HomeMy WebLinkAboutItem BAGENDA STAFF REPORT
DATE: June 12, 2017
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Robin L. Roberts, City Clerk
SUBJECT: APPROVAL OF CITY COUNCIL MINUTES
SUMMARY OF REQUEST:
That the City Council approve the minutes of the Special Closed Session/Regular
City Council meeting held on May 22, 2017.
BACKGROUND AND ANALYSIS:
This section does not apply to this item.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact for this item.
RECOMMENDATION:
That the City Council approve the minutes of the Special Closed Session /Regular
City Council meeting held on May 22, 2017.
SUBMITTED BY:
NOTED AND APPROVED:
V11 !tire%
Agenda Item B
Seal Beach, California
May 22, 2017
The City Council met in a Special Closed Session at 5:30 p.m. in the City Hall
Conference Room.
ROLL CALL
Present: Mayor Massa -Lavitt
Council Members: Varipapa, Deaton, Moore, Sustarsic (arrived at 6:15
P.M.)
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Victoria L. Beatley, Director of Finance/City Treasurer
Robin L. Roberts, City Clerk
ORAL COMMUNICATIONS
Mayor Massa -Lavitt opened oral communications. Speakers: None. There being no
requests to speak, Mayor Massa -Lavitt closed oral communications.
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATOR
Government Code §54957.6
City Negotiator(s): City Manager / Assistant City Manager
Employee Organization(s):
Police Officers Association (POA)
Police Management Association (PMA)
Seal Beach Marine Safety Management Association
(SBMSMA)
B. CONFERENCE WITH LEGAL COUNSEL
Existing Litigation pursuant to Government Code Section 54956.9(d)(1)
City of Seal Beach v. Gentner, at a[ OCSC Case Number 30- 2016- 00664096-
CU-PO-CJC
ADJOURNMENT
Mayor Massa -Lavitt adjourned the Special Closed Session meeting at 6:45 p.m.
Robin L. Roberts, City Clerk
City of Seal Beach
Approved:
Sandra Massa - Lavitt, Mayor
Attested:
Robin L. Roberts, City Clerk
Seal Beach, California
May 22, 2017
The City Council met in regular session at 7:00 p.m. in the City Council Chambers.
Mayor Pro Tem Varipapa led the Pledge of Allegiance.
ROLL CALL
Present: Mayor Massa -Lavitt
Council Members: Varipapa, Deaton, Moore, Sustarsic
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Interim Chief Joe Miller, Seal Beach Police Department
Chief Joe Bailey, Marine Safety /Lifeguard
Victoria L. Beatley, Director of Finance/City Treasurer
Steve Myrter, Director of Public Works
Crystal Landavazo, Interim Community Development Director
Robin L. Roberts, City Clerk
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS &
ORDINANCES
Council Member Moore asked that Item F be pulled from the consent calendar for
separate consideration.
PRESENTATIONS /RECOGNITION S
Public Works Week Proclamation
*National Beach Safety /Rip Current Awareness Week Proclamation
*Employee support of the Guard and Reserve Patriot and Seven Seals Awards
ORAL COMMUNICATIONS
Mayor Massa -Lavitt opened oral communications. Speakers: Melissa and Ilya Burns,
Chris Winston, Ron Meyer, Paul Carter, Cheryl Rider, Inka Serarosa, Tracey Pierce,
Tom Halstrom, Cindy Paulous, and Alison Golden spoke in opposition of the proposed
LA Fitness Project. Robert Goldberg spoke regarding Item H noting that the AKM Audit
of the West End Pump Station was well done. Nancy Kredell spoke regarding Item H
and requested that the drain system near her property be connected to a pump station.
Joyce Ross - Parque spoke regarding several items.
CITY ATTORNEY REPORT
City Attorney Craig Steele indicated Council met in Closed Session in regards to two
items posted on the agenda and indicated Council took no reportable action on any of
the items.
CITY MANAGER REPORT
In response to a comment made during public comment, City Manager Jill R. Ingram
asked that City Clerk Robin Roberts verify that a No Responsive Records Statement
was signed verifying that there was no responsive records in regards to the request.
COUNCIL COMMENTS
Council Member Sustarsic indicated she attended the renaming ceremony of the VA
Hospital; it is now called the Tibor Rubin VA Medical Center. She also attended the
Navy Planning Workshop, the Public Safety Awards luncheon, and the JPIA Newly
Elected Officials Academy in Laguna.
Council Member Deaton thanked all the public safety divisions for looking after the
community. She also indicated she attended the Women's Club Tea and had a
wonderful time.
Mayor Pro Tem Varipapa reported that he attended the Naval Weapon's Station
Planning meeting. He also thanked Chief Joe Bailey for the water safety watcher badge
he received and noted the importance of water safety.
Council Member Moore thanked Wink Chase, the Police Department, Fire Department,
Seal Beach Lions Club, and Miss Seal Beach for participating in last weekend's
Neighbor 4 Neighbor event. He also attended the Edison Community Garden cleanup
day indicating there is a long waiting list for garden plots and suggested possibly
expanding the plots.
Mayor Massa -Lavitt indicated she took the sexual harassment training along with
Council Member Deaton that is required every two years.
COUNCIL ITEMS
A. City of Seal Beach Strategic Plan - Six Month Strategic Objectives
Update - Receive and file the City of Seal Beach Six -Month Strategic Objectives
Update.
City Manager Ingram introduced each goal followed by updates from the appropriate
department head /staff for each item on the objectives matrix.
Council Member Moore inquired whether staff has looked into a similar parking system
that California State University Long Beach ( CSULB) uses that runs license plates.
Commander Bowles indicated that CSULB was part of the study conducted by the
parking consultants.
B. Marina Center Project Update (Varipapa)
Recreation Manager Tim Kelsey indicated that Council Member Varipapa used $10,000
of his discretionary fund along with a $5,000 donation from the Lion's Club and a $5,000
donation from Run Seal Beach to make improvements to the Marina Center.
Improvements included the following; lighting, noise reducing panels, and curtains.
Council Member Deaton indicated that she felt the money for the improvements was
well spent and the changes were noticeable and appreciated at the Women's Club Tea.
Mayor Pro Tern Varipapa thanked the City for their work on the improvements to the
Marina Community Center and thanked the Lions Club and Run Seal Beach for their
donations. Additionally, Mayor Pro Tern indicated he would like to work with staff on
additional improvements if necessary.
CONSENT CALENDAR
Deaton moved, second by Sustarsic, to approve the recommended actions on the
Consent Calendar with the exception of Item F.
AYES: Massa - Lavitt, Varipapa, Deaton, Moore, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
C. Special Closed Session /Regular City Council meeting May 8, 2017 minutes —
Approve by minute order.
D. Demands on City Treasury (Fiscal Year 2017) — May 22, 2017 — Ratification.
E. Monthly Investment Report - April 2017 - Receive and file.
(Pulled for separate consideration by Council Member Moore)
F. Edison Park License Agreement: Adopt Resolution No. 6734 authorizing the City
Manager to execute the license agreements with Southern California Edison
(SCE) for the use of the Seal Beach Bicycle Path and Edison Park.
ITEMS REMOVED FROM THE CONSENT CALENDAR
F. Edison Park License Agreement: Adopt Resolution No. 6734 authorizing the City
Manager to execute the license agreements with Southern California Edison
(SCE) for the use of the Seal Beach Bicycle Path and Edison Park.
Recreation Manager Tim Kelsey presented a comprehensive overview of the
information provided in the staff report.
Council Member Moore inquired about the shade structure allowance regarding the
addition of items added to the park. Kelsey indicated that it would require written
authorization.
In response to Council Member Moore's inquiry regarding the possibility of expanding
the Community Gardens, Recreation Manager Tim Kelsey explained that staff identified
a need in 2012. However, Edison indicated they did not have any intention of adding
any gardens to their properties at that time. Staff has gone through the application
process in the past and is prepared to resubmit if given direction to do so.
Moore moved, second by Varipapa, to adopt Resolution No. 6734 authorizing the City
Manager to execute the license agreements with Southern California Edison (SCE) for
the use of the Seal Beach Bicycle Path and Edison Park.
AYES: Massa - Lavitt, Varipapa, Deaton, Moore, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
PUBLIC HEARING
G. Street Lighting District No. 1 - Adopt Resolution No. 6737 confirming the
diagram, assessment, and levying assessments for Street Lighting District No. 1
for Fiscal Year 2017 -2018.
Finance Director Vikki Beatley presented a comprehensive overview of the information
provided in the staff report and indicated that the following Wildan representatives were
available for questions; Project Manager Beatrice Medina, Vice President Gladys
Medina, and Technical Project Lead Tony Thrasher.
In response to Mayor Pro Tern Varipapa's inquiry regarding the transfer of M2 funds,
Finance Director Vikki Beatley indicated that the City has substantial M2 funds available
and have coordinated with the Public Works Department through the budget process to
ensure these funds would be available.
Mayor Massa -Lavitt opened the public hearing. Speakers: None. Having no requests
to speak, Mayor Massa -Lavitt closed the public hearing.
Massa -Lavitt moved, second by Varipapa, to adopt Resolution No. 6737 confirming the
diagram, assessment, and levying assessments for Street Lighting District No. 1 for
Fiscal Year 2017 -2018.
AYES:
Massa - Lavitt, Varipapa, Deaton, Moore, Sustarsic
NOES:
None
ABSENT:
None
ABSTAIN:
None
Motion carried
UNFINISHED /CONTINUED BUSINESS
Revision to Resolution No. 6708 and Receive and File AKM Audit for West End
Pump Station Emergency Project - EM1701 - Adopt Resolution No. 6735 revising
Resolution No. 6708, reallocating approved funding for the West End Pump
Station Emergency Project No. EM1701; and Receive and File the West End
Pump Station 2017 Audit by AKM Consulting Engineers.
Public Works Director Steve Myrter presented a PowerPoint presentation explaining
how the West End Pump Station operates and introduced Lee Badertscher, P.E. of Lee
and Ro, Inc. and Zeki Kayiran, P.E. of AKM Consulting Engineers who were available
for questions at the completion of presentation.
Associate Engineer David Spitz presented a PowerPoint presentation that gave the
detailed finding of the audit, West End Pump Station history, and recommended
maintenance program /operator training.
Council Member Deaton thanked staff and the consultants for a very complete report
and staffs willingness to implement new procedures and critical approach to find the
best solutions. Public Works Director Steve Myrter addressed Council Member
Deaton's question regarding the connection of the storm drain to the Orange County
Storm Drain Pump Station indicating staff is looking into adding it as a CIP project next
fiscal year. Council Member Deaton indicated the report was worth the money
explaining what happened, why it happened, and ways to try to prevent it from
happening in the future.
Mayor Pro Tea Varipapa thanked staff again for their help during the stone even after
hours. In response to Mayor Pro Tem Varipapa's inquiry, Steve Myrter indicated that 90
percent of the time the pumps can be fixed in the field if weather permits. Zeki Kayiran
of AKM explained that there is never one simple answer that takes care of every
situation. Additionally, there was discussion regarding in- flow /out -flow and discharge,
larger forebay, and similarities or discussion regarding best practices at the Orange
County Flood Control District.
Council Member Moore thanked staff and the auditors for a comprehensive report. In
response to Council Member Moore's inquiry, Public Works Director Steve Myrter
discussed the wet well pumps, the data collected and transmitted via the SCADA
System, and the plan to start implementation.
Deaton moved, second by Moore, to adopt Resolution No. 6735 revising Resolution No.
6708, reallocating approved funding for the West End Pump Station Emergency Project
No. EM1701; and Receive and File the West End Pump Station 2017 Audit by AKM
Consulting Engineers.
AYES: Massa- Lavitt, Varipapa, Deaton, Moore, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
NEW BUSINESS
Approval of Mitigated Negative Declaration for Water Infrastructure Capital
Improvement Projects - Adopt Resolution No. 6736 adopting Mitigated Negative
Declaration for Water Infrastructure Capital Improvement Projects, and Mitigation
Monitoring and Reporting Program.
Associate Engineer David Spitz presented a comprehensive overview of the information
provided in the staff report as well as a PowerPoint explaining the following projects;
Beverly Manor Facility Rehabilitation, Navy Reservoir Chlorination, West Orange
County Connector Waterline Extension, Westminster Avenue Water Main Replacement,
1-405 /North Gate Waterline Extension, 1- 405 /Bolsa Chica Waterline Extension, Lampson
Avenue Water Main Replacement, and Seal Beach Pier Repairs.
In response to Mayor Pro Tem Varipapa's inquiry, Associate Engineer David Spitz
explained why A -1: Beverly Manor Facility Rehabilitation is not in operation, funding for
B -1: West Orange County Connector Waterline Extension even though it's not within
City limits, and how B -2: Westminster Avenue Water Main Replacement will affect the
paving project on Westminster Ave.
In response to Council Member Deaton's inquiry, Associate Engineer David Spitz
indicated he doesn't have a specific date that Beverly Manor will be back up and
running and explained that staff has Design Exception Requests into OCTA to waive the
requirement or assist with funding of associated costs with moving the infrastructure
due to their own construction.
Varipapa moved, second by Massa- Lavitt, to adopt Resolution No. 6736 adopting
Mitigated Negative Declaration for Water Infrastructure Capital Improvement Projects,
and Mitigation Monitoring and Reporting Program.
AYES: Massa - Lavitt, Varipapa, Deaton, Moore, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
ADJOURNMENT
Mayor Massa -Lavitt adjourned the City Council meeting at 10:25 p.m., to Monday, June
12, 2017 at 5:30 p.m. to meet in closed session, if deemed necessary as well as a
Budget Study Session on Wednesday, May 24, 2017 at 5:30 p.m.
Robin L. Roberts, City Clerk
City of Seal Beach
Approved:
Sandra Massa - Lavitt, Mayor
Attested:
Robin L. Roberts, City Clerk