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HomeMy WebLinkAboutCC Res 4642 1998-06-22 RESOLUTION NUMBER ~6#'~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH ESTABLISHING WAGES AND BENEFITS FOR MANAGEMENT AND MID- MANAGEMENT EMPLOYEES AND REPEALING ON THE EFFECTIVE DATES SPECIFIED, ALL RESOLUTIONS IN CONFLICT THEREWITH I WHEREAS, it is the City's desire to provide reasonable compensation including benefits to its management and mid-management employees NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Seal Beach to approve compensation and benefits for management and mid-management employees attached as an Exhibit to the Resolution, for a one-year term beginning July I, 1998 and ending June 30, 1999, and authorize the City Manager to execute said agreement on behalf of the City. PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach at a meeting thereof held on the / d ofJune, 199 by the following vote: AYES: Councilmembe NOES: ABSENT: ? I STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) I, Joanne M, Yeo, City Clerk of the City of Seal Beach, California, do hereby certifY that the foregoing resolution is the original copy of Resol . n Number ~ ,2on file in the office of the City Clerk, passed, approved and adol1ed by Cit Council of the City of Seal Beach at a regular meeting held on th ~ l26ay of 1998. I Resolution Number~~~ 1 MANAGEMENT/MID-MANAGEMENT 'BENEFITS 7/1/98 - 6/30/99 EXHIBIT A I TERMS / CONDITIONS OF EMPLOYMENT FOR MANAGEMENT AND MID- MANAGEMENT EMPLOYEES WITH THE CITY OF SEAL BEACH I Resolution NUmber~~~~ TERMS / CONDITIONS OF EMPLOYMENT FOR MANAGEMENT AND MID-MANAGEMENT EMPLOYEES WITH THE CITY OF SEAL BEACH SECTION 1. MANAGEMENT RIGHTS The City reserves, retains and is vested, solely and exclusively, with all rights of Management which have not been expressly abridged by specific provisions of this Resolution of Compensation, as such rights existed prior to the execution of this Resolution, SECTION 2. INSURANCE PROGRAMS A. Health and Dental 1 I. The City shall provide for full-time employees and eligible retired employees a group hospital, medical and dental insurance plan, 2, The City shall contribute to the cost of each medical/dental plan for each eligible employee and their dependents, up to the following amounts: Effective the first payroll period in April, 1994, -For single employees -For employee and I dependent -For employee and 2 or more dependents $228/month, $379/month, $495/month, Employees enrolled in the plan are required to pay any premium amounts in excess of the above City contribution. Such amounts will be deducted from the affected employee's payroll check on the first two pay periods for each month, 3, To be effective January, 1994, and included in the contributions listed above, a maximum of $16 per employee per month is paid by the City of Seal Beach to the Public Employees Retirement System Health Program premium on behalf of the employee, I 4, Part-time, seasonal, provisional and/or hourly employees shall not be eligible for participation in this program, 5. No person who is eligible to receive Worker's Compensation benefits is eligible to receive benefits from the City's group medical insurance. 6. Full-time employees of the City who have completed thirty (30) days of uninterrupted service shall be enrolled in this insurance program on the first day of the next succeeding month, 7. Employees who change classification from full-time to part-time provisional, hourly or seasonal shall not be eligible for this benefit. 8. City shall not pay premiums for any employee on leave of absence without pay, who is absent from regular duties without authorization during the month and/or for any employee who has terminated from City employment for any reason, City shall pay premiums for employees receiving temporary payments from Worker's Compensation Insurance, 8, Life Insurance All employees incumbent in position classifications listed in Section 18 shall receive a $50,000 life insurance policy paid by the City, Said insurance shall become effective after the employee has completed thirty (30) days of uninterrupted service with said employee to be enrolled in the program on the first day of the next succeeding month, I C, Income Continuation All employees incumbent in position classifications listed in Section 18 shall receive an income continuation policy to provide for income continuation of Sixty-Six and Two-Thirds Percent (66.67%) of the employee's monthly salary, up to a maximum of Five Thousand Dollars ($5,000) per month, whichever is lesser. Said insurance shall become effective after the employee has completed thirty (30) days of uninterrupted service with said employee to be enrolled in the program on the first day of the next succeeding month. Said income continuation shall commence on the thirty-first (31st) day of sickness or other bona fide absence or upon I I I Resolution Number~~~ expiration of sick leave, whichever occurs later, and continuing thereafter while the employee is absent from work for a period of up to age 65, SECTION 3. RETIREE HEALTH PLAN A, All full-time employees incumbent in position classifications specified in Section 18,A of this Resolution shall have the option upon retirement, through the Public Employees Retirement System Health Program (PERS), to continue participation in the City's health insurance program at the employee's expense. B. All full-time incumbents in Executive Management position classifications with 20 or more years of combined employment with the City, shall upon retirement be provided with individual and eligible dependent health insurance coverage through the Public Employees Retirement System Health Program. The City shall contribute to the cost of the selected coverage consistent with the appropriate level as specified in Section 2.A,2 of this Resolution. C, All full-time incumbents in Mid-Management, Confidential, Supervisory, and Professional and Technical position classifications with 20 or more combined years of employment with the City shall, upon retirement, be provided with individual health insurance coverage through the Public Employees Retirement System Health Program (PERS). If said employee has 30 or more combined years of employment with the City upon retirement, eligible dependent health insurance coverage shall also be provided through the Public Employees Retirement System Health Program, The City shall contribute to the cost of the selected coverage consistent with the appropriate level as specified in Section 2-A,2. of this Resolution, D, Sworn police personnel identified in Section 18 shall be subject to the retiree health plan contained in the Memorandum of Understanding with the Seal Beach Police Officer's Association, E. In all cases, the City's contribution for eligible dependent coverage for retirees shall terminate with the death of the retiree F. In the event an eligible retired employee resides in an area were the health plans provided by the City are not in effect, that retired employee shall be entitled to receive in cash each month an amount equal to the monthly contribution the City would otherwise have contributed to that retired employee toward health and dental insurance premiums, SECTION 4. SICK LEAVE A Effective July I, 1997, all full-time employees covered by this resolution shall accrue sick leave at the rate of one day per month (8 hours), Maximum accrual ofsick leave hours shall be 160 hours, 2, Individuals with existing leave hour balances in excess of240 hours, shall convert 160 leave hours to sick leave, effective July I, 1997, Those with between 160 and 240 leave hours shall balance vacation with sick leave days, Individuals with existing leave hour balances below 160 hours may convert any portion of those hours to sick leave, if desired, or retain them for vacation leave, 3 Existing sick leave balances which have remained intact and have not been converted to leave time, may be utilized by the employee for sick leave purposes only 4. Upon termination of employment with the City, all leave hours will be paid to the employee at the employee's base rate of pay, Existing sick leave balances, which have remained intact and have not been converted to leave time, will be paid to the employee upon termination at one-quarter (25%) of the employee's base rate of pay, 5, Employees who are on authorized leaves of absence, without pay, shall not accrue sick leave hours during said leaves of absence. Resolution Number~~~ SECTIONS. BEREAVEMENT LEAVE The City agrees to provide forty hours (40) bereavement leave with pay for a death to a member in the employee's immediate family. The bereavement leave shall not be chargeable to or accumulate as sick time or leave time. "Immediate family" is defined as spouse, father, mother, son, daughter, brother, sister, grandparent, grandchild, step-mother, step-father, step-children, mother-in-law, father-in-law or dependent relative living with the employee, 1 SECTION 6. VACATION A. All full-time employees who shall have at least one year's continuous service as a full- time employee immediately preceding shall be given a vacation of approximately 80 hours with pay each year, B. All full-time employees, who shall have at least five years of continuous service shall be entitled to eight (8) additional hours of vacation for year year of full-time continuous service in excess of five years, The vacation accrual schedule is as follows: Years Service I 2 3 4 5 6 7 8 9 10 II 12 13 14 15 Vacation Hourly Accrual Annual Maximum Hours Rate Per Pay Vacation Vacation Earned Period Bi-Weekly Hours Accrual 80 3.0769 80 160 80 3,0769 80 160 I 80 3,0769 80 160 80 3,0769 80 160 80 3,0769 80 160 88 3,3846 88 200 96 3,6923 96 200 104 4,0000 104 200 112 4.3076 112 200 120 4.6153 120 200 128 4,9230 128 240 136 5,2307 136 240 144 5,5384 144 240 152 5,8461 152 240 160 6.1538 160 240 C Employees of the City considered as hourly, part-time and/or seasonal employees shall not be eligible for paid vacations, D, Employees who have authorized leaves of absence without pay shall not accumulate vacation credits or pay during said leave of absence, E. All full-time employees shall only be allowed to accrue a maximum of240_ hours of vacation, This maximum can only be exceeded with approval of the City Manager. I F, Employees are encouraged to use at least the amount of vacation hours earned each fiscal year. Those employees who have been credited in excess of the maximum vacation accrual allowed are expected to use a portion of the excess as leave time, in addition to other vacation time, each year until the maximum accrual is met The City recognizes that a number of long- term employees have accrued substantially more leave time than shorter-term employees, and that it will likely take them significantly longer to achieve the maximum accrual level. It is the intent of this section to balance the personal interests of the employee with the financial concerns I I I Resolution Number~~~~ ofthe City; as such, significant progress toward reaching the maximum accrual amounts may be deemed a success Vacation leave time shall not be approved until such time as it has been earned, unless prior, special arrangements have been made with the City Manager. The time at which an employee shall take vacation leave shall be requested by the employee prior to the start of the vacation leave period. Such vacation leave to be taken shall be subject to the prior approval of the Department Head, or designee, subsequent to consideration of the departmental workload and other staffing considerations, such as but not limited to, the previously approved vacation schedule of other employees, sick leave and position vacancies. G. Not more than once in each fiscal year, an employee who has completed at least one (I) year of continuous service shall, upon request, receive compensation for up to fifty (50) hours of accrued vacation time provided that the employee has taken an equal amount of vacation time off within that calendar year. SECTION 7. HOLIDAYS All employees incumbent in position classifications listed in Section 18 shall be granted the following holidays with pay: New Year's Day (January 1) Martin Luther King Day (3rd Monday in January) Washington's Birthday (Third Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4) Labor Day (First Monday in September) Veteran's Day (November 11) Thanksgiving Day (Fourth Thursday in November) The Calendar Day following Thanksgiving Day Christmas Eve (December 24) Christmas Day (December 25) Floating Holiday A total of 12 holidays annually. SECTION 8. RETIREMENT SYSTEM A. The retirement program provided by the City shall consist of a depooled Public Employee's Retirement System (PERS) plan which includes the following provisions: 1. Section 20024.2 2. Section 20862 9 3. Section 20930.0 One Year Final Compensation Credit of Unused Sick Leave Military Service Credit B The City shall pay that portion of the affected employee's retirement contribution that is equal to seven percent (7%) of the affected employees' base salary. C. All employees incumbent in Police and Lifeguard position classifications listed in Section 18 shall participate in the 2% at 50 formula plan for Local Safety Members. D. Effective November 1, 1995, the City shall include PERS Section 21251.32 - 2% @ 55 for miscellaneous members Resolution Number J)J,J/;z, SECTION 9. PROVISIONAL APPOINTMENTS An employee, when authorized by the City Manager, may receive a provisional appointment to a higher classification to fill a temporary vacancy The employee, when so appointed, must perform the duties and assume the responsibilities of the higher classification for 120 consecutive working hO!Jrs and shall be paid according to the step in the assigned salary range of the new position which is next higher than the salary received before the provisional appointment. When necessary and in the best interest ofthe City, the City Manager may provisionally assign an employee to a higher level of duty and responsibility than provided for in the employee's assigned classification which is not otherwise a part of an adopted classification. In the case of such an assignment, the employee must perform the higher level of duties for 80 consecutive working hours, thereafter the employee shall receive additional compensation of 5% so long as the assignment is authorized by the City Manager. I SECTION 10. SENIORITY BONUS Employees who have achieved ten years of uninterrupted employment with the City shall receive a five percent (5%) increase in base salary effective on the 10th anniversary of their employment Sworn police personnel are exempt from this section. SECTION n. AUTOMOBILES AND MILEAGE A. Officers and employees of the City, utilizing their privately-owned automobiles for City business on a non-regular basis, shall be entitled to reimbursement for costs incurred at the rate established by Internal Revenue Service (IRS). B. Incumbents in the following positions will receive a monthly automobile allowance of $150 in lieu of the above-stated mileage reimbursement: Assistant to City Manager, Director of Public Works/City Engineer, Director of Finance, City Clerk, Director of Parks and Recreation, and Director of Development Services and Lifeguard Captain. I SECTION 12. EXPERIENCE PAY (SWORN POLICE) Effective December I, 1986, all employees incumbent in Sworn Police position classification listed in Section 18 with a minimum often (10) years of full-time service as a sworn police officer with a municipal, county or State police agency meeting California Police Officer's Standards and Training Commissions standards or their equivalent, shall be eligible to receive, upon receipt ofan overall satisfactory performance appraisal, signed by the Chief of Police, his designate, or an individual acting in his capacity, or the City Manager, a five percent (5%) increase in their base salary. Effective January I, 1988, eligible employees with twenty (20) years of full-time service shall receive a ten percent (10"/0) increase above their base salary. The experience pay provision shall not apply to any eligible new hires after January 1, 1992. The experience pay provision shall remain in place for all eligible employees hired prior to January I, 1992. SECTION 13. ADMINISTRA TlVE LEAVE I A All incumbents in Executive Management and Management position classifications, unless otherwise specified, shall be entitled to three'(3) days of administrative leave during the twelve month period from July 1, 1998 through June 30, 1999. C. Administrative leave days may not be carried forward to succeeding years nor may they be turned in for cash value. Resolution Number~~~ SECTION 14. LIMITATIONS A. No employee who is eligible to receive workman's compensation is eligible to receive overlapping benefits (except life insurance) stated in this resolution. I B. City shall not make any monthly payments for premiums for any insurance benefit listed in this resolution, or uniform allowance, supplemental pay of any type and/or type of bonus on behalf of or to any employee who has been absent without authorization during said month or for any employee who has terminated for any reasons whatsoever or who is on leave of absence without pay of who is suspended from duties without pay. SECTION 15. DEFERRED COMPENSATION A. The City shall contribute the equivalent to 2.5% of base salary per payroll period into a deferred compensation program for each incumbent in the Executive Management and Mid- Management position classifications. SECTION 16. BILINGUAL COMPENSATION A. Upon the recommendation ofa department director, the City Manager may award a bilingual compensation bonus of$52.50 per payroll period to those employees in positions determined to require bilingual skills. B. The City Manager shall require the taking of competency tests to certifY the employee as eligible for bilingual compensation based on the employee's proficiency in speaking the language determined to be required. Such certification shall be a condition precedent to qualifying for bilingual pay. I SECTION.H. WORK SCHEDULE At the discretion of the City Manager, work schedules may be altered to include shifts off our nine-hour days each week and one additional eight-hour day on alternate weeks (9/80 plan) or four ten hour days (4/10 plan). SECTION 18. SALARIES Salary ranges will become effective as specified in attached Exhibit B. SECTION 19. TERM The term of this Resolution shall commence on July I, 1998 and shall continue through June 30, 1999. I Resolution Number J/6t/tl, Effective June 24, 1998 (first payroll period of July, 1998), a 2% salary increase for the following positions: Range A B C D E Chief of Police 66E,496 6946 7293 7658 8041 8443 Director of Public Works/City Engineer 60A,462 5871 6165 6473 6797 7137 Director of Development Services 61C,469 6079 6383 6702 7037 7388 Director of Administrative Services 59A,457 5728 6014 6315 6631 6963 Assistant to City Manager 59A,457 5728 6014 6315 6631 6963 Director of Parks, Rec. & Com. Servo 56A,442 5319 5585 5864 6157 6465 I Police Captain 60B, 463 5901 6196 6506 6831 7173 Lifeguard Captain 44E, 386 4035 4237 4449 4671 4905 Administrative Assistant 38E,356 3479 3653 3836 4028 4230 UExecutive Management package includes an additional 1 % equivalent to be placed in the Pay for Performance fund. Eligible employees may receive performance pay of I %-7%, payable over a 3-month period, as recognition for outstanding achievement in the area of efficiency, innovation, cost saving ideas or other performance criteria. Any portion of the performance fund not awarded may be carried over to the next fiscal year for the same purpose. I I