HomeMy WebLinkAboutItem MAGENDA REPORT
DATE:
October 22, 2001
TO:
Honorable Mayor and City Council
THRU:
John B. Bahorski, City Manager
FROM:
Doug Dancs, P.E., Director of Public Works / City Engineer
SU13JECT:
AWARD UNIt-PWCE /MAINTENANCE SERVICES
CONTRACT FOR STREET SWEEPING
SUMMARY OF REQUEST:
The proposed City Council action will award a unit price/maintenance services contract
for street sweeping with California Street Maintenance and authorize the City Manager to
execute the contract.
BACKGROUND:
This action consists of awarding a contract to California Street Maintenance to provide
city-wide street sweeping services within the City.
During the budget process, an analysis of contract vs in -house sweeping was presented
along with a funding deficit for the fees collected for the service. Council directed staff to
pursue raising the service fee to close the deficit and obtain bids from contract firms for
weekly street sweeping.
Council approved Staff to initiate the Request for Proposal process. The RFP was set up
for both weekly street sweeping and an alternate if the measure to increase street
sweeping did not pass. The advantages of a service contract are that the City will be able
to increase or decrease its level of service by area depending on funding constraints or
specific needs. Contract sweeping is performed on a unit price of per curb mile so the
City would be able to use say the equivalent .7 of a street sweeper. Some of the other
benefits with contract services is no equipment maintenance, lower capital costs, less
downtime and equipment breakdown, decreased employee liability, and increased storage
area. The current analysis purports that contracting would also provide major cost
savings. The city street sweeper operator would be transferred to the sewer utility
division where there is a need for more operational personnel.
RFP's were received and evaluated based on costs, work experience, references and
familiarity with small coastal communities. During this evaluation process, Staff
negotiated with California Street Maintenance the lowest curb mile unit price of $12.85.
Out of the service providers, this firm had the most experience with Coastal
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AGENDA ITEM M
III I
Communities. They perform services for Hermosa Beach, Manhattan Beach, Dana Point,
Imperial Beach, Pismo Beach and Malibu.
Initially the contract was scheduled for award after the election. The Department's
analysis discovered that the existing residential schedule could be accomplished with
only minor modification to the arterial schedule for within the existing fee revenue of
$37,000. It is expected that 2800 curb miles will be swept, which covers the current
program. Should the fee initiative to increase service pass, then the contract could be
expanded to include sweeping the entire street and alley network on a weekly basis.
The contract would be good for one year but could be extended on a yea to year basis
not to exceed an additional two years upon written mutual agreement. Prices may be
adjusted upward or downward to reflect changes to the net percentage change in the
consumer's price index.
Since currently Leisure World contracts with the City for street sweeping, they could
have their streets swept using the City's negotiated rate or contract with another service
provider. Upon award of the contract, a meeting will be scheduled with Leisure World
facility maintenance and California Street Maintenance to discuss.
FISCAL IMPACT:
None. It is Staff's intent that the yearly costs of the contract not exceed the current fee
revenue of $37,000.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council award the
unit price/maintenance contract for street sweeping to California Street Maintenance and
authorize the City Manager to execute the contract.
2-�- -
Doug Danes, Vt., Director of Public Works/City Engineer
Letter of Transmittal "`�;
ry
TO: Joanne DATE:Thu, DeC 13, 2001
CITY PROJECT # —�
ADDRESS: SUBJECT: STRE MEEPING CONTRACT
THESE ARE TRANSMITTED as checked below: FROM:
❑ For approval ❑ FYI ❑ Returned for corrections
❑ For your use ❑ Approved as submitted ❑ As requested
❑ For signatures and return ❑ Approved as noted ❑ Review and comment
ACTION REQUIRED:
❑ No action required ❑ Comment and return ❑ See remarks below
❑ Have signed and return ❑ Make corrections and return
DELIVERED VIA:
❑ Mail ❑ Hand Deliver ❑ Fax ❑ Messenger ❑ Pick Up ❑ Electronic ❑ Overnight Delivery
Copies Date Full Description and Title
1 12.132001 Street sweeping Contract
REMARKS:
are
Copy not as noted,
kindly notify us at
once.
California
Street
Maintenance
December 12, 2001
Ms. Karen Walton
Exec Secretary, Engineering
CITY OF SEAL BEACH
211 8 t St, 2nd Floor
Seal Beach, CA 90740
Dear Ms. Walton,
Enclosed is the signed copy of the Agreement for Contract
Services for Street Sweeping.
We look forward to working with the City of Seal Beach. Please
feel free to call if you have any questions.
Sincerely yours,
e ( es k-;'
1918 W. 169TH STREET, GARDENA, CA 90247 (800) 225 -7316
WWW.STR E ETSWE E PIN G.COM E -MAIL STSWEEPERS ®EARTHLINK.NET FAX (310) 538-8015
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is made and entered into for the above - stated project this _
_, 2001, by and between the City of Seal Beach located at 211
California 90740, hereinafter referred to as - CITY', and
a
ntinn /nnrtnPmhin /ntharl located at
WITNESSETH, that CITY and CONTRACTOR have mutually agreed as follows:
The contract documents for the aforesaid prof shall consist of the Notice Inviting Sealed
Proposals, Instructions to Proposers,
Prop Schedule, Project Cost Schedules,
Contract Agreement, General rovisions, and Spec I Provisions together with all required
bonds, insurance certificates, permits, notices, and a avits; and also including any and
all addenda or supplemental agreements clarifying, or a ding the work contemplated as
may be required to ensure its completion in an acceptable nner. All of the provisions of
said contract documents are made a part hereof as though ful set forth herein.
ARTICLE II
For and in consideration of the payments and agreements to be made a performed by
CITY, CONTRACTOR agrees to furnish all materials and perform all work r uired for the
above - stated project, and to fulfill all other obligations as set forth in the afores 'd contract
documents.
/ ARTICLE III
CONTRACTOR agrees to receive and accept $12.85 per curb mile as full compensation
for furnishing all materials, performing all work, and fulfilling all obligations hereunder.
Said compensation shall cover all expenses, losses, damages, and consequences arising
out of the nature of the work during its progress or prior to its acceptance including those
for well and faithfully completing the work and the whole thereof in the manner and time
specified in the aforesaid contract documents; and also including those arising from
actions of the elements, unforeseen difficulties or obstructions encountered in the
prosecution of the work, suspension or discontinuance of the work, and all other unknowns
or risks of any description connected with the work. Said compensation shall not exceed $
3.080 per month for routine maintenance plus such sums as approved by the
City in writing for extraordinary maintenance. On November 27, 2001, property owners
within the City will be voting on a measure to increase the fees the City imposes for street
sweeping services. In the event, the property owners approve the fee increase, the City
reserves the right to increase the scope of services by increasing the frequency of the
Contractors services at the rate of $12.85 per curb mile.
ARTICLE IV
CITY hereby promises and agrees to employ, and does hereby employ, CONTRACTOR
to provide the materials, do the work and fulfill the obligations according to the terms and
conditions herein contained and referred to, for the prices aforesaid, and hereby contracts
to pay the same at the time, in the manner, and upon the conditions set forth in the
contract documents.
ARTICLE V
CONTRACTOR acknowledges the provisions of the State Labor Code requiring every
employer to be insured against liability for workers compensation, or to undertake self -
insurance in accordance with the provisions of that code and certifies compliance with
such provisions.
ARTICLE VI
CONTRACTOR agrees to protect, indemnify, defend and hold harmless CITY and all of its
officers, agents and employees from any claims, demand or causes of action, including
related expenses, attorney's fees, and costs, based on, arising out of, or in any way
related to the work undertaken by CONTRACTOR hereunder.
ARTICLE VII
CONTRACTOR agrees to endorse general and umbrella liability coverage required herein
to include the City as additional insured under the insurance coverage required here using
standard ISO endorsement number CG 20 10 attached to an ISO -CGL policy with an
edition date of 1991 or earlier and which does not limit the scope of coverage for the
additional insured to vicarious liability or to the additional insured's supervision of a given
project and which allows coverage to apply to the additional insured to the full extent
provided by the policy. In no event will the contractor use an additional insured
endorsement with an edition date of 1993 or later. CONTRACTOR also agrees to require
all contractors, subcontractors and anyone else involved in any way with the project
contemplated by this agreement to do likewise.
ARTICLE VIII
CONTRACTOR affirms that the signatures, titles and seals set forth hereinafter in
execution of this Contract Agreement represent all individuals, fine members, partners,
joint venturers, and/or corporate officers having principal interest herein.
IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors,
administrators, successors, and assigns do hereby agree to the full performance of the
covenants herein contained and have caused this Contract Agreement to be executed in
duplicate by setting hereunto their names, titles, hands, and seals this day of
12001.
CITY OF SEAL BEACH
John Bahorski, City Manager
ATTEST:
Joanne Yeo, City Clerk
APPROVED AS TO FORM:
Imo— -
CONTRACTOR
President or Vice President
(signature must be Na%rized)
Vice President or Secretary
(signature must be No rued)
CONTRACT ATTACHMENT LISTING
(ARTICLE 1)
Executed Contract
Workers Compensation Insurance
Public Liability and Property Damage Insurance
Permits and Licenses
Equipment Listing
Equipment Identification
Communication, Shovel and Warning Devices
Schedule of Documents (maps)
Communication Records
Record Samples
Invoice Sample
Transfer Site Agreement(s)
Landfill Site Agreement(s)
Company Proposal
R.F.P. Document and Specifications
Addendum
LOCAL AGENCY LISTING
LOCATION OF WORK
Citywide — City of Seal Beach Public Roads
NOTIFICATION
The following list of names and telephone numbers is intended for the convenience of the
Contractor and is not guaranteed to be complete or correct:
CITY OF SEAL BEACH 562/431 -2527
Doug A. Dancs, Director of Public Works /City Engineer
UNDERGROUND SERVICE ALERT 800/422 -4133
SEAL BEACH WATER DEPARTMENT 5621493 -8660
Jeff Watson
SEAL BEACH SEWER DEPARTMENT
562/493 -8660
Steve Stockett
SEAL BEACH PARKS DEPARTMENT
5621493 -8660
Bob Eagle
SEAL BEACH ENGINEERING AND INSPECTION
5621431 -2527
City Hall
SEAL BEACH TRAFFIC SIGNAL
5621431 -2527
City Hall
SOUTHERN CAL. EDISON COMPANY
5621981 -8240
Jeff Berry
SOUTHERN CAL. GAS COMPANY
714/634 -3041
Bob Trenton
ADELPHIA
714/338 -2056
Dale Phillips
VERIZON 714/375 -6702
Patrick Dillon
TRASH SERVICE: BRIGGEMAN 562/598 -8729
CALTRANS 949/724 -2174
SELECTED SEWER TRANSMISSION MAIN:
714/962 -2411
Orange County Sanitation District
SELECTED STRORM DRAIN FACILITIES:
714/834 -2300
Orange County, EMA
SEAL BEACH POLICE DEPARTMENT
562/431 -2541
ORANGE COUNTY FIRE AUTHORITY
714/538 -3501
OCTA
714/560 -6282
LOS ALAMITOS SCHOOL DISTRICT
562/799 -4700
EMERGENCY INFORMATION
The names, addresses, and telephone numbers of the Contractor and subcontractors, or
their representatives, shall be filed with the Engineer and the County Sheriffs Department
or the City Police Department prior to beginning work.
GENERAL PROVISIONS
LEGAL RESPONSIBILITIES OF THE CONTRACTOR
WORKER'S COMPENSATION INSURANCE
Pursuant to the requirements of Section 1860 of
the Labor Code (Chapter 1000, Statues of 1965),
Contractor shall take out and maintain, for the
duration of this Contract, Worker's Compensation
Insurance for all his employees employed at the
Location of Work. If any work is sublet, Contractor
shall require the Subcontractors) similarly to
provide Worker's Compensation Insurance for all
of the Subcontractor's employees. Contractor
Indemnities City for any damage resulting from
failure of either Contractor or any Subcontractor to
maintain such insurance.
PUBLIC LIABILITY AND PROPERTY DAMAGES
Contractor shall take out and maintain, for the
duration of this Contract, Comprehensive
Automobile and General Liability Insurance that
provides protection from claims which may arise
from operations or performance of the work under
this Contract by Contractor, his agents,
representatives, employees or subcontractors.
Single limit coverage applying to bodily and
personal injury liability and property damage:
$2,000,000.
Contractor shall provide City with a certificate of
insurance on City's forth which evidences the
required insurance . This certificate shall be
submitted with the contract documents.
The following endorsements must be indicated on
the certficate:
o The City of Seal Beach, as City, its elective
and appointive boards, officers, contractors,
agents and employees are named as
additional insureds in the policy as to the work
being performed under the Contract;
❑ The coverage is primary and no other
insurance carried by City will be called upon
to contribute to a loss under this coverage;
❑ The policy covers blanket contractual liability;
❑ The policy's Limits of Liability are provided on
a par occurrence basis;
❑ The policy covers broad -form property
damage liability;
❑ The policy covers personal injury liability as
well as bodily injury liability;
❑ The policy covers explosion, collapse and
underground hazards liability;
❑ The policy covers projects and completed
operations;
o The policy covers use of non -owned
automobiles; and
U Any failure to comply with reporting or other
provisions of the policies, including breaches
of warranties, shall not a8ect coverage
provided to City, its officers, officials,
employees, agents or volunteers.
❑ Coverage shall not be carx:eled or materially
altered unless thirty (30) days written notice
is first given to City, Attention of the City Clerk
and the Director Public Works.
LEGAL OBLIGATION
Contractor shall defend, at his own cost, expense
and risk, any and all actions, suits or other legal
proceedings which may be brought or instituted
against City, the City of Seal Beach, the City
Council, its employees and consultants, on any
such claim or demand arising out of Contractor's
performance, or his Subcontractor's performance,
under this Contract. Contractor shall pay or
satisfy any judgment that may be rendered
against the City or its principals in any such action,
suit, or legal proceedings, or result thereof.
Nothing herein contained shall be construed as
limiting in any way the extent to which the
Contractor may be held responsible for payment
of damages to persons or property resulting from
this operations, or any operations of any
Subcontractor under him.
ASSIGNMENT OF CONTRACT
Contractor shall under no circumstances assign
this Contract to another party without the express
written consent of the City.
LABOR STRIKE
Contractor shall be responsible to provide
continuous maintenance services, without any
interruption, of all streets located identified in the
City. In case of any labor strikes, Contractor shall
provide other means, at his own cost and
expense, to provide comparable continuous
service as if no strike existed. Failing to do so will
cause City to take whatever action is deemed
necessary to provide such service; and the cost,
therefore, will be borne by Contractor.
FAILURE TO PERFORM
If the Contractor should neglect to prosecute the
work properly or fail to perform any provisions of
this Contract, the City, three (3) days after written
notice to the Contractor, may without prejudice to
any other remedy it may have, make good such
deficiencies and may deduct the cost thereof from
the payment then or thereafter due the Contractor;
provided, however, that the Director of Public
Works of said City shall approve such action and
certify the amount thereof to be charged to the
Contractor. It is expressly understood and agreed
that the Contractor herein named in the furnishing
of all labor, services, materials and equipment and
performing the work as provided in this contract is
at the express consent of the City Council.
TERMINATION DURING CONTRACT PERIOD
In the event that any of the provisions of this
contract are violated by Contractor, the City may
terminate the contract by serving written notice
upon the Contractor of its intention to terminate
such contract and, unless adequate response is
made by Contractor within ten (10) days, the
contract shall cease and terminate. In the event
of any such termination for the reason above
mentioned, the City may take over the work and
prosecute the same to completion by contract or
otherwise for the account and at the expense of
the Contractor, and the Contractor and his
sureties shall be liable to the City for any excess
cost occasioned in the event of such termination,
for other causes, authorized by law or other
provisions of this contract.
LAWS TO BE OBSERVED
Contractor shall keep fully informed of all existing
and future State and Federal laws, and of all
Municipal Ordinances and regulations of City
which in any manner affect those engaged or
employed in the work, and of all such orders and
decrees of bodies or tribunals having any
jurisdiction or authority over the same. Contractor
shall at all times observe and comply with, and
shall cause his agents and employees to observe
and comply with, all such existing and future laws,
ordinances, regulations, orders, and decrees; and
shall protect and indemnify City, the City Council,
the Director of Public Works, and all of its and
their officers, agents, and employees against any
claim or liability arising from or based on the
violation of any such law, ordinance, regulation,
order, or decree, whether by Contractor or his
employees. Should any discrepancy or
inconsistency be discovered in the specifications,
or in the Contract for the work, in relation to any
such law, ordinance, regulation, order or decree,
Contractor shall report in writing without delay
such discrepancy or inconsistency to the Director
of Public Works.
Attention is directed to the Labor Code which
provides that no discrimination shall be made in
the employment of persons upon public works
because of the race, color, national origin,
ancestry, sex, religion, or handicap of such
persons and every contractor of public works
violating this section is subject to all the penalties
imposed for a violation of this chapter.
PERMITS AND LICENSES
Contractor shall procure all permits and licenses,
pay all charges and fees, and give all notices
necessary and incidental to the due and lawful
prosecution of the contract.
PATENTS
Contractor shall assume all responsibilities arising
from the use of patented materials, equipment,
devices, or processes used on or incorporated in
the work.
PUBLIC CONVENIENCE AND SAFETY
Contractor shall so conduct his operation as to
cause the least possible obstruction and
inconvenience to the public. Contractor shall
furnish, erect and maintain signage, barriers,
lights, warning devices for use in performance of
"Work Upon Highways" published by the State of
California, Department of Transportation, etc. to
ensure the safety of the public or as may be
deemed necessary by the Director of Public
Works or his designated representative to give
adequate warning to the public at all times of any
dangerous or abnormal conditions.
RESPONSIBILITY FOR DAMAGE
The City of Seal Beach, the City Council, or the
Director of Public Works shall not be answerable
or accountable, in any manner, for any loss or
damage that may happen to the work or any part
thereof; or for any material or equipment used in
performing the work; or for injury or damage to
any person or persons, either workers or the
public; for damage to adjoining property from any
muse whatsoever during the progress of the work
or at any time before final acceptance.
NO PERSONAL LIABILITY
Neither the City Council, the Director of Public
Works, nor any other officer or authorized
assistant or agent, shall be personally responsible
for any liability arising under this Contract.
STREET SWEEPING MAINTENANCE
SPECIAL PROVISIONS
TABLE OF CONTENTS
1. CONTRACT PERIOD ....................................................... ...............................
2. GENERAL REQUIREMENTS ........................................... ...............................
3. OBJECTIVE ...................................................................... ...............................
4. QUALIFICATIONS OF CONTRACTOR ........................... ...............................
5. DISQUALIFICATION OF CONTRACTOR ........................ ...............................
6. DEFINITION OF TERMS .................................................. ...............................
7. EQUIPMENT REQUIREMENTS ...................................... ...............................
8. SCHEDULING REQUIREMENTS .................................... ...............................
9. COMMUNICATION RECORDS ........................................ ...............................
10. SWEEPING PRACTICES ................................................. ...............................
11. STANDARDS OF PERFORMANCE ................................. ...............................
12. MISCELLANEOUS ........................................................... ...............................
13. DISPOSAL OF DEBRIS AND TRANSFER SITES ........... ...............................
14. INSPECTIONS AND HANDLING OF DEFICIENCIES ..... ...............................
15. EXTRAORDINARY MAINTENANCE ................................ ...............................
16. COMPENSATION ............................................................. ...............................
Special Provisions: 1
STREET SWEEPING MAINTENANCE
CONTRACT PERIOD
The Contract period shall be July 1, 2001 to June
30, 2002. The term of the contract shall be for one
year and the City, at its option, may choose to
renew the Contract for two (2) one -year extensions.
The City shall provide written notification to
Contractor thirty (30) days in advance of the
Contract expiration indicating whether the City
intends to extend the Contract.
GENERAL REQUIREMENTS
Contractor shall furnish all tools, equipment,
apparatus, facilities, labor services and material
and perform all work necessary to provide the
street sweeping maintenance in the City of Seal
Beach as speed herein.
All work performed or equipment utilized by
Contractor shall be subject to the inspection and
approval of City, its Director of Public Works or his
authorized representative.
OBJECTIVE
The primary objectives of the street sweeping
program are to:
3.1 Establish and adhere to a regular schedule
of performance.
3.2 Maintain gutter flow lines free of debris for
free flow of water.
3.3 Maintain a state of cleanliness for road
safety and acceptable to the City and its residents.
3.4 Meet all Federal, State and City laws and
ordinances.
3.5 Meet all NPDES requirements, to the
extent possible, remove and property dispose of
dust, silt, dirt, leaves and other organic and
inorganic materials from the City streets prior to
such materials entering the City's storm drain
system.
4. QUALIFICATIONS OF CONTRACTOR
The City shall require submission with the
Proposal of certified supporting data regarding the
qualifications of the Contractor in order to
determine whether he is a qualified, responsible
Contractor. The Contractor will be required to
furnish the following information:
4.1 Satisfactory evidence that the Contractor
has been in existence as a going concern for in-
excess-of five (5) years. It is preferred but not
required that the Contractor also have not less than
five (5) years actual operating experience as a
going concern in the field of municipal street
sweeping in the State of California.
4.2 Satisfactory evidence that the Contractor's
experience as an ongoing concern in municipal
street sweeping services including restricted
parking areas in the State of California, derives
from operations of comparable size to that
contemplated by this proposal. Details shall
include length of other contracts, name and size of
municipality and/or client, nature of service
provided, and the name, phone and facsimile
numbers of the contact person.
4.3 A detailed inventory of the Contractor's
equipment available for use on the Contract. This
inventory should include a detailed listing of the
Contractor's equipment by model, year of
manufacture, and anticipated remaining useful life
as of the date of the inventory. All leased
equipment shall be listed separately; the time
remaining on each leased machine and options of
renewal where applicable, should be stated. All
new equipment to be acquired to accomplish this
contract must be available within six months of the
commencement of operations.
If new equipment is to be ordered delivery
guarantees by manufacturers should be attached
to the proposal document. Street sweepers to be
used in the Contract shall not be more than five (5)
years in age +/- unless certification is presented by
the Contractor and approved by the City, that the
equipment has been completely rebuilt at an
authorized Factory Rebuilding center.
Special Provisions: 2
4.4 The names and resumes of the principal
officers, partners, and/or officials.
4.5 Such additional information as will satisfy
the City that the Contractor is adequately prepared
to full the Contract.
5. DISQUALIFICATION OF
CONTRACTORS
Although not intended to be an exhaustive list of
causes for disqualification, any one or more of the
following causes, among others, may be
considered sufficient for the disqualification of a
Contractor and the rejection of his Proposal:
5.1 Evidence of collusion among Contractors.
5.2 Lack of competency as revealed by either
incomplete proposal, experience or equipment
statements as submitted or other factors.
5.3 Lack of responsibility as shown by past
work, judged from the standpoint of workmanship
as submitted.
5.4 Default on previous municipal contract.
5.5 Other causes.
6. DEFINITION OF TERMS
6.1 Agreement/Contract: The terms
"AGREEMENT" and "CONTRACT" are used
interchangeable and shall mean this document and
its attachments for the street sweeping
maintenance of the City of Seal Beach.
6.2 Alleyways: Shall mean all dedicated public
rights of way within the existing or future corporate
limits of the City of Seal Beach which are paved.
6.3 Air Sweeper: Shall mean the mechanical
street sweeper which uses regenerative air
pressure to pick up debris and dual gutter brooms.
(A sample type would include Tymco 600
Regenerative Air Sweeper and its equivalent. This
is not to be an endorsement and the City maintains
final determination of equipment adequacy.)
6.4 Weekly: Shall mean weekly sweeping
cycles.
6.5 Bimonthly: Shall mean two complete
weekly sweeping cycles, to be done on the first and
third weekdays of each month. The City would
consider other sweeping schedules, except in the
posted areas.
6.6 City: Shall mean the City of Seal Beach,
California, its officers, employees, or
representatives. City, may be more narrowly
defined where appropriate as the Director of Public
Works or Public Works Inspector.
6.7 Contractor. Shall mean the person,
corporation, or partnership, its officers, employees,
or representatives, performing street sweeping
services under contract with the City.
6.8 Curb Mile: Shall equal 5,280 feet and is
the measurement used to determine compensation
under this contract. Curb mile is defined as actual
sweeping against the street curb. Sweeping
across the intersection shall not be considered as
included in the contract per curb mile and no
additional compensation will be allowed therefore.
6.9 Debris: Shall mean all litter, rubbish,
leaves, sand, dirt, silt, garbage, obstructions and
other foreign material removable from a paved
street with a mechanical street sweeper.
6.10 Dead Spots: The triangle area at an
intersection where debris collects outside of the
typical traffic pattern. Note: These are to be swept
on arterial streets and as requested on residential
streets.
6.11 May: Shall be permissive.
6.12 Residential Alternate Side: Shall mean
the streets which are specially posted parking
restrictions to facilitate street sweeping.
6.13 Routine /Scheduled Sweeping: Includes
the regular, reoccurring sweeping of all
arterial/residential streets, alleyways, and park
parking lots on weekly, depending on the
alternative chosen by City Council.
6.14 Shall: Shall be mandatory.
6.15 Streets: Shall mean all dedicated public
rights of way within the existing or future corporate
limits of the City of Seal Beach which are paved.
6.16 Street Sweeping: Shall mean the
removal by mechanical street sweepers of all
debris from all portions of listed City parking lots
and streets, including but not limited to street
intersections, the areas adjacent to curbs and
Special Provisions: 2
raised medians, left turn pockets between painted
center striped medians of arterial and residenfial
streets, dead spots and cross gutters.
6.17 Street Sweeping Maintenance: Shall
mean the street sweeping program in the City of
Seal Beach as specified herein the R.F.P.
6.18 Sweepings: Shall mean all debris
removed from streets by street sweeping vehicles
6.19 PMro: Particulate matter with an
acrodynamic diameter smaller than or equal to 10
microns as measured by the applicable State and
Federal reference test methods.
7. EQUIPMENT REQUIREMENTS
7.1 Equipment Description: The type of
equipment used by CONTRACTOR shall be
certified by the Air Quality Management District
(AQMD) as meeting the Rule 1186 sweeper
certification procedures and requirements for PM,
efficient sweepers. The quality and quantity of the
equipment used by CONTRACTOR for the
sweeping of streets shall be sufficient to perform
the work required herein within the hours of work
specified herein, and an absolute minimum of one
(1) primary sweeper, and one (1) back -up sweeper
shall be provided. All sweepers used in the City of
Seal Beach shall not be older than five (5) years
old and be equipped with dual gutter brooms.
Contractor is to provide as part of the proposal the
manufacturer specification sheets for any
equipment proposed.
One (1) primary sweeper shall be a regenerative
air sweeper and shall be used exclusively for the
City of Seal Beach under their agreement. The
backup sweeper shall be a regenerative air
sweeper or equivalent and shall be made available
in case of breakdown of primary sweepers. All
sweepers must have a minimum hopper capacity
of sir (6) cubic yards.
During and after inclement weather, mobile or
approved equivalent sweepers may be required by
the City to sweep the City streets rather than using
regenerative air sweepers if deemed necessary by
City on a daily basis. All sweeping equipment used
by contractor for the City of Seal Beach shall have
the same curb mile cost for such special cases.
7.2 Equipment Identification: All vehicles
shall have safety features and shall be painted a
uniform color and shall bear in legible letters the
CONTRACTOR'S name, license number, phone
number and the following wording: "Under contract
to the City of Seal Beach."
7.3 Communication: All sweeping operators
shall have a Nextel two -way radio cell phone. Said
phone will be programmed to the City of Seal
Beach Direct Conned frequency at all times for
effective communication with City staff. The phone
will also be capable of receiving voicemail as well
as text messages. Failure of the Contractor to have
operable phones in service at all time, may be
considered liquidated damages of $100.00 for
every day or contract termination.
7.4 Maintenance: Equipment shall be
maintained both visually and operationally. Paint
and body of street sweeper shall be maintained in
good condition with no visible rust or body damage.
Vehicle engine shall be routinely maintained as to
ensure a high level of service during all sweeping
operations and must comply with all State of
California Department of Motor Vehicles, Cal.
OSHA and all other applicable codes required by
the State, County and City.
• Air sweepers shall have gutter brooms
changed when broom length reaches 7 ".
7.5 Shovel: A hand shovel shall be carried on
the truck for operators use.
7.6 Equipment Listing Updated: The
contractor shall supply the City with an uo-to-date
list of the equipment being used for the sweeping
operation, including make, model, year, and any
other pertinent information. Nothing herein shall
preclude the Contractor from substituting other
equal equipment due to maintenance or other
factors upon prior notice to the City. All equipment
shall be available for inspection by City upon 24
hour notification to the Contractor. Equipment
used by the contractor for work to be done under
this agreement shall not exceed five (5) years in
age, unless certification is presented by contractor
that equipment has been completely rebuilt by a
Factory Authorized Rebuilding Center and
approved by the Director at his sole discretion,.
This list will update the list provided in Section 4.4
Special Provisions, of this Proposal.
8.0 SCHEDULING REQUIREMENTS
8.1 Schedule: Contractor shall prepare a
detailed sweeping schedule of all routine sweeping
of arterial, residential, residential alternate side of
Special Provisions: 3
street, alleyways and park parking lots within the
City, with special emphasis on the residential
alternate side of street sweeping.
Once Contractor has prepared these sweeping
schedules as part of the contract documents, no
changes in sweeping schedules will be allowed
without prior written approval of the City.
Contractor shall complete all sweeping per
schedule, mechanical failures or personnel
problems shall not be acceptable reasons for
failure to comply.
8.2 Hours and Days: All sweeping is to be
done Monday through Friday, and changes in
sweeping schedules will be allowed with written
approval of the Director of Public Works.
Contractor shall provide a best sweeping schedule
for City of Seal Beach including days and times
which guarantees to accomplish the contract street
sweeping services to its satisfaction.
8.3 Scheduled Areas: All public streets within
the City of Seal Beach shall be swept in
accordance with the schedule attached hereto as
Attachment . For the purposes of this proposal,
proposal shall be submitted for sweeping services
on the basis of street curb line miles. (For streets
with center medians, four curb lines per centerline
mile shall be swept.) For streets (alternate side
sweeping and alleyways) without medians, two
curb lines per centerline mile shall be swept. For
"half- improved" street or streets with only one curb
line within the City limits, one curb line shall be
swept per centerline mile. Parking lots are to be
swept from side to side until entire lot area is
swept.
A detailed plan of the weekly street sweeping shall
be submitted for the City's approval prior to
commencement of the Street sweeping services.
At which time, the City shall be provided two (2)
colors ded laminated maps indicating the day and
approximate time each strest/lot area is scheduled
to be swept and two (2) color -coded laminated
route maps indicating the route the sweeper will be
utilizing for each area.
8.4 Holiday or Inclement Weather: When
holiday or inclement weather, in the opinion of the
City, or his designated representative, prevents
adherence to the regular weekly sweeping
schedule, the Contractor shall not be required to
comply with the schedule. However, the
Contractor shall perform all extra work resulting
from such holiday or inclement weather without
additional charge. In the event the Contractor is
prevented from completing the sweeping as
provided in the schedule because of equipment
breakdown or reasons other than inclement
weather, the Contractor shall be required to
complete the sweeping services so deferred prior
to the next regular schedule sweeping date, or give
the City credit for the work not performed in
accordance with the compensation rate hereinafter
specified.
The contractor may observe up to nine legal
holidays yearly and no deduction in payment for
services not provided on such legal holidays, which
shall coincide with City observed holidays, shall be
made.
8.5 Changes to Schedule: The City may at
any time, by written order, direct that changes or
extras may be made in the scope, specifications or
route schedule in relation to this contract. If any
such changes cause an increase or decrease in
the cost of, or the time required for, performance of
this contract, an equitable adjustment shall be
made in Contractor's compensation or street
sweeping schedule, and this contract shall be
modified in writing accordingly and approved by the
City hereto. Any claim by Contractor for any
adjustment under this clause must be asserted
within thirty (30) days after the date of receipt by
Contractor of the notfication of such changes.
However, nothing in this clause shall excuse
Contractor from proceeding with the performance
of its obligations hereunder as so changed.
8.6 Additions/Deletions in Mileage:
Additions and/or deletions to the mileage, inventory
or maps may be made as the City accepts new
areas and /or relinquishes streets currently swept.
Upon written notification to add /delete, Contractor
shall be required to accurately measure the curb
mileage, and submit a written detail of the
addition /deletion for approval. Upon approval, a
written change order will be issued stating the
effective dale of the change. All changes shall be
made at the current contract mileage rate.
The City is reserves the right to add or delete entire
or partial amount of mileage of any areas in the
street sweeping contract based upon budgetary
constraint.
Special Provisions: 4
8.7 Waivers: Failure or neglect of either party
to insist on the strict performance of any or all of
the terms of this agreement or any of these
specifications shall not be considered as, or
constitute, a waiver of any term or condition of this
Agreement or of any performance required
thereunder.
COMMUNICATION RECORDS
9.1 Communications: Contractor shall
maintain an office staff reachable by phone with the
562, 714, 949 or 800 area code, from 8 a.m. to 5
P.m. from Monday through Friday except on legal
holidays. Office staff shall have the capability of
contacting sweepers and pickup equipment by 2-
way radio or equivalent. Contractor shall provide
the City with contact personnel and telephone
numbers, where designated staff can be reached
during non -office hours (5 p.m. to 8 a.m.), to bill).
used in emergency /after -hour call-outs.
Contractor shall also provide that each sweeper
operating in the City shall have at all times an
operable Nextel Phone/Radio which has been set
to the City's frequency.
Contractor shall maintain an operable internet e-
mail where it can receive electronic messages from
the Public Works Department.
Contractor shall maintain a facsimile machine
reachable by phone number with the 562, 714, 949
or 800 area code for quick written communication
to confirm contract compliance.
9.2 Recording of Service Requests:
Contractor shall maintain a record of all service
request calls and street sweeping performed, listing
dates, hour of day and description of service of
work performed. A log sheet giving a brief
description of all routine and extraordinary
maintenance activities shall be provided monthly
prior to invoice approval.
9.3 Recording of Debris Collected:
Contractor's motor sweeper operator shall be
required to record daily sweeping of streets and
record them on a form. Items to be recorded
consist of
a. Date /streets swept
b. Operators name
C. Type
of sweeper, truck #
d. Mileage
of each street
e. Amount of debris collect per area
f. Amount of water utilized per
debris load
g. Tachograph
9.4 Recording of Accidents: Contractor
shall maintain a record of all automobile accidents
that the street sweeper is involved in while
performing work under this contract.
Forms are required for compliance of
NPDES regulations and shall be submitted to the
George Bernard, Public Works Assistance within
10 days of the end of each month.
9.5 Other Records: Contractor shall provide
vehicle service, water use and other management
records to help evaluate the services being
provided.
SWEEPING PRACTICES
10.1 Areas of Street: Shall include curb lines
along both sides of the roadway, or to the edge of
pavement on alleyways where no curb exists,
along raised medians, over all portions of painted
medians, painted left and right turn pockets, and all
Intersection cross gutters. Noses or ends of
curbed medians and intersection turn pockets and
arterial intersection center areas and dead spots
are to be maintained at the same frequency as the
median or intersection for which they are
associated and included in the curb mile price.
Curb returns (radius') at intersections of streets
shall be swept along their entire length and free of
debris on scheduled sweep days. Excluded from
areas to be swept are those that would cause
damage to the equipment used. While contractor
is normally responsible for the eight (8) foot strip
(sweeper width), curb to curb sweeping or a portion
of it may be needed at some locations due to
unforeseen circumstances. Listed City parking lots
shall be swept in their entirety (curb to curb).
10.2 Flow of Traffic: Sweeping shall be
accomplished in the same direction as traffic flow at
all times during arterial residential streets and
alleyways sweeping.
10.3 Water: Water shall be used during all
sweeping operations to minimize dust except when
requested by City staff.
Contractor shall furnish all water required
for performance of this contract by first making
arrangements with the various governing water
districts and shall pay all fees and comply with all
Special Provisions: 5
requirements thereof. Contractor acknowledges
that all sweepers are equipped with, and all drivers
instructed in the proper use of, approved hydrant
wrenches and anti- surge/eddy valves. In the event
Contractor encounters an inoperable or "dead" fire
hydrant, Contractor shall report hydrant's condition
and location to the governing water district within
24 hours. The Contractor shall list (and keep
updated) the water suppliers) to be utilized on the
proposal vendor list.
10.4 Warning Devices: When sweeping, the
vehicle shall be equipped with top mounted
(rotating or beacon) warning lights visible for 360
degrees.
10.5 Sweeping Speed: Sweeping speed shall
be adjusted to street and debris conditions with a
maximum speed of ten (10) miles per hour (MPH)
or to manufacturer's recommended speed. City
streets swept while driver exceeds ten (10) MPH
will be reswepl in their entirety at contractor's
expense. In addition, a verbal warning will be
given for the first violation. A written warning will be
given for the second violation and "Failure to
Perform" notice will be issued upon the third (3rd)
violation.
Contractor's drivers of street sweepers
shall maintain good safety and driving records and
use extreme caution during street sweeping.
10.6 Extra Effort: While sweeping shall
normally consist of a single pass over an area, the
Contractor shall make additional passes or such
extra effort as may be required to adequately clean
the street. Heavy debris such as accumulations of
silt, compacted dirt, leaves and similar debris shall
be removed unless the removal cannot be
accomplished without damage to equipment or
infliction of personal injury. Extra effort shall be
required when debris is moved by the sweeper to
an area outside the normal sweeping path alongl.
the curb line, at intersections and cross drains.
Extra effort shall be required when sweeping
equipment leaves a dirt/silt smear in its swept
pathway. Extra effort will be strictly enforced during
and after windy conditions and stormy weather.
The cost of any extra effort shall be inducted in the
contract cost per curb mile.
12.
10.7 Obstructions: Upswept or unsweepable
items such as tree limbs, palm fronds, rocks, trash
and debris, shall be removed from the sweeping
path by the sweeping operator rather than going
around it. Larger obstructions such as impaired
vertical and /or horizontal clearance by tree limbs,
construction or landscaping debris, etc., shall be
immediately reported to City's Inspector when the
location cannot be swept. Contractor may go
around homeowner landscaping debris, landscape
company or construction debris only when all of the
following conditions are met:
a. Source of debris is obvious and
not natural accumulation. (Should be bagged
and/or disposed of by party responsible.)
b. Contractor notifies City Inspector
within 24 hours.
Contractor is not responsible for areas
missed because of parked vehicles and other
personal property such as toys, bicycles, and
skateboard ramps.
10.8 Level of Cleanliness: Contractor shall
remove all loose debris obstructions, and material
normally picked up and removable by a fully
operational mechanical street sweeper. This
includes, but is not limited to, sand, gravel, glass,
bottles, cans, leaves, silt, mud and litter. If debris
cannot be re- swept, the driver /sweeping contractor
will be responsible for the manual loosening of
debris, or inspection of pile so sweeper can pick up
debris. If the area can still not be leaned, the City
should be notified.
10.9 Notification of Non-Sweeping:
Contractor shall provide City representative, on a
daily basis (when applicable), with list of all streets
not swept when regular sweeping schedule is
interrupted by mechanical breakdowns, inclement
weather, street repairs and personnel situations
and deduct said streets from the sweeping billing
for that day. Contractor shall provide list of
unsweepable streets to the City by fax machine or
telephone by the end of the work day.
STANDARDS OF PERFORMANCE
11.1 The standards of performance which the
Contractor is obligated to perform hereunder are
those standards of the industry which are
considered to be good street sweeping practices
and which are subject to approval by the City.
MISCELLANEOUS
12.1 Public Convenience: The Contractor
shall so conduct his operations as to cause the
least possible obstruction and inconvenience to
public traffic. The Administrator shall make final
determination of public convenience.
Special Provisions: 6
12.2 Field Supervision: The Contractor shall
Provide such adequate field supervision as to
furnish continuous surveillance of workmanship
and adherence to schedules by the crews
performing the work under contract. The field
supervisor shall check with the City in person
weekly as to the schedule of work, citizen
complaints, and adequacy of performance. The
Contractor shall submit such reports as the City
may require to ensure compliance with scheduled
work. Contractor shall communicate to the City
anytime the regular driver will not be sweeping or If
there are any other driver changes.
12.3 Storage of Equipment: The City does4.
not have sites suitable for storage of street
sweeping equipment. The contractor is
responsible to make other arrangements if
necessary.
12.4 Traffic Counters: The Contractor is
cautioned that, at various times and locations, the
City of Seal Beach will temporarily install portable
traffic counting equipment of the type which is
activated by vehicles coming in contact with a hose
placed in the roadway. Caution shall be used by
the Contractor to avoid damaging said equipment.
If the Contractor, while in the performance of his
contract duties, damages or causes to be damaged
any of the aforementioned traffic counting
equipment or appurtenances, he shall bear the
entire cost for the restoration, repair, inspection,
testing and replacement of said damaged
equipment.
13. DISPOSAL OF DEBRIS & TEMPORARY
TRANSFER SITES
13.1 Disposal of Debris: Contractor shall
dispose of all refuse and debris collected by his
sweeping operations by hauling to a legally
established landfill or area for disposal of solid
waste. The cost for disposal including dump fees
Shall be included in the contract cost per curb mile.
The contractor shall list (and keep updated) the
landfill site to be utilized on the vendor list.
13.2 Transfer Sites: Contractor shall provide
for any transfer site suitable for temporary
dumping of sweepers at no extra charge to
City. Contractor shall obtain written approval
of both the landlord and the City for use of land
within City boundary as transfer site.
Contractor shall remove and dispose of all
sweeping debris at least after every 5-day
cycle. The Contractor shall list (and keep
updated) the transfer sites) to be utilized on
the vendor list.
13.3 Records: Contractor shall keep accurate
records of the amount of debris removed per
month. Measurement shall be taken in both
tons and cubic yards. The City will utilize this
information for reporting concerning its NPDES
program.
13.4 Sample: At the request of the City, the
Contractor shall provide a sample of the debris
for testing. Testing shall be made at the City's
expense.
INSPECTIONS AND HANDLING OF
DEFICIENCIES
Inspections will be performed by qualified
City personnel on a regular basis, as well as spot
checks and in response to complaints.
14.1 Complaints: The City shall receive and
Process citizen complaints. CITY will notify
CONTRACTOR of corrections and any re- sweeps
required following complaints. Citizen complaints
will be forwarded to the CONTRACTOR and the
frequency of such complaints will be noted in any
subsequent unsatisfactory reports which might be
filed against the CONTRACTOR.
In the event that the results of a sweep are
considered to be unsatisfactory, City will notify
Contractor of exact location and description of
deficiency. The Contractor shall re -sweep the
unsatisfactory area at its expense. High visibility
and/or unsafe conditions. Locations then will need
to be swept immediately.
14.2 Failure to Perform: It is and will be
impractical and diffioult to ascertain and determine
the actual damage the City will sustain by reason of
delay in performance; therefore, it is agreed that
the Contractor shall forfeit and pay to the City the
sum of $500.00 for each calendar day complefion
is delayed beyond the time allowed, and such sum
shall be deducted from any payments due or to
become due the Contractor. It is also agreed that
the Contractor shall forfeit and pay the sum of
$250.00 for each occurrence that the posted area
route is not started at the posted time and at the
location agreed upon by the Contractor and the
City. Contractor will be granted an extension of
time and will not be assessed liquidated damages
for delays caused by acts of God.
Special Provisions: 7
The City reserves the right to withhold
payment for missed, incomplete or unsatisfactory
sweeping performance.
This clause may be used to enforce
transfer site clean-up/maintenance.
14.3 Default: Repeated instances of failure to
perform, and/or continued disregard of the
requirements of this contract shall result in
cancellation of the contract.
Issuance of two (2) unsatisfactory reports
to CONTRACTOR by CITY shall be deemed
breach of this agreement, and shall be grounds for
CITY to terminate this agreement. In the event of
such breach, CITY may, at its option, notify
CONTRACTOR of CITY's intention to terminate
this agreement. CITY shall give notice of
termination in writing, mailed to CONTRACTOR's
most recent address on file with the Director of
Public Works. This agreement shall be terminated
48 hours from and after the hour such notice is
deposited in the United States mail in a sealed5.
envelope properly addressed to CONTRACTOR
and bearing the prepaid first Gass postage.
CONTRACTOR shall keep on file with the Director
of Public Works/City Engineer, CONTRACTOR's
post office address and telephone number within
CITY through which CONTRACTOR can be
reached. In the event of the termination of this
agreement for any breach of failure of performance
on the part of CONTRACTOR, CONTRACTOR
agrees to pay CITY upon demand, the amount of
any damage or less sustained by CITY in the
matter of street sweeping, including the re-
advertising for and the letting of another contract
therefor, for all interests in the CITY's cost of street
sweeping incurred under such new contract and for
all costs and attorneys fees incurred by CITY in the
cancellation of this agreement and the negotiation
of such new street sweeping contract. The waiver
of a breach of any of the terms of this agreement
shall not cancel, or in any way affect the right of the
CITY to declare a default for any recurrence of the
same or any other breach of this agreement. All
changes proposed by Contractor regarding
equipment, scheduling, type and capacity will
require prior approval by the City.
14.4 Re- sweeps: Re- sweeps are those
required of the Contractor when, after inspection by
the City, are deemed not to meet the stated
performance standards, or when a street or section
has been missed during the regularly scheduled
street sweeping. Re- sweeps are completed at the
expense of the Contractor.
Responses to residential re- sweeps shall be within
twenty-four hours (24) after being notified by the
City representative and are to be completed at the
expense of the Contractor. High profile residential
re- sweeps will be completed prior to 3:30 p.m. the
same day Contractor was notified by City
representative, when applicable.
Arterials and park parking lot re- sweeps will be
completed prior to 7:00 a.m. the following day after
contact by City representative and are to be
completed at the expense of the Contractor. High
profile arterial re- sweeps will be completed prior to
3:30 p.m. the same day the Contractor was noffted
by City representative, when applicable.
Contractor shall notify City representative
when re- sweeps are completed so City staff may
inspect and verify work.
EXTRAORDINARY MAINTENANCE
15.1 Special Sweeps: Occasional sweeping
required by Contractor to include add -on scheduled
and non - scheduled street sweeping of special
events, spills, and unusual conditions or any other
sweeping requested by the City not included in
routine/scheduled sweeping. Billing for special
sweeps is based on an hourly rate with travel time
included as per bid item and no additional
compensation will be allowed. Street sweeper will
temporarily postpone scheduled sweep and
respond to special sweep locations once contact
has been made to contractor's office or field
personnel by City staff. Scheduled sweep will
resume once special sweep has been completed
so as location may be inspected and verified for
cleanliness. Special sweeps are to be completed
during an agreed upon time.
15.2 Emergency Sweeps: Occasional
sweeping required by Contractor to include non-
hazardous spills, accident clean -ups and unusual
conditions which would require after -hour, weekend
and holiday responses. Response to emergency
sweeps shall be within two (2) hours of notification
by City. Contractor shall provide City with name
and phone number of contact person for after -hour
emergency sweeps.
15.3 Special Sweep Debris: Debris picked up
on special sweeps (per hour sweeps) will be paid
for as follows:
Special Provisions: 8
a. Amounts of six yards or less for
every two hours of sweeping, will be included in the
dollars per hour cost.
b. Amounts of more than six yards
for every two hours of sweeping, will be paid for at
rate equal to 25% of the per hour rate, per extra
load.
C. Notification: The Contractor shall
contact the Director of Public Works or his
representative regarding any extraordinary
maintenance work and seek his prior approval
before the work is scheduled. The Contractor shall
notify the Director of Public Works by telephone at
least four (4) hours in advance before any work is
commenced, except in emergencies where injury
or property damage may result without prompt
response.
d. Method of Payment: The
Contractor shall present to the City an itemized list
of all extraordinary maintenance on a separate
monthly invoice for extraordinary maintenance
work performed during the previous month. The
City shall compensate Contractor within thirty (30)
days of receipt of an itemized monthly invoice. The
City shall compensate Contractor for such
maintenance beyond the scope of routine
maintenance according to the hourly rate listed in
the bid schedule. (See invoice section 16.2.)
16. COMPENSATION FOR ROUTINE
MAINTENANCE
16.1 Payment: Payment will be made on the
basis of actual street curb miles swept times the
amount bid per curb line mile. For parking lots,
payment will be made on the basis of hourly times
the amount bid per hour of sweeping.
The City has provided estimation of all its centerline
miles. The contractor shall provide a report
verifying the actual amount of curb miles.
In case of a discrepancy between the City and the
Contractor about the amount of curb miles, the City
shall make a determination from its digitally ortho
rectified aerial photograph on its GIS system to
determine the length of curb.
For all of the services which the Contractor is
obligated to perform under the terms of this
contract, the City shall pay to the Contractor once
each month a sum equal to the amount specified in
Contractor's Proposal, or as amended by any
subsequent adjustments thereto and provided
hereinafter. The Contractor shall submit a detailed
invoice. City, upon receipt and approval of an
accepted invoice, will make payment within 30
days of receipt of invoice.
16.2 Invoicing: Contractor shall submit an
invoice monthly for weekly for service performed.
Scheduled sweeping and special sweeps shall be
submitted on separate invoices, mailed or delivered
to:
City of Seal Beach
2118' Street
Seal beach, CA 90740
Invoice shall clearly state the following:
❑ Purchase Order Number
❑ Cost per Mile
❑ Total Invoice Cost
❑ Base Contract Mileage, Contract Date
❑ Added Contract Mileage, Contract Change
Date
o Federal Tax ID #
❑ Person who requested special sweeps
(extraordinary maintenance only)
16.3 Adjustment of Payment: It is proposed
that street sweeping services be provided for a
Period of one (1) year. Contract may be extended
by written mutual agreement on a year - to-year
basis not to exceed an additional two (2) years.
For the second and subsequent contract years the
Contractor may petition the City for an increase in
the hourly rates set forth in Attachment 1 on the
basis of: (a) unusual changes in his cost of doing
business, due to revised laws or regulations, over
which the Contractor has no control; or (b) a yearly
increase in the C.P.I. in excess of three percent
over the preceding year.
In order to justify an increase, the Contractor shall
submit financial and accounting data to the City,
which clearly substantiates the requested rate
increase. After consideration of such financial and
accounting data as submitted by the Contractor
and any other relevant information, the City Council
shall disapprove, approve, or approve with
modification the requested rate increase. The
decision of the City Council shall be final and
conclusive. The Contractor agrees to abide by the
City Council's decision.
Special Provisions: 9