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HomeMy WebLinkAboutItem Ji v f901�' AGENDA STAFF REPORT �w DATE: August 14, 2017 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Steve Myrter P.E., Director of Public Works SUBJECT: RESCISSION OF PROCLAMATION OF LOCAL EMERGENCY PROJECTS EM1503, EM1602, EM1603 AND EM1701 ' SUMMARY OF REQUEST: That the City Council adopt Resolution No. 6755: 1. Rescinding the proclamation of a local emergency declared by the City Council on June 22, 2015 pursuant to Resolution No. 6573, for emergency repairs of the Hellman Ranch Water Main Break, Project No. EM1503; and, 2. Rescinding the proclamation of a local emergency declared by the City Council on May 23, 2016 pursuant to Resolution No. 6649, relating to the Pier Fire, Project No. EM 1602; and, 3. Rescinding the proclamation of a local emergency declared by the City Council on June 27, 2016, pursuant to Resolution No. 6662, relating to damage to the Seal Beach Tennis Center; Project No. EM 1603; and, 4. Rescinding the proclamation of a local emergency declared by City Council on January 17, 2017 pursuant to Resolution No. 6708, as revised by Resolution No. 6735, for the West End Pump Station, Project No. EM1701. BACKGROUND AND ANALYSIS: Hellman Ranch Water Main Break On May 25, 2015, a water main break occurred on the Los Cerritos Wetlands Authority property. The break occurred in an 18 -inch pipeline approximately 800 feet from the intersection of 1 st Street and Pacific Coast Highway, adjacent to the Hellman Ranch Property. The City has a 10 foot wide easement in which the water line is located. Agenda Item J Staff responded to the break and closed the valves near the break to stop water from escaping from the water line. At that time, the City applied for an emergency permit from the California Coastal Commission ( "Coastal ") and declared an emergency at the June 22, 2015 City Council meeting pursuant to Resolution No. 6573, to allow for a contractor to repair the water line immediately and place this critical water facility back online as soon as possible. Without this line in operation, there was only one means of flow for water from the northern parts of the City and the southern areas. An emergency permit was issued by Coastal on November 18, 2015 and a contractor made the necessary repairs immediately afterwards. On December 10, 2015 the water line was placed back in service. The emergency permit required that the City apply for a full Coastal permit after the repairs were completed for full site restoration. The City has received the permit and is in the process of scheduling the restoration work. Pier Fire A major fire on the Seal Beach Pier occurred on May 20, 2016. The fire caused damage to the Ruby's Restaurant building, the old bait shop, the adjacent trash enclosure, utility lines and structures, and parts of the structural supports at the end of the pier, along with sections of decking. Due to the nature of the fire damage above the pier and the instability of the damages that occurred below the decking, the City declared an emergency at the City Council meeting on May 23, 2016, pursuant to Resolution No. 6649. Demo contractors were hired to remove the charred remains of the above surface structures as well as below surface support members that were damaged. Destroyed utility lines, the pier sewer pump station and the existing Southern California Edison transformer were all removed from the pier. After most of the damaged parts of the pier were removed, contractors added new stringers and sections to the bents in order to secure the pier in place before final structural improvements can be designed, permitted and constructed. Staff has been working with the Coastal Commission in securing a coastal development permit to perform the permanent work. Seal Beach Tennis Center On June 3, 2016, staff was closed the workout room at the Seal Beach Tennis Center due to concerns over the flat roof showing signs of deflection and distress. Also, it was identified that the locker room area showed signs of wood rot and damage from termites in the atrium area. On June 27, 2016, the City Council approved Resolution No. 6662 approving necessary emergency repairs in both the workout room area and the locker room area. Prior to initiating work staff identified a unique opportunity to move the workout room to the area of the locker room where the atrium previously was located. The two spaces were the same size and gave the City the opportunity to utilize the old workout area in new ways that would allow the City to better utilize the space for the public. Page 2 West End Pump Station At the end of December 2016 during a rain event, one of the large storm water pumps at West End Pump Station registered a failure notification. Shortly thereafter, during a rain event in January 2017, the second large storm water pump at West End Pump Station registered a failure notification as well. With both pumps non - operational and with rain forecasted, the City Council declared an emergency on January 17, 2017 at a special City Council meeting, pursuant to Resolution No. 6708. A pump repair contractor was hired to remove the pumps and transport them to the manufacturer for repairs. In addition, temporary pumps were ordered while the permanent pumps were offsite for repairs. The pumps were repaired, returned, tested and put back into operation in February 2017. Subsequently, an audit was completed to determine the cause of the failures as well as maintenance strategies moving forward to reduce the potential of future emergencies at the West End Pump Station. The budget category was subsequently revised by adoption of Resolution No. 6735 on May 22, 2017. In summary, all work associated with each of these emergency projects is complete. While there is still work to be done at all three locations, the work that remains at each site is not of urgent necessity for the preservation of life, health, and property and can be accomplished under normal permitting and contracting procedures. ENVIRONMENTAL IMPACT: These projects were all exempt under the California Environmental Quality Act (CEQA). LEGAL ANALYSIS: The City Attorney has reviewed and approved it as to form. FINANCIAL IMPACT: Expenditures from each project are shown below: Description Amount Hellman Ranch Water Line Break Project No. EM1503 $ 90,697.68 *Pier Fire Project No. EM1602 $ 52,275.37 West End Pump Station Project No. EM1701 $ 199,619.12 Seal Beach Tennis Center, EM 1603 $ 93,687.50 *To be reimbursed by the City's Insurance provider Page 3 The funds budgeted were sufficient to complete the emergency portion of the work on the projects. Future work will be budgeted accordingly. RECOMMENDATION: That the City Council adopt Resolution No. 6755: 1. Rescission of proclamation of a local emergency declared by the City Council on June 22, 2015 pursuant to Resolution No. 6573 for emergency repairs of the Hellman Ranch Water Main Break, Project No. EM1503; and, 2. Rescission of proclamation of a local emergency declared by the City Council on May 23, 2016 pursuant to Resolution No. 6649, relating to the Pier Fire, Project No. EM1602; and, 3. Rescission of a proclamation of a local emergency declared by the City Council on June 27, 2016, relating to the Seal Beach Tennis Center, Project No. EM1603; and. 4. Rescission of a proclamation of a local emergency declared by the City Council on January 17, 2017 for the West End Pump Station, Project No. EM 1701. SUBMITTED BY: NOTED AND APPROVED: Steve My er, P.E. Jill ngram, City Ma a er Director of Public Works Prepared by: David Spitz, P.E., Associate Engineer Attachments: A. Resolution No. 6755 Page 4 Attachment "A" RESOLUTION NUMBER 6755 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL RESCINDING THE PROCLAMATIONS OF LOCAL EMERGENCIES PREVIOUSLY ADOPTED BY THE CITY COUNCIL FOR THE HELLMAN RANCH WATER MAIN BREAK PROJECT NO. EM1503, THE PIER FIRE PROJECT NO. EM1602, THE SEAL BEACH TENNIS CENTER NO. EM1603, AND THE WEST END PUMP STATION PROJECT NO. EM1701, AND RESCINDING RESOLUTION NOS. 6573, 6662, 6649, 6708, AND 6735 WHEREAS, conditions of disaster or of extreme peril to the safety of persons and property had arisen within the City, caused by a water main break within the Hellman Ranch property on May 25, 2015; WHEREAS, on June 22, 2015, pursuant to Resolution No. 6573, the City Council declared a local emergency; WHEREAS, conditions of disaster or of extreme peril to the safety of persons and property had arisen within the City, caused by a fire on the Seal Beach Municipal Pier on May 20, 2016; WHEREAS, on May 23, 2016, pursuant to Resolution No. 6649, the City Council declared a local emergency; WHEREAS, conditions of disaster or of extreme peril to the safety of persons and property had arisen within the City, causing damage to the Seal Beach Tennis Center resulting in closure of the facility on June 3, 2016; WHEREAS, on June 27, 2016, pursuant to Resolution No. 6662, the City Council declared a local emergency; WHEREAS, conditions of disaster or of extreme peril to the safety of persons and property had arisen within the City, caused by failures of both storm water pumps at West End Pump Station on or about December 22, 2016 and January 4, 2017; and WHEREAS, on January 17, 2016, pursuant to Resolution No. 6708, the City Council declared a local emergency, as subsequently revised on May 22, 2017 by Resolution No. 6735; and WHEREAS, it is considered best practice to rescind proclamations of local emergency when the emergency conditions have been relieved and emergency authority is no longer needed. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council hereby rescinds the proclamation of a local emergency for the Hellman Ranch water line break, as declared on June 22, 2015, and rescinds Resolution No. 6573. Section 2. The City Council hereby rescinds the proclamation of a local emergency for the Pier Fire, as declared on May 23, 2016, and rescinds Resolution No. 6649. Section 3. The City Council hereby rescinds the proclamation of a local emergency for the Tennis Center, as declared on June 27, 2016, and rescinds Resolution No. 6662. Section 4. The City Council hereby emergency for the West January 17, 2017, and Resolution No. 6735. rescinds the proclamation of a local End Pump Station, as declared on rescinds Resolution No. 6708 and PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 14th day of August , 2017 by the following vote: AYES: Council Mem NOES: Council Mem ABSENT: Council Members: ABSTAIN: Council Sandra Massa - Lavitt, Mayor ATTEST: Robin L. Roberts, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Robin L. Roberts, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original in the office of the City Clerk, passed, City Council at a regular meeting held Robin L. Roberts, City Clerk copy of Resolution Number 6755 on file approved, and adopted by the Seal Beach on the 14th day of August 2017.