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HomeMy WebLinkAboutItem TAGENDA REPORT DATE: July 23, 2001 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Doug Danes, P.E., Director of Public Works / City Engineer SUBJECT: SOLE SOURCE CONTRACT AWARD WEST END PUMP STATION- AGREEMENT BETWEEN STEWART & STEVENSON AND THE CITY OF SEAL BEACH SUMMARY OF REOUEST: The proposed City Council action will award a sole source contract to install a Waukesha natural gasoline engine and all necessary components at the West Side Pump Station to Stewart & Stevenson for the sum of $35,031.14 and authorize the City Manager to execute the contract. BACKGROUND: The West End Pump Station was originally constructed in 1959 as a means to pump storm water run -off into the San Gabriel River. This site drains a 150 -acre watershed covering portions of Marina Hill North, Bridgeport and Old Town. The streets in the adjacent Mobile Home Park drain directly into the wet well of the Pump Station. Consequently, the Park is flooded whenever the water level in the wet well exceeds the street elevation. A fire at the Station during a storm in 2000 completely damaged one of the two natural gas engines leaving the station only at half capacity. The burned engine was replaced on a temporary basis with a rented engine. The West End Pump Station has out lived its economical life. Its capacity is not adequate for the current standards and it lacks proper controls. The FY 2001/02 Capital Budget contains funds to design and construct a new Pump Station to replace the existing. The new station is expected to be operational by October 2002. For the interim, staff was able to obtain from the County of Orange two Waukesha brand natural gas engines that were no longer needed by the County. One of these engines must be installed along with control equipment to make sure the Pump Station functions at least near its capacity. The purpose of this contract is to retain the firm of Stewart and Stevenson, to install one of the natural gas engines along with controls and other necessary equipment at the West End Pump Station. Stewart and Stevenson is an highly qualified firm who is the only factory certified representative for Waukesha engines and components on the west coast. Their firm has been repairing and modifying natural gas engines for the City of Seal Beach for a number of years. It is felt that they are the only qualified firm that can Agenda Item T undertake this assignment and perform satisfactorily within the limited time frame. The Pump Station must be fully operational by October 15, 2001, which is the official beginning of the rainy season. FISCAL IMPACT: The contract amount for the mechanical services will be $35,031.14, and the money will be funded by the Redevelopment Agency. RECOMMENDATION: Upon motion of the consent calendar, it is recommended that the City Council award the construction contract for echanical work at West End Pump Station to Stewart and Stevenson and. the ity Manager to execute the contract. NOTED U,9.�� AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreemenf� is made and entered into as July 2001 by and between the CITY OF SEAL BEACH, a municipal corporation ( "City's and Stewart and Stevenson., a California corporation ( "Contractor "). RECITALS WHEREAS, City desires to employ the services of the contractor to provide mechanical services for the installation of a City furnished Waukesha natural gas engine and associated controls to be furnished by the Contractor; and WHEREAS, Contractor represents that it has the expertise and experience to provide such services; NOW THEREFORE, and for good consideration, the City and Contractor agree as follows: 1. Location of Subject Proiect. West End Pump Station 2. Description of Services to be Provided. Contractor shall provide all labor and equipment to install one Waukesha Natural Gas Engine Model No: F817 including all necessary parts and controls as stated in their quote dated June 19, 2001 for the prices detailed on the submitted quotation within 30 calendar days after receipt of Notice - to- Proceed from the City. 3. Term. Unless terminated earlier as set forth in this Agreement, the services shall commence the date of City's Notice -to- Proceed and all work will be comleted within 45 calender days. 4. Partv Representatives The City designates Mr.Doug Danes, Director of Public Works to act on City's behalf. The Contractor designates the following person to act on Contractor's behalf: Peter White, Stewart and Stevenson 5. Attachments. This Agreement incorporates by reference the following Attachments to this Agreement: Attachment 1: Quotation Dated June 19, 2001 - from Stewart and Stevenson. C:N000menu and Sati.1Wo .W, DocumenLSt(iateway DO.Wy Proj.MA1 3 Convaq DocamentatWest End PS Cot SS Revise 0 .doc 6. Integration. This Agreement represents the entire understanding of City and Contractor as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with regard to those matters covered by this Agreement. This Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may only be amended by the mutual consent of the parties by an instrument in writing. 7. Standard of Performance. Contractor agrees that all services shall be performed in a competent, professional, and satisfactory manner in accordance with the standards prevalent in the industry, and that all goods, materials, equipment or personal property included within the services herein shall be of good quality, fit for the purpose intended 8. Performance to Satisfaction of City. Contractor agrees, to perform all work to the satisfaction of City within the time specified. If Contractor's work is not satisfactory in the opinion of City's designated representative, City has the right to take appropriate action, including but not limited to any or all of the following: (i) meeting with Contractor to review the quality of the work and resolve matters of concern; (ii) requiring Contractor to repeat or correct the work at no additional fee until it is satisfactory; (iii) suspending the delivery of new or additional work to Contractor for an indefinite time; (iv) withholding payment; and (v) terminating this Agreement as hereinafter set forth. City's options set forth herein are non - exclusive, and are in addition to any remedy available at law to City. 9. Prohibition Against Subcontracting or Assignment Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither the Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. In the event of any unapproved transfer, including in any bankruptcy proceeding, City may void the Agreement at City's option in its sole and absolute discretion. No approved transfer shall release any surety of Contractor of any liability hereunder without the express consent of City. 10. Compensation. Contractor shall be compensated per the attached quotation dated June 19, 2001. Prices to include al] materials, equipment, transportation, and labor necessary to construct the project complete and ready for service. 11. Insurance. Contractor shall have insurance as follows: 11.1 General Liabiliri (including premises and operations, contractual liability, personal injury, independent contractors liability): One Million Dollars ($1,000,000.00) Single Limit, per occurrence. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate shall apply separately to this project, or the general aggregate limit shall be three times the occurrence limit. 11.2 Automobile Liability (including owned, non - owned, and hired autos): One Million Dollars ($1,000,000.00), Single limit, per occurrence for bodily injury and property damage. 11.3 Employer's Liability One Million Dollars ($1,000,000.00) per occurrence for injuries incurred in providing services under this Agreement (if Contractor is required to have per the laws of California). 11.4 Workers Compensation Contractor shall, to the extent required by state law, provide Employee's Insurance Workers' Compensation Insurance for the protection of Contractor's employees. Contractor shall file a certificate of insurance which evidences that Contractor is in compliance with said Worker's Compensation Insurance requirement Contractor shall require all subcontractors similarly to provide such Workers' Compensation Insurance and certificates of insurance for their respective employees. 11.5 Standard Specifications Except as othetweise provided herein, all Work shall be done, and the contract shall be performed, in accordance with the provisions of the most current edition of "STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION" (commonly known as "the GREEN BOOK") including Supplements, prepared and promulgated by the Southern California Chapter of the American Public Works Association and the Associated General Contractors of California, which specifications are hereinafter referred to as the "Standard Specifications." 11.6 General Reauirements. All of Contractor's and its sub - contractor's policies of insurance shall: A. Name City, its officers, officials, employees, agents, representatives and volunteers (collectively hereinafter "City and City Personnel ") as additional insureds and contain no special limitations on the scope of protection afforded to City and City Personnel; B. Be primary insurance and shall provide that any insurance or self - insurance maintained by City or City Personnel shall be in excess of Contractor's insurance and shall not contribute with it; C. Be "occurrence" rather than "claims made" insurance; D. Apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability; E. Be endorsed to state that the insurer shall waive all rights of subrogation against City and City Personnel; and F. Be written by good and solvent insurer(s) admitted to do business in the State of California and acceptable to City. 11.7 Deductibles. Any deductibles or self-insured retentions must be declared to and approved by City prior to the execution of this Agreement by City. 11.8 Notice of Policy Changes. Each such insurance policy shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non - renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to City by U.S. mail, certified, or by personal delivery. In addition to such notice provided to City by the insurer, Contractor shall also provide City with thirty (30) days prior written notice, by certified mail return receipt requested, of the suspension, voiding, cancellation, reduction in coverage or in limits, non - renewal, or material change for any reason, of any such insurance policy or policies. 11.9 Evidence of Coverage. Contractor shall furnish City with certificates of insurance demonstrating the coverage required by this Agreement which shall be received and approved by City not less than five (5) working days before work commences. The duplicate originals and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf The procuring of such insurance or the delivery of duplicate originals and endorsements evidencing the same shall not be construed as a limitation on Contractor's obligation to indemnify City and City Personnel. 12. Indemnification. Contractor shall indemnify, defend, and hold City and City Personnel harmless from and against any and all actions, claims, demands, judgments, attorney's fees, costs, damage to persons or property, penalties, obligations, expenses or liabilities that may be asserted or claimed by any person or entity arising out of the acts, errors, or omissions of Contractor, its employees, agents, representatives or subcontractors in the performance of any tasks or services for or on behalf of City, whether or not there is concurrent active or passive negligence on the part of City and/or City Personnel; provided, however, that the Contractor shall not be required to indemnify, defend or hold harmless City or City Personnel against claims arising from the sole active negligence or willful misconduct of City or City Personnel. In connection therewith: 12.1 Contractor shall defend, with Counsel acceptable to City, any action or actions filed in connection with any such claimed damage, injury, penalty, obligation or liability, and shall pay all costs and expenses, including attorney's fees, incurred therewith. 12.2 In the event City and/or any City Personnel is made a party to any action or proceeding filed or prosecuted for any such claimed damage, injury, penalty, obligation or liability, Contractor shall defend City and pay to City any and all costs and expenses incurred by City in such action or proceeding, together with actual attorney's fees and expert witness fees. 13. Compliance with Laws. Contractor shall keep fully informed of all State and Federal laws and County and Municipal ordinances and regulations which in any manner affect those employed by it or in any way affect the performance of services pursuant to this Agreement. Contractor shall at all times observe and comply with all such laws, ordinances, and regulations and shall be responsible for the compliance of all work and services performed by or on behalf of Contractor. Each and every provision required by law to be inserted into this Agreement shall be deemed to be inserted, and this Agreement shall be read and enforced as though they were included. 13.1 This contract is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the contractor, for the response to such claims by the contracting public agency, for a mandatory meet and confer conference upon the request of the contractor, for mandatory nonbinding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This contract hereby incorporates the provisions of Article 1.5 as though fully set forth herein. 13.2 This contract is further subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the California Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to the contractor of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with this Article. This contract hereby incorporates the provisions of Article 1.7 as though fully set forth herein. 14. Independent Contractor. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor. City shall not in any way or for any purpose become or be deemed to be a partner or employer of Contractor in its business or otherwise, or a joint venturer, or a member of any joint enterprise with Contractor. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Neither Contractor nor any of Contractor's employees shall, at any time, or in any way, be entitled to any sick leave, vacation, retirement, or other fringe benefits from City; and neither Contractor nor any of its employees shall be paid by City any wage or overtime benefit. City is under no obligation to withhold State and Federal tax deductions from Contractor's compensation. Neither Contractor nor any of Contractor's employees shall be included in the competitive service, have any propeny right to any position, or any of the rights a City employee might otherwise have in the event of termination of employment. 15. Covenant Against Discrimination. Contractor covenants for itself, its heirs, executors, assigns, and all persons claiming under or through it, that there shall be no discrimination against any person on account of race, color, creed, relation, sex, marital status, national origin, or ancestry, in the performance of this Agreement. Contractor further covenants and agrees to comply with the terms of the Americans with Disabilities Act of 1990 (42 U.S.C. §12101 et sea.) as the same maybe amended from time to time. 16. Termination By City. City reserves the right to terminate this Agreement at any time, with or without cause, upon written notice to Contractor. Upon receipt of any notice of termination from City, Contractor shall immediately cease all services hereunder except such as may be specifically approved in writing by City. Contractor shall be entitled to compensation for all services rendered prior to receipt of City's notice of termination and for any services authorized in writing by City thereafter. 17. Right to Stop Work- Termination By Contractor. Contractor shall have the right to stop work only if City fails to timely make a required ?, at which point Contractor may suspend performance under this Agreement after thirty (30) days' prior written notice to City. Contractor shall immediately cease all services hereunder as of the date Contractor's notice of termination is sent to the City. Contractor shall be entitled to compensation for all services rendered prior to the date notice of termination is sent to City and for any services authorized in writing by City thereafter. 18. Waiver. No delay or omission in the exercise of any right or remedy by a nondefaulting party on any deault shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party require the Party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 19. Leeal Actions. The Municipal and Superior. Courts of the State of California in the County of Orange shall have the exclusive jurisdiction of any litigation between the parties arising out of this Agreement. This Agreement shall be governed by, and construed under, the laws of the State of California. The rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 20. Attorneys' Fees. If either party to this Agreement is required to initiate or defend, or is made a party to, any action or proceeding in any way connected with this Agreement, the party prevailing in the final judgment in such action or proceeding, in addition to any other relief which may be granted, shall be entitled to litigation costs, including actual attorney's fees and expert witness fees. 21. Force Maieure. The time period specified in this Agreement for performance of work may be extended by City because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, provided that Contractor shall within ten (10) days of the commencement of such delay notify City in writing of the causes and length of the delay. If Contractor gives notice of such delay, City shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay, when and if in the judgement of City, such delay is justified. City's determination shall be made in writing, and shall be. final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against City for any delay in the performance of this Agreement, however caused. Contractor's sole remedy shall be extension of this Agreement. 22. Notices. Unless otherwise provided herein, all notices required to be delivered under this Agreement or under applicable law shall be personally delivered, or delivered by United States mail, prepaid, certified, return receipt requested, or by reputable document delivery service that provides a receipt showing date and time of delivery. Notices personally delivered or delivered by a document delivery service shall be effective upon receipt. Notices delivered by mail shall be effective at 5:00 p.m. on the second calendar day following dispatch. Notices shall be delivered to the following addresses: To City, Doug Danes City of Seal Beach 211 Eighth Street Seal Beach, 90740 To Contractor: Peter white Stewart and Stevenson 215 Jason Cost Corona, CA 92879 23. Time of Essence. Time is of the essence in the performance of this Agreement. 24. Interpretation: Severability. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. The Section headings are for purposes of convenience only, and shall not be construed to limit or extend the meaning of this Agreement. Each provision of this Agreement shall be severable from the whole. If any provision of this Agreement shall be found contrary to law, the remainder of this Agreement shall continue in full force. 25. Corporate Authoriri. The person(s) executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. [Continued on page 8.] IN WITNESS WHEREOF, the parties have executed and entered into this Agreement for Contract Services as of the date first set forth above. APPROVED ASSTTO'FORM: / Quinn Barrow City Attorney CONTRACTOR By: Its: By: Its: