HomeMy WebLinkAboutItem DAGENDA STAFF REPORT
DATE: August 14, 2017
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Robin L. Roberts, City Clerk
SUBJECT: APPROVAL OF CITY COUNCIL MINUTES
SUMMARY OF REQUEST:
That the City Council approve the minutes of the Closed Session /Regular City
Council meeting held on July 10, 2017.
BACKGROUND AND ANALYSIS:
This section does not apply to this item.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact for this item.
RECOMMENDATION:
That the City Council approve the minutes of the Closed Session /Regular City
Council meeting held on July 10, 2017.
SUBMITTED BY: NOTED AND APPROVED:
A�
Robin L. Roberts, City Clerk ill . Ingram, City a ager
Agenda Item D
Seal Beach, California
July 10, 2017
The City Council met in a Closed Session at 5:30 p.m. in the City Hall Conference
Room.
ROLL CALL
Present: Mayor Massa -Lavitt
Council Members: Varipapa, Moore, Sustarsic
Absent: Deaton
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Victoria L. Beatley, Director of Finance /City Treasurer
Robin L. Roberts, City Clerk
ORAL COMMUNICATIONS
Mayor Massa -Lavitt opened oral communications. Speakers: None. There being no
requests to speak, Mayor Massa - Lavitt closed oral communications.
CLOSED SESSION
B. CONFERENCE WITH LABOR NEGOTIATOR
Government Code §54957.6
City Negotiator(s): City Manager / Assistant City Manager
Employee Organization(s):
Police Officers Association (POA)
Police Management Association (PMA)
Seal Beach Marine Safety Management Association
(SBMSMA)
ADJOURNMENT
Mayor Massa -Lavitt adjourned the Special Closed Session meeting at 6:18 p.m.
Robin L. Roberts, City Clerk
City of Seal Beach
Approved:
Sandra Massa - Lavitt, Mayor
Attested:
Robin L. Roberts, City Clerk
Seal Beach, California
July 10, 2017
The City Council met in regular session at 7:00 p.m. in the City Council Chambers.
Mayor Pro Tern Varipapa led the Pledge of Allegiance.
ROLL CALL
Present: Mayor Massa -Lavitt
Council Members: Varipapa, Moore, Sustarsic
Absent: Deaton
Sustarsic moved, second by Moore, to excuse Council Member Deaton from the
meeting.
AYES:
Massa - Lavitt, Varipapa, Moore, Sustarsic
NOES:
None
ABSENT:
Deaton
ABSTAIN:
None
Motion carried
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Commander Phil Gonshak, Seal Beach Police Department
Victoria L. Beatley, Director of Finance /City Treasurer
David Spitz, Associate Engineer
Robin L. Roberts, City Clerk
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS &
ORDINANCES
Council Member Moore asked that Items C and D be pulled from the consent calendar
for separate consideration.
Council Member Sustarsic asked that Item E be pulled from the consent calendar for
separate consideration.
City Clerk Roberts read into the record that the following items were received after the
posting of the agenda: Notification that staff is pulling Item G from the consent calendar
for discussion at a future Council meeting; emails received and distributed to the City
Council regarding questions from Council Members Sustarsic and Moore regarding
items on the agenda; a PowerPoint Presentation on the Pier Fire Incident Update; and
an email from Robert Goldberg regarding items on the agenda.
PRESENTATIONS /RECOGNITIONS
• Service Recognition to Orange County Fire Division Chief Ken Cruz
• Seal Beach Pier Update
ORAL COMMUNICATIONS
Mayor Massa -Lavitt opened oral communications. Speakers: Spokesperson from the
Sierra Club spoke regarding her desire to partner with Seal Beach regarding debris
removal at the beach and local waterways. Glenn Ducat spoke regarding his support of
the proposed LA Fitness and suggested a few changes. Robert Goldberg and Gary
Miller spoke regarding recommended changes to Item C. Joyce Parque spoke
regarding various city matters.
CITY ATTORNEY REPORT
City Attorney Steele indicated that the City Council met in Closed Session regarding the
one item listed on the agenda. Council received a report from staff and took no
reportable action regarding Conference with Labor Negotiator. He then announced that
Council Member Deaton was excused for her absence.
CITY MANAGER REPORT
City Manager Ingram introduced Sergeant Dave Barr who announced the National Night
Out event on Tuesday, August 1St from 5:00 pm to 9:00 pm and encouraged
participation. City Manager Ingram expressed her gratitude and appreciation of
outgoing Division Chief Ken Cruz and welcomed incoming Division Chief Robert Acosta.
COUNCIL COMMENTS
Council Member Sustarsic stated her attendance at the College Park East Annual Chili
Cook -off and Parade, Joint Forces Training Base 4th of July Celebration, and a public
information meeting regarding the 1 -605 at Katella Caltrans project.
Mayor Pro Tern Varipapa stated that he attended Band on the Sand on July 3`d and the
first summer series Concert in the Park on July 5th
Council Member Moore commended staff on the Pier progress, stated that he attended
the Band on the Sand on July 3`d and College Park West 4th of July party. He stated
that he would be both attending and volunteering for the upcoming Fish Fry.
Mayor Massa -Lavitt spoke regarding the planning of the upcoming Tri- Cities Women's
Conference in September held in partnership with the Cities of Cypress, Los Alamitos,
La Palma, and Seal Beach. She stated that she and Council Member Sustarsic are on
the committee.
COUNCIL ITEMS
There were no council items.
CONSENT CALENDAR
Moore moved, second by Sustarsic, to approve the recommended actions on the
Consent Calendar with the exception of Item G which was pulled from consideration
and will be returned to Council at a later date, Items C and D pulled by Council Member
Moore and Item E pulled by Council Member Sustarsic.
A. Regular City Council meeting June 26, 2017 minutes — Approve by minute order.
B. Demands on City Treasury (Fiscal Year 2017) — July 10, 2017 — Ratification.
(Pulled for separate consideration by Council Member Moore)
C. Adoption of Ordinance No. 1667- Adopt Ordinance No. 1667, an Ordinance of
the City Council of the City of Seal Beach Amending Chapter 3.20 of Title 3 of
the City of Seal Beach Municipal Code (Code) to update and restate the City's
comprehensive purchasing requirements.
(Pulled for separate consideration by Council Member Moore)
D. Complete Paperless Solutions Agreement Amendment 2 - Laserfiche Upgrade -
Adopt Resolution No. 6746 approving Amendment 2 of the agreement with
Complete Paperless Solutions to upgrade Laserfiche.
(Pulled for separate consideration by Council Member Sustarsic)
E. State Lands Lease No. PRC 4006.9 with the California State Lands Commission
- Adopt Resolution No. 6747 approving the State Lands Lease No. PRC 4006.9
Agreement with the California State Lands Commission; authorizing the City
Manager to execute the State Lands Lease No. PRC 4006.9 Agreement; and,
directing the City Clerk to record the State Lands Lease No. PRC 4006.9
agreement with the Orange County Recorder.
F. Acceptance of 2017 -2018 State Department of Alcoholic Beverage Control Grant
- Adopt Resolution No. 6748 authorizing the City of Seal Beach, through the Seal
Beach Police Department, to enter into a contract between the City of Seal
Beach and the State of California Department of Alcoholic Beverage Control;
authorizing the Chief of Police to execute on behalf of the City of Seal Beach all
contracts and proposals including any extensions or amendments thereof and
any subsequent contract with the State in relation thereto; and approving Budget
Amendment 18 -01 -01 to allocate grant funds in the amount of $45,400.
Mm
AYES:
Massa - Lavitt, Varipapa, Moore, Sustarsic
NOES:
None
ABSENT:
Deaton
ABSTAIN:
None
Motion carried
ITEMS REMOVED FROM THE CONSENT CALENDAR
C. Adoption of Ordinance No. 1667- Adopt Ordinance No. 1667, an Ordinance of
the City Council of the City of Seal Beach Amending Chapter 3.20 of Title 3 of
the City of Seal Beach Municipal Code (Code) to update and restate the City's
comprehensive purchasing requirements.
City Clerk Roberts clarified that there was one change to Ordinance No. 1667 at the
direction from Council at the June 26`h City Council meeting which was to include Item
M with respect to section 3.20.030. Additionally, she explained the intent of the
Ordinance.
City Attorney Steele addressed Council Member Moore's questions regarding making
the changes as indicated in the public comment portion of the meeting.
There was general discussion regarding emergency ordinances, encumbering funding,
thresholds, purchase and order dates associated with emergency meetings, language
regarding the City Manager having the authority to determine the necessity and
appropriateness of soliciting multiple proposals, and purchasing policy /resolution.
There was consensus from the Council to pull the Ordinance from the agenda and bring
back a new draft Ordinance to a future Council meeting.
D. Complete Paperless Solutions Agreement Amendment 2 - Laserfiche Upgrade -
Adopt Resolution No. 6746 approving Amendment 2 of the agreement with
Complete Paperless Solutions to upgrade Laserfiche.
City Clerk Roberts presented a comprehensive overview of the information provided in
the staff report.
City Clerk Roberts addressed Council questions regarding how documents are currently
handled in the Police Department, the workflow process, contract management,
electronic signatures, additional licenses, and printing from the system.
Sustarsic moved, second by Moore, to adopt Resolution No. 6746 approving
Amendment 2 of the agreement with Complete Paperless Solutions to upgrade
Laserfiche.
AYES:
Massa - Lavitt, Varipapa, Moore, Sustarsic
NOES:
None
ABSENT:
Deaton
ABSTAIN:
None
Motion carried
E. State Lands Lease No. PRC 4006.9 with the California State Lands Commission
- Adopt Resolution No. 6747 approving the State Lands Lease No. PRC 4006.9
Agreement with the California State Lands Commission; authorizing the City
Manager to execute the State Lands Lease No. PRC 4006.9 Agreement; and,
directing the City Clerk to record the State Lands Lease No. PRC 4006.9
agreement with the Orange County Recorder.
Associate Engineer Spitz presented a comprehensive overview of the information
provided in the staff report.
Associate Engineer Spitz addressed Council Member Sustarsic's question regarding
potential rental fees in the future for the easement, climate changes, and standard
conditions set forth by the State Lands Commission.
Sustarsic moved, second by Moore, to adopt Resolution No. 6747 approving the State
Lands Lease No. PRC 4006.9 Agreement with the California State Lands Commission;
authorizing the City Manager to execute the State Lands Lease No. PRC 4006.9
Agreement; and, directing the City Clerk to record the State Lands Lease No. PRC
4006.9 agreement with the Orange County Recorder.
AYES:
Massa - Lavitt, Varipapa, Moore, Sustarsic
NOES:
None
ABSENT:
Deaton
ABSTAIN:
None
Motion carried
PUBLIC HEARING
There were no public hearing items.
UNFINISHED /CONTINUED BUSINESS
There were no unfinished /continued business items.
NEW BUSINESS
H. Approval of the Annual Special Taxes for Community Facilities District No. 2005-
01 Pacific Gateway Business Center — Adopt Resolution No. 6750 approving the
Fiscal Year 2017 -2018 special tax levy for Community Facilities District No.
2005 -01 Pacific Gateway Business Center.
Finance Director Beatley presented a comprehensive overview of the information
provided in the staff reports for the Annual Special Taxes for Community Facilities
District No. 2005 -01 Pacific Gateway Business Center, Annual Special Taxes for
Community Facilities District No. 2002 -02 Seal Beach Blvd/ Lampson Ave. Landscape
Maintenance District, and the Annual Special Taxes For Community Facilities District
No. 2002 -01 Heron Pointe.
Varipapa moved, second by Moore, to adopt Resolution No. 6750 approving the Fiscal
Year 2017 -2018 special tax levy for Community Facilities District No. 2005 -01 Pacific
Gateway Business Center.
AYES:
Massa - Lavitt, Varipapa, Moore, Sustarsic
NOES:
None
ABSENT:
Deaton
ABSTAIN:
None
Motion carried
Approval of the Annual Special Taxes for Community Facilities District No. 2002-
02 Seal Beach Blvd/ Lampson Ave. Landscape Maintenance District - Adopt
Resolution No. 6751 approving the Fiscal Year 2017 -2018 special tax levy for
Community Facilities District No. 2002 -02 Seal Beach Blvd /Lampson Ave.
Landscape Maintenance District.
Sustarsic moved, second by Varipapa, to adopt Resolution No. 6751 approving the
Fiscal Year 2017 -2018 special tax levy for Community Facilities District No. 2002 -02
Seal Beach Blvd /Lampson Ave. Landscape Maintenance District.
AYES:
Massa - Lavitt, Varipapa, Moore, Sustarsic
NOES:
None
ABSENT:
Deaton
ABSTAIN:
None
Motion carried
J. Approval Of The Annual Special Taxes For Community Facilities District No.
2002 -01 Heron Pointe - Adopt Resolution No. 6752 approving the Fiscal Year
2017 -2018 special tax levy for Community Facilities District No. 2002 -01 Heron
Pointe.
Sustarsic moved, second by Varipapa, to adopt Resolution No. 6752 approving the
Fiscal Year 2017 -2018 special tax levy for Community Facilities District No. 2002 -01
Heron Pointe.
AYES:
Massa - Lavitt, Varipapa, Moore, Sustarsic
NOES:
None
ABSENT:
Deaton
ABSTAIN:
None
Motion carried
ADJOURNMENT
Mayor Massa -Lavitt adjourned the City Council meeting at 8:08 p.m., to Monday,
August 14, 2017 at 5:30 p.m. to meet in closed session, if deemed necessary.
Approved:
Attested:
Sandra Massa - Lavitt, Mayor
Robin L. Roberts, City Clerk
Robin L. Roberts, City Clerk
City of Seal Beach