HomeMy WebLinkAboutItem WAGENDA REPORT
DATE:
October 22, 2001
TO:
Honorable Mayor and City Council
THRU:
John B. Bahorski, City Manager
FROM:
Ross Pounds, Interim Director
Parks, Recreation and Community Services
SUBJECT:
AWARD STREET TREE MAINTENANCE SERVICES
CONTRACT
SUMMARY OF REQUEST:
The proposed City Council action will award a maintenance services contract for tree
trimming to United Pacific Services, Inc. and authorize the City Manager to execute the
contract.
BACKGROUND:
This action consists of awarding a contract to United Pacific Services for street tree
maintenance to provide city -wide tree trimming within the City.
During the budget process, an analysis of tree trimming services was presented along
with a funding deficit of $19,000 for the fees collected for the service. Council directed
staff to pursue raising the service fee to close the deficit and to obtain bids from contract
firms for street tree maintenance services.
Council approved Staff to initiate the Request for Proposal process. RFP's were then
received and evaluated based on costs, work experience, and references. The results of
the proposals for annual tree trimming services were as follows:
1. Arbor Care $39,400
2. United Pacific Services $40,425
3. West Coast Arborist $48,400
During the evaluation process, it was determined that the lowest bidder, Arbor Care, did
not meet the selection criteria. The next lowest bidder, United Pacific Services, Inc. met
all selection criteria with a per tree price of $36.75 compared to the current $39.00 per
tree. United Pacific Services has been in the municipal tree trimming business for 25
Agenda Item k
o,
years and has recently been awarded contracts with the Cities of Long Beach, Palm
Desert, and Santa Maria. This contract for tree trimming service will replace the current
written agreement, and is a one -year contract with two optional one -yea extensions.
Should the fee initiative to increase service pass, then the contract would be expanded to
include needed street tree maintenance services in addition to annual grid -cycle tree
trimming. If additional funds are provided, United Pacific Services has submitted a
comprehensive proposal to meet all requests for street tree maintenance services.
The awarded contract will be good for one year but could be extended on a year to year
basis not to exceed two additional years upon written mutual agreement. Prices may be
adjusted upward or downward to reflect changes to the net percentage change in the
consumer's price index.
FISCAL IMPACT:
It is Staff's intent that the yearly costs of the contract not exceed the current fee revenue
of $37,000. In order to meet collected fees, the current grid -cycle trimming will be
modified unless Council chooses to subsidize collected fees $3,425. This subsidy would
not include any additional service.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council award the
contract for street tree maintenance services and authorize the City Manger to execute the
contract.
Ross Pounds, Interim Director
Parks, Recreation and Community Services
Agenda Item
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA,
County of Orange
I am a citizen of the United States
and a resident of the county afore-
said; I am over the age of eighteen
years, and not a parry to or inter-
ested in the above - entitled matter.
I am the principal clerk of the printer
of the SEAL BEACH SUN, a
newspaper of general circulation,
printed and published weekly in the
City of Seal Beach, County of
Orange and which newspaper has
been adjudged a newspaper of
general circulation by the Superior
Court of the County of Orange, State
of California, under the date of
2/24/75. Case Number A82583; that
the notice of which the annexed is a
printed copy (set in type not smaller
than nonpareil), has been published
in each regular and entire issue of
said newspaper and not in any
supplement thereof on the following
dates, to -wit:
p t
all in the year 001.
I certify (or declare) under penalty of
perjury that the foregoing is true and
correct.
Dated at Seal Beach, CA,
this ICJ day of , 2001.
\Ct
ignature
PUBLICATIO ROCESSED BY:
THE SUN NEWSPAPERS
216 Main Street
Seal Beach, CA 90740
(562) 430 -7555 • (949) 759 -7726
This space is for the County
Clerk's Filing Stamp
2�
Proof of Publication of
i
SEAL BEACH
PUBLIC NOTICES iie"'
BY ORDER OF The City of Seel
BeecM1, Celibmie.
AWwu 24,201.
p,yMklretl'n the 5�1 f3earn Sun Joueal,
1