HomeMy WebLinkAboutItem LAGENDA REPORT
DATE: August 13, 2001
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Doug Dancs, P.E., Director of Public Works / City Engineer
SU13JECT: AWARD PROFESSIONAL SERVICES AGREEMENT —
ON CALL COASTAL ENGINEERING SERVICES
SUMMARY OF REOUEST:
The proposed action will execute an on-call professional services agreement to retain Moffat
& Nichols to perform on -call coastal engineering services.
BACKGROUND:
The City's ambitious CIP has many high priority projects as well as many coastal
engineering needs and studies. These need to be implemented with limited staff resources
and often in a rapid time frame. It is important that a highly qualified engineering firm be
retained with expertise specifically in coastal engineering services. This not only speeds
delivery of projects but also can avoid costly change orders later during construction as
well as the loss of grant funding. To date, the City has retained individual on -call
contracts for utilities engineering, project management, construction management, traffic
engineering and street design.
The purpose of these on -call contracts is to hire a qualified firm to perform professional
services to perform these requirements in an expedient manner. By hiring on -call
services, projects may proceed at much faster rate. The firms become very familiar with
the City's unique infrastructure that results in cost savings because of reduced learning
curves. This becomes more important due to the limited in -house engineering staff
resources to manage these projects.
Moffat and Nichol has performed well for the City in the past. For the City, they have
just recently prepared the interim groin repair, pier designs, and numerous beach sand
and coastal studies for grant funding. They are currently working on a task proposal for
design report of the debris boom that was recently funded by the Coastal Conservancy.
They also come highly recommended from various other public agencies and are
currently performing work for coastal agencies all along the coast of California. Design
costs range from eight to twenty percent of construction costs depending upon the size,
scope and complexity of the project. Staff has negotiated hourly rates with Moffat and
Nichol and their firm can perform the work within project budgets set forth in the
Agenda Item Z,
approved Capital Improvement Program and the Engineering Division's internal budget.
Prior to starting any work, the consultant will submit a detailed task order scope,
schedule, and overall project estimate as well as a not to exceed cost. No work shall begin
until written approval by the Director of Public Works.
FISCAL IMPACT:
Funds are available in the Capital Improvement Program and the Tidelands Fund. No
work will be performed unless adequate funding is available in the project budget.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council:
1. Authorize the City Manager to execute an professional services agreement Moffat
an ,0hc spl to perfory.9rr- *I Engineering Coastal Engineering Services.
Doug Dancs, P.E., Director oof Ptfborks/City Engineer
Attachment:
Professional Services Agreement