HomeMy WebLinkAboutItem NAGENDA STAFF REPORT
DATE: August 14, 2017
TO: Honorable Mayor and City Council
THRU: Jill Ingram, City Manager
FROM: Steve Myrter P.E., Director of Public Works
SUBJECT: LIFEGUARD HEADQUARTERS REPAIR UPDATE
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6759 approving:
1. A substitute capital improvement project to improve the Lifeguard
Headquarters in place of two existing capital improvement projects; and,
Directing staff to begin seeking bids for repairs of the Lifeguard
Headquarters building following remediation of the building and to obtain
such further City Council authorization as may be necessary.
STRATEGIC PLAN
This item satisfies the following Seal Beach Strategic Plan Objective -Three Year
Goal: Improve and maintain the infrastructure and facilities — Bring to the City
Council a funding request for Lifeguard Headquarters /Police Substation repairs.
BACKGROUND:
During the winter rainstorms of 2016/17 the city of Seal Beach was heavily
impacted by storm water damage. Although a number of facilities throughout the
city were impacted by water damage, one of the facilities most impacted was the
Lifeguard Headquarters ( "Headquarters ") located in the Eighth Street beach
parking lot. The Headquarters consists of a 1,900 square foot three story
building that has gone through several major modifications over the years.
Headquarters also includes a police safety building on the second floor, lifeguard
offices and third floor observation deck. In addition, the facility includes a 2,250
square foot garage and locker room area that are detached from the main
building. This part of the building was constructed in 1980.
Agenda Item N
Page 2
During the storms of 2016/17, the building was heavily infiltrated by storm water
in several different locations. To ensure that the building was safe for operations,
an environmental report was created to test for mold and other environmental
contaminants. The findings of the report showed that there were environmental
contaminants present in the buildings. At that time, staff began a monitoring
program to ensure that the area was safe for use. Throughout the monitoring
program all samples have remained within an acceptable level and do not
present a risk.
As the initial environmental sampling identified several hazards, staff is
recommending that the facility undergo abatement to remove all environmental
hazards. Without knowing the amount of damage and repair work that is
required, the costs of repairs are unknown. Once abatement is completed, staff
will have a better assessment of necessary repairs and how to mitigate storm
water from entering the building in the future.
As staff has worked on planning for the necessary repairs to keep the building
functional and operational, staff has also continued to pursue the
recommendations of the 2011 Facility Needs Assessment. Staff has reached out
to Griffin Structures to provide an opinion with respect to the building given that
they authored the 2011 Facility Needs Assessment and are the most knowledge
about the building and history.
The attached opinion letter provided by Griffin Structures states that.the building
has exceeded its useful life and should be considered for replacement. The
building provides the community a vital public safety function and it is very
important that the facility remains operational.
Once the remediation, repair and inspection work is complete, staff will bring
back for Council's consideration a needs' assessment for a new Headquarters.
The needs' assessment will determine the appropriate size of the buildings
based on current and future operations and develop conceptual plans for a new
building. Staff will maintain operations through construction and produce a
conceptual budget.
ENVIRONMENTAL IMPACT:
This project substitution is limited to authorization for the maintenance and repair
of existing facilities and therefore qualifies for a Class 1 exemption from the
California Environmental Quality Act (CEQA) pursuant to Section 15301 (d) of
the CEQA Guidelines.
LEGAL ANALYSIS:
The City Attorney has reviewed the resolution and approved it as to form.
Page 3
FINANCIAL IMPACT:
In the 2017 -18 FY Budget, there are two Capital Improvement Projects that have
been approved for a total of $80,000:
A. BG1804 Police Department Electric Vehicle Charging Station, $30,000
B. BP1801 Boardwalk Blockwall Replacement, $50,000
Staff recommends substituting the above projects to fund the Lifeguard
Headquarters Improvement Project BG1806 for a total of $80,000.
The Lifeguard Headquarters Improvement Project has a higher priority and staff
recommends eliminating the above projects.
The funds will be used for cost associated in to the Lifeguard Headquarters
Improvement Project BG1806 which includes, but not limited to, remediation,
inspections, all necessary repair work and any relocation work for staff.
RECOMMENDATION:
That the City Council adopt Resolution No. 6761 approving:
A substitute capital improvement project to improve the Lifeguard
Headquarters for a total of $80,000; and,
2. Directing staff to begin seeking bids for repairs of Lifeguard Headquarters
following remediation of the building and to obtain such further City
Council authorization as may be necessary.
SUBMITTED BY: NOTED AND APPROVED:
n>
Steve Myrter, P.E.
Director of Public Works
Attachments:
A. Resolution No. 6759
B. Griffin Structures Opinion Letter
wit l 'I�L1I.
Qil)IR. Ingram,
a
City Manager
Attachment "A"
ME
June 13, 2017
Michael Ho, P.E.
Deputy Director of Public Works J City Engineer
211 Eighth Street, Seal Beach, CA 90740
Mr. Ho:
Thank you for considering our firm to assist the City in the leak investigation at the Lifeguard
Headquarters facilities, which includes the Lifeguard Headquarters Building, the Police Safety Building,
and the adjacent, detached Lifeguard Garage. We understand the City is interested in studying the pros
and cons of making temporary or permanent leak repairs, for the aforementioned facilities, all within the
interest of cautiously investing city funds as it relates the remaining useful life for each building.
We would like to note that our firm, Griffin Structures, evaluated these facilities as part of the 2010
Facilities Condition Assessment and our findings revealed the facilities were showing signs of failure at
the time of assessment. Of greatest concern is the fact the Headquarters and Police Safety buildings have
been subject to continuous additions and remodels, which our assessment team architect and structural
engineer have identified as a serious potential structural issue. Additionally, these alterations are, very
likely, one of the contributing factors for the current leaks.
A summary of high -level issues identified in the 2010 Facilities Condition Assessment are noted below for
each building. These issues, to our knowledge, have not been resolved and have an additional 7 years of
deferred maintenance and further dilapidation.
1. Lifeguard Headquarters Building
a. Potential need for seismic upgrades
b. Exterior repairs to be addressed such as roof, roof flashing, exterior doors, frames, and
hardware
c. Interior finishes to be upgraded
d. New HVAC system is required
e. Electrical panels may need replacing
f. All interior and exterior lighting should be replaced
g. Life safety fire sprinklers and fire alarm should be integrated
h. ADA noncompliance with bathrooms and parking
2. Police Safety Building
a. Potential need for seismic upgrades
b. Exterior repairs to be addressed such as roof, roof flashing, exterior siding, and windows.
c. All interior and exterior lighting should be replaced
d. Life safety fire sprinklers should be added and fire alarm should be updated
3. 3. Lifeguard Garage
a. Potential need for seismic upgrades
b. Exterior repairs to be addressed such as roof, roof flashing, exterior doors, frames, and
hardware
c. Interior finishes to be upgraded
d. Overhead doors should be replaced
e. New HVAC system is required
f. Electrical panels may need replacing
g. All interior and exterior lighting should be replaced
h. Life safety fire sprinklers and fire alarm should be integrated
i. ADA noncompliance with bathrooms and parking
GRIFFIN STRUCTURES, INC.
Corporate Headquarters: 2 Technology Drive, Suite 150, Irvine, CA 926181949.497.9000
Northern California: 1850 Warburton Avenue, Suite 120, Santa Clara, CA 95050 1408.955 0431
w .griffnstructures.wrn
In our opinion, a leak evaluation /investigation is a short-term remedy and we recommend contacting a
roofing contractor to identify the scope of work and to estimate the cost of repairing the facilities as a
temporary solution.
As identified in the issues above, these facilities are beyond their useful life physically, and even
functionally. The size and layout of the existing facility creates several limitations on current operations
Conversely, development of a new facility would eliminate the existing limitations, rectify code
compliance issues, and provide a number of space and maintenance efficiencies. Therefore, we
recommend that a new facility be considered and designed /constructed to essential service structural
standards given the public safety nature of the operation.
We believe the City would be best served by proactively planning a replacement of these highly important
public safety facilities.
Thank you for your consideration.
Best Regards,
Griffin Structures, Inc.
Dustin Alamo, LEED AP
Vice President
949.280.4441
Attachment "B"
RESOLUTION NUMBER 6759
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING THE SUBSTITUTION OF CERTAIN CAPITAL
IMPROVEMENT PROJECTS WITH THE LIFEGUARD
HEADQUARTERS IMPROVEMENT PROJECT BG1806 FOR A
TOTAL OF $80,000 AND DIRECTING STAFF TO SEEK BIDS
FOR REPAIRS TO THE LIFEGUARD HEADQUARTERS
BUILDING PROJECT BG1806
THE SEAL BEACH CITY COUNCIL DOES HEREBY FIND AND RESOLVE:
Section 1. The City Council hereby approves the substitution and replacement
of the following capital improvement projects:
A. BG1804 Police Department Electric Vehicle Charging Station, $30,000
B. BP1801 Boardwalk Blockwall Replacement, $50,000
with the Lifeguard Headquarters Improvement Project BG1806, with total funding
of $80,000.
Section 2. The City Council directs staff to begin seeking bids for repairs of
lifeguard headquarters following remediation of the building, and obtain any
further City Council authorization as necessary.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of Au ust 2017 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Sandra Massa - Lavitt, Mayor
ATTEST:
Robin L. Roberts, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Robin Roberts, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6759 on file in the
office of the City Clerk, passed, approved, and adopted by the City Council at a
regular meeting held on 14th day of August, 2017.
Robin L. Roberts, City Clerk