HomeMy WebLinkAboutItem EAGENDA REPORT
DATE: June 25, 2001
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Lee Whittenberg, Director of Development Services
SUBJECT: AUTHORIZATION TO DISTRIBUTE REQUEST FOR
QUALIFICATIONS - ENVIRONMENTAL IMPACT
ANALYSIS CONSULTANTS
SUMMARY OF REOUEST:
Authorize staff to distribute the 'Request for Qualifications — Environmental Impact
Analysis Consultants" and initiate a consultant interview process to select a primary EIR
consultant and an alternate.
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In 1997 the City entered into contracts with P &D Technologies and Culbertson, Adams &
Associates to provide environmental assessment and document preparation services to the
City. Those agreements were for three years and have now expired. It is again necessary to
institute a process to select professional consultants to provide necessary technical assistance
to the City in assessing the potential environmental impacts of development applications
upon the City.
Staff has prepared a 'Request for Statement of Qualifications for Environmental Impact
Analysis Consultant Services" (RFQ), and is requesting authorization to release the Request.
A City Council sub - committee of two (2) members, along with two members of the
Planning Commission and the Environmental Quality Control Board, is proposed to
interview the responding firms, and to make a recommendation to the full council as to the
primary EIR consultant and an alternate.
Upon City Council approval of the selected toms, all appropriate contracts will be entered
into by the City Manager. The rums will then be utilized in accordance with the City
Council determined basis for a four (4) year time period as projects come before the City
which require environmental impact analysis. Finns will be assigned projects by staff.
C:Wy Doom &rn EIR.RFQ\EIR RFQ AutboamaonCC S�ff Rryon.doc \LW�A6 -14-01
Agenda Item
EIR Consultant Request for Qualifications
City Council Staffkeport
June 25, 2001
FISCAL IMPACT:
None. Costs of required environmental impact analysis consulting services will be home by
project applicants, including staff overhead costs. Selection process costs to retain the
recommended firms will be home by the City.
RECOMMENDATION:
Authorize staff to distribute the "Request for Qualifications — Environmental Impact
Analysis Consultants" and initiate a consultant interview process to select firms to serve the
City.
e 4vhittenberg
Director of Development Servic
NOTED
Manager
Attachment 1: "Request for Qualifications — Environmental impact Analysis
Consultants, " dated June 25, 2001
EIRREQAW nmfionCCSuff Report
E!R Consultant Request for Qualifications
City Council Staff Report
t June 25, 2001
June 25, 20p��
REQUEST FOR STATEM OF QUALIFICATIONS
ENVIRONMENT IMPACT ANALYSIS
CONSULTANT SERVICES
Sealed Statements will be received at
Department of Development Services until
July 9, 2001, no later than 6:00 p.m.
The City of Sea] Beach is requesting "Statements of Qualifications" for environmental
impact analysis consultant services. The City of Seal Beach intends to select no more than
three (3) environmental impact analysis consulting fines, or a primary and secondary firm,
in the Los Angeles/Orange County area to prepare environmental impact reports and related
technical studies on an as- needed basis, including Initial Studies and Negative Declarations.
After evaluating the Statements of Qualifications received, the City intends to enter into
agreements with selected consulting firms to perform the services identified on the attached
Request for Qualifications for a period not to exceed four (4) years.
The attached Request for Qualifications (Attachment t) request that statements be submitted
to the Department of Development Services, City of Seal Beach, 211 Eighth Street, Seal
Beach, CA 90740, no later than 6:00 p.m. on July 9, 2001. LATE SUBNUSSIONS
WILL NOT BE ACCEPTED.
Eight (8) bound copies and one (1) unbound copy of your statement are required.
Statements are to be submitted in a sealed envelope clearly identified as `Statement of
Qualifications, Environmental Impact Analysis Consultant Services.
Each statement shall address completely each and every item as set forth in the attached
"Request for Statement of Qualifications for Environmental Impact Analysis Consultant
Services ", including the attached `Summary Fonn — Environmental Impact Consultant'.
Any and all exceptions to the original specifications must be clearly stated; and the failure to
set forth any exception shall be grounds for rejection of your statement. All supportive
pamphlets and brochures (8 copies) are to accompany your submittal.
We appreciate your interest in providing the requested services to the City of Seal Beach.
I will be happy to answer any questions regarding either the Request for Qualifications or
the Letter proposal. You may contact my office at (562) 431 -2527 Ext. 313, at your
convenience.
EIR REQ Auth.A d.,C SmRRe ft
EIR Consultant Request for Qualifwations
City Council Staff Report
June 25, 2001
Sincerely,
Lee Whittenberg
Director of Development Services
Attachments: (1)
ATTACHMENT 1: Request for Statement of Qualifications for Environmental
Impact Analysis Consultant Services
EIR "Q Aulro fion.CC Staff Report
Ell? Consultant Request for Qual fuadow
City Council Staf%Report
June 25, 2001
REQUEST FOR STATEMENT OF
QUALIFICATIONS FOR ENVIRONMENTAL
IMPACT ANALYSIS CONSULTANT SERVICES
Sealed Statements will be received at
Department of Development Services until
July 9, 2001, no later than 6:00 p.m.
The City of Seal Beach is seeking Statements of Qualifications from professional
individuals and/or firms experienced with the preparation of Environmental Impact Reports
and related technical studies, including preparation of Initial Studies, Negative Declarations,
and Mitigation Monitoring Programs. From these statements, the City may retain one or
more individuals or firms to provide services on a continuing basis as appropriate projects
are presented.
SCOPE OF SERVICES pRPF�
Preparation of Environmental Impact Reports and related technical studies, including
preparation of Initial Studies, Negative Declarations, and Mitigation Monitoring Programs,
to include:
1. Project Management. This includes management and supervision of appropriate staff
and sub - consultants; consultation and coordination of project proposals and other project
analysis documents among local and state agencies; coordination with the City's project
team; and, ensuring that the requirements of the project contract provisions are met.
2. Technical evaluation of environmental impact analysis issues, including management of
necessary sub - consultants.
3. Preparation of required reports and studies which can be considered in conjunction with
any appropriate project analysis documents, including environmental documentation,
e.g., Negative Declaration, Mitigated Negative Declaration, or Environmental Impact
Report.
4. Participation atcommunity meetings and public hearings, as determined appropriate.
A specific scope of work will be determined for each particular project to be analyzed. At a
minimum, it would be expected each environmental impact analysis will evaluate the areas
of concern as identified pursuant to the California Environmental Quality Act (CEQA),
CEQA Guidelines, and the City of Seal Beach Local CEQA Guidelines.
EIR RFQ Authorcmation CC Stiff Re n
EIR Consultant Request for Qualifuanom
City Council StafRepon
June 15, 2001
Prospective consultants shall provide the City with the following information:
1. A description of the consultant firm, organizational structure, location of principal
office, number of professional personnel and other pertinent information including the
names and experience of principals and staff members who will be involved in work for
the City.
2. Range of environmental impact analysis services available to be provided.
3. Related project experience and city references, including contact person and telephone
number. Experience shall be directly related to the environmental impact analysis issues
related to the Southern California region, e.g., SaTram to San Diego area within
the past five (5) years. Dp A
4. The name of the principal or project manager of the firm who may have direct and
continued responsibility for the projects. This person would be the City staff contact on
all matters dealing with the projects and will handle the day -to -day activities. An
experience and project resume of this individual shall be included.
5. The names of any outside consultants or sub - contractors to be utilized, along with an
experience and project resume.
6. Cli ent hourly billing rates/fees and the time period for which said fees or rates are in
effect.
7. Information regarding potential conflicts of interest that might limit the projects on
which your frmt could work.
8. Completed "Summary Form — Environmental Impact Consultant', provided as
Attachment 1.
No later than 6:00 p.m., July 9, 2001, sealed statements clearly identified as "Statement of
Qualifications for Environmental Impact Analysis Consultant Services" shall be
submitted to:
City of Seal Beach
Department of Development Services
Attn: Lee Whittenberg, Director of Development Services
211 Eighth Street
Seal Beach, CA 90740
NOTE: LATE STATEMENTS WILL NOT BE ACCEPTED UNDER ANY
CIRCUMSTANCES. PLEASE SUBMIT STATEMENTS EARLY TO
AVOID ANY PROBLEMS WITH SLOW MAIL, ETC. ALL
EIR RFQ Author fioaCC Staff Report
EIR Consultant Request for Qualifications
City Council Staff Report
June 25, 2001
STATEMENTS WILL REMAIN SEALED UNTIL THE ACTUAL
OPENING ON SEPTEMBER 13, 2001.
ANTICIPATED TIME SCHEDULE
Following is the City's tentative schedule for selection of consultants:
Milestone Milestone Date
Issue Request for Statement
of Qualifications June 26, 2001
Deadline for Submission of
Statement of Qualifications July 9, 2001
Staff Review of Statements Submitted July 19, 2001
Consultant Interviews OR PF August 2, 2001
Consultant Selection Approved by
City Council August 13, 2001
SELECTION CRITERIA
The City anticipates malting selections from the Statements of Qualifications submitted for a
short list of consultant firms (no more than three f n s) to provide services to the City on a
continuing basis as appropriate projects are presented. Interviews with those consultants
who best meet the City's needs and standards will be required. The City reserves the right
to reject all statements presented, and nothing herein shall be construed to bind the City to
the selection of any particular consultant, group or number of consultants, or to contract for
services for any particular period Selection criteria will include, but not necessarily be
limited to the following:
1. Demonstrated ability to prepare professional, accurate, and timely finished products
irrespective of unusual or difficult circumstances.
2. Reasonable fees and hourly rates in relationship to the scope of services.
3. Satisfactory experience and performance on municipal projects.
FEES
Payment will be negotiated on a project -by- project basis. Consultants' fees will be paid on a
monthly basis based upon hourly billing during the appropriate billing period
EIR "Q Autho ina on CC Sftt ff Report
EIR Consultant Request for Qualifications
City Council Staff Rep ort
June 25, 2001
GENERAL INFORMATION
1. The statement shall be signed by an authorized official of the consulting flan. Eight
(8) bound copies and one (1) unbound copy of the sV"Wems are required and shall
be submitted in a sealed envelope. 'DR Q Ar 1
2. The City reserves the right to reject any and all proposals and waive any informalities
which may occur in the selection process.
3. After evaluation of firms, the City may offer to contract with selected firms to
provide services on a continuing basis for appropriate project. A proposal will be
required and an agreement entered into with the City prior to issuance of a purchase
order for each individual project.
Please refer all questions regarding this request for qualifications to Lee 4vhittenberg,
Director of Development Services
Attachment: `Summary Form — Environmental Impact Consultant"
Eta RFQ AWhodrafioaCC ataffRepon
SUMMARY FORM
ENVIRONMENTAL IMPACT CONSULTANT
Consultant:
Contact Person-
Principal:
Conflict of Interests:
Similar Work Experience:
2.
3.
4.
Refer to pages _ _ of proposal for complete listing of projects.
References:
1. Name:
Finn or City:
C:Wy W--- t\FORMS\Clw6Il tSuv Fm..do \LW&14 -01
Phone Number:
2. Name:
Finn or City:
Phone Number:
3. Name:
Film or City:
Phone Number:
4. Name:
Firm or City:
Phone Number:
Refer to pages_-_
Cost of Services:
Position:
Position:
Position:
Position:
Cotuultam Summary Form - Enron oral Impact Consultant S wwwy
July 2001
of proposal for complete listing of references.
Additional Cost Information:
Hourly Rate
Hourly Rate
Hourly Rate
Hourly Rate
Refer to pages _ -_ of proposal for complete listing of cost of services.
Cmv IY t Summery Foam 2
Consultant Sunanary Form - Environmental Impact Consuft m Summary
July 2001
Litigation:
Case Citation & Outcome:
Case Citation & Outcome:
Case Citation & Outcome:
Case Citation & Outcome:
wx «:
Consultant Sw ary Fonn