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HomeMy WebLinkAboutItem AAGENDA STAFF REPORT ' \a <noaNri . DATE: October 9, 2017 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Robin L. Roberts, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on September 25, 2017. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. RECOMMENDATION: That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on September 25, 2017. SUBMITTED BY: NOTED AND APPROVED: Robin L. Roberts, City Clerk 11 . Ingram, C,111anager Agenda Item A Attachment "A" Seal Beach, California September 25, 2017 The City Council met in a Closed Session at 6:02 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Massa -Lavitt Council Members: Deaton, Moore, Sustarsic, Varipapa Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Victoria L. Beatley, Director of Finance /City Treasurer Robin L. Roberts, City Clerk ORAL COMMUNICATIONS Mayor Massa -Lavitt opened oral communications. Speakers: None. There being no requests to speak, Mayor Massa -Lavitt closed oral communications. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATOR Government Code §54957.6 City Negotiator(s): City Manager/ Assistant City Manager Employee Organization(s): Police Officers Association (POA) Police Management Association (PMA) Seal Beach Marine Safety Management Association (SBMSMA) ADJOURNMENT Mayor Massa -Lavitt adjourned the Special Closed Session meeting at 6:22 p.m. Robin L. Roberts, City Clerk City of Seal Beach Approved: Sandra Massa - Lavitt, Mayor Attested: Robin L. Roberts, City Clerk Seal Beach, California September 25, 2017 The City Council met in regular session at 7:01 p.m. in the City Council Chambers. Mayor Massa -Lavitt led the Pledge of Allegiance. ROLL CALL Present: Mayor Massa -Lavitt Council Members: Deaton, Moore, Sustarsic, Vadpapa Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Miller, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Victoria L. Beatley, Director of Finance /City Treasurer Steve Myrter, Director of Public Works/City Engineer Crystal Landavazo, Interim Community Development Director Robin L. Roberts, City Clerk were no changes to the agenda. PRESENTATIONS /RECOGNITIONS California Public Employees' Retirement System Update Overview of Online Public Records Request Program ORAL COMMUNICATIONS Mayor Massa -Lavitt opened oral communications. Speakers: Joyce Ross - Parque spoke regarding various City matters. Laura Wilson, Seal Beach resident, spoke regarding Community Choice Energy. CITY ATTORNEY REPORT City Attorney Steele indicated that the City Council met in Closed Session and considered the one item listed on the agenda. Staff provided a report. No reportable action was taken. CITY MANAGER REPORT City Manager Ingram requested that City Clerk Roberts provide an update on previous Council actions. City Clerk Roberts stated that the City Council is seeking applicants from all five districts to serve on the Seal Beach Fire Services Advisory Ad Hoc Committee, as well as applicants from District 2 to serve on the Recreation and Parks Commission. She noted that applications can be obtained online or at the City Clerk's office. COUNCIL COMMENTS Council Member Moore stated that he is having a "meet and greet' for District 2 residents at Fire Station 48 on Wednesday at 7:00 pm. He noted that several police officers will be in attendance, as well as Assistant City Manager Patrick Gallegos. Topics of discussion will include crime, homelessness, and emergency preparedness. Council Member Sustarsic stated that she attended the Save Our Beach cleanup event last weekend and was happy to see participation from the community and from local Boy Scout troops. She thanked the Lions Club for providing food for the event. She also stated her attendance at the Chamber Installation Breakfast and congratulated the new officers. She thanked Commander Steve Bowles, Michelle Marquez, and Jennifer Rentz from Dixon Unlimited for the parking meter tour. She stated her attendance at the West Cities Police Communication Center (West -Comm) 20" Anniversary celebration, and thanked the City staff who planned the event. Lastly, she noted that schools interested in having her join the PTA can contact her. Council Member Deaton stated her attendance at the Save Our Beach event. She thanked Steve Masoner and the Save Our Beach board for sponsoring and planning the cleanup. She also thanked the Lions Club for providing food, Deb Meehan for serving as Chair, and all City employees who provided assistance. She stated her attendance at the West -Comm celebration and provided congratulations to staff. She also announced that on October 5"' a "Coffee With the Cops" event will be hosted at Doc's Pie Shop, and that residents of Districts 1 and 3 are especially encouraged to attend. Mayor Pro Tern Varipapa also encouraged residents to attend "Coffee with the Cops" from 4:OOpm- 6:00pm on October 5"'. He stated his attendance at the Chamber Installation Breakfast, parking tour, and Save Our Beach cleanup. He encouraged residents to attend regular beach cleanups held every third Saturday of the month. Mayor Massa -Lavitt stated her meeting at the Los Angeles and Lower San Gabriel Rivers and Mountains Conservancy. She noted that she would like to explore how the City can benefit from its membership on the Conservancy. She also encouraged attendance at the West Orange County Women's Conference on Wednesday, September 270 . COUNCIL ITEMS A. City of Seal Beach Strategic Plan — Six Month Strategic Objectives Update - Receive and file the City of Seal Beach Six -Month Strategic Objectives update. City Manager Ingram thanked City staff for their work on the Strategic Plan, and noted that the next Strategic Plan workshop will be held on October 18"'. Public Works Director Myrter gave an update on the goal to provide a quality beach and pier environment. In regards to Objective Five (5), "Secure the Tidelands lease agreements for the beach;' he stated that staff has completed the final draft of a response letter to the State Lands Commission and the City Attorney's Office is in the process of reviewing the letter. He noted that the State Lands Commission is scheduled to bring the City's response to its November board meeting. Council Member Varipapa asked staff to provide an update regarding the permit for the pier. City Manager Ingram noted that a comprehensive update would be given at the City Council Meeting on October 9"'. Finance Director Beatley provided an update on the goal to achieve short- and long- term fiscal sustainability. She noted that the statuses for Objectives three (3), four (4), and five (5) have been changed to 'TBD" because Council input is needed for these items. She also stated that staff has completed Objective six (6), having applied for six grants, and will continue to work on this process. Public Works Director Myrter spoke regarding the goal of improving and maintaining the infrastructure and facilities. Specifically as it relates to Objective six (6), Director Myrter noted that a new landscape Supervisor has started his position with the City, and staff will complete the request for proposal (RFP) by the target date. Finance Director Beatley spoke regarding Objective seven (7), noting that the parking project manager facilitated a community meeting on August 17". She also stated that the current pilot program may be extended by a month. She noted that meetings had been conducted with all City Council members and feedback was received. A new email address, oarkina®sealbeachca.aov, was also created to facilitate communication with the community regarding parking. She noted that the Finance Department is also preparing to make permit processing and payment available online. She clarified for Council Member Deaton that this can be accessed through the Finance Department's page on the City's website. City Clerk Roberts spoke regarding the goal to attract, develop, compensate and retain quality staff. She stated that a training on customer service will be given by Public Sector Excellence during the upcoming Staff Development Day. Regarding the goal of enhancing public safety, Chief Miller stated that the Police Department has applied for a federal grant that would help fund new officers. CONSENT CALENDAR Deaton moved, second by Sustarsic, to approve the recommended actions on the Consent Calendar. B. Regular City Council meeting September 11, 2017 minutes — Approve by minute order. C. Demands on City Treasury (Fiscal Year 2017) — September 25, 2017 — Ratification. D. Monthly Investment Report — August 2017 — Receive and file. E. Fiscal Year 2017 -18 Fleet Replacement - Adopt Resolution No. 6769 approving Budget Amendment No. 18 -03 -02 for $10,300; authorizing the purchase of two replacement vehicles and equipment for the City's fleet at a total of $126,573.91, in accordance with the breakdown set out in this staff report, pursuant to Seal Beach Municipal Code Section 3.20.025(B); authorizing the City Manager to approve purchase orders for the new vehicles, equipment and payment of all State taxes and fees required for delivery for vehicle and equipment purchases; authorizing the City Manager to surplus existing vehicles and equipment upon the completion of the new vehicle and equipment purchase and retrofitting; and superseding and replacing Resolution No. 6766. F. Adopt a Resolution listing the Projects Partially Funded by Senate Bill 1: Road Repair and Accountability Act SB1 - Adopt Resolution No. 6770 listing the projects that are partially funded by Senate Bill 1 (SB1). AYES: Massa - Lavitt, Varipapa, Deaton, Moore, Sustarsic NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM THE CONSENT CALENDAR None PUBLIC HEARING There were no public hearing items. UNFINISHED /CONTINUED BUSINESS There were no unfinished/continued business items NEW BUSINESS There were no new business items. ADJOURNMENT Mayor Massa - Lavitt adjourned the City Council meeting at 8:34 p.m., September 25 to Monday, October 9, 2017 at 5:30 p.m. to meet in closed session, if deemed necessary. Robin L. Roberts, City Clerk City of Seal Beach Approved: Sandra Massa - Lavitt, Mayor Attested: Robin L. Roberts, City Clerk