bank of San Francisco • California Mortgage Bankers Association • Federal Reserve Bank of Kansas City • United States Foreclosure Network • Chicago Metropolitan Mayor's Caucus • Real Estate Owned Managers Association • National Vacant Properties Campaign • National Service Providers Association • Center for Community Progress Reclaiming Vacant Properties Conferences 2010, 2012, 2014 and 2015 • California Escrow Officers Association • Land Banking Conference Kalamazoo MI 2012 • Pacific Southwest Association of Realtors • National Property Preservation Conference, Washington D.C. 2004, 2006, 2007 and 2008 • San Diego Association of Realtors • National Edu -Code Conference, Las Vegas, NV 2005, 2010 and 2015 51 page ANDDERSON-PENNA � scac q S� Y Professional Interim Community Development Services for the City of Seal Beach Vivian Jaramillo Vivian Jaramillo (Kitty) has served as a code enforcement officer and a bilingual police community services officer. Kitty is customer service focused, self- driven, Code Enforcement conscientious and is an effective officer /inspector. She has completed numerous Officer /Inspector classes in code enforcement as well as defensive driving, report writing, and investigative techniques. Kitty has exceptional communication and people skills. Certifications/Training The City of Santa Ana recommended and honored Kitty and three other City Legal Aspects employees for participation in a vehicle abatement program. She also participated Community Development in the documentation of a department procedure manual for the abatement of Community Action dangerous and abandoned buildings. Inspection warrants and RELEVANT EXPERIENCE Basic Plan Check Water Conservation Enforcement Officer, City of Tustin, CA. Provided water OC Sheriff PC832 Certification conservation enforcement services for water conservation regulations that SCACEO Supervisory Modules became effective in the City of Tustin on June 1, 2015, as part of the state Awards declaration of drought and management of future water consumption. The work City of Fullerton Exceptional included enforcing the state mandate on water restrictions and managing a case Performance Certificate load within the City in support of its water conservation efforts. Coordinated with the City's Code Enforcement Division when required. Years of Experience Entered the profession in 1987 Community Preservation Inspector, City of Santa Ana, CA. Served as an community preservation inspector responsible for enforcing the City of Santa Ana Municipal Code regarding housing, zoning, vendor violations, vehicles abatement, sign and building codes. Responsible for monitoring three neighborhoods within the City, training new hires, issuing citations, participating in peer oral boards and report preparation. Code Enforcement Officer and Community Services Officer, City of Fullerton, CA. Served as code enforcement officer responsible for enforcing the City of Fullerton Municipal Code regarding housing, zoning, vendor violations, vehicles abatement, sign and building codes. As community services officer was responsible for conducting school programs, working with the school district, organizing Neighborhood Watch Groups, speaking and presenting to the community, patrol taking non -active police reports and administrative work. 61 page z ANDERSON PENNA F .1 �7— T9 -STATEMENT OF QUALIFICATIONS FOR' Building Safety Services Administration 0 Plan Check'*- Staff Augmentation • PeTmitting Inspection • Code Compliance HRGreen.,' Town & Country Road, Suite 1025 Orange, CA 92868 Phone: 855:900.4742 Fax::,714.333.1886 Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of Qualifications ® Firm Profile HRGreen In business for more than 100 years HR Green, Inc. (HR Green) perinially ranks as one of Engineering News Record's Top 300 Design and Top 100 Construction Management Firms in the United States. The firm has 400+ employees and 16 offices throughout the United States, including California offices in the Counties of Los Angeles and Orange (50+ employees). HR Green has maintained California operations since 2004, and in 2012 established a separate California corporate entity, HR Green California, Inc. Our staff members include registered engineers and architects, ICC- certified building and safety plan checkers and inspectors, certified water quality developers /practitioners (QSD /QSP), and accessibility (CASp) specialists. HR Green staff members have played a key role in the evolution and growth of agencies throughout Southern California. • Code Interpretations • Building Plan Review ■ Organizational Review • Building Inspection • Chief Building Official ■ Permit and Counter Staffing • CASp Assessment and Consulting • Public Education and Outreach • Staff Training • Standards and Procedures Development Code Compliance ■ Establish Processes • Investigations • Reports • Automated Tracking System • Staff Augmentation • Cost Recovery Analysis From strategic planning through delivery of a successful project, we bring our public agency clients a full range of integrated services that address their needs, no matter how big or small. A cornerstone of our expertise is the provision of on -call consulting services to 50+ California agencies. All our staff members have been public agency employees or augmented public agency personnel, and know and understand government processes. Consequently, we are ready to step in immediately, at whatever level you require, to bring one, integrated source to meet your needs. Our firm and staff is noted throughout Southern California for our ability to successfully build consensus among a variety of public agency, regulatory, permitting, and community stakeholders and oversee the successful delivery of community- sensitive projects. Financial Stability Since being founded in 1913 HR Green has long maintained a strong and vibrant financial condition. Last year's revenue exceeded $60 million. Our firm continues to have a strong balance sheet, is well capitalized, and is very well positioned to fulfill all of its obligations. Due to our aggressive financial discipline, our balance sheet remains strong and healthy. We have no conditions that would impede our ability to complete your assignments. HRGreen Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of Qualifications Our Differentiators Increase service levels / Reduce operational costs / Streamline organization / Reduce turnaround times on plan review, permit Alternative Service Delivery Expertise issuance, and inspections — while lowering costs / Improve processing of development applications / Respond more effectively to the 100 +years of multi - disciplined consulting service to public agencies Supported 50+ California city /county departments Long- standing working relationship with County and local cities / Know local and regional priorities, staff, and processes Expertise in transitioning management of full service departments _ Highly qualified staff with multi- faceted experience i Exclusively serve public agencies _ Expertise in applying codes and alternative means and methods in a positive manner All staff have worked as public agency employees or in an on -site, extension of staff role r Best practice tracking, reporting tools, and technology--- - - -__— ----- - _ Proficiency with permitting and documenting software applications and electronic plan check. Experience with numerous software systems. Grant funding identification, writing, and administration experience Successful track record developing community partnerships and building consensus for CIP delivery community Municipal focused / Spirit of community service Proven track record / Immediately hit the ground running Continuity Transition of all current services at NO ADDITIONAL COST to the agency Staff assigned on -site / Carry all requisite experience and certifications (Agency approves staff assigned)___ No conflicts of interest Enhances ability to solve specific issues and achieve compliance______ _ _ __ Seamlessly integrate into agency cultures Deliver real -time, 24/7 access to status / Regular reports to note achievements, trends, actions _ J Streamline operations /Allow for more - effective decision - making and strategic planning Leverage local, regional, state, and federal funding to deliver capital projects and special initiatives_ Deliver full cost recovery plus coverage of associated City administrative costs HRGreen Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of • Corona • Jurupa Valley • Riverside • Diamond Bar • Murrieta ■ Lake Elsinore ■ Eastvale ■ Norco ■ Anaheim ■ Artesia • Cerritos ' Chino Hills ' Claremont • Costa Mesa • Downey alifications • Garden Grove • Laguna Hills • Industry • Irvine • Lake forest ■ La Puente • Lawndale • Los Alamitos • Monterey Park • Murrieta • Orange • Palos Verdes Estates • Placentia • Rancho Santa Margarita ■ Los Angeles ■ Marin • Monterey • Orange • Solano Building Safety Services City of Palos Verdes Estates • HR Green provides building and safety administration, building official, inspection, and plan check, services • Consistently meet /beat plan review turnaround schedules, provide over - the - counter and electronic plan check, and achieve a 100% success rate on inspections within two -hour windows • "One stop shop' to achieve excellent customer satisfaction and is implementing an automated permitting and community development system (SMARTGov) • Diverse array of inspections (e.g., custom homes, commercial /tenant improvements, and grading) • Interfaces closely with the City's permit technicians and has initiated best practices (new forms, tracking tools, electronic plan check, code updates, ADA transition plan, etc.) • Next -day and same -day inspections, as needed 3 ■rr 0 HRGreen Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of Qualifications Building Safety Services City of Jurupa Valley ■ Manage only California city to provide 100% of its municipal services through Alternative Service Delivery providers / Second most cost - efficient city in Riverside County based on cost of service per capita • Since 2011 City incorporation, HR Green has provided and continues to provide full departmental management and on -site staffing for Building & Safety (building plan check, permit counter staffing, building inspection, and code compliance), Public Works, and Engineering. • Building and safety staff reviews structural, non - structural, energy, green, mechanical, electrical, and plumbing plans • CASp- certified staff review facility plans and specifications for compliance with State and Federal accessibility laws, codes, and regulations; investigated facilities for compliance with State and Federal accessibility codes and regulations; and conducted accessibility research, preparing accessibility reports and handling accessibility inspections. This includes site development and accessible route of travel, accessible parking, passenger drop -off and loading zones, walks and sidewalks, curb ramps, pedestrian grade separations, ramps (interior and exterior), entrances and exits, doors, floors and levels, corridors and aisles, hazards and protruding objects, controls and operating mechanisms, space allowance and reach ranges, employee work areas and work stations, fixed or built -in seating, tables and counters, signs and identification, electrical, notification appliances for the hearing impaired, cleaner air symbol, and alterations to existing buildings and facilities. • Staff has achieved a 98% success rate meeting building plan review turnaround schedule (2,500+ building reviews annually) • Building Official regularly facilitates roundtable discussions with developers to verify cognizance of current standards to help speed review times and ease approvals. "HR Green has effective management controls in place to control costs and provide timely information regarding project progress. The City has no hesitation in recommending their services." Gary Thompson City Manager City of Jurupa Valley VERNOLA MARKETPLACE APARTMENT COMMUNITY • Facilitate entitle, review, approval, and inspection of 2,000+ units of mixed -use land development, including industrial and commercial projects • Costs in permit processing and inspection fees to applicants due to shorter turnaround times and lower costs — an estimated 20 — 35% reduction • >60% of plan reviews are handled over - the - counter • 15,000+ building inspections annually (100% completed on -time) • Issue 1,500+ building permits and finalize 1,100+ building permit applications annually • Perform 1,500+ code enforcement inspections annually • Attain 100% compliance providing permit inspections within 24 hours A HRGreen Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of Qualifications Building Plan Review and Inspection County of Orange ■ HR Green currently has three related contracts with the County: o Building and civil plan check, on -site planning, and inspection of various projects and backbone infrastructure associated with Planning Areas 1 and 2 of the Ranch Plan (Rancho Mission Viejo), 23,000 -acre site with extensive dedicated and protected open space o Building and civil plan check and inspection for General Communities, such as the Newport Coral Crest coastal development o As- needed residential and commercial building inspection • HR Green staff has provided building plan check, civil plan check, and map check review of various projects and backbone infrastructure associated with Planning Areas 1 and 2 of the Ranch Plan (Rancho Mission Viejo) • Electronic plan review / digital commenting • Review structural, non - structural, mechanical, electrical, plumbing, universal design, disabled access, Title 24 energy, and green building plans; and local noise attenuation ordinances checking for conformance to the County standards, codes, regulations, and Conditions of Approval • Maintains a 100% on -time review rate in accordance with the County and developer's fast -track timetable • Electronically transmit response letters and tracking logs concurrently to developer, engineers, and County with hardcopy transmittal returned to County and developer team • Proficiency using County's APPS program, enterprise system integrating all aspects of the planning, plan check, processing, inspection, and approval process for private development projects (new construction and renovation) HRGreen Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of Qualifications Consulting Engineering and Building Safety Services City of Laguna Hills ■ Manages building and safety services • Currently serves as Building Official • Provided guidance and expertise to the City staff on matters of County to City transition, contract negotiations and organizational development, as well as established departmental procedures and standard forms for efficient operations of the Engineering and Building departments • HR Green staff initiated services upon City incorporation, including the provision and oversight of Director of Public Works /City Engineer, Building Official and Traffic Engineer • Currently providing plan check and inspection services for the major renovation of the Five Lagunas Mall, involving the renovation of the existing stores, adding new stores and restaurants, constructing 985 multifamily residential units as well as a six -story parking structure. The plan calls for gutting 40% of the center, a stretch of space between the former Sears building and JC Penney, growing the retail space, and adding a park with a river -like water feature and a boardwalk effect between retailers. • Current as- needed consulting engineering contract Building and Safety Services City of Orange • HR Green provided interim Building Official and code interpretation services • Administered Building Safety Division, overseeing building safety plan reviews, public counter services, building inspections, neighborhood preservation, and code compliance operations • Supervised and trained persons assigned to the building division • Provided assistance and consultation to the City pertaining to code interpretation, alternate method application, code adoption ordinance review, and similar matters • Generated monthly performance and progress report for Building Safety Division • Assisted in the development of a custom permit tracking program that saved the City money • HR Green staff inspected residential and commercial buildings for compliance to approved plans and codes HRGreen Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of Qualifications Permit Technician Services City of Laguna Beach • Faced with a staffing shortage, the City of Laguna Beach enlisted HR Green to provide an on -site permit technician to provide full -time counter support • Provided general and technical information to property owners, developers, business owners, residents, the general public and other agencies concerning property development and the permit process; accessed building, planning and engineering record information by inputting or retrieving information on the department computer; received and logged all permit applications and plan check requests; provided excellent customer service to both internal and external customers; assisted plan checkers, planners, engineers and inspectors and provided basic information to the public, architects, builders and contractors concerning the permit process; and maintained active plans and permit records and assist in certain related administrative functions such as research, analysis of codes, etc. • Assigned HR Green staff person was so well- received that she was hired as a City employee Building and Safety Services City of Garden Grove • HR Green provides Building Official and code interpretation services • Provide full -time permit technician /counter services • Administer Building Safety Division, overseeing building safety plan reviews, public counter services, building inspections, neighborhood preservation, and code compliance operations • Supervise and train persons assigned to the building division • Provide assistance and consultation to the City pertaining to code interpretation, alternate method application, code adoption ordinance review, and similar matters HRGreen Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of Services alifications Building and Safety Administration HR Green staff has helped more than 40 public agencies throughout California administer their building and safety needs. We are your ideal partner to deliver quality service, technical proficiency, and responsiveness when a public agency is faced with rapid development, budget constraints, and /or limited agency resources. Services include building official; permit issuance /tracking; performance reports; community workshops; ordinance /resolution preparation and implementation; certificates of occupancy; required recordkeeping; taking /responding to inspection requests; plan reviews; emergency response; customer satisfaction surveys; and enforcing pertinent City, County, State and Federal regulations within the purview of the Building Division. HR Green coordinates closely with internal Planning and Public Works Departments as well as County Fire Departments to offer a full range of building department services including: ■ Building Official • All Aspects of Plan Review • Permitting / Processing ' Counter Support • Code Enforcement • Inspection • Community Outreach • NPDES /Air Quality Compliance • Staff Training • CASp • Disabled Access • Title 24 • LEED Fee and Rate Reviews HR Green can review rate and fee structures, including the evaluation of your cost recovery efficacy and identification of alternative revenue sources or pricing structures. Comparison of your agency's rates with similar jurisdictions will also be completed to search for opportunities to boost revenue while remaining competitive. Technology solutions will be identified that can increase collection rates for various licenses. Plan Review HR Green registered and certified team personnel have performed and managed plan review for all varieties of residential and non - residential projects. We are able to provide discipline- specific plan reviews (e.g., architectural, structural, mechanical, plumbing, electrical, green, T24 energy, accessibility, street, drainage, map, civil infrastructure, etc.). Since we often serve as an extension of agency staff, HR Green staff has developed comprehensive correction lists and tracking procedures so that we can track each submittal through the review process, and maintain accurate, comprehensive records on each submittal. Our staff is available to meet with agency staff, developers' engineers, or others as needed to discuss our review comments and findings. HR Green takes responsibility for the pick -up and delivery of plans within promised turnaround times. We regularly offer expediting services, as well. HRGreen Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of Qualifications Online Plan Check Status and Records To facilitate access to plan review findings and status information, we work with agency staff utilizing their existing project website or initiating project information for your website. Postings will include plan review findings (e.g., approval/ comment letters), correspondence, and plan review submittal status information; all of which will be updated on a daily basis. Electronic Plan Check As an alternative to review of hardcopy media, our team can review electronic media should it be the desire your agency to accept submittals electronically. Our staff members have been leaders in the field of digital plan review and workflow management. Consequently, we have the experience and know -how to efficiently manage and review electronic documents. With electronic submittal of all plan documents, we are able to track and communicate all plan review comments and approvals through a project web site. Plan submittals would be accepted and comments generated in Adobes PDF format. We have selected PDF as our file format standard due to its universal nature and the availability of free - viewer software. Building Inspection The HR Green team provides full building inspection services for agencies. We can provide inspection services for a single project that may be complex or unique due to its type of construction or size, or we can provide staff to handle all inspection services for the jurisdiction. Our building inspection can be adjusted on fast track projects to provide a high level of coordination specifically suited to the design build concept and to gain compliance with all applicable codes required by the local Jurisdiction. Our inspectors are ICC- certified and have extensive experience in the construction trades as well. Fast track projects may be built into small phases based on incremental design and fabrication steps. In such cases, our inspection team keeps daily logs to track corrections and plan review changes. Our inspection team also provides on -call building inspection services to cover staff vacation time, peak workloads, specialized inspection activities and others as needed. These activities may include next -day inspections, same -day response to important or urgent inspection requests, and inspections of a clearly critical nature (e.g., urgent life- safety concerns). Alternate Material and Methods We recognize that there are alternate materials and methods of construction that can be used to satisfy and comply with the provisions of the code. Our experience with the use of alternate materials, alternate design and methods of construction enhances our ability to solve specific issues that arise in design and construction. HRGreen Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of Qualifications Code Compliance HR Green code compliance professionals play a key role in enforcing compliance with applicable codes /ordinances for orderly development, maintenance of property values, and protection of the environment. Our staff provide prompt, diplomatic, and courteous service. They work in a spirit of collaboration with property owners to achieve a high level of compliance that mitigates confrontation, decreases compliance costs, and promotes public goodwill. Our goal is to provide helpful code insight, responsiveness, and collaboration early and often to applicants while leveraging a proven development review, inspection, and approval process and best practice tools (electronic plan check /digital commenting, field inspection apps) to maximize efficiencies, promote project transparency, and save time and money. Best Practices Progress Reports HR Green prepares staff reports for department heads, city council, and various committees/ commissions, as requested. This will include project progress reports and monthly /regularly scheduled meetings with the designated City representative. In addition, we provide monthly invoicing with detail in the format desired by the City. Following are sample pages from a monthly progress report we provide to the Jurupa Valley City Council. 9uddi., R 5alery Oepar • ap{prlyuyrNeaGm,YN Ymyvgnbly.evMnNMnNnuru • baneCfRtYKiv([Mq NLL�LLrrnbrvweuNUntOilp! IN4InN.1 W IrIKV r6ntl�Nr • (T4W63Zbi4ni.wau. 1101 :tir1 � rM6Witlm.m�wi u.n kMNrnnevn. �. M. s. n� ra..r+onr+...�r..r..ur...a.w•n ftfwny 0109. 111 irpMw.Nm W.Mr.rlMp}bIV1WM 10 .. _. _... .._. ...._._, _....__.. �r HRGreen Building and Safety Services Administration • Plan Check • Staff Augmentation • Permitting • Inspection • Code Compliance Statement of Qualifications Building Division On Me 26 pease fine<Rrts"aap'. 1fi. ei W1.1w m'nw— "KAWOw the sow., a s.re:. oee.:mm� a:ieM p.nm. f e e 0 0 - 1aa . -1 1...........111 ..r ` a.o..�. +v.W11 Code Enforcement Division Trash, Junk, and Debris Before After (removed) Homeless Encampment in Right -of -Way Before After (encroachment cleored) Large Metal' Before (bulk without permits) �.� f ar+a'..u.+vuu. NM 13 l<il +. {co Rnv.wwu.' w' 11 on Rear Inside Property Line After (demolished with permits) HRGreen HRGreen HRGreen.com Phone 855.900.4742 Email rmeigs @hrgreen.com 1100 Town & Country Road, Suite 1025 Orange, CA 92868 Hourly Rate Schedule Building Official /Project Manager $160 -190 Civil Plan Check Engineer $160 -180 Civil Plan Reviewer $120 -155 Structural Plan Review Engineer $140 -180 Building Plan Review Engineer $130 -165 Building Plan Reviewer $105 -130 CASp- Certified Professional $115 -140 Stormwater Manager/WQMP Reviewer $130 -150 Senior Building Inspector $120 -150 Building Inspector $90 -120 Civil Inspector $120 -145 Code Enforcement Officer $80 -110 Senior Permit Technician $90 -110 Permit Technician /Administrator $65 -90 Professional Reimbursement and Overtime: The hourly billing rates include the cost of salaries of the HR Green employees, plus sick leave, vacation, holiday and other fringe benefits. The percentage added to salary costs includes indirect overhead costs and fee (profit). For overtime all employees classified as "non - exempt' by the U.S. Department of Labor will be compensated at 1 -1/2 times salary, as per state and Federal wage and hour laws. Billing rates will be calculated accordingly for these overtime hours. Should subconsultants be utilized, they will be approved in advance by the City and will be billed at the applicable classification rates listed above + 10 %. Direct Expenses: Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten (10) percent (unless otherwise negotiated with the City) for items such as: a. Maps, photographs, reproductions, printing, equipment rental and special supplies related to the work. b. Subconsultants and other outside services, if needed. c. Specific telecommunications and delivery charges. d. Special fees, insurance, permits, and licenses applicable to the work. e. Outside computer processing, computation, proprietary programs purchased for the work and other equipment. Additional expense cost for vehicles will be negotiated on a lump sum, mileage, or hourly basis. Our hourly fees /rates shall remain effective through December 31, 2017 and may be adjusted annually thereafter based on the CPI for Orange County, or as negotiated and agreed to by the City. HRGreen