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Home My WebLink AboutItem C a� SEA/..4.:7.. vz AGENDA STAFF REPORT I ` kFORNo: DATE: June 26, 2017 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Robin L. Roberts, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on June 12, 2017. BACKGROUND AND ANALYSIS: This section,does not apply to this item. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: . There is no financial impact for this item. RECOMMENDATION: That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on June 12, 2017. SUBMITTED BY: NOTED AND APPROVED: R�('�\� J�6 n �war a■ e , gilifikti RobiinL. Roberts, City Clerk ile . Ingram, City M.41,!er Agenda Item C Seal Beach, California June 12, 2017 The. City Council met in a Closed Session at 5:30 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Massa-Lavitt Council Members: Varipapa, Deaton, Moore, Sustarsic Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Victoria L. Beatley, Director of Finance/City Treasurer Robin L. Roberts, City Clerk ORAL COMMUNICATIONS Mayor Massa-Lavitt opened oral communications. Speakers: None. There being no requests to speak, Mayor Massa-Lavitt closed oral communications. CLOSED SESSION B. CONFERENCE WITH LABOR NEGOTIATOR Government Code §54957.6 City Negotiator(s): City Manager/Assistant City Manager Employee Organization(s): Police Officers Association (POA) Police Management Association (PMA) Seal Beach Marine Safety Management Association (SBMSMA) ADJOURNMENT Mayor Massa-Lavitt adjourned the Special Closed Session meeting at 6:45 p.m. Robin L. Roberts,jCity Clerk City of Seal Beach Approved: Sandra Massa-Lavitt, Mayor Attested: Robin L. Roberts, City Clerk Seal Beach, California June 12, 2017 The City Council met in regular session at 7:00 p.m. in the City Council Chambers. Mayor Pro Tern Varipapa led the Pledge of Allegiance. ROLL CALL Present: Mayor Massa-Lavitt Council Members: Varipapa, Deaton, Moore, Sustarsic Absent: None City Staff: Craig A. Steele, City.Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Interim Chief Joe Miller, Seal Beach Police Department Chief Joe. Bailey, Marine Safety/Lifeguard Victoria L. Beatley, Director of Finance/City Treasurer Steve Myrter, Director of Public Works Crystal Landavazo, Interim Community Development Director Robin L. Roberts, City Clerk APPROVAL;OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS & ORDINANCES Mayor Massa-Lavitt pulled Item F from the consent calendar for separate consideration. City Clerk Robin Roberts read into the record that the following items were received after the posting of the agenda, email communication from Robert Goldberg!regarding various items, email communication from Seth Eaker regarding Item E, City, Manager Ingram distributed questions from Council Member Moore, a PowerPointi from the Director of Finance regarding the City of Seal Beach Fee Schedule, and a memo and changes from the Director of Public Works regarding Item H and attachment C was replaced entirely. PRESENTATIONS/RECOGNITIONS `2017 Army's 242nd Birthday Proclamation *Seal Beach Pageant Queens.and.Courts Introduction *Alzheimer's and Brain Awareness Month Proclamation ORAL COMMUNICATIONS Mayor Massa-Lavitt opened oral communications. Speakers: Owen Pierce, Scott Kredell, Debbie Steya, West Tonaka, and Rosemary Habolt spoke in opposition of the proposed LA Fitness Project. Rosie Ritchie spoke on behalf of the Seal Beach Chamber of Commerce thanking the City and the Seal Beach Police Department for their assistance with the Be More Healthy Expo that was held on June 3, 2017, additionally, she invited everyone to attend the summer concert series held at Eisenhower Park beginning July 5, :2017. Joyce Ross-Parque thanked Recreation Manager Tim Kelsey for making sure the cyclist had insurance for a recent cycling event and commented on new State law regarding private emails and the creation of the Parking Authority. CITY ATTORNEY REPORT City Attorney Craig Steele indicated that the City Council met in Closed Session regarding the one item listed on the agenda, received a report from staff and took no reportable action. CITY MANAGER REPORT City Manager Ingram indicated she and her family attended the Seal Beach Police Department Open House thanking Interim Chief Miller and his team for a successful event. Interim Chief Miller indicated that there were approximately 1000 ;people in attendance. He thanked the Seal Beach Lions Club for the donation of food, Miss Seal Beach Court for giving tours of the Police Station, the Long Beach Police Department, California Highway Patrol, Cypress Police Department, Mothers Against Drunk Drivers, CERTS, Veterans. Administration Volunteers, Seal Beach Police Foundation, West County SWAT, RACES Group, Orange County Fire Authority, Golden West Police Academy, Seal Beach Police Explorers, WestComm, Long Beach Animal Control Services, and the Seal Beach Public Works Department. COUNCIL COMMENTS Council Member Moore stated he attended the Police Department Open House and thanked the Police Department, Lions Club, and Miss Seal Beach Court for a;wonderful event. Council Member Sustarsic indicated she attended the Seal Beach Be More Healthy Expo. She made an announcement that the Recreation and Parks Commission will be holding a Special meeting on Wednesday, June 21, 2017 to discuss possibly dividing the Arbor Dog Park to include a separate section for small dogs. Council Member Deaton indicated she had a great. time at the Seal Beach Police Department Open House. Additionally, she announced that the Federal Emergency Management,Agency (FEMA) public meeting will be held at 7p.m. on June 15, 2017 in the Council Chambers to discuss flood map revisions for Seal Beach being proposed by FEMA. Mayor Pro Tern Varipapa indicated he attended the Be More Healthy Expo and thanked all participants. He then expressed his sincere apologies that he was unable to attend the Police Department Open House due to a scheduling conflict. COUNCIL ITEMS A. Amendment to the Seal Beach,Public Financing Authority Agreement — Adopt'the following: Resolution No. 6741, declaring a need for a parking authority (the "Parking Authority") to function in the City and declaring the City Council to be the Board of Directors of the Parking Authority, and Resolution No. 6742, approving the execution and delivery of an amendment (the "Amendment') to the Joint Exercise of Powers Agreement (the "Original Agreement") of the Seal Beach Public Financing Authority (the "PFA") Finance Director Beatley presented a comprehensive overview of the information provided in the staff report. City Attorney 'Steele provided background and benefits regarding the selection of a Parking Authority as the replacement agency to the Seal Beach Public Financing Authority. City Attorney Steele addressed Council Member Deaton's questions regarding what a parking authority would do, how it relates to our current parking study and current parking improvements by explaining that the only direct relation would be the ability of the City to finance parking improvements if the City Council desired to consider such options in the future. He indicated that currently this is purely a financing mechanism and that the, City of Seal Beach doesn't have a Housing Authority to move into his position due to the dissolution of redevelopment agencies and the County of Orange now'overseeing the Housing Authority on behalf of the City. City Attorney Steele addressed Council Member Moore's question regarding why the Parking Authority was chosen. Finance Director Beatley confirmed for Mayor Pro Tem Varipapa that there is no immediate financial impact and reaffirmed that any future actions would be brought to the City Council for consideration and approval. Council Member Deaton clarified that this does not create a new tax on the residents; this is a way to avoid additional taxes. City Attorney Steele added that this is also a way to ensure we can continue to make the debt service commitments that the City already has in place. Without this change, the City will not have a Financing Authority when the Successor Agency is dissolved over the next few years. Deaton moved, second by Varipapa, to adopt Resolution No. 6741 , declaring a need for a parking authority (the "Parking Authority") to function in the City and declaring the City Council to be the Board of Directors of the Parking Authority, and Resolution No. 6742, approving the execution and delivery of an amendment (the "Amendment') to the Joint Exercise of Powers Agreement (the "Original Agreement') of the Seal Beach Public Financing Authority (the "PFA"). AYES: Massa-Lavitt, Varipapa, Deaton, Moore, Sustarsic NOES'. None ABSENT: None ABSTAIN: None Motion carried CONSENT CALENDAR Deaton moved, second by Moore, to approve the recommended actions on the Consent Calendar with the exception of Item F. AYES: Massa-Lavitt, Varipapa, Deaton, Moore, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried B. Regular City Council meeting May 22, 2017 minutes — Approve by minute order. C. Special City Council Study Session — Budget Workshop meeting May 24, 2017 minutes — Approve by minute order. D. Special City Council Study Session — Budget Workshop meeting May 30, 2017 minutes —Approve by minute order. E. Demands on City Treasury (Fiscal Year 2017) —June 12, 2017 — Ratification. (Pulled for separate consideration by Mayor Massa-Lavitt) F. City of Seal Beach Appointment to the Joint Land Use Policy Committee for the Development of a Joint. Land Use Plan in Collaboration with Naval Weapons Station Seal Beach - Approve Resolution 6738 appointing a member of the City Council and an alternate to serve on the Joint Land Use Policy Committee. G. City of Seal Beach Participation in the Housing and Community Development Block Grant (CDBG) Program for Grant Year 2018-2019, 2019-2020, 2019-2020, and 2020=2021 - Adopt;Resolution No. 6739 of the City of Seal Beach approving the on-going participation in the County of Orange Housing and Community Development Program for 2018-2019 and for up to two (2) additional years (2019-2020 & 2020-2021) if funded by the County, to fund the Leisure World bathroom upgrade handicap accessibility program. H. Approve Submittal of FY 2017/18 Measure M2 Eligibility Package and its Components — Adopt Resolution No. 6740 Concerning the Status and Update of the Circulation Element, Local Signal Synchronization Plan and Mitigation Fee Program for the City of Seal Beach; adopt the 7-year Measure M2 Capital Improvement Program (CIP) for Fiscal Years (FY) 2017/18 through 2023/24; submit Maintenance of Effort Reporting Form and Supporting Documentation for the, City of Seal Beach to Orange County Transportation Authority (OCTA); submit Congestion Management, Program (CMP) monitoring checklists for the City of Seal Beach to OCTA; submit a Local Signal Synchronization Plan update to OCTA; submit the current, adopted Mitigated Fee Program to OCTA; submit Measure M2. Eligibility Checklist to OCTA; direct the City Manager to file the adopted.Resolution, CIP and the Measure M2 eligibility documents with OCTA in compliance with the requirements of OCTA. ITEMS REMOVED FROM THE CONSENT CALENDAR F. City of Seal Beach Appointment to the. Joint Land Use Policy Committee for the Development of a Joint Land Use Plan in Collaboration with Naval Weapons Station Seal Beach - Approve Resolution 6738 appointing a member of the City Council and an alternate to serve on the Joint Land Use Policy Committee. Interim Community Development Director Landavazo presented a comprehensive overview of the information provided in the staff report. Council Member Deaton volunteered for the appointment to the Joint Land Use Policy Committee and Mayor Pro Tem Varipapa volunteered to be the alternate. Moore moved, second by Varipapa, to adopt Resolution 6738 appointing a member of the City Council and an alternate to serve on the Joint Land Use Policy Committee. AYES: Massa-Lavitt, Varipapa, Deaton, Moore, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried PUBLIC HEARING I. Adopt the Amended and Restated 2017/2018 Comprehensive Fee Resolution — Adopt Resolution No. 6743 establishing new fees and charges for goods, services, and facilities provided by the City and amending and restating the 2017/2018 Comprehensive Fee Resolution. Finance. Director Beatley introduced Senior Account Technician Michelle Marquez who presented a brief presentation on the fees. In response to Council Member Deaton's inquiry regarding the film permit business license fees, Finance Director Beatley indicated we could raise those rates significantly without having too much push back. Recreation Manager Tim Kelsey indicated rates were determined based on cities of similar size as well as additional fees beyond the permit application. Council Member Deaton indicated that keeping the fee minimal allows for the City to use,more discretion on what gets approved. In response to Council Member Deaton's question regarding administrative fees, Senior Account Technician .Marquez .indicated that this fee was implemented to help recover partial staff time involved when processing business licenses. In response to Council Member Moore's question, Senior Account Technician Marquez clarified the policy regarding exemptions for business license applicants that make less than $25,000 annually and explained why they pay the full fee their first year. Mayor Massa-Lavitt inquired how the water shut-off and turn-on fees apply to Leisure World residents. Senior Account Technician Marquez explained this does not apply because the mutuals (associations) pay for the water bill. In response to, Mayor Pro Tem Varipapa's inquiry, Finance Director Beatley; indicated that the daily rate for beach parking increase from $10 to $18 is the largest increase in fees. Additionally she clarified that the fee for use of the municipal athletic facility for youth non-residential programs increased from $20.50 to $20.75. In response to Council Member'Sustarsic's question regarding beach parking, Finance Director Beatley discussed the increase in fees for parking passes at the beach over the last several years and alternatives for residents. Additionally, there was discussion regarding special event parking fees that will not exceed $25 a space. Finance Director Beatley clarified for Council Member Deaton that special performer permits would not be subject to a fee. Mayor Massa-Lavitt opened the public hearing. Speakers: John Domain spoke regarding the performer permits. Having no other requests to speak, Mayor Massa- Levitt closed the public hearing. Deaton moved, .second by Varipapa, to adopt Resolution No. 6743 establishing new fees and charges for goods, services, and facilities provided by the City and amending and restating the 2017/2018 Comprehensive Fee Resolution. AYES: Massa-Lavitt, Varipapa, Deaton, Moore, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried UNFINISHED/CONTINUED BUSINESS There were no unfinished/continued business items. NEW BUSINESS There were no new business items. ADJOURNMENT Mayor Massa-Lavitt adjourned the City Council meeting at 8:50 p.m., to Monday, June 26, 2017 at 5:30 p.m. to meet in closed session, if deemed necessary. Robin L. Roberts, ',City Clerk City of Seal Beach Approved: Sandra Massa-Lavitt, Mayor Attested: Robin L. Roberts, City Clerk