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HomeMy WebLinkAboutItem C��SEA(e�• AGENDA STAFF REPORT u �_ •�C4 IFORN�P- j DATE: September 11, 2017 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Robin L. Roberts, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: That the City Council approve the minutes of the Closed Session /Regular City Council meeting held on August 14, 2017. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. RECOMMENDATION: That the City Council approve the minutes of the Closed Session /Regular City Council meeting held on August 14, 2017. SUBMITTED BY: NOTED AND APPROVED: Robin L. Roberts, City Clerk J". . Ingram, City Ma a r Agenda Item C Attachment "A" Seal Beach, California August 14, 2017 The City Council met in a Closed Session at 4:31 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Massa -Lavitt Council Members: Deaton, Moore, Sustarsic Absent: Varipapa Massa -Lavitt moved, second by Deaton, to excuse Mayor Pro Tern Varipapa from the meeting. AYES: Massa - Lavitt, Deaton, Moore, Sustarsic NOES: None ABSENT: Varipapa ABSTAIN: None Motion carried City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Victoria L. Beatley, Director of Finance /City Treasurer Robin L. Roberts, City Clerk ORAL COMMUNICATIONS Mayor Massa -Lavitt opened oral communications. Speakers: None. There being no requests to speak, Mayor Massa -Lavitt closed oral communications. CLOSED SESSION A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code §54957(b) Title: City Manager B. CONFERENCE WITH LABOR NEGOTIATOR Government Code §54957.6 City Negotiator(s): City Manager / Assistant City Manager Employee Organization(s): Mid - Management & Confidential (Unrepresented) Orange County Employees Association (OCEA) Department Head Contracts City Manager Contract Seal Beach Supervisors & Professionals Association (SBSPA) Police Officers Association (POA) Police Management Association (PMA) Seal Beach Marine Safety Management Association (SBMSMA) C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code §54956.8 Property: 15 1 st Street, Seal Beach, CA 90740 Agency Negotiators: City Manager, Interim Community Development Director, Finance Director and Mohammed Baghadi, Westridge Commercial Inc. and James Lehigh, CBRE Negotiating Parties: City of Seal Beach; others unknown at this time Under Negotiations: Price and terms ADJOURNMENT Mayor Massa -Lavitt adjourned the Special Closed Session meeting at 7:06 p.m. Approved: Attested: Sandra Massa - Lavitt, Mayor Robin L. Roberts, City Clerk Robin L. Roberts, City Clerk City of Seal Beach Seal Beach, California August 14, 2017 The City Council met in regular session at 7:12 p.m. in the City Council Chambers. Council Member Ellery Deaton led the Pledge of Allegiance. Moment of Silence Mayor Massa -Lavitt asked for everyone to remain standing silently for a moment of reflection, as words cannot express the immense grief our Seal Beach community is experiencing over the tragic events that have occurred since our last City Council meeting. ROLL CALL Present: Mayor Massa -Lavitt Council Members: Deaton, Moore, Sustarsic Absent: Varipapa Deaton moved, second by Massa - Lavitt, to excuse Mayor Pro Tern Varipapa from the meeting. AYES: Massa - Lavitt, Deaton, Moore, Sustarsic NOES: None ABSENT: Varipapa ABSTAIN: None Motion carried City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Miller, Seal Beach Police Department Chief Joe Bailey, Marine Safety /Lifeguard Victoria L. Beatley, Director of Finance /City Treasurer Steve Myrter, Director of Public Works Michael Ho, Deputy Director of Public Works Crystal Landavazo, Interim Community Development Director Robin L. Roberts, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS & ORDINANCES Council Member Moore asked that Item I be pulled from the consent calendar for separate consideration. Council Member Sustarsic asked that Item N be pulled from the consent calendar for separate consideration. City Clerk Roberts read into the record that the following items were received after the posting of the agenda: Email communication regarding agenda questions from Council Member Moore; email communications regarding agenda questions from Robert Goldberg; and printed PowerPoint presentations regarding Beach and Coastal Environment Report, Seal Beach Pier Update, LA Seismic Survey and Items B, C and N. PRESENTATIONS /RECOGNITIONS Recognition of First Responders to Drowning Event Karen Martin, PhD, Pepperdine University, Coastal Environment Report Seal Beach Pier Update Seal Beach Seismic Survey — LA Seismic /CalTech ORAL COMMUNICATIONS Mayor Massa -Lavitt opened oral communications. Speakers: Gino Nardo spoke regarding the Lions Club Seal Beach Arts and Craft Fair to be held September 9th and 10`h at Eisenhower Park at the Pier. Shannon Switzer representing the Seal Beach Chamber of Commerce spoke regarding numerous community events, including Wednesday night Summer Concerts at Eisenhower Park at the Pier. Jeff Snow of Republic Services spoke regarding their commitment to environmental responsibility and services to the Seal Beach community. Seth Eaker spoke regarding recent violent outbreaks, upcoming community events and his support of Items H and I. Robert Goldberg spoke regarding Item B. Joyce Ross - Parque spoke regarding Main Street moving citation enforcement and crime. Mike Veraccia spoke regarding his concern of the time frame required to rebuild the pier. There being no further requests to speak, Mayor Massa -Lavitt closed oral communications. CITY ATTORNEY REPORT City Attorney Steele indicated that the City Council met in Closed Session and took no reportable action, and that Mayor Pro Tern Mike Varipapa was excused for his absence. CITY MANAGER REPORT There were no items to report. COUNCIL COMMENTS Council Member Moore stated his attendance at the Lions Club Fish Fry. Council Member Sustarsic stated her attendance at the Lions Club Fish Fry, National Night Out, Marine Safety facilities tour, and Kids Swap Meet event at Heather Park. Mayor Massa -Lavitt spoke regarding a recent email that was sent to the City Council, City Manager and City Clerk and apparently blind copied to several Seal Beach residents. She indicated that this email contained inaccurate information and encouraged residents that may have received this email to contact the City directly for accurate information. Council Member Deaton stated her concerns regarding the email that was discussed by Mayor Massa -Lavitt and urged residents to work together and put differences aside. She then acknowledged residents' concerns of unknown odor occurrences and noted reports should be made directly with the Air Quality Management District (AQMD). She further acknowledged concerns regarding air transportation services between the Orange County Sheriff and Orange County Fire Authority. Mayor Massa -Lavitt stated that the City Council created a Fire Services Sub Committee that is comprised of her and Council Member Deaton to analyze potential alternatives to the current Joint Power Authority agreement with the Orange County Fire Authority. She indicated that they have met with staff and now directs staff to prepare an agenda item for the next City Council meeting recommending the formation of a Council /Citizen Fire Services Advisory Committee. COUNCIL ITEMS A. City of Seal Beach Strategic Plan — Six -Month Strategic Objectives Update - Receive and file the City of Seal Beach Six -Month Strategic Objectives update. City Manager Ingram presented the updated Strategic Plan and Six -Month Objectives, highlighting that in addition to previously completed objectives, the following items on tonight's agenda fulfill or advance the Strategic Plan: Item B - Analysis of Animal Control Services; Item C - Facility Condition Assessment Update; Item I - Parking Program Implementation Phase 2; Item K — 3 Year Annual Contract for Sand Berm Construction and Removal and Authorization For Excess Sand Removal; Item N - Lifeguard Headquarters Repair Update; Item P - Debt Issuance and Management Policy; and, Item Q — Tax - Advantaged Bonds Post - Issuance Compliance Procedures and Continuing Disclosure Compliance Procedures Relating to Bonds. Mayor Massa -Lavitt concluded that this item is to receive and file only and there is no action required. B. Analysis of Animal Control Services - City Council evaluation of three options for animal control services providers in the City of Seal Beach. Police Commander Steve Bowles provided PowerPoint presentation and comprehensive overview of the information provided in the staff report. There was general discussion regarding concerns of limitation of animal control services being provided under the current agreement, time periods and locations that service are provided, unleashed dogs and dogs on the beach. At the inquiry of Council, Long Beach Animal Control Services Manager Ted Stevens described the classification levels of stray dogs, service schedule and office hours. There was discussion regarding Marine Safety staff providing assistance with respect to verbal warnings regarding the prohibition of dogs on the beach and Police Officers providing enforcement by citing such incidents with the caveat that their respective primary duties are water safety and crime prevention. During the discussion, Police Department staffing levels was brought forth by Council Member Deaton, followed by Council consensus directing staff to hold a Study Session to discuss the following Strategic Plan Objectives: Achieve Short and Long Term Fiscal Sustainability - Bring a consultant contract to the City Council for consideration to hire an oil professional to evaluate oil revenue recovery options and Enhance Public Safety - Increase staffing by two officers to enhance public safety through increased patrol coverage and reducing Part I (serious) crimes. C. Facility Condition Assessment Update — Receive and file the 2017 Updated Facility Condition Assessment. Deputy Public Works Director Michael Ho provided a PowerPoint presentation and comprehensive overview of the information provided in the staff report. At the inquiry of Council, Griffin Structures Vice President Dustin Alamo confirmed that the 2017 Facility Condition Assessment Update provides updated costs for the suggested improvements to facilities identified in 2011. Mayor Massa -Lavitt concluded that this item is to receive and file only and there is no action required. CONSENT CALENDAR Sustarsic moved, second by Deaton, to approve the recommended actions on the Consent Calendar with the exception of Items I and N which were pulled for separate consideration and noting that Deaton abstained from Item D. D. Regular City Council meeting July 10, 2017 minutes — Approve by minute order. ( Deaton Abstained) E. Demands on City Treasury (Fiscal Year 2017) —August 14, 2017 — Ratification. F. Monthly Investment Report — June 2017 — Receive and file. G. Quarterly Report of City Manager Authorized Contracts — Receive and file. H. Homeland Security Grant Program Agreement for Transfer or Purchase of Equipment/Services or for Reimbursement of Training Costs for Fiscal Year 2016 Urban Area Security Initiative (UASI) - Adopt Resolution No. 6753 allowing the City of Seal Beach to enter into an agreement for transfer or purchase of equipment/services or for reimbursement of training costs for Fiscal Year 2016 Urban Areas Security Initiative (UASI) Homeland Security Grant Program purposes; and, Authorize the City Manager to execute on behalf of the City of Seal Beach any actions necessary for the purpose of obtaining Federal financial assistance provided by the Department of Homeland Security and sub - granted through the State of California, the County of Orange and the City of Anaheim in its capacity as the "Core City" for the Anaheim /Santa Ana Urban Area. (Pulled from the consent calendar for separate consideration) J. Recession of Proclamations of Local Emergency Projects EM1503, EM1602, EM 1603 and EM1701 —Adopt Resolution No. 6755 rescinding the proclamation of a local emergency declared by the City Council on June 22, 2015 pursuant to Resolution No. 6573, for emergency repairs of the Hellman Ranch Water Main Break, Project No. EM1503; and, rescinding the proclamation of a local emergency declared by the City Council on May 23, 2016 pursuant to Resolution No. 6649, relating to the Pier Fire, Project No. EM1602; and, rescinding the proclamation of a local emergency declared by the City Council on June 27, 2016, pursuant to Resolution No. 6662, relating to damage to the Seal Beach Tennis Center; Project No. EM1603; and, rescinding the proclamation of a local emergency declared by City Council on January 17, 2017 pursuant to Resolution No. 6708, as revised by Resolution No. 6735, for the West End Pump Station, Project No. EM1701. K. 3 -Year Annual Contract For Sand Berm Construction And Removal — Approval Of Two -Year Extension And Authorization For Excess Sand Removal - Adopt Resolution No. 6756 approving Amendment No. 4 to the annual public works agreement with Post Earthworks Constructors, Inc. providing for an additional term of two (2) years extending from September 14, 2017 through and including September 14, 2019, for the amount of $275,366; and, approving certain excess sand removal work by Post Earthworks Constructors, Inc. in the amount of $19,950; and authorizing the City Manager to execute Amendment No. 4 to the agreement with Post Earthworks Constructors, Inc. L. Notice of Completion for 7th Street Alley Waterline and Sewer Replacement Project CIP No. WT1607- Adopt Resolution No. 6757 accepting the 7th Street Alley Waterline and Sewer Replacement Project CIP No. WT1607 by Cedro Construction, Inc. in the amount of $477,626.45; and, directing the City Clerk to file a "Notice of Completion" with the Orange County Clerk- Recorder within ten (10) days from the date of acceptance; and, to release retention in the amount of $47,762.65, 35 days following the filing of the Notice of Completion. M. Support for California WaterFix and EcoRestore - Adopt Resolution No. 6758 supporting the California WaterFix and California EcoRestore. IWO ON -- - -- ..... .- - - - -- - O. Authorize the City Manager to execute a Professional Services Agreement with Transtech Engineers, Inc. for Building Division Services - Adopt Resolution No. 6760 authorizing the City Manager to execute a professional services agreement with Transtech Engineers, Inc. for Building Division Services. AYES: Massa - Lavitt, Deaton, Moore, Sustarsic NOES: None ABSENT: Varipapa ABSTAIN: Deaton (Item D only) Motion carried ITEMS REMOVED FROM THE CONSENT CALENDAR I. Parking Program Implementation Phase 2 - Adopt Resolution No. 6754 approving a Professional Services Agreement with Dixon Resources Unlimited in an amount not to exceed $90,750 and authorizing the City Manager to execute the agreement. Police Commander Steve Bowles provided PowerPoint presentation and comprehensive overview of the information provided in the staff report. Commander Bowles discussed the previous Parking Program implementation efforts in 2016, current Phase 1 process which includes testing of three types of parking meters with measured enforcement data, and description of services under the proposed professional services agreement with Dixon Resource Unlimited. Deaton moved, second by Sustarsic to adopt Resolution No. 6754 approving a Professional Services Agreement with Dixon Resources Unlimited in an amount not to exceed $90,750 and authorizing the City Manager to execute the agreement. AYES: Massa - Lavitt, Deaton, Moore, Sustarsic NOES: None ABSENT: Varipapa ABSTAIN: None Motion carried N. Lifeguard Headquarters Repair Update — Adopt Resolution No. 6759 approving a substitute capital improvement project to improve the Lifeguard Headquarters in place of two existing capital improvement projects; and, directing staff to begin seeking bids for repairs of the Lifeguard Headquarters following remediation of the building and to obtain such further City Council authorization as may be necessary. Recreation Manager Tim Kelsey provided a PowerPoint presentation and overview of the information provided in the staff report. He clarified that the estimated cost was to provide remediation and repair of remediation work only and that additional assessment would be required regarding the eventual facility replacement. Griffin Structures Vice President Dustin Alamo indicated that their current assessment is that the building has extinguished its useful life and will require additional assessment to determine building replacement construction costs. Sustarsic moved, second by Moore to adopt Resolution No. 6759 approving a substitute capital improvement project to improve the Lifeguard Headquarters in place of two existing capital improvement projects; and, directing staff to begin seeking bids for repairs of the Lifeguard Headquarters following remediation of the building and to obtain such further City Council authorization as may be necessary. AYES: Massa - Lavitt, Deaton, Moore, Sustarsic NOES: None ABSENT: Varipapa ABSTAIN: None Motion carried PUBLIC HEARING There were no public hearing items. UNFINISHED /CONTINUED BUSINESS There were no unfinished /continued business items. NEW BUSINESS P. Debt Issuance and Management Policy - Adopt Resolution No. 6761 adopting a Debt Issuance and Management Policy and taking related actions. Finance Director Beatley provided an overview of the information in the staff reports for both Items P and Q, noting that they both support the completion of Strategic Plan Objective: Improve and maintain Infrastructure and Facilities - Complete formation of the JPA to allow for public financing of infrastructure improvements. Deaton moved, second by Sustarsic, to Adopt Resolution No. 6761 adopting a Debt Issuance and Management Policy and taking related actions. AYES: Massa - Lavitt, Deaton, Moore, Sustarsic NOES: None ABSENT: Varipapa ABSTAIN: None Motion carried Q. Tax - Advantaged Bonds Post - Issuance Compliance Procedures and Continuing Disclosure Compliance Procedures Relating to Bonds - Adopt Resolution No. 6762 adopting tax - advantaged bonds post- issuance compliance procedures and continuing disclosure compliance procedures and taking related actions. Deaton moved, second by Sustarsic, to adopt Resolution No. 6762 approving tax - advantaged bonds post- issuance compliance procedures and continuing disclosure compliance procedures and taking related actions. AYES: Massa - Lavitt, Deaton, Moore, Sustarsic NOES: None ABSENT: Varipapa ABSTAIN: None Motion carried ADJOURNMENT Mayor Massa -Lavitt adjourned the City Council meeting at 11:17 p.m., in memoriam of former Seal Beach Lifeguard Chief Steve Cushman to Monday, September 11, 2017 at 5:30 p.m. to meet in closed session, if deemed necessary. Robin L. Roberts, City Clerk City of Seal Beach Approved: Sandra Massa - Lavitt, Mayor Attested: Robin L. Roberts, City Clerk