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HomeMy WebLinkAboutItem Ji k AGENDA REPORT DATE: May 25, 2001 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Doug Dancs, P.E., Asst. City Engmeeeo�y SUBJECT: AWARD OF AN ENERGY SERVICES AGREEMENT AND MAINTENANCE SERVICES AGREEMENT FOR LIGHTING AND HVAC SUMMARY OF REOUEST: The proposed action will execute an Energy Services Agreement and a Maintenance Service Agreement with CAL -AIR, Inc. to retrofit fighting systems and procure, install, and maintain the City's heating, ventilation, and air condition systems (HVAC) at seven different City building facilities and execute a lease agreement with Municipal Financial to pay for the improvements. Our current internal building facility infrastructure systems are in need of major repair and/or replacement. This program reduces large unexpected capital costs by spreading the payments through a finance agreement. With higher energy efficient fighting and HVAC, the City will realize an overall saving that will offset the cost of the program. In addition, there will be reduction of maintenance staff time. The Energy Services Agreement will allow an outside provider, CAL -AIR, to retrofit our lighting systems and procure and install new HVAC units at various City facilities. These include City Hall, Police Station, Public Works Corporation Yard, Mary Wilson Library, North Seal Beach Community Center, Marina Community Center, and the I° Street Beach Complex (fighting only.) The Maintenance Services Agreement will provide for CAL -AIR to maintain the newly installed equipment in good condition in accordance with the manufacture's specifications including mechanical maintenance and air filter services. There is also a performance guarantee section in the Energy Services agreement that places the burden on CAL -AIR and removes the risk from the City if energy savings are not met. Staff has checked the firm's references. Currently, the Cal -Air has an excellent performance history with the City of Buena Park and the City of Whittier. The City Attorney's office has reviewed all the contract documents. Agenda Item J 1 1� FISCAL IMPACT: The overall cost for the Energy Services Agreement will be $897,000. Over a 12 -year period the lease payments will total $1,270,650 which includes capital interest. The cost for the Maintenance Services Agreement will be $9,500 per year. At the conclusion of the lease, the City will have still saved X28 000 overall on the contract due to energy savings while gaining all new equipment. The Mary Wilson Library portion is being paid by the RDA and the remainder is funded by the General Fund. RECOMMENDATION: Upon motion of the consent calendar, it is recommended that the City Council: 1. Authorize the City Manager to execute an Energy Services and Maintenance Services Agreement with CAL -AIR and execute a lease agreement with Municipal Financial. Stephen ad7*.E✓!Director of Public Works/City Engineer NOTED AND APPROVED: B. Bahorski, City Manager PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA, County of Orange I am a citizen of the United States and a resident of the county afore- said; I am over the age of eighteen years, and not a party to or inter- ested in the above - entitled matter. I am the principal clerk of the printer of the SEAL BEACH SUN, a newspaper of general circulation, printed and published weekly in the City of Seal Beach, County of Orange and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Orange, State of California, under the date of 2/24/75. Case Number A82583; that the notice of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: \/ all in the year 2001. I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at Seal Beach, CA, this Jr day of 2001. Signat PUBLICATION PROCESSED BY: THE SUN NEWSPAPERS 216 Main Street Seal Beach, CA 90740 (562) 430 -7555 • (949) 759 -7726 This space is for the County Clerk's Filing Stamp Proof of Publication of ................ ............................... Joanne M. Yeo C y Clerk pod QOS12001SeaIB SW Jour - R °olnon Hi George, Per our chat, John Bahorski has placed the logistics on your capable shoulders. He indicated that this will be voted on during the 4 -23 -2001 Council meeting. Public notice MUST appear in a local newspaper, at a minimum, two (2) weeks prior to 4 -23 -2001 (4 -9 -2001 at the latest). It should read approximately as follows: "The City of Seal Beach intends to enter into an agreement with Cal -Air, Inc. who proposes to perform Energy Retrofit Services at various City facilities. The City Council will vote to authorize staff to finalize the details related to this project's agreement during the normally scheduled Council meeting of April 23, 2001:" Also, the attached resolution must be voted on, as a separately action item, / ,tn "-��7 during the 4 -23 -2001 Council meeting. Make sure it gets to whoever is (Lti J` responsible for preparing the agenda. (Jj be f " "" Let's talk next week in terms of the PowerPoint presentation. i C) / y��- -• Regards, Dennis — Original Message- - From:.Dennis McVey [mailto:DMCVey@calair.com] Sent: Tuesday, March 20, 20012:24 PM To: 'stevebadum@ICi .seal- beach.ce.us';'George Bernard' Subject: Logistics Gentlemen: I wanted to get this message to you to detail the necessary process steps in terms of moving forward with the Cal -Air Energy Services project. I understand that George is reviewing the Fire Stations' agreements to determine whether or not it makes sense to include them in the project. Again, the impact of removing the Fire Stations and Heather Park from the project scope is as follows: Project Price: $896,502 (versus $925,200) Average Annual Net Cash Flow: $1,359 (versus $3,115) The decision as to whether or not these facilities "make the cut' can be worked out as this process continues (i.e. it doesn't have to hold up the overall process). Regardless of whether these facilities remain or are excluded from the project's scope of work, the following steps must occur: (1) Public Notice of the City's intent to enter into an energy services agreement with Cal -Air ( "for energy retrofit work at various city facilities ") must be posted by 3-26-2001 ... at least two (2) weeks prior to the next scheduled Council meeting, which I believe is 4 -9 -2001. This is required per Government Code 4217. Public Notice can be (a) a� (b) an advertisement in a local newspaper or (c) actual notice in a public forum...if it is listed as an information item on the agenda for the 3 -26 -2001 Council meeting. DENNIS MCVEY SERVICES SALES SPECWJ57 562/464-3210 George Bernard _ENERGY From: Dennis McVey [DMcVey@ceiaiccom] 1— 1915 Sent: Wednesday, March 28, 2001 12:17 PM To: 'George Bernard' Subject: RE: Logistics CALAIR, INC. 123938 Won AV me W tuicc G90606 562/69"301 W� ❑<. No. 132195 FAX: 56Vd 3M cmall: d adptr <om hnP: /pwnml9ccom seal. —h R °olnon Hi George, Per our chat, John Bahorski has placed the logistics on your capable shoulders. He indicated that this will be voted on during the 4 -23 -2001 Council meeting. Public notice MUST appear in a local newspaper, at a minimum, two (2) weeks prior to 4 -23 -2001 (4 -9 -2001 at the latest). It should read approximately as follows: "The City of Seal Beach intends to enter into an agreement with Cal -Air, Inc. who proposes to perform Energy Retrofit Services at various City facilities. The City Council will vote to authorize staff to finalize the details related to this project's agreement during the normally scheduled Council meeting of April 23, 2001:" Also, the attached resolution must be voted on, as a separately action item, / ,tn "-��7 during the 4 -23 -2001 Council meeting. Make sure it gets to whoever is (Lti J` responsible for preparing the agenda. (Jj be f " "" Let's talk next week in terms of the PowerPoint presentation. i C) / y��- -• Regards, Dennis — Original Message- - From:.Dennis McVey [mailto:DMCVey@calair.com] Sent: Tuesday, March 20, 20012:24 PM To: 'stevebadum@ICi .seal- beach.ce.us';'George Bernard' Subject: Logistics Gentlemen: I wanted to get this message to you to detail the necessary process steps in terms of moving forward with the Cal -Air Energy Services project. I understand that George is reviewing the Fire Stations' agreements to determine whether or not it makes sense to include them in the project. Again, the impact of removing the Fire Stations and Heather Park from the project scope is as follows: Project Price: $896,502 (versus $925,200) Average Annual Net Cash Flow: $1,359 (versus $3,115) The decision as to whether or not these facilities "make the cut' can be worked out as this process continues (i.e. it doesn't have to hold up the overall process). Regardless of whether these facilities remain or are excluded from the project's scope of work, the following steps must occur: (1) Public Notice of the City's intent to enter into an energy services agreement with Cal -Air ( "for energy retrofit work at various city facilities ") must be posted by 3-26-2001 ... at least two (2) weeks prior to the next scheduled Council meeting, which I believe is 4 -9 -2001. This is required per Government Code 4217. Public Notice can be (a) a� (b) an advertisement in a local newspaper or (c) actual notice in a public forum...if it is listed as an information item on the agenda for the 3 -26 -2001 Council meeting. (2) On 4 -9 -2001, the Council would vote on the project and, separately, to validate the attached resolution (the referenced price currently assumes removing the Fire Stations and Heather Park). (3) Once we obtain your direction, we will begin preparing the Cal -Air agreement and have the finance company prepare the lease agreement, so they can be submitted for legal review. Preferably, legal council approval of the documents and a favorable Council vote would happen concumently...or as close as possible. In the meantime, Steve, I agree that the project should be presented to the Council during the 3 -26 -2001 Council meeting as an information item, so Council is given a heads -up prior to the 4 -9 -2001 meeting. If so, I would plan on attending in case there are questions that come up that I could help answer. Anyway, t just wanted to lay this out so "'mall on the same page and understand the steps to the process. Feel free to call me at (562) 464 -3210 should you have questions or comments ... or when you determine the direction Regards, Dennis McVey Cal -Air, Inc. Energy Services Specialist >.d 1 4 4216.7 GOVERNMENT CODE (b) In the case where an owner or opener of -a subsurface immllation has failed. comply with the regional sodficatim center system requirements of Semen 4216. 1, that owner or operator shall forfeit his or her claim for damages W his or her mabmrfuce inmedhaan erisiag from the amavmm ageimt an excavawrwho hen complied with the m3uiremevts of Section 4216.2 W the extent damages were proximately caused by the o or operator's failure to comply. This subdivision shall na a6ect chum Inducting, but me hmitedro, thud -patty claims, brought aganst the amavmor by odsr parties for damages ansing fsom the excavation. (c) fa the crew where an .wirer or operator a a subsurface intal]mon rmaves timely dodfiradoe of proposed axcavatiomwwk pursuant to Smdon 42162 but fait to comply with subdivisioa (a) of Ser ica- 4216.3,'thm owoer or operator shalt forfeit his or her claim for dmvagus. bt n, her antemGce insWlmou arising 6. the exmvadm against an excavator who has complied with the notihcame requimonams of.Secuon4216.2 W the extent damages were goximmely caaaed by the owner or operator's fail. W comply. Thia mbdivivaa shall our a t claims including, but not limited to, third -petty claims, brought against the mcavmm by other patties for damage ma nag from the excavation Added San 1989 ch 928§ 4 Cmm Aef : Oaltations:G C§4216. -. ¢ 4216.8.. Appdcadou of ardele to property owmn_ 11hie m ucla does our apply W my of the fallowing persons_ (a) Ao owner of real'property who embset for as excavation projmt ore the property, art requiring a per ®t iamad'by a ante moral agmcy, witb"a commew or subcomreator licensed pursment to Article 5 (come mo- ing with Sec m. 7065) of Cbaprer9 of Divium. 3 o the Brarmas and Prefemin. Cade. (b) An owner of residential real property, not engaged no a cggenWr or aubcontumor licensed penman to Article 5 (mmmmciag with Section 7065) of Chapter 9 of Divin. 3 of the Basin.. and Professions Coda, who n part of mluov§ng his or her principal' residence or appurtenances danata is performing or having performed excavation work not requiring a pared[ issued by a mate or local agency._ Added SUS 1989 Ch 928§ 4. Ca® Rmmmen: Dedmwo.: Cow C § 4216. § 42169. Necessity for §olbal Inquiry identiBradon number (a) No permit to excavate issued by my local agency, m defined in Section 4216, or any sore agency, shell be valid uuiem the applicant bas been provided an initial inquiry identification number by a regional notifice- don cmw pursuant to Section 4216.2: For §surpnes of this section, "state agency" roams away state agemy, department, division, bureau, board, or commission, including the Department of Tmoaponadom. (b) Tids mick does not exempt any pamon or corporation fiom Sections 7951, 7952, mW 7953 of the Puhljc Utum. Code. Added San 19N a 928 § 4. Bimmieal Dedvadam Fomha § 4217, u added Shan 1983 ch 1153 § 0. a nnalm Shan 1986 d 674 § 2. Cross Ref,.: Denim.: Gov C § 4216. kjuq to pang. mgt, pmpnry: Poo UW C § 7951. § 4219. [S«dw repealed 1989.] Added Sues 1983 cb 1153 §4, eeecnve September 28. 1983, operafive July 1,1984; Awandeul Sena 1986 ch 674§ 2i Repeated Sue 1989 ch 928 sa 5. See §4216.9. Former gardens: Former § 4217, . om err W premm §.42169, Mwa anum S. 1982 th 1507 § 3, opaamre July 1, 1983' am. repealal Sam 1983 d 1153 § 3, egecdve Segemoer a, 1983. CHAPTER 3.2 Energy Candermunn Co.. j [Added Seas 1983 ch 868 § 1.] Sxdon 4217,10.'Mdermy to develop energy sources at facilities a pabfic agmdea 4217AL Defimtiom 4217.12. Authority W enra into energy service contrmt and facility groum. lame; public hearing; Nation; Findings 4217.13. Authority W enter into fac0iry financing =tract and facility grohmd lease; public hearing; Notim; FmWags 4217.14. Sale of electricity, electrical generating capacity, or thermal energy 4217.15. Available .. for pmjectious for demncal and thermal energy cares 4217.16. Proposals Goan qualified petams; Award of contract; Cousidefatiom 4217.17. No loomm. upon energy comervmon Projects or atmume energy type faclities under eximug law 4217,18. Coeabuctionof chapter's provision to matimize xcnomc bem5t and mimmae cmra § C117.10. Authority m deveop mangy sources at facilities of public agencies To help implement the policy set forth in Section 25008 of the Pubfic Resources Cede, and W extend Wm Beputing w 1992, 114 om,' inu...hang. main...... [z uw.q GOVERNMENT CODE §:4217.12 polity to facilities of Imabgovemvmnn, pubficagmnes cosy developevecgy conservation, cogematim; and alma S evttgy mpplysovtces az Ne facilities of "1. agabt iv accordance with doe chgg Added Snts 1983 ch 868 g 1. 0217.11. Dn o an The following terms, whmevm maul is aria chapter, have the combings given In Chia nation, except where. Ne context clearly iadimns, oderwise: (a) "Altemam energy equipment" customs equipment for dm production or conversion of mangy from altpvme mttmm as its primary fuel source, such as solar, bmmaxs, wind, geuthetmal, hydcodmpfci y under M megawatts, remote moral gas of less Nan am billion cubic feet e. mamd . maervd cram fmm an pis' gas i mhetiugogus' muval gas connecting, go oc fewer Britim Thermo Unit, pan Summon P cubic foot, m m energy, the efficient oce of which wal reduce the am Of nail or amelear fuels. (b) " ,Smeracum eg,posm, moans egoipmmt for cogeva. atiao, as defined in SOctian.21&5 of the Public ptifities Code. (c) "Conservation measures" means w ment. mamnvamce, Ind management techniques and equipment.' m offer uessuae m retime energy ass a make for a mom etfun, use ofmergy. (d) "Comservatien services" mean Ne empical, cantonal, 0, other energy savmga maalMg from conserva- tion urea ., which shall ba treated as a supply of snan, energy: (a). "Emagy coavervatim faebiry" meets alumam Sourgy, equipment, . cogeyemtion egapmen, or cnnserva- 1. measures located m public bwldivgs or an basal owned by public. agencies. (i) "Energy service contratt" cremes contract enteral Joan by a public agency w o, my pecoa4 pursuant to which ate person "' ryrvide em"n or thermal energy m conservation services m a public agency from an mergy'coourvatiom faollity. _ (g) "Faafiry financing compact" mean a ca m"anmed -iym by a public agency wiN my Person whereby and �� 'des finndcrosg for m energy c.asmwom facty ion exctmge for repayment of ore financing ore mom°"*'° slated Nerem by the public egenty. A facbiry financing payment may provide for person paid whom the public agency conmar m provide any combustion a fesabiliry smdiee foe, acrd design and oaa trucoca of, ell or pmrvf ore eumgy eoneecvatim facility u addition to ore financing and oNm relantl services, and imyPmvide for an usndnen, sal e, purchase,, a ..Werfom of Purchase, mamoetiudleam of om energy conservatim facility by rue public agency. @) "Facility gwod Imse" creams a lease oh ell. or my pwtioo of, land Ora public building owned.by, m miler lease m, a public agency m a person u panjmctim with m energy service contract or a finality &amc- ug comtracc A faciiy i mcon levee may include: u addtioo m Ne laud on which energy conservation i- des will tie locoed, eneemmts, rights- M- weY.licmea. and rights of acceu. for Neconstrucuon. use; orowcer- mip by [he person of Ne facility acrd all relates utility lines not owmd ae controlled by dm mancomveoung utility, toad offsim imptovemmu muted Hereto. A faafiry ground lease my also, include are sdditim or improvement of utility an and equipment owned by tha interconnecting nobly which are necessary to percent ion acorn mtim between bet W[ Mary and an energy conservation facility. (i) "Person" means, bus is not limited to my individual, company, corpouu04 Nahn limfm, m,, f compy, ob m agy, scao pewcam, s joint vemon, 0c a group o . )hoof district, of means a sun, a comtY. city. cod: cromry: airy, dieuic4 community college' district, j powers anororiry m odor entity defignnied m crested by a poliGW subdvmm relating to energy development projects, and my other pofifical subdivision oc public cmporamn in ate sun " (k) "Public balding" uclodes my more re, building, facility; or work which a public agency is andorized " o mutruct or me, Sad anmmobile pooling Ion, landscaping, and note, fauihrasa, including fmaishings. and eg pment, ucidenul m the use of aaY structure, building, factory, or work, anal also includes [h, Sim Hereof, and my easemaors, dguS- of -waY aPputtmant Nveto, or mrabaar}.for its ull use: Added Son 1983 d 868 § I. Amended Sons 1994 ch 1010 1135 (SB 2053); S. 1998 a 328 § 6 (SB 1589), effective Au,mt 21. 1998.. Amendments:. -. 1944 Ammdme n' Ametl mdlM l,,m, Pay:' In anal (o 1998Amebdmemn (1) Nbeed "emte agency, after "public gory - bd 6): and (2) amended mW ()) by (a) adding de u me be ®nnm8. acrd m) deleting ame,a ate St f Gdfomla de C farm. Sure UNvess", aM de U ry of CaOfoau or de end. 94217.12. Authority to ensue into energy Service contract and lim ity ground I mse; public hearing; Notle t, Findings (a) Notwidatmdimg my Oder provision a law, a public agency may eater into m mangy service curoeccend any necessarily reiamd facility gmnnd base on * * * meta µpt in governing body demomme are in the best immesh of the public agency if.Ne determination is made at a regularly scheduled public hearing, probe ..ore a winch is given at least two weeks in advance, asad if the govendng . body fords: (1) That the anticipate& coat to the public agency for metmel or e.mmel mangy nr comaervetion services provided by we energy conservation uciliry mna,on cootrm. will be Irss Non be anticipated margimd at to agony in is agency of derma, elecpdcnl,.or other energy that would have been covaumed by ore public the agency u the absence of Naee pmchaeea. (2) That ore diHertnce, if any, betwcen Ne fan ream value for the rani property subject m ore facility ground lease and the nomad rem, is anticipated m be offset by bomw- market energy pum,mue oc corer bmefiu provided uadm [Se energy, service cootra m 2Gev GI Beproms, w 1992, imrcr iodian.chanM or atlddom. • • •. io onte museum, 115 GOVERNMENT CODE $,4217.12 (D) Same agsnry beads may' make drmsfiMings wiNOar Dddfng a Pubic Deming, Atlmd Smm 1983 ch 868 § 1. Ammdvl Sum 1998 eh 328 52 (HB 1589)l effective Augne[ 21, 1998. Ameotlmmb: fmws ameanma, maam to m am (a); (2) mamoses 9RY maensily ammom 1998 A ,c ad 1 0.) Rdeoaui b" Ibe mwdmwrg cbsae [subd (q; ll) 1 fecJiry geouvd lame on mu" ter' a fadBry ® ^n ^d Imes ash amedsoatM tomes m,, (a) and @) m be mbdt pl(U » (H2) an8 W) dmY sobd @) a lease Public hearing; § 4217.13. Authordy to enter Into facility fnmadng contend and Mcinty groan Notice; FlmBOgu may enter ivm a factory finaom °B < nth °°d a ,sebtyhg. -d l any Omer nt, that of law. i public erg ma fatality. gerund lease ov nrnb dim in governing body demamrms art u the bast interest of is public ivem agency if the mscrommon is made at tegolody Waa danam bit. thm fuvda m me mp;yment the afmevcing m the two wWm u advance, and S me govemtn6 body _ tined b the cost of duiga, rmathiction, and operation of the mer6Y cow sales facility, . b both, Werma, ned b lino of covtmat aze pmjecmA m be available from revenues have bas. @e facility m from fmdivg that otherwise woWd have been used for servarm. facility, or o both. Smut a 'Oey ener6Y required by the pabli< agency m the abseme of the energy <® heads soy nuke these Poling, whhnuf MmDr4 a pub& Dearing. Added Stab 1983 ch 868 § 1. A am c, Stab 1998 to 328 § 8 (SB 1589), eHxtive Aa8mr21, 1998. Ammdmmb: 1996 Amtsdmmo (1) Aaneomd W her eeaaoce by moments an "mere �P far --men mice m" shat "ln,e oa•:. and (b) "'hat" Sa which' arm' Do fimdive' sno (2) added me hot nonce § 4217.14. Sale of decomity, electrial genuadn6 nPadH,me thss,al contracts for the sale of electric Notwithataa bog my other provision of law, the W agency by energy conservedm facility at such miser fry, electrical generating capmitY. or thermal malty Prom's vide fora at amh mew and on o ch'tmms as are approved by its govertnin body. AvY such contract may W? of bum ekctncel capouty - ... A Sun 1983 ch 868 § 1. - §4217.15. Available annorma for projection [o, m etdd and thermal energy cares' - - The public agenry MY, but u ao, rammed to, base the findiags named unde, Sections 421712 and 4211,1: on pmjmtion for election and thermal energy tam from the following asomem:en (a) The' Public utility which provides. Wermel or electrical energy m me pu aB <Y' (b) The public Utilities Commission. ; (c) The Stma'aezgY Researtes Comervaboo and development Commrsson' , (d) The projectios . used by We P, ossam of Gathered Services fm "among the feasibility of amnl3 eomm ,main facilities at stale facilities loctud within the,same Public nobly service ama an We Wbhc agency Alm] Std 1963 nh 868 §.1. § 4217.16. proposals from qualified person; Award of contact; C- subb"atlon ]him m awe r erg or entering inm an afm,mmto lease, the Public agency may ,.,t pmpuau hoer quali bed person. After evaluating the Proposals= the Public agency easy awam the contract on the man of thl emperieme of the cootrmmr, the type of technology employed by theaeco ma cces, thee war t o the Ircal 'agency Of and my omen tel,vunt mniant. Sa.. The 88Of agemy may me"" companie, esmblthed Pursued m Secden 388 oP tie Pubes 4n&tle+ Code and the Procedures ronrainadu plum eerdon in awarding me aansrcer. Admit Sum 1983 eb 868 41. Ammmd Son 1996 ch 328 § 9jSB 1589), e,,mve Augat 21, 1998. Ammdmmm: .. e 1998 Amendment: Ad ed me Ism s ateoa. facdirle9 apdV eve: § 4217.17. No hefts on upon energy mnervash n projern or alternate cruelly typo ing law oveeivation ecu * This chapter does w[ limit the mmmdry of my public agency to counter campy < vaz d �mm to [M fmancivg countarion, Opened. o m to enter Ian other leases o contracts relating energy type facwties in my roamer authom d under evstwg law. This chapter ,fad! rot De ,arasnved p a6rogab Samoa ]46]1.6. 21. 1998 Added Sum 1983 ch 868 41. Am sand Sum 1998 ch 328110 (SB 1589), effective Nigmr Ameodm ®b: .1998 Ammmmat: (U'Am led Ne f e uv[mm by (a) dameog �e Prawame of" et We 6e®mm�8: and @) subedmriry "dam mi fm' shams not ": me (2) added me aecsm °mma<w § 421'1:18. Contmadon of chaplet's P,oAw. to medmize economic benefit+ and minimize' red The pmvisiovs of this chapter shall,v coatrued m pmvmm the greatest possible fledbhU m Wb6c agenda v ,tract u be, agreements entered into hereunder so Waz eceaomm be efi ys�o maxi yi and fumngv6 and other costs msaim, with me dmiW and comtrvatibn of alteru th a acts may bee invert A'. mmms tau ate, public Manses and the entries with whom they contract mere this chaps shoed bev� t grando to chanarmidng components of malty aaamr,atim fatalities m personal m mW property secodty intervals to Ieseehol, interests and campovenb of m alternate energy facilities to project lendecs. Admd Sum 1983 ch 868 § 1 CRAFU R 3.5 - Award off mubmcka Bagham8 is 1992. I2 0w CI 116 „n 't mamas changer cr mWO.",. * * *boom omwima. D ¢aASE STUDIES GOVERNMENT SECTION ! CITY OF BUENA PARK - BUENA PARK"` Facility Type: Facility Size: Contractor: Engineering: Financing: Construction Costs: Annual Savings: Baseline Annual Utility Cost: Construction Period: Project Description • Direct Digital Control System • Lighting Modifications City Offices/Meeting Facilities (12 Buildings) Entire Civic Center Complex Cal -Air, Inc. And Park Industries Cal -Air, Inc. �G- $113,626 $ 65,000 $385,000 Yni� nrCmz� r September - December 1993 � �zoc1 Re<,p�e azs6 k- 2lAK.ou7S. SAN BERNARDINO CITY HALL - ONTARIO Facility Size: Contractor: Engineering: Financing: Construction Costs: Annual Savings: Baseline Annual Utility Cost: Public Office Build 90,000 Square Feet Cal -Air, Inc. Cal -Air, Inc. SCEIENVEST $632,459 $180,000 $430,000 Project Description • Chiller Replacement with Non -CFC High - Efficiency Chillers • Cooling Tower Replacement with Higb - Efficiency Cooling Tower • Controls Modification to DDC • Air Distribution Conversion to Dual Duct "VAV" System • Variable Speed Drive Installation • Economy Cycle Rehabilitation Febmmy 2000 CASE STUDIES SAN JOAQUIN COUNTY OFFICE OF EDUCATION - STOCKTON Facility Facility Size: 41,000 Square Contractor. Cal -Air, Inc. Engineering: Cal -Air, Inc. Financing: Internal Construction Costs: $189,000 Annual Savings: $ 57,500 Baseline Annual Utility Cost: $155,000 Product Description • Installation of DDC control system on all central plant equipment • Replace all pneumatic VAV controls with DDC controls • Analyze and balance air distribution system • Integrated graphic package for DDC controls • Variable speed controls on supply fan motors • Decentralization of central mechanical plant to enable round-the-clock operation in selected areas with small tonnage air conditioning/heating units • Participant in Cal -Air guaranteed savings program February 2000 CASE STUDIES SAN JOAQUIN COUNTY OFFICE OF EDUCATION - STOCKTON Facility Size: 41,000 Square Contractor. Cal -Air, Inc. Engineering: Cal -Air, Inc. Financing: Internal Construction Costs: $189,000 Annual Savings: S 57,500 Baseline Annual Utility Cost: $155,000 Product Description • Installation of DDC control system on all central plant equipment • Replace all pneumatic VAV controls with DDC controls • Analyze and balance air distribution system • Integrated graphic package for DDC controls • Variable speed controls on supply fan motors • Decentralization of central mechanical plant to enable round - the -clock operation in selected areas with small tonnage air conditioningtheating units • Participant in Cal -Air guaranteed savings program February 2000 CASE STUDIES CITY OF WHITTIER, CITY HALL Facility Type: City Offices Facility Size: 30,600 Sq. Ft. Contractor. Cal -Air, Inc. Engineering: Cal -Air, Inc. Financing: Municipal Leasing. Associates Construction Costs: $216,000 Annual Savings: $34,000 Project Description ioo • Incorporation of an air distribution system economizer section • Comprehensive ductwork modifications • Replacement of circulating pump motors with high efficiency models • Replacement of Air Handling unit fan • Installation of NOVAR DDC Control System to control and monitor the HVAC system • Comprehensive Lighting System Upgrade Facility Type: Facility Size: Contractor, Engineering: Financing: Construction Costs: Annual Savings: Baseline Annual Utility Cost: CITY OF VICTORVILLE City Hall / Outlying City Facilities 150,000 Square Feet Total Cal -Air, Inc. Cal -Air, Inc. Municipal Lease $928,000 $ 77,000 $275,000 Project Descriotion • Replacement of (2) VAV cooling only units with new HI -EER VAV cooling only units • Replacement of Central Plant with High Energy Efficient equipment • Install dedicated HVAC unit for the Conference Room to separate from house -air • Replace all pneumatic temperature controls with DDC controls at City Hall • Air distribution system improvements (i.e. new VAV box re -heat valves, VAV box controls, cooling coil replacement, incorporate economizer section, duct cleaning, etc.) at City Hall • Replace two (2) evaporative coolers at City Hall • Replace exhaust fan motors with energy efficient motors at City Hall • Replacement of two (2) HVAC units at one of their Fire Stations with High Efficiency units • Replacement of two (2) HVAC units at the City Golf Course's clubhouse • Complete lighting system component upgrade at seven (7) city facilities • Participant in Ca! -Air guaranteed savings program CASE STUDIES Febmary 2000 CASE STUDIES CITY OF WHITTIER, CITY HALL Facility Size: 30,600 Sq. Ft. Contractor: Cal -Air, Inc. Engineering: Cal -Air, Inc. Financing: Municipal Leasing Associates Construction Costs: $216,000 Annual Savings: $34,000 Protect Description • Incorporation of an air distribution system economizer section • Comprehensive ductwork modifications • Replacement of circulating pump motors with high efficiency models • Replacement of Air Handling unit fan • Installation of NOVAR DDC Control System to control and monitor the HVAC system • Comprehensive Lighting System Upgrade Facility Type: Facility Size: Contractor. Engineering: Financing: Construction Costs: Annual Savings: Baseline Annual Utility Cost: CITY OF VICTORVILLE 150,000 Square Feet Total Cal -Air, Inc. Cal -Air, Inc. Municipal Lease $928,000 $ 77,000 $275,000 Proieet Description • Replacement of (2) VAV cooling only units with new HI -EER VAV cooling only units • Replacement of Central Plant with High Energy Efficient equipment • Install dedicated HVAC unit for the Conference Room to separate from house-air • Replace all pneumatic temperature controls with DDC controls at City Hall • Air distribution system improvements (i.e. new VAV box re-heat valves, VAV box controls, cooling coil replacement, incorporate eeonomizer section, duct cleaning, etc.) at City Hall • Replace two (2) evaporative coolers at City Hall • Replace exhaust fan motors with energy efficient motors at City Hall • Replacement of two (2) HVAC units at one of their Fire Stations with High Efficiency units • Replacement of two (2) HVAC units at the City Golf Course's clubhouse • Complete lighting system component upgrade at seven (7) city facilities • Participant in Cal- Airguaranteed savings program CASE STUDIES Febnuty 2000 CASE STUDIES COLUSA COUNTY - SHERIFFS OFFICES / COUNTY JAIL Facility Size: 38,500 Square Feet Contractor. Cal -Air, Inc. Engineering: Cal -Air, Inc. Financing: Municipal Lease Construction Costs: $200,000 Annual Savings: $ 27.000 Baseline Annual Utility Cost: $110,000 Project Description • Replacement of (2) multizone units with new HI -EER gas/electric package units • Decentralize dispatching area from cooling plant to enable round the clock operation • Install evaporative cooling section on jail unit • Replace all pneumatic temperature controls with DDC controls • Air distribution system analysis and improvements • Decentralization of large hot water boiler into various small energy efficient domestic hot water heaters • Replace exhaust fan motors with energy efficient motors • T -8 lamps and electronic ballasts • Incandescent lamp conversion to compact fluorescent lamps • LED exit sign conversion • Specular Reflectors • Participant in Cat - Airguaranteed savings program February 2000 CASE STUDIES COLUSA COUNTY - SHERIFFS OFFICES / COUNTY JAIL Facility Size: 38,500 Square Feet Contractor. Cal -Air, Inc. Engineering: Cal -Air, Inc. Financing: Municipal Lease Construction Costs: $200,000 Annual Savings: $ 27,000 Baseline Annual Utility Cost: $110,000 Proiect Description • Replacement of (2) multizone units with new HI -EER gas/electric package Units • Decentralize dispatching area from cooling plant to enable round the clock operation • Install evaporative cooling section on jail unit • Replace all pneumatic temperature controls with DDC controls • Air distribution system analysis and improvements • Decentralization of large hot water boiler into various small energy efficient domestic hot water heaters • Replace exhaust fan motors with energy efficient motors • T -8 lamps and electronic ballasts • Incandescent lamp conversion to compact fluorescent lamps • LED exit sign conversion • Specular Reflectors • Participant in Cal -Air guaranteed savings program February 2000 CASE STUDIES STATE OF CALIFORNIA/CAL -TRANS - BAY BRIDGE OAKLAND Facility Size: Cal Trans Transportation Bridge Contractor. Cal -Air, Inc. Engineering: National Energy Management Institute (NEMI) Financing: Shared Savings (NEMI) Construction Costs: $578, Annual Savings: $ 90,000 Construction Period: 1987 -88 Proiect Descrioffon • Multizone replacement with variable air volume units • Installation of fully integrated outside economizers • Direct digital control system on all mechanical equipment • Lighting Improvements, Hybrid/Electronic ballast, new 34 watt T -12 lamps STATE OF CALIFORNIA - CAL -TRANS - SAN DIEGO Facility Size: Cal -Trans Distributing Center Contractor: Cal -Air, Inc. Engineering: National Energy Management Institute (NEMI) Financing: Shared Savings (NEW) Construction Costs: $310,000 Annual Savings: $ 75,000 Construction Period: 1987 -88 ro'ect Description • Installation of energy efficient motors • Installation of fully integrated outside air economizers • Direct digital temperature control system installation on all mechanical equipment • Lighting Improvements, Hybrid/Electronic ballast, new 34 watt T -12 lamps and new fluorescent fixtures February 2000 CASE STUDIES STATE OF CALIFORNIA/CAL -TRANS - BAY BRIDGE OAKLAND Facility Type: Governmental (State) Facility Size: Cal Trans Transportation Bridge Contractor. Cal -Air, Inc. Engineering: National Energy Management Institute (NEMI) Financing: Shared Savings (NEMI) Construction Costs: $578,000 Annual Savings: $ 90,000 Project Description • Multizone replacement with variable air volume units • Installation of frilly integrated outside economizers • Direct digital control system on all mechanical equipment • Lighting Improvements, Hybrid/Electronic ballast, new 34 watt T -12 lamps STATE OF CALIFORNIA - CAL -TRANS - SAN DIEGO Facility Size: Cal-Trans Distributing Center Contractor: Cal-Air, Inc. Engineering: National Energy Management Institute (NEMI) Financing: Shared Savings (NEMI) Construction Costs: $310,000 Annual Savings: $ 75,000 Construction Period: 1987 -88 Project Descrillflon • Installation of energy efficient motors • Installation of fully integrated outside air economizers • Direct digital temperature control system installation on all mechanical equipment • Lighting Improvements, Hybrid/Electronic ballast, new 34 wan T -12 lamps and new fluorescent fixtures Febmary 2000 CASE STUDIES STATE OF CALIFORNIA/CAL -TRANS - BAY BRIDGE OAKLAND Facility Size: Cal Tracts Transportation Bridge Contractor: Cal -Air, Inc. Engineering: National Energy Management Institute (NEMI) Financing: Shared Savings (NEMI) Construction Costs: $578,600 Annual Savings: $ 90,E Project Description • Multizone replacement with variable air volume units • Installation of fully integrated outside economizers • Direct digital control system on all mechanical equipment • Lighting Improvements, Hybrid/Electronic ballast, new 34 watt T -12 lamps February 2000 CASE STUDIES STATE OF CALIFORNIA/CAL -TRANS - BAY BRIDGE OAKLAND Facility Si u: Cal Trans Transportation Bridge Contractor: Cal -Air, Inc. Engineering: National Energy Management Institute (NEMI) Financing: Shared Savings (NEMI) Construction Costs: $578,000 Annual Savings: $ 90,000 Project Description • Multizone replacement with variable air volume units • Installation of fully integrated outside economizers • Direct digital control system on all mechanical equipment • Lighting Improvements, Hybrid/Electronic ballast, new 34 watt T -12 lamps FeMwry 2000 CASE STUDIES COLUSA COUNTY, PHASE II— COUNTY COURTHOUSE Facility Size: 50,000 + Square Contractor. Cal -Air, Inc. Engineering: Cal -Air, Inc. Financing: Municipal Lease Construction Costs: $ 90,000 Annual Savings: $ 8,800 Baseline Annual Utility Cost: $ 65,000 Construction Period: Fall 1997 Project Description • New A/C Equipment (Replacement of three package units with new HI-EER package units. • Installation of DDC control system to control central plant equipment and package units. • T -8 lamps and electronic ballasts • Specular reflectors • Incandescent lamp conversion to compact fluorescent lamps • LED exit sign conversion • High pressure sodium exterior fixture replacement • Participant in Cal -Air guaranteed savings program CITY OF WHITTIER, COMMUNITY RECREATION CENTER Facility Type: City Offices/theater/Gymnasium Facility Size: 40,000 Sq. Ft. Contractor: Cal -Air, Inc. Engineering: Cal -Air, Inc. Financing: Internal Construction Costs: $344,000 Annual Savings: $148,000 Construction Period: Fall 1997 Proiect Description • Installation of a High - Efficiency Fiberglass Cooling Tower • Furnished and installed 5 each, Water Cooled Vertical A/C units • Controls Modification to NOVAR DDC Control System • Installation of Smart Boxes for independent zone control • Lighting Modifications February 2000 CASE STUDIES COLUSA COUNTY, PHASE 11 — COUNTY COURTHOUSE Facility Size: Contractor. Engineering: Financing: Construction Costs: Annual Savings: Baseline Annual Utility Cost: 50,000 + Square Feet Cal -Air, Inc. Cal -Air, Inc. Municipal Lease $ 90,000 $ 8,800 $ 65,000 project Description • New A/C Equipment (Replacement of three package units with new HI -EER package units. • Installation of DDC control system to control central plant equipment and package units. • T -8 lamps and electronic ballasts • Specular reflectors • Incandescent lamp conversion to compact fluorescent lamps • LED exit sign conversion • High pressure sodium exterior fixture replacement • Participant in Cal -Air guaranteed savings program CITY OF WHITTLER, COMMUNITY RECREATION CENTER Facility Type: City Offices/theater/Gymnasium Facility Size: 40,000 Sq. Ft. Contractor: Cal -Air, Inc. Engineering: Cal -Air, Inc. Financing: Internal Construction Costs: $344,000 Annual Savings: $148,000 Construction Period: Fall 1997 Project Description • Installation of a High - Efficiency Fiberglass Cooling Tower • Furnished and installed 5 each, Water Cooled Vertical A/C units • Controls Modification to NOVAR DDC Control System • Installation of Smart Boxes for independent zone control • Lighting Modifications February 2000 CA INC. 12393 Simon Avenue Whittier, er, CA CA 90606 (562) 698 -8301 December8, 200 Mr. Don McIntyre Interim City Manager City of Seal Beach 211 Eighth Street Seal Beach, Ca. 90740 Reference: Energy Services Program Multiple City Facilities Dear Don: Cal -Air is pleased to present this Letter of Agreement to develop and implement an Energy Services Program at various City of Seal Beach facilities. We look forward to working with you as this program further develops. Based upon our discussions, it is our understanding that the City of Seal Beach expects the Energy Services Program to accomplish the following goals: Operational • Develop the most cost-effective solution necessary to provide long term improved comfort and system reliability while resolving short range heating and air conditioning system and space conditioning concerns. • Perform all project upgrades in a manner that will not negatively impact facility occupant comfort (i.e. maintain or improve upon existing comfort levels). • Replace and/or upgrade Heating, Ventilation and Air Conditioning.(,HV AC) equipment and/or systems, as appropriate, keeping energy efficiency, occupant comfort and long tens system reliability in mind. • Upgrade the existing lighting systems with energy efficient components keeping system reliability and maintaining and/or improving light levels in mind. • Install a "user friendly" control system related to HVAC and Lighting systems at City facilities where an appropriate application exists. • Investigate any other appropriate retrofit applications based upon existing conditions, system reliability and/or energy efficiency considerations. • Schedule and expedite the retrofit work with minimal impact to facility occupants. • Include a preventive maintenance agreement, which incorporates the new revisions. • Present Final Agreement six (6) weeks from receipt of approved Letter of Agreement. Financial • Develop an approach that will reduce energy consumption along with operational and deferred maintenance costs. • Investigate utility company rebate incentives and/or any other funding sources available, on the City's behalf, which will offset the net cost of the program. • Provide a "budget neutral" self - funding energy services program, the savings of which are generated by the reduction of existing budgeted expenses. • Provide outright purchase and financing procurement method options. If financing is chosen, secure the best financing package available on the City's behalf. Mf!yffdn McIntyre CirJWSeal Beach December 6, 2000 Page 2 Leval 47A4AIR INC. 12393 Slauwn Avenue Whittier, CA 90606 • Negotiate this project directly with Cal -Air, which is permissible and encouraged by the State of California, through the California State and Government Code 4217.10 - 4217.18, for energy conservation projects. If Cal -Air is able to meet the above stated goals, the Customer agrees to proceed with the proposed project within thirty (30) days. If Cal -Air is able to meet the above stated goals, and the City does not proceed with the project with Cal -Air within thirty (30) days, the City agrees to reimburse Cal -Air, Inc. for all reasonable engineering and development costs incurred, not to exceed (NTE) Five Thousand Dollars ($5,000). If Cal -Air cannot achieve the above stated goals, the City will not be required to compensate Cal - Air, or to proceed with the implementation of the Energy Services Program. I trust that this Agreement meets with your approval. If you have any questions, or if I can be of further assistance, please do not hesitate to contact me at 562- 4643210. Thank you for allowing us the opportunity to serve you. Sincerely, Cal -Air, Inc. Dennis McVey Energy Services Specialist cc: Stephen G. Badum — City of Seal Beach, Director of Public Works, City Engineering Rallie P. Rallis — R & D Resources, Inc APPROVAL �Z_ City of Seal Beach /l - / /-vim Date City of Seal Beach Final Scope of Work Facility System Retrorit / Service Description City Hall Building Lighting Facility -Wide Upgrade — (96) Fixtures Replaced 211 Eighth Street Seal Beach, California Lighting Controls Includes (26) Motion Sensors HVAC Replacement Replace Existing 25 -Ton Rooftop Unit with New 25 -Ton Rooftop Unit with economizer, copper fins and copper coils. Replace Existing 12.5 -Ton Split System with New Energy Efficient 12.5 -Ton Unit with copper fins and copper coils. Replace Existing Duct Furnace with New Energy Efficient Duct Furnace. Replace Existing I -Ton Wall Unit with New 1 -Ton Energy Efficient Wall Unit. Repair collapsed ductwork. HVAC Controls Replace Existing 7 Day Mechanical Timeclocks with New Programmable Digital Timeclocks with bypass timers. Duct Cleaning Clean Existing Ductwork as required. All HVAC Equipment Maintenance and Air Filter Service Police Station Lighting Facility-Wide Upgrade — (12) Fixtures Replaced 911 Seal Beach Blvd. Seal Beach, California Lighting Controls Includes (24) Motion Sensors HVAC Replacement Replace (14) Rooftop Gas/Electric Units. Units range from 2 -Tons to 5 -Tons. New Units shall have Copper Coils and Copper Fins. New Units 3 -Tons and larger shall have economizers. All Units are to be Energy Efficient design. HVAC Controls (17) Existing Thermostats to be removed and replaced with New Programmable Thermostats. Duct Cleaning Clean Existing Ductwork as required. All HVAC Equipment Maintenance and Air Filter Service 4 City of Seal Beach Final Scope of Work Facility System Retrofit / Service Description Seal Beach Public Works Yard Lighting Facility-Wide Upgrade — (98) Fixtures Replaced 1776 Adolfo Lopez Drive Seal Beach, California Lighting Controls Includes (20) Motion Sensors All HVAC Equipment Maintenance and Air Filter Service Marina Community Center Lighting Facility-Wide Upgrade — (20) Fixtures Replaced 151 Marina Drive Seal Beach, California Lighting Controls Includes (2) Motion Sensors HVAC Replacement Replace Existing Gas Furnace with (2) 5 -Ton Rooftop Energy Efficient Gas/Electric Units. New Units shall have Copper Coils, Copper Fins and economizers. HVAC Controls Replace Existing Thermostat with New Programmable Thermostats with bypass timers. Duct Cleaning Clean Existing Ductwork as required. All HVAC Equipment Maintenance and Air Filter Service North Seal Beach Community Lighting Facility-Wide Upgrade — (35) Fixtures Replaced Center 3333 Saint Cloud HVAC Replacement Replace Existing 5 -Ton and (2) Existing 4-Ton Seal Beach, California Rooftop Heat Pumps. New Units shall have Copper Coils, Copper Fins and economizers and shall be Energy Efficient. HVAC Controls Replace Existing Thermostats with (3) New Programmable Thermostats (with lock- boxes) and bypass timers. Duct Cleaning Clean Existing Ductwork as required. All HVAC Equipment Maintenance and Air Filter Service F City of Seal Beach Final Scope of Work Facility System Retrofit / Service Description h Complex F Lighting Facility-Wide Upgrade — (23) Fixtures Replaced t. h, California Mary Wilson Library Lighting Facility -Wide Upgrade 707 Electric Ave. Seal Beach, California Lighting Controls Includes (2) Motion Sensors HVAC Replacement Replace (3) Existing 15 -Ton Rooftop Gas/Electric Units. 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