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HomeMy WebLinkAboutItem LAGENDA REPORT DATE: September 10, 2001 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Michael F. Sellers, Chief of Police SUBJECT: Court Liaison Services SUMMARY OF REOUEST: The City of Seal Beach contract with the City of Cypress for Law Enforcement Court Liaison Services is due for renewal. BACKGROUND: Since June of 1992, the City of Cypress entered into a contractual agreement with the City of Seal Beach to provide law enforcement court liaison services. Additionally, the City of Los Alamitos contracts for similar services with the City of Cypress. This combined arrangement has allowed us to efficiently monitor and control court overtime costs. The original contract agreement was for fiscal year 1992/1993, and has been renewed in each consecutive year. This report seeks to renew the agreement for court services for the fiscal year July 1, 2001, and ending June 30, 2002. FISCAL IMPACT: The cost associated with this contract renewal to the City of Seal Beach would be $28,034.70, which is an increase of $2,791.70 from 2000/2001 contract of $25,243.00. RECOMMENDATION: The City of Seal Beach contract with the City of Cypress for the purpose of providing Law Enforcement Court Liaison Services. Michael F. Sellers, Chief of Police Agenda Item .C_. AGREEMENT FOR LAW ENFORCEMENT COURT LIAISON SERVICES THIS AGREEMENT is made and entered into this 15' day of July, 2001, between the City of Cypress, a California municipal corporation, hereinafter designated as "CYRESS," and the City of Los Alamitos, a municipal corporation, hereinafter designated as "LOS ALAMITOS," and the City of Seal Beach, a municipal corporation, hereinafter designated as "SEAL BEACH." RECITALS WHEREAS, Cypress, Los Alamitos and Seal Beach are willing to cooperate costs and administration of a law enforcement court liaison service in order to facilitate, administer, and monitor criminal cases filed with the appropriate criminal and traffic courts. NOW, THEREFORE, in consideration of the mutual promises, covenants and obligations contained herein, said parties do hereby agree as follows: 1. Cypress agrees to staff the full -time position of Court Liaison Clerk and the part-time position of Court Liaison Clerk and to thereby provide for law enforcement court liaison services for the parties named herein. 2. Los Alamitos and Seal Beach agree to pay their pro rata share of costs associated with the _administration of the law enforcement court liaison services. Costs borne by each of the parties herein are established by cost assessment for full personnel costs borne by Cypress in administrating the terms of this agreement. 3. The pro rata share of costs for each of the parties is established by percentage of total caseload handled by the court liaison personnel. 4. Cypress shall be responsible for the filing of criminal cases with the District Attorney's office in the appropriate judicial district. -1- 5. Cypress shall be responsible for the monitoring of scheduled court appearances for police personnel. Cypress shall provide weekly repots of accounting of the court appearances and court standby to Los Alamitos and Seal Beach. 6. Cypress shall be responsible for the collection and distribution of all documents associated with the criminal court process for both Los Alamitos and Seal Beach. 7. Cypress shall be responsible to submit to both Los Alamitos and Seal Beach, a comprehensive monthly report of court related activities to include number of cases filed in both criminal and traffic court, number of cases refused filing by the District Attorney's or City Attorney's office, number of hours spent in court by police personnel, number of hours of actual court testimony, an number of personnel standby time for court appearances. 8. Cypress shall provide billing to Los Alamitos and Seal Beach for the law enforcement court liaison services on a monthly basis as follows: Los Alamitos - $1,791 per month Seal Beach - $2,336 per month Payments are payable upon receipt of billing and payment shall be made to the City of Cypress. The term of this Agreement shall commence on July 1, 2001, and shall remain in effect through and including June 30, 2002. This Agreement may be terminated by any of the parties upon sixty (60) days written notice to all other parties. This Agreement is subject to renewal and extension based upon evaluation of costs associated with administration of the terms of the Agreement and delivery of court liaison services; however, any such amendment or modification shall be executed, in writing, by all parties hereto. Los Alamitos and Seal Beach shall appoint individuals with whom court liaison and personnel shall have direct contact and access for matters relevant for the court liaison functions. -2- Notice as required by this Agreement shall be given by personal service of the party to be notified, or delivery of same to the custody of the United States Postal Service, or its lawful successor, postage paid and addressed as follows. City of Cypress 5275 Orange Avenue Cypress, California 90630 City of Los Alamitos 3201 Katella Avenue Los Alamitos, California 90720 City of Seal Beach 911 Seal Beach Boulevard Seal Beach, California 90740 WHEREFORE, the parties hereto have entered into this Agreement as of the day and year first above written. City of Cypress A Municipal Corporation D. i/a Patrick O City of Los Alamitos A Municipal Corporation Dated: S I By Yaa 4- Robert C. Domj g iez, City Manager Dated: /1W el -3- City of Seal Beach AGENDA REPORT DATE: September 10, 2001 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Michael F. Sellers, Chief of Police SUBJECT: Court Liaison Services SUMMARY OF REOUEST: The City of Seal Beach contract with the City of Cypress for Law Enforcement Court Liaison Services is due for renewal. Since June of 1992, the City of Cypress entered into a contractual agreement with the City of Seal Beach to provide law enforcement court liaison services. Additionally, the City of Los Alamitos contracts for similar services with the City of Cypress. This combined arrangement has allowed us to efficiently monitor and control court overtime costs. The original contract agreement was for fiscal year 1992/1993, and has been renewed in each consecutive year. This report seeks to renew the agreement for court services for the fiscal year July 1, 2001, and ending June 30, 2002. FISCAL IMPACT: The cost associated with this contract renewal to the City of Seal Beach would be $28,034.70, which is an increase of $2,791.70 from 2000/2001 contract of $25,243.00. RECOMMENDATION: The City of Seal Beach contract with the City of Cypress for the purpose of providing Law Enforcement Court Liaison Services. -�r4�2- Ip ue", Michael F. Sellers, Chief of Police Bahr�/City Manager Agenda Item AGREEMENT FOR LAW ENFORCEMENT COURT LIAISON SERVICES THIS AGREEMENT is made and entered into this 1' day of July, 2001, between the City of Cypress, a California municipal corporation, hereinafter designated as "CYRESS," and the City of Los Alamitos, a municipal corporation, hereinafter designated as "LOS ALAMITOS," and the City of Seal Beach, a municipal corporation, hereinafter designated as "SEAL BEACH." RECITALS WHEREAS, Cypress, Los Alamitos and Seal Beach are willing to cooperate costs and administration of a law enforcement court liaison service in order to facilitate, administer, and monitor criminal cases filed with the appropriate criminal and traffic courts. NOW, THEREFORE, in consideration of the mutual promises, covenants and obligations contained herein, said parties do hereby agree as follows: 1. Cypress agrees to staff the full -time position of Court Liaison Clerk and the part-time position of Court Liaison Clerk and to thereby provide for law enforcement court liaison services for the parties named herein. 2. Los Alamitos and Seal Beach agree to pay their pro rata share of costs associated with the._ administration of the law enforcement court liaison services. Costs borne by each of the parties herein are established by cost assessment for full personnel costs borne by Cypress in administrating the terms of this agreement. 3. The pro rata share of costs for each of the parties is established by percentage of total caseload handled by the court liaison personnel. 4. Cypress shall be responsible for the filing of criminal cases with the District Attorney's office in the appropriate judicial district. -1- 5. Cypress shall be responsible for the monitoring of scheduled court appearances for police personnel. Cypress shall provide weekly repots of accounting of the court appearances and court standby to Los Alamitos and Seal Beach. 6. Cypress shall be responsible for the collection and distribution of all documents associated with the criminal court process for both Los Alamitos and Seal Beach. 7. Cypress shall be responsible to submit to both Los Alamitos and Seal Beach, a comprehensive monthly report of court related activities to include number of cases filed in both criminal and traffic court, number of cases refused fling by the District Attorney's or City Attorney's office, number of hours spent in court by police personnel, number of hours of actual court testimony, an number of personnel standby time for court appearances. 8. Cypress shall provide billing to Los Alamitos and Seal Beach for the law enforcement court liaison services on a monthly basis as follows: Los Alamitos - $1,791 per month Seal Beach - $2,336 per month Payments are payable upon receipt of billing and payment shall be made to the City of Cypress. The term of this Agreement shall commence on July 1, 2001, and shall remain in effect through and including June 30, 2002. This Agreement may be terminated by any of the parties upon sixty (60) days written notice to all other parties. This Agreement is subject to renewal and extension based upon evaluation of costs associated with administration of the terms of the Agreement and delivery of court liaison services; however, any such amendment or modification shall be executed, in writing, by all parties hereto. Los Alamitos and Seal Beach shall appoint individuals with whom court liaison and personnel shall have direct contact and access for matters relevant for the court liaison functions. -2- Notice as required by this Agreement shall be given by personal service of the party to be notified, or delivery of same to the custody of the United States Postal Service, or its lawful successor, postage paid and addressed as follows. City of Cypress 5275 Orange Avenue Cypress, California 90630 City of Los Alamitos 3201 Katella Avenue Los Alamitos, California 90720 City of Seal Beach 911 Seal Beach Boulevard Seal Beach, California 90740 WHEREFORE, the parties hereto have entered into this Agreement as of the day and year first above written. City of Cypress A Municipal Corporation City of Los Alamitos A Municipal Corporation Dated: By Robert ert C. Domj gyez, City Manager City of Seal Beach A Municipal rat on Dated: /�G y� By Jo ahorski, City anager -3-