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Home My WebLink AboutItem A ,Op 5E44 &E. U AGENDA STAFF REPORT �� ,- `dilt/FORNiP DATE: June 26, 2017 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Patrick Gallegos, Assistant City Manager SUBJECT: CITY OF SEAL BEACH STRATEGIC PLAN SIX MONTH STRATEGIC OBJECTIVES UPDATE SUMMARY OF REQUEST: That the City Council receive and file the City of Seal Beach Six-Month Strategic Objectives update. BACKGROUND AND ANALYSIS: On April 4, 2017, the City Council held a Special Meeting to review the progress made on the six-month objectives and re-evaluate the three-year goals as needed. The strategic plan provides the principal guidance for the preparation of the City budget, program objectives and a plan for implementation and accountability. The City of Seal Beach strategic plan is a living document which will be reviewed and revised on a regular basis by the City Council. The attached matrixes provide an update on the current status of the six-month objectives as of June 26, 2017. It should also be mentioned that City staff have had to manage a number of emerging issues (these include matters that are not identified in the strategic goals matrix nor are part of typical staff responsibilities); since April 4, 2017. Some of these issues include resolving facility concerns at the Mary Wilson Library, a surge in shark sightings, and implementation of software solutions to streamline both the Public Records Act request and Agenda Management processes, to name a few. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. Agenda Item A LEGAL ANALYSIS: No legal analysis is required for this item. ' FINANCIAL IMPACT: No fiscal impact is associated with the approval of this item. RECOMMENDATION: That the City Council receive and file the City of Seal Beach Six-Month Strategic Objectives update. SUBMITTED BY: NOTED AND APPROVED: I ‘"• Patrick Gallegos ". Ingram, City / ana)jer Assistant City Manager Attachments: A. City of Seal Beach Six-Month Strategic Objectives Page 2 "Attachment A" CITY OF SEAL BEACH SIX-MONTH STRATEGIC OBJECTIVES .April 4, 2017 - October 15, 2017 THREE-,YEAR GOAL PROVIDEA QUALITYBEACHAND PIER ENVIRONMENT,,INCLUDING A'RESTAURANT WHEN WHO WHAT STATUS COMMENTS DONE ON -REVISED TARGET — 1. 1 Staffthas-reseived-tho By May 15,2017 Public Works Resubmit the revised application material to the Coastal Commission tor Director *mating the structural repairs on the pier. e &17 and-will Comms mining-le6eastal X * 6eme.issieeease ceviewed#Staff has submitted all application material to the Coastal Commission and is awaiting their response. 2, m ,� The beach parking lots May 29,2017 Public Works Restripe 8 Street&10 Street beach lots to improve circulation and X were res4iped on May 16 Director enforcement. and 17,2017. By June 15,2017 Public Works Complete the CEQA documentation for the water infrastructure and pier This wiU-bewas presented Director improvements. X X to the City Council on May 22,2017 for consideration. 4. By July 15,2017 Public Works Bring before the City Council for consideration an extension of the Berm In progress Director construction and removal contract. X By A meeting has-been y October 15, Public Works Secure the Tidelands lease agreement for the beach. ssheduledwas held with 2017,contingent Director,working State officials fer-or±May upon State Lands with the ad hoc 31,2017 to discuss the Commission Council Tidelands x items on the proposed approval Subcommittee Lease agreement.Staff is awaiting a response from _ . .the State reoardina certain _ _ _ _ questions that came up during the meeting, A THREE-YEAR GOAL: ACH/EVE SHORT-AND,L'ONG4TERM'E/SCAL SUSTAINABILITY WHEN. WHO WHAT ;STATUS 'COMMENTS DONE ON. REVISED' TARGET 1. Update to the Council and At an April 24, Finance-Director Update the City Council and the community on the process used X community completed at 2017 City Council by the City for evaluating oil revenue recovery. special study session. A study session second consultant preparing.REQ response, -due May-15th- Secona response received, will.eGaluateand make a final recommendation. - '2. -City Attorney has-revised At the June 12, City Clerk and Bring to the City Council for consideration a citywide X original recommendation '2017 City Council Finance Director Procurement and Contract Administration Policy. .and Finance has pr'ovided meeting additional edits and resubmitted to City Attorney for review.On City Council agenda for June , 2fL - - - Formatted:Superscript 3. There was a delayed By July 10,2017 Finance Director Bring a consultant contract to the City Council for consideration X response by.the"additional to hire an oil professional to evaluate oil revenue recovery consultant'confirmingthat options. they Would respond to the RFD.See Above. 4. This-is+tem-wiil4a At the September Public Works Present to the City Council for direction the proposed new water 11',2017 City Director and City and sewer rates. after-securing finaadial Council meeting Engineer X X optieae-te-fund tho water prejeeteln.Progress 5. By October 15, Finance Director Hire a consultant to develop a 5-Year Financial Plan to address X 14-Prowess Awaiting JPA 2017 the cost of retirement,retiree health and creation of a new"rainy amendment and day"fund,among other items. wafer/sewer rates. B 6. Team formed,one grant. By October 15, Finance Director, Identify and apply for at least two grants. X application complete. 2017 working with the Second grant application in Grant Funding Team. progress. , (representative from each Department selected by the Department Head by April 15,2017) C THREE-YEAR GOAL:,IMPROVEAND MAINTAIN THE INFRASTRUCTURE;AND FACILITIES' WHEN WHO 'WHAT STATUS' COMMENTS DONE' ON REVISED' . TMGET - 1. By June 1,2017 Public Works Present to:the City Council for consideration an agreement to update - In progress July 10.2017 Ditector construction costs of facilities identified in.the 2011 Facility Condition X X Assessment and begin development of an implementation.plan. 2. A draft work p1ar is o'rroatly By July 15, Public Works Complete.formation of the JPA to allow for public financing of under-review leterim 2017 Director and infrastructure improvements. X X milestone-dates-will-be Finance Director ineerperatedln Progress 3. By tiny-}§ Public Works Present to the City Council for consideration a JPA for water X under-review-lMedm 2o17September Director infrastructure funding. _2017 incergeratedln Progress . 4. By July 15. Public Works Bring to the City Council a funding request for Lifeguard In progress 2017 Director(lead), Headquarters/Police Substation repairs. Police Chief and X Marine Safety Chief 5. At a September Public Works Present to the City Council for prioritization and direction the In progress 11,• 017 City Director Stormwater Master Plan improvements. X Council study session 6. By October 15, Public Works Present a long-term citywide landscape maintenance contract and a In progress 2017 Director draft RFP to the City Council for consideration. X 7. By October 15, Police Chief and Implement the Comprehensive Parking Management Plan. X In progress 2017 Finance Director 8. A draft work plan is currently By July 15, City Engineer Present to the City Council financial options to fund building facilities per X under review.Interim 2017 and Finance • the 2011-Facility Condition Assessment.- - milestone dates will be - - Director incorporated D THREE=.YEAR.GOAL:.ATTRACT, DEVELOP, COMPENSATEAND RETAIN:QUALITY STAFF -WHEN' ` WHO 'WHAT. STATUS COMMENTS DONE 'DG, ' REVISED TAriGEf' - 1. By Juno IS, Assistant City Manager Present the results of the Classification and Compensation X X In progress 2047Auaust 14 Study,with recommendations,to the City Council for action. 2017 2. Staff has begun negotiations By July-, Assistant City Complete POAAPMNMSMA(Police Officers Association,Police X with both labor groups 2047Auaust 14, Manager,working with Management Association,Marine Safety Management 2017 the City Council Association)negotiations. 3. Meet,conferred,researching By October 15, City Clerk and Police Ensure completion of customer service training for all City X available presenters. 2017 Commander Gonshak employees. 4. Once the Class and Comp By October 15, Assistant City Manager Incorporate the classification and compensation job X study is complete,it will be 2017 and Police specifications into the Citywide Succession Plan. incorporated int6 the Citywide Commander Gonshak Succession Plan E THREE=YEAR GOAL: ENHANCE PUBLIC SAFETY WHEN WHO 'WHAT STATUS COMMENTS DONE. 'ON' REVISE0 TARGET 1. By July 1,2017 Police Commander Conduct analysis of Animal Control Services and report the results X Staff report in progress and Bowles with a recommendation to the City Council for direction. projected to be completed by July 1,2017 2. By August 1, Police Chief Increase staffing'by two officers Jo enhance public safety through X Contingent upon FY17/18 2017,contingent increased patrol coverage and reducing Part I(serious)crimes. Budget and City Council upon.City direction Council approval 3. By September Marine Safety Chief Develop and execute a training drill for Public Safety personnel to X First planning meeting with 15,2017 and Orange County improve and enhance offshore rescueand mutual aid capabilities. OCFA and Marine Safety Fire Authority complete Division Chief 4. By October 1, Orange County Fire Report to the City Council the last six months of statistical data of X In progress 2017 Authority Division Paramedic Deployment Service Enhancements. Chief F