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HomeMy WebLinkAboutItem K2I January 22, 2001 �// �+' 4 p 'I i N � STAFF REPORT 0 e ., To: Mayor and Members of the City Council X10 Attention: Donald F. McIntyre, Interim City Manager From: Stephen G. Badum, Director of Public Works/City Engineer Subject: CHIEF WATER OPERATOR POSITION CLASSIFICATION AND SALARY RANGE SUMMARY OF REQUEST The proposed action will approve an amendment to the City's Position Classification Plan to include the position of Chief Water Operator and establish salary for same. DISCUSSION: Due to retirements and personnel changes, the Public Works Department has a need to reorganize the various job classifications within the Water Division. The Maintenance Services Manager position was created to oversee all Public Works maintenance and operations including the water utility division. The retirement of the Water Supervisor position has left the division with two senior Water Operators, two water Operators, one meter reader, and one Maintenance Worker I position. One of the water operator positions is currently vacant and efforts are underway to fill the position. Currently, one of the Senior Water Operators is fulfilling the duties of the division leadperson. Staff has developed the Chief Water Operator position to manage and lead Water Division operations and all employees in that division. This position will take the place of one of the Senior Water Positions and will report directly to the Maintenance Services Manager. Thejob description which sets the duties and responsibilities of this position is attached for your review. The proposed salary range is is competitive with similar municipal positions. On July 26, 2000, the City's Civil Service Board adopted a resolution recommending the amendment to the City's Position Classification Plan. FISCAL IMPACT: There will be no net fiscal impact to the City' Water Enterprise fund since there are currently vacancies in the division which have created a salary surplus. AGENDA MiM ;a January 22, 2001 - Page 2 RECOMMENDATION: It is recommended that the City Council approve an amendment to the City's Position Classification Plan and set the salary range for the proposed Chief Water Operator position. M Approved by: Stephen G. Badum, Director Public Works Department Attachment: Job Description C: \pwd\counci1Veport\2000 -01\ Chief Water Operator positionAm NOTED AND APP VED Donald F. McIntyre, Interi m City Manager AGENDA ITEM_ r January 22, 2001 STAFF REPORT IL To: Mayor and Members of the City Council Attention: Donald F. McIntyre, Interim City Manager From: Stephen G. Badum, Director of Public Works/City Engineer Subject: AWARD OF CONSTRUCTION CONTRACT FOR THE CONSTRUCTION OF ANAHEIM CHANNEL DEBRIS REMOVAL, PROJECT #995 SUMMARY OF REQUEST: The proposed City Council action will award a construction contract for the removal of debris (former Pacific Coast Highway bridge) from Anaheim Bay, Anaheim Channel Debris Removal, Project #995, to the lowest responsible bidder, Atlas Allied, Inc., in the amount of $89,100 and authorize the City Manager to execute same. As part of the State budget of FY1999 /2000, the City received funding in the amount of $75,000 for the removal of debris from the Anaheim Bay entrance channel. The subject debris is actually the remains of the former Pacific Coast Highway bridge over the channel. Some years ago when the bridge was replaced the old bridge was demolished in place and much of the bridge concrete was left on the banks of the channel. The proposed project will remove the unsightly debris and restore the natural banks. Native plants such as Eel grass and pickle weed will be planted. The plans and specifications have been completed by WG Zimmerman Engineering. On January, 17, 2001, bids were received and opened by the City Clerk. Four bids were received and one was rejected because it was submitted after the bidding deadline. The lowest bid exceeded available funding. City Staff has contacted the State to request additional funds. Late today, State staff indicated that additional funds will be made available. Upon further examination of the bids, it was discovered that the contract specifications for the contract item to plant eel grass and pickle weed was misinterpeted by the bidders which resulted in a wide range of bidding for that item ($9765 - $87,885). In the interest of fairness, staff has deleted this item from the contract and recomputed the various bids. Staff proposes that the planting portion of the work be contracted out with environmental planting specialists upon completion of the debris removal. AGENDA rrEM j0A Anaheim Charnel Award City Cawcd SoffRepon January 22, 2001 Annhpim f hnnnel Dl h k Clean -nn. Prniect #995- Bid Results # 1 Name Amount Atlas Allied, Inc. 1 $98,865.001 Revised Amount 2 Thomsen Landscape $184500.00 3 Los Angeles Engineering, Inc. $308585.00 4 Pacific Earthworks, Inc. (Late Bid) $109,200.00 fl$220,700.00 Atlas Allied, Inc. has successfully performed work for the City on past contracts. City staff recommends that the construction contract for Anaheim Channel Debris Clean -up, Project #995, be awarded to the lowest responsible bidder, Atlas Allied., in the amount of $89,100. Management and inspection of the construction will be performed by the City's Public Works contract engineering and inspection staff. FISCAL IMPACT: Funds in the total amount of $75,000 are currently available within the City's Capital Improvement program budget. Additional funds will be made available from the State to fully fund the project. RECOMMENDATION: Staff recommends that the City Council, upon confirmation of additional State funding: 1. Award a contract for the construction of Anaheim Channel Debris Clean -up, Project #995, to the lowest responsible bidder, Atlas Allied., in the amount of $89,100; and 2. Authorize the City Manager to execute the contract for the Anaheim Channel Debris Clean- up, Project #995. S en G. Badum, Director Public Works Department C:\ pwd lcouncillrepont2000- 01\Anaheim Bay Debris Award.dm NOTED AND APPROVED Donald F. McIntyre, Interim City Manager AGENDA rrEM_. City of Seal Beach FILE REFERENCE FORM DATE: Initials: Full file — Created New Folder:, Older file Related topic: see below File contains records — NOT PUBLIC (Public Records Act) Other: Comments: fl-�Ia5 Al 1 ie _LVt� t o%vu9Ry /y .toe/ /O: m© AXA /A%Afi£ //K. (yGf}C�£lfNGt� ��QA/ECT� 99v�' /k,.�e' SE ATLAS- ALLIED, INC. Pipeline General Piping SINCE 196 Engineering City of Seal Beach 1 -19 -01 211 Eighth Street Seal Beach, Ca 90740 -6379 Re: Notice of Nstake in Bid & Request for Relief Anaheim Beach Cleanup- Project # 995 Attention Joanne Yen City Clerk This notice is sent to you under California Public Contract Code section 5100 et seq. Unfortunately Atlas Allied Inc. has discovered a mistake as described below in the preparation of its bid for the Anaheim Beach Cleanup Project #995. At this time Atlas Allied Inc. request to be relieved of its bid and to have its bid bond released. This mistake made our bid materially different than it was intended to be. The mistake was made in filling out the bid; it was not due to an error in judgement, to carelessness in inspecting the jobsite or to carelessness in reading the plans or specifications. After reviewing our bid, we discovered a mathematical error on the planting of Eelgrass and PickleWeed portion of the bid. Our estimating department failed to carry over the cost of the Eelgrass & Pickle Weed from the itemized work sheet for each bid item to the combined total bid work sheet. The above referenced error created a shortfall of $50,000.00 on the final bid price Our correct bid price should have been $148,865.00. This error created a 34% reduction from our intended bid price. Our firm cannot do a project under these circumstances. If you would like additional information or to inspect the bidding documents, please contact us. Very Truly yours, G.L. Siciliani President -Atlas Allied Inc. 1210 N. LAS BRISAS, ANAHEIM, CA 92606 TEL (714) 630 -3633 • FAX (714) 630 -0445 LICENSE # 437235 PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA, County of Orange I am a citizen of the United States and a resident of the county afore- said; I am over the age of eighteen years, and not a party to or inter- ested in the above - entitled matter. I am the principal clerk of the printer of the SEAL BEACH SUN, a newspaper of general circulation, printed and published weekly in the City of Seal Beach, County of Orange and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Orange, State of California, under the date of 2/24f75. Case Number A82583; that the notice of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: 1, -2 all in the year 2000. I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated aJAoLBgaa CA, thisa day of 2000. �l Signat e PUBLICATION PROCESSED BY: THE SUN NEWSPAPERS 216 Main Street Seal Beach, CA 90740 (562) 430 -7555 (949) 759 -7726 This space is for the County Clerk's Filing Stamp Proof of Publication of ................ ............................... NOTICE INURING BIDS ANAHEIM BEACH CLEANUP SEAL BEACH PROJECT 5955 mes in any I IP mawa beN inner. No bidder