HomeMy WebLinkAboutCC Min 2017-08-14Seal Beach, California
August 14, 2017
The City Council met in a Closed Session at 4:31 p.m. in the City Hall Conference
Room.
ROLL CALL
Present: Mayor Massa -Lavitt
' Council Members: Deaton, Moore, Sustarsic
Absent: Varipapa
Massa -Lavitt moved, second by Deaton, to excuse Mayor Pro Tem Varipapa from the
meeting.
AYES: Massa - Lavitt, Deaton, Moore, Sustarsic
NOES: None
ABSENT: Varipapa
ABSTAIN: None
Motion carded
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Victoria L. Beatley, Director of Finance /City Treasurer
Robin L. Roberts, City Clerk
ORAL COMMUNICATIONS
Mayor Massa -Lavitt opened oral communications. Speakers: None. There being no
requests to speak, Mayor Massa -Lavitt closed oral communications.
' CLOSED SESSION
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code §54957(b)
Title: City Manager
B. CONFERENCE WITH LABOR NEGOTIATOR
Government Code §54957.6
City Negotiator(s): City Manager/ Assistant City Manager
Employee Organization(s):
Mid - Management & Confidential (Unrepresented)
Orange County Employees Association (OCEA)
Department Head Contracts
City Manager Contract
Seal Beach Supervisors & Professionals Association (SBSPA)
Police Officers Association (POA)
Police Management Association (PMA)
Seal Beach Marine Safety Management Association (SBMSMA)
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code §54956.8
Property: 15 1 st Street, Seal Beach, CA 90740
' Agency Negotiators: City Manager, Interim Community Development Director, Finance
Director and Mohammed Baghadi, Westridge Commercial Inc. and James Lehigh,
CBRE
Negotiating Parties: City of Seal Beach; others unknown at this time
Under Negotiations: Price and terms
ADJOURNMENT
Mayor Massa -Lavitt adjourned the Special Closed Session meeting at 7:06 p.m.
Approve
Attested:
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Seal Beach, California
August 14, 2017
The City Council met in regular session at 7:12 p.m. in the City Council Chambers.
Council Member Ellery Deaton led the Pledge of Allegiance.
Moment of Silence
Mayor Massa -Lavitt asked for everyone to remain standing silently for a moment of
reflection, as words cannot express the immense grief our Seal Beach community is
experiencing over the tragic events that have occurred since our last City Council meeting.
ROLL CALL
Present: Mayor Massa -Lavitt
Council Members: Deaton, Moore, Sustarsic
Absent: Varipapa
Deaton moved, second by Massa - Lavitt, to excuse Mayor Pro Tern Varipapa from the
meeting.
AYES: Massa - Lavitt, Deaton, Moore, Sustarsic
NOES: None
ABSENT: Varipapa
ABSTAIN: None
Motion carried
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Chief Joe Miller, Seal Beach Police Department
' Chief Joe Bailey, Marine Safety/Lifeguard
Victoria L. Beatley, Director of Finance /City Treasurer
Steve Myrter, Director of Public Works
Michael Ho, Deputy Director of Public Works
Crystal Landavazo, Interim Community Development Director
Robin L. Roberts, City Clerk
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS &
ORDINANCES
Council Member Moore asked that Item I be pulled from the consent calendar for
separate consideration.
Council Member Sustarsic asked that Item N be pulled from the consent calendar for
separate consideration.
City Clerk Roberts read into the record that the following items were received after the
posting of the agenda: Email communication regarding agenda questions from Council
Member Moore; email communications regarding agenda questions from Robert
Goldberg; and printed PowerPoint presentations regarding Beach and Coastal
Environment Report, Seal Beach Pier Update, LA Seismic Survey and Items B, C and
N.
' PRESENTATIONS /RECOGNITIONS
Recognition of First Responders to Drowning Event
Karen Martin, PhD, Pepperdine University, Coastal Environment Report
Seal Beach Pier Update
Seal Beach Seismic Survey — LA Seismic/CalTech
ORAL COMMUNICATIONS
Mayor Massa -Lavitt opened oral communications. Speakers: Gino Nardo spoke
regarding the Lions Club Seal Beach Arts and Craft Fair to be held September a and
10" at Eisenhower Park at the Pier. Shannon Switzer representing the Seal Beach
Chamber of Commerce spoke regarding numerous community events, including
Wednesday night Summer Concerts at Eisenhower Park at the Pier. Jeff Snow of
Republic Services spoke regarding their commitment to environmental responsibility
and services to the Seal Beach community. Seth Eaker spoke regarding recent violent
outbreaks, upcoming community events and his support of Items H and I. Robert
Goldberg spoke regarding Item B. Joyce Ross - Parque spoke regarding Main Street
moving citation enforcement and crime. Mike Veraccia spoke regarding his concern of
' the time frame required to rebuild the pier. There being no further requests to speak,
Mayor Massa -Lavitt closed oral communications.
CITY ATTORNEY REPORT
City Attorney Steele indicated that the City Council met in Closed Session and took no
reportable action, and that Mayor Pro Tern Mike Varipapa was excused for his absence.
CITY MANAGER REPORT
There were no items to report.
COUNCIL COMMENTS
Council Member Moore stated his attendance at the Lions Club Fish Fry.
Council Member Sustarsic stated her attendance at the Lions Club Fish Fry, National
Night Out, Marine Safety facilities tour, and Kids Swap Meet event at Heather Park.
Mayor Massa -Lavitt spoke regarding a recent email that was sent to the City Council,
City Manager and City Clerk and apparently blind copied to several Seal Beach
residents. She indicated that this email contained inaccurate information and
encouraged residents that may have received this email to contact the City directly for
' accurate information.
Council Member Deaton stated her concerns regarding the email that was discussed by
Mayor Massa -Lavitt and urged residents to work together and put differences aside.
She then acknowledged residents' concerns of unknown odor occurrences and noted
reports should be made directly with the Air Quality Management District (AQMD). She
further acknowledged concerns regarding air transportation services between the
Orange County Sheriff and Orange County Fire Authority.
Mayor Massa -Lavitt stated that the City Council created a Fire Services Sub Committee
that is comprised of her and Council Member Deaton to analyze potential alternatives to
the current Joint Power Authority agreement with the Orange County Fire Authority.
She indicated that they have met with staff and now directs staff to prepare an agenda
item for the next City Council meeting recommending the formation of a Council /Citizen
Fire Services Advisory Committee.
COUNCIL ITEMS
A. City of Seal Beach Strategic Plan — Six -Month Strategic Objectives Update -
Receive and file the City of Seal Beach Six -Month Strategic Objectives update.
City Manager Ingram presented the updated Strategic Plan and Six -Month Objectives,
' highlighting that in addition to previously completed objectives, the following items on
tonight's agenda fulfill or advance the Strategic Plan: Item B - Analysis of Animal
Control Services; Item C - Facility Condition Assessment Update; Item I - Parking
Program Implementation Phase 2; Item K — 3 Year Annual Contract for Sand Berm
Construction and Removal and Authorization For Excess Sand Removal; Item N -
Lifeguard Headquarters Repair Update; Item P - Debt Issuance and Management
Policy; and, Item Q — Tax- Advantaged Bonds Post - Issuance Compliance Procedures
and Continuing Disclosure Compliance Procedures Relating to Bonds.
Mayor Massa -Lavitt concluded that this item is to receive and file only and there is no
action required.
B. Analysis of Animal Control Services - City Council evaluation of three options for
animal control services providers in the City of Seal Beach.
Police Commander Steve Bowles provided PowerPoint presentation and
comprehensive overview of the information provided in the staff report.
There was general discussion regarding concerns of limitation of animal control services
' being provided under the current agreement, time periods and locations that service are
provided, unleashed dogs and dogs on the beach. At the inquiry of Council, Long
Beach Animal Control Services Manager Ted Stevens described the classification levels
of stray dogs, service schedule and office hours.
There was discussion regarding Marine Safety staff providing assistance with respect to
verbal warnings regarding the prohibition of dogs on the beach and Police Officers
providing enforcement by citing such incidents with the caveat that their respective
primary duties are water safety and crime prevention.
During the discussion, Police Department staffing levels was brought forth by Council
Member Deaton, followed by Council consensus directing staff to hold a Study Session
to discuss the following Strategic Plan Objectives: Achieve Short and Long Tenn Fiscal
Sustainability - Bring a consultant contract to the City Council for consideration to hire an
oil professional to evaluate oil revenue recovery options and Enhance Public Safety -
Increase staffing by two officers to enhance public safety through increased patrol
coverage and reducing Part I (serious) crimes.
C. Facility Condition Assessment Update — Receive and file the 2017 Updated
Facility Condition Assessment.
Deputy Public Works Director Michael Ho provided a PowerPoint presentation and
' comprehensive overview of the information provided in the staff report. At the inquiry of
Council, Griffin Structures Vice President Dustin Alamo confirmed that the 2017 Facility
Condition Assessment Update provides updated costs for the suggested improvements
to facilities identified in 2011.
Mayor Massa -Lavitt concluded that this item is to receive and file only and there is no
action required.
CONSENT CALENDAR
Sustarsic moved, second by Deaton, to approve the recommended actions on the
Consent Calendar with the exception of Items I and N which were pulled for separate
consideration and noting that Deaton abstained from Item D.
D. Regular City Council meeting July 10, 2017 minutes — Approve by minute order.
( Deaton Abstained)
E. Demands on City Treasury (Fiscal Year 2017) — August 14, 2017 — Ratification.
F. Monthly Investment Report — June 2017— Receive and file.
G. Quarterly Report of City Manager Authorized Contracts — Receive and file.
' H. Homeland Security Grant Program Agreement for Transfer or Purchase of
EquipmentfServices or for Reimbursement of Training Costs for Fiscal Year 2016
Urban Area Security Initiative (UASI) - Adopt Resolution No. 6753 allowing the
City of Seal Beach to enter into an agreement for transfer or purchase of
equipment1services or for reimbursement of training costs for Fiscal Year 2016
Urban Areas Security Initiative (UASI) Homeland Security Grant Program
purposes; and, Authorize the City Manager to execute on behalf of the City of
Seal Beach any actions necessary for the purpose of obtaining Federal financial
assistance provided by the Department of Homeland Security and sub - granted
through the State of California, the County of Orange and the City of Anaheim in
its capacity as the "Core City' for the Anaheim/Santa Ana Urban Area.
from the consent calendar for separate
the agFeemem.
' J. Recession of Proclamations of Local Emergency Projects EM1503, EM1602, EM
1603 and EM 1701 — Adopt Resolution No. 6755 rescinding the proclamation of a
local emergency declared by the City Council on June 22, 2015 pursuant to
Resolution No. 6573, for emergency repairs of the Hellman Ranch Water Main
Break, Project No. EM1503; and, rescinding the proclamation of a local
emergency declared by the City Council on May 23, 2016 pursuant to Resolution
No. 6649, relating to the Pier Fire, Project No. EM1602; and, rescinding the
proclamation of a local emergency declared by the City Council on June 27,
2016, pursuant to Resolution No. 6662, relating to damage to the Seal Beach
Tennis Center; Project No. EM1603; and, rescinding the proclamation of a local
emergency declared by City Council on January 17, 2017 pursuant to Resolution
No. 6708, as revised by Resolution No. 6735, for the West End Pump Station,
Project No. EM1701.
K. 3 -Year Annual Contract For Sand Berm Construction And Removal — Approval
Of Two -Year Extension And Authorization For Excess Sand Removal - Adopt
Resolution No. 6756 approving Amendment No. 4 to the annual public works
agreement with Post Earthworks Constructors, Inc. providing for an additional
term of two (2) years extending from September 14, 2017 through and including
September 14, 2019, for the amount of $275,366; and, approving certain excess
sand removal work by Post Earthworks Constructors, Inc. in the amount of
' $19,950; and authorizing the City Manager to execute Amendment No. 4 to the
agreement with Post Earthworks Constructors, Inc.
L. Notice of Completion for 7th Street Alley Waterline and Sewer Replacement
Project CIP No. WT1607- Adopt Resolution No. 6757 accepting the 7th Street
Alley Waterline and Sewer Replacement Project CIP No. WT1607 by Cedro
Construction, Inc. in the amount of $477,626.45; and, directing the City Clerk to
file a "Notice of Completion" with the Orange County Clerk- Recorder within ten
(10) days from the date of acceptance; and, to release retention in the amount of
$47,762.65, 35 days following the filing of the Notice of Completion.
M. Support for California WaterFix and EcoRestore - Adopt Resolution No. 6758
supporting the California WaterFix and California EcoRestore.
(Pulled from the consent calendar for separate consideration)
teary.
' O. Authorize the City Manager to execute a Professional Services Agreement with
Transtech Engineers, Inc. for Building Division Services - Adopt Resolution No.
6760 authorizing the City Manager to execute a professional services agreement
with Transtech Engineers, Inc. for Building Division Services.
AYES:
Massa- Lavitt, Deaton, Moore, Sustarsic
NOES:
None
ABSENT:
Varipapa
ABSTAIN:
Deaton (Item D only)
Motion carded
ITEMS REMOVED FROM THE CONSENT CALENDAR
I. Parking Program Implementation Phase 2 - Adopt Resolution No. 6754
approving a Professional Services Agreement with Dixon Resources Unlimited in
an amount not to exceed $90,750 and authorizing the City Manager to execute
the agreement.
Police Commander Steve Bowles provided PowerPoint presentation and
' comprehensive overview of the information provided in the staff report. Commander
Bowles discussed the previous Parking Program implementation efforts in 2016, current
Phase 1 process which includes testing of three types of parking meters with measured
enforcement data, and description of services under the proposed professional services
agreement with Dixon Resource Unlimited.
Deaton moved, second by Sustarsic to adopt Resolution No. 6754 approving a
Professional Services Agreement with Dixon Resources Unlimited in an amount not to
exceed $90,750 and authorizing the City Manager to execute the agreement.
AYES: Massa - Lavitt, Deaton, Moore, Sustarsic
NOES: None
ABSENT: Varipapa
ABSTAIN: None
Motion carried
N. Lifeguard Headquarters Repair Update — Adopt Resolution No. 6759 approving a
substitute capital improvement project to improve the Lifeguard Headquarters in
place of two existing capital improvement projects; and, directing staff to begin
seeking bids for repairs of the Lifeguard Headquarters following remediation of
the building and to obtain such further City Council authorization as may be
necessary.
' Recreation Manager Tim Kelsey provided a PowerPoint presentation and overview of
the information provided in the staff report. He clarified that the estimated cost was to
provide remediation and repair of remediation work only and that additional assessment
would be required regarding the eventual facility replacement. Griffin Structures Vice
President Dustin Alamo indicated that their current assessment is that the building has
extinguished its useful life and will require additional assessment to determine building
replacement construction costs.
Sustarsic moved, second by Moore to adopt Resolution No. 6759 approving a substitute
capital improvement project to improve the Lifeguard Headquarters in place of two
existing capital improvement projects; and, directing staff to begin seeking bids for
repairs of the Lifeguard Headquarters following remediation of the building and to obtain
such further City Council authorization as may be necessary.
AYES:
Massa - Lavitt, Deaton, Moore, Sustarsic
NOES:
None
ABSENT:
Varipapa
ABSTAIN:
None
Motion carried
' PUBLIC HEARING
There were no public hearing items.
UNFINISHED /CONTINUED BUSINESS
There were no unfinished/continued business items.
NEW BUSINESS
P. Debt Issuance and Management Policy - Adopt Resolution No. 6761 adopting a
Debt Issuance and Management Policy and taking related actions.
Finance Director Beatley provided an overview of the information in the staff reports for
both Items P and O, noting that they both support the completion of Strategic Plan
Objective: Improve and maintain Infrastructure and Facilities - Complete formation of
the JPA to allow for public financing of infrastructure improvements.
Deaton moved, second by Sustarsic, to Adopt Resolution No. 6761 adopting a Debt
Issuance and Management Policy and taking related actions.
'
AYES:
NOES:
Massa - Lavitt, Deaton, Moore, Sustarsic
None
None
ABSENT:
Vadpapa
ABSTAIN:
ABSTAIN:
None
Motion carried
1
O. Tax - Advantaged Bonds Post- Issuance Compliance Procedures and Continuing
Disclosure Compliance Procedures Relating to Bonds - Adopt Resolution No.
6762 adopting tax- advantaged bonds post- issuance compliance procedures and
continuing disclosure compliance procedures and taking related actions.
Deaton moved, second by Sustarsic, to adopt Resolution No. 6762 approving tax -
advantaged bonds post- issuance compliance procedures and continuing disclosure
compliance procedures and taking related actions.
AYES:
Massa - Lavitt, Deaton, Moore, Sustarsic
NOES:
None
ABSENT:
Vadpapa
ABSTAIN:
None
Motion carried
ADJOURNMENT
Mayor Massa -Lavin adjourned the City Council meeting at 11:17 p.m., in memoriam of
former Seal Beach Lifeguard Chief Steve Cushman to Monday, September 11, 2017 at
5:30 p.m. to meet in closed session, if deemed necessary.
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Tobin L. Roberts, City Clerk
City of Seal Beach