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M E M O R A N D U M
July 9, 2001
TO: Honorable Mayor and City Council
FROM: City Clerk
RE: Annual League of California Cities Conference
Voting Delegate / Alternate
The Annual League of California Cities Conference will be
held in Sacramento from September 12th through September
15th, 2001.
The League has requested, as is customary, that the City
Council take action to appoint a voting delegate and an
alternate voting delegate to represent this City at the
Business Session to be held on Saturday, September 15th at
9:15 a.m. at the Sacramento Convention Center. The Mayor is
traditionally the voting delegate and a member of the City
Council is generally appointed as the alternate delegate.
Recommended Action:
That the City Council designate a voting delegate and
alternate to the 2001 Annual League of California Cities
Conference.
o nne Yeo, City Clerk
City of Seal Beach
Agenda Item B
June 2001
To: The Honorable Mayor and City Council
Leaque of (alifornia (ifies
From: David Fleming, League President, Mayor, Vacaville
Re: Designation of Voting Delegate for League Annual Conference
1400 K Street
Sa mmento, CA 95814
916.658.8200
FAX 916.658.8240
ww Citles.org
This year's League Annual Conference is scheduled for Wednesday, September 12 through
Saturday, September 15, 2001 in Sacramento, CA. One very important aspect of the annual
conference is the annual business meeting when the membership takes action on conference
resolutions. Annual conference resolutions guide cities and the League in our efforts to
improve the quality, responsiveness and vitality of local government in California. It is
important that all cities be represented at the annual business meeting on Saturday,
September 15, 2001, at 9:15 a.m. at the Sacramento Convention Center.
League bylaws state that "Any official of a Member City may, with the approval of the
city council, be designated the city's designated voting delegate or alternate delegate to
any League meeting. Designated voting delegates (or their alternates) registered to
attend the Annual Conference constitute the League's General Assembly." To expedite
the conduct of business at this important policy- making meeting, each city council should
designate a voting representative and an alternate who will be registered at the conference and
present at the annual business meeting. League bylaws provide that each city is entitled to one
vote in matters affecting municipal or League policy. A voting card will be given to the city
official designated by the city council on the enclosed "Voting Delegate Form."
Please complete and return the enclosed "Voting Delegate Form" to the Sacramento office of
the League at the earliest possible time (not later than Friday, August 17, 2001), so that
proper records may be established for the conference. The voting delegate may pick up the
city's voting card at the designated Voting Card desk located in the League registration area.
The voting procedures to be followed at this conference are printed on the reverse side of this
memo.
Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated.
If you have any questions, please call Lorraine Okabe at (916) 658 -8236.
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League of California Cities
Annual Conference Voting Procedures
1. Each member city has a right to cast one vote on matters pertaining to League policy.
2. To cast the city's vote a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee.
3. Prior to the annual conference, each city should designate a voting delegate and an
alternate and return the Voting Delegate Form to the League for use by the
Credentials Committee.
4. The voting delegate or alternate may pick up the city's voting card at the an u`al
conference registration area.
5. Free exchange of the voting card between the voting delegate and alternate is
permitted.
6. If neither the voting delegate nor alternate is able to attend the annual business
meeting, the voting delegate or alternate may pass the voting card to another official
from the same city by appearing in person before a representative of the Credentials
Committee to make the exchange. Prior to the annual business meeting, exchanges
may be made at the annual conference registration area. At the annual business
meeting, exchanges may be made at the voting card table located in the front of the
meeting room. Exchanges may not be made while a roll call vote is in progress
because the Credentials Committee will be conducting the roll call. - -
Qualification of an initiative resolution is judged in part by the validity of signatures.
Only the signatures of city officials, who, according to the records of the Credentials
Committee, are authorized to use the city's voting card and who have left a sample of
their signature on the Credentials Committee register will be approved.
8. In case of dispute, the Credentials Committee will determine the right of a city official
to vote at the annual business meeting.
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CITY: SEAL BEACH
LEAGUE OF CALIFORNIA CITIES
2001 ANNUAL CONFERENCE
VOTING DELEGATE FORM
1. VOTING DELEGATE:
JOHN LARSON
(Name)
(Title)
2. VOTING ALTERNATE:
PATRICIA CAMPBELL
(Name)
Co=cilmember
(Title)
ATTEST: Joanne M Yeo
(Name)
City Clerk
(Title)
Please complete and return to:
League of California Cities
Attn: Lorraine Okabe
1400 K Street
Sacramento, CA 95814
ZAWAG
Fax: (916) 658 -8240
Deadline: Friday, August 17, 2001 p
LO
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