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HomeMy WebLinkAboutCC AG PKT 2002-06-10 #JCity of Seal Beach Agenda Report Date: June 10, 2002 To: Honorable Mayor and City Council From: John B. Bahorskil� City Manager Subject: Letter of Support for Orange County Sanitation District's Fats, Oils and Grease Control Sandy SUMMARY OF REOUEST: Orange County Supervisor Cynthia Coad has requested that cities send a letter of support for a study to address fats, oils and grease control. Each city in Orange County, the County of Orange and Orange County Sanitation District have been requested to support this study. Cities in North County are mandated to study this problem and take corrective action in order to comply with new permit requirements. BACKGROUND: Staff has received a request to support a study by the Orange County Sanitation District to develop programs to control fats, oils and grease that enter the sanitary sewer system. Grease is a significant contributor to sewer blockages and overflows that lead to water quality problems and beach closures. This study would be conducted in two phases with the first phase completed by June 2003. One of the most important results from phase one is a model ordinance that can be incorporated into the City Municipal Code to help enforce and control the discharge of grease into the sanitary sewer system. The County and Orange County Sanitation District are funding one -third of the cost and the cities in Orange County are being requested to contribute the remaining amount. The total cost of phase one is $268,000 and the projected share per city is $3,000. At this time staff is not requesting Council appropriate funding for this project, but rather provide an indication that Seal Beach is interested in the study being conducted. When cost information and agreements are developed, staff will return with those documents so that Council can make a decision on whether or not to participate. Agenda Item FISCAL IMPACT: No fiscal impact at this time. Staff is requesting City Council authorize the Mayor to sign a letter of support for this study. SUPPORTING DOCUMENTS: A. Correspondence from Supervisor Coad B. Draft letter of Support for the Fats, Oils and Grease Study May 14, 2002 Mr. John B. Bahotski City of Seal Beach 211 8th St. Seal Beach, CA 90740 CYNTHIA It. COADt ED.D. CHAIR OF THE BOARD SUPERVISOR. FOURTH DISTRICT ORANGE COUNTY BOARD OF SOPEfl V190R5 ORANGE COUNTY HALL OF ADMINISTRATION 10 CIVIC CENTER PLAZA. SANTA ANA.OALIFORNIA 02 10 1 PHONE. (714)8343440 FA%: 11141.34-2045 Website. http / /wvrv.oc.ca.ggv /supes /fourth Subject Request for support of Orange County Sanitation District's Fats, Oil and Grease Control Study Dear Mr. Bahorski: On April 24, 2002, the Orange County Sanitation District (OCSD) Board of Directors committed to lead the effort to conduct a Fats, Oil and Grease (FOG) Control Study. The study is intended to directly respond to the California Regional Water Quality Control Board Santa Ana Region's (SARWQCB) Order No. 01 -99 General Waste Discharge Requirements (WDR) which was adopted on April 26, 2002. The WDR lists OCSD as a co- permittee and requires Orange County cities and wastewater treatment agencies in OCSD to: monitor and control Sanitary Sewer Overflows (SSO's); complete their own FOG Control Program; and prepare a plan for Grease Disposal Alternatives by December 2004. Although this WDR is not binding on the Orange County cities and wastewater agencies that are outside of the Santa Ana Region, their need to control SSO's and to determine solutions to SSO's is no less important. In order to enable the development of a FOG Control Program that is practical, equitable and implementable, OCSD and the County of Orange me asking each Orange County city to join them in conducting a countywide comprehensive study to evaluate FOG control technologies, management practices, and programs to establish the technical, administrative, and ordinance building blocks for a FOG control program that each Orange County city and wastewater agency will be able to use to develop FOG Control Programs suited to their particular needs. The consultant that has been chosen to conduct the study is Environmental Engineering & Contracting, Inc. (EEC) of Santa Ana, California. The scope of work for the study was developed based on the requirements of the WDR and multiple discussions and presentations by EEC with OCSD, the County of Orange, SARWQCB, and the cities and wastewater agencies in the Santa Ana region. The study aims to accurately evaluate the benefits of grease control solutions and their associated costs and potential negative secondary effects, if any. The FOG Control Study will consist of two phases. PHASE 1 Phase 1 will be a national research study to evaluate Best Management Practices (BMP's), Best Available Affordable Technologies (BAAT's), and grease control programs and ordinances throughout the United States. Emphasis will be placed on issues and conditions in Orange County. Phase 1 will identify validated and non - validated BMP's and BAAT's and their cost /benefit based on their documented results. Examples of validated BMP's /BAAT's may include grease traps and interceptors and routine cleaning of sewer lines. Examples of non- validated BMP's /BAAT's may include biological treatment products and new grease separation devices. Phase 1 will consist of several deliverables including Grease Control and FOG Ordinance building blocks that can be used as a "toolbox." for Orange County cities and agencies to develop their own effective and practical FOG Control Programs. Additionally, Phase 1 will evaluate grease disposal alternatives used throughout the United States as well as a study protocol for field- testing non - validated BMP's and BAAT's and will provide a work plan for field- testing a select group of non - validated BMP's and BAAT's in Phase 2. Phase 1 has a maximum cost of $268,000 and is projected to be completed by June 2003. PHASE 2 Phase 2 is a field -based effort to test and measure the performance of various new or undocumented technologies that report success in controlling grease. Phase 2 will include field- testing of non - validated BMP's and BAAT's that are judged in Phase 1 to be lacking in sufficient objective data to be considered valid and /or cost effective. Phase 2 will involve multiple pilot test applications for the chosen non - validated BMPs /BAATs. For example, some biological technologies claim to be successful when applied at the source (e.g. restaurant kitchens) or directly in the collection system. Therefore, the same biological technology may be pilot tested at a restaurant, in the collection system, or in combination. These tests are not intended in be vendor specific, but BMP /BART specific. Phase 2 is projected to be completed 12 -18 months after the completion of Phase 1. The intent of Phase 2 is to supply Orange County cities and agencies with a comprehensive, functional and cost effective approach to grease control supported by scientific field - testing leading to a realistic plan for long -teem reduction of SSO's associated with grease buildup and blockages. At dtis time, there is no cost estimate for Phase 2 since it is not yet known how many BMP's and BAAT's will need to be field- tested. We would like to invite each Orange County city to contribute helpful data to the Study. EEC will soon be sending requests for information (BFI's) to each Orange County city and agency, and will be arranging to meet with cities that may have information that can benefit the study. Your timely response to these BFI's and your willingness to share your information will help ensure that the Study is comprehensive and meets our local needs. In addition, we would like to invite each city to join with OCSD and the County in sharing the cost of the first Phase of the Study. OCSD and the County have each agreed to fund one- third (1/3) of the first Phase ($90,000.00 each) and would like the cities to fund one - third. This would mean that each city would contribute $3,000.00. Furthermore, joining in the first Phase is not a commitment to join in Phase II. Once Phase II's needs are determined, we will again be discussing with each of you, the results of Phase I and the process, cost, and funding for Phase II. If you have any questions, please contact Mike Wellborn at the County Executive Offices at (714) 834 -7037. Sincerely, this P. Coad, Chair No = Z E<ke de Board of Supervisors Chair, Board of Directors Orange County Sanitation District u: Members, Board of Supervisors Michael Schumacher, CEO William Mahoney, Asst CEO Blake Anderson, General Manager, OCSD June 11. 2002 Supervisor Cynthia Coad Chair of the Board of Supervisors 10 Civic Center Plaza Santa Ana, California 92701 Dear Chairman Coad The Seal Beach City Council has reviewed your letter seeking support for a study to control fats, oils and grease, and has decided to support the efforts by the County and Sanitation District in this study. This study is essential to complying with the new permit requirements adopted by the Santa Ana Regional Water Quality Control Board on April 26,2002. Grease, oil and fats are frequently the cause of sewer overflows that close Orange County beaches. Efforts made to eliminate beach closures will have a positive economic impact on the County and Seal Beach as well. According to information in the California Beach Restoration Study, beaches in California generate over $15 billion annually in tax revenue. Efforts to eliminate beach closures should be aggressively undertaken in order to protect the economic vitality of coastal communities. Visitors to California beaches spent over $61 billion in 2001; when compared to the cost of this study, there is a positive return on investment. Seal Beach is anxious to review the formal agreement and final costs so that a decision can be made on funding this study. If you have any questions or need additional information from the City, please contact City Manager John Bahorski at (562) 431 -2527. Sincerely c1rt,) w. L,Aftsrv, John Larson Mayor