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February 12, 2W@
STAFF REPORT
To: Mayor and Members of the City Council
Attention: Donald F. Mc Intyre, Interim City Manager
From: Stephen G. Barium, P.E., Director of Public Works/City Engineer
Subject: AWARD PROFESSIONAL SERVICES AGREEMENT —
ON CALL ENGINEERING SERVICES FOR SEWER,
WATER, AND STORM DRAINS.
SUMMARY OF REQUEST
The proposed action will execute an on-call professional services agreement to retain AKM
Consulting Engineers to perform on-call engineering and design services for sewer, water, and
storm drains.
DISCUSSION:
The City's ambitious CIP has many high priority projects. These need to be implemented with
limited staff resources and include the Alley Program, West End Pump Station, and Lopez
Pump Station. It is important that a highly qualified engineering firm be retained with expertise
specifically in the design of sewer, water, and storm drain facilities. This not only speeds
delivery of projects but also can avoid costly change orders later during construction.
The purpose of this contract is to hire a qualified firm to perform professional services to
perform these requirements in an expedient manner. By hiring on-call services, projects may
proceed at much faster rate. The firths become very familiar with the City's unique
infrastructure that results in cost savings because of reduced learning curves. This becomes
more important due to the limited in-house engineering staff resources to manage these
projects.
AKM Consulting Engineers has performed well for the City in the past. They have prepared
the City's Storm Drain Master Plan, Sewer Master Plan, and Sewer Rate Study. Engineering
staff rated them most qualified during the initial RFP quality based selection process. They also
come highly recommended from various other public agencies and are currently performing
work for the County for storm -water diversion. Design costs range from eight to twenty
percent of construction costs depending upon the size, scope and complexity of the project.
Staff has negotiated hourly rates with AKM and thew firm can perform the work within project
budgets set forth in the approved Capital Improvement Program. Prior to starting any work,
AGENDA ITEM
Award Professional Services Agreement
City Cour! Staff Report
February 12, 2000
the consultant shall submit a detailed task order scope, fee proposal, schedule, and overall
project estimate. No work shall begin until written approval by the Director of Public Works.
FISCAL IMPACT:
Funds are available in the Capital Improvement Program with the majority coming from
the Sewer and Water Enterprise Fund. Additionally, any work that is part of the
development will be charged back to the developer. No work will be performed unless
adequate funding is available in the project budget.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council:
1. Authorize the City Manager to execute an professional services agreement AKM
Consulting Engineers to perform On-call Engineering Services for Water, Sewer, and
Storm Drain projects.
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AsstCity Enuer
NOTED ANDY�% VED:
Donald F. Mc Intyre
Interim City Manager
REVIEWED B
S he . Badum, P.E., Director
Public Works Department
AGENDA ITEM_