HomeMy WebLinkAboutItem K7
AGENDA REPORT
DATE: May 29, 2001
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Doug Danes, P.E., Asst. City Engine
SUBJECT: ACCEPTANCE OF MAIN STREET ALLEY
IMPROVEMENTS, PROJECT #820
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SUMMARY OF REOUEST:
The proposed action will formally accept the completion of the construction contract to
construct the Main Street Alley Improvements.
BACKGROUND:
In February 28, 2000, Council elected to award a project to Southern California Grading,
Inc. in accordance with the plans and specifications, the Contractor has completed the
above - referenced project. The breakdown of costs are:
Original Contract Price $ 318,342.58
Unit Price Work $ 323,724.97
Authorized Change Orders $ 16,845.61
Contract Total $ 340,570.58
Previous Payments $ 299,489.36
Remaining Amount Due Contractor $ 41,081.22
This project was completed 41 days over schedule. The project was substantially
complete on or around August 10, 2000 per Public Contracts Code Section 7107 (c)(1.)
The Contractor submitted over $100,000 worth of "after the fact" change orders without
proper notification or documentation per the contract documents. Part of this difficulty
was the Contractor had the requisite work experience and had to be considered
responsive as the low bidder but they had never performed as a General Contractor for a
public agency.
Staff worked with the City Attorney's office on this matter. After an extensive and time
consuming review process, the Engineering Division recommended only $16,845.61 of
Agenda Item K
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the total change orders submitted. This is the total amount of compensation for the
contractor for extra work on this project. The amount of the last payment of $41,081.22
includes all money owed the Contractor including retention.
FISCAL IMPACT:
Funds were expended through the City's Capital Improvement Program budget in both
the Sewer and Water Enterprise Fund Alley Program. The City received $118,756.09
from Orange County Sanitation District as part of their cooperative project's program for
this project.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council:
By resolution, determine the work has been completed in accordance with the
contract documents and declare the work to be accepted and total amount of the
contract is in the sum of $340,570.58.
2. Direct the City Clerk, within ten (10) days from the date of acceptance, file a
"Notice of Completion" with the Orange County Recorder.
Direct City staff to make a final payment to Southern California Grading, in the
amount of $41,081.22.
en G.# dum, P.E.
Director gfTublic Works
NOTED AND
City Manager
June 4, 2001
Office of the Recorder
County of Orange
P. O. Box 238
Santa Ana, California 92702
Forwarded is a certified copy of Resolution Number 4896
entitled 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH DECLARING WORK TO BE COMPLETED FOR PROJECT NUMBER 820,
CONSTRUCTION OF THE MAIN STREET ALLEY IMPROVEMENTS' and
attachment "A" thereto, adopted by the Seal Beach City Council
at the regular meeting of May 29`", 2001.
Please record the enclosed Resolution and attachment in full
and return same to my office. Thank you.
Very truly yours,
Joanne M. Yeo, City Clerk
City of Seal Beach
Encl.