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Home My WebLink AboutItem NAGENDA REPORT y' 3 DATE: March 26, 2001 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Stephen G. Badum, Director of Public Works/City Engineer SUBJECT: California Coastal Conservancy Agreement SUMMARY OF REOUEST: The proposed action will adopt a resolution authorizing the City Manager to execute a grant funding agreement with the California Coastal Conservancy for funding of the Sea] Beach Ocean Water Quality Program. BACKGROUND: The City was successful in securing funding within the FY 1999/2000 State budget in the amount of $450,000 to improve beach and ocean water quality. A comprehensive study to look at the San Gabriel River watershed and develop strategies for combating water pollution at the sources along with a Master Plan for the City's ongoing water quality improvement program is required to establish the City's strategic action plan. Based upon the outcome of the comprehensive study, the City will implement a capital project program to improve water quality. These projects may include storm drain diversions to sewer treatment facilities; trash collection/filtration systems within the existing storm drains; and other technologies to improve water quality. On August 14, 2000, City Council authorized the execution of a professional services agreement with John Tettemer & Associates for the preparation of the City's Ocean Water Quality Master Plan. The proposed funding agreement will allow. the City to obtain the previously allocated funds up to $150,000 for the purpose of completing the City's comprehensive Ocean Water Quality Master Plan. A second funding agreement will fund the first phases of the City's capital improvement program as determined by the Master Plan. FISCAL IMPACT: Execution of the agreement will permit the funding of professional and appurtenant services required to complete the City's Ocean Water Quality Master Plan. Agenda Item N Coastal Comer my Agreement City Council Agenda Report March 26, 2001 RECOMMENDATION: It is recommended that City Council adopt a resolution authorizing the City Manager to execute a grant finding agreement with the California Coastal Conservancy for funding of the Seal Beach Ocean Water Quality Program. St n G. Badum, Director of Public Works/City Engineer NOTED AND APPROVED: Agenda Item _ 6, ell, Coastal Conservancy John Bahorski, City Manager City of Seal Beach 2118' Street Seal Beach, CA 90740 SUBJECT: Grant Agreement No. 00-163 Dear Mr. Bahorski: X Enclosed are five copies of the agreement referenced above. Enclosed are five copies of an amendment to the agreement referenced above. Regarding environmental, architectural, engineering, and surveying services contracts and as previously discussed orally, and in accord with California Government Code, Section 4626.5, you are hereby notified that yours was the top-ranked firm. The Conservancy proposes to enter into the enclosed contract with your firm. X Please sign all of the enclosed copies. Return all copies to the Conservancy for further processing. When fully executed, an original will be sent to you. (Please make certain that all copies have original signatures.) X A resolution meeting the specifications of the "CONDITIONS PRECEDEN TO DISBURSEMENT" section of the grant agreement must accompany the agreement when you return all copies to the Conservancy. X A Vendor Data Record (Std. 204), which is enclosed, must be completed and returned. Regarding contracts no[ grants : Small -business -enterprise and disabled -veteran - business -enterprise contractors and subcontractors must send to the Conservancy certifications from the Dept. of General Services. (OVER) 1330 Broadway, 11th Floor Oakland, California 94612-2530 510286.1015 Far: 510286.0470 C a I i f o r n i a S t a t e C o a s t a l C o n s e r v a n c y City of Seal Beach Grant Agreement No. 00-163 Page 2 X In accordance with the agreement, a letter from the Executive Officer or Deputy Executive Officer naming the Executive Officer's designee for purposes of the agreement will be sent to you with a fully executed copy of the agreement/amendment. Please continue to contact regarding this project. Please direct all budgets, invoices, and requested modifications regarding this agreement to me at the above address. Thank you for your attention to these matters. Sincerely, Tyronea "Tya" Robinson Contracts Manager Enclosure SPATE OF CAIIFCRM4 C #: 00-1613 VENDOR DATA RECORD (Required in lieu of IRS W-9 when doing business with the State of California) soc STO. aN tsan Fil CEPARTUENrIOFFICE STATE COASTAL CONSERVANCY PURPOSE: Information contained in this form will be used by state agencies to prepare Infor- STRIMADDRESS 1330 BROADWAY STE 1100 PLEASE RETURN mation Returns (Form 1099) and for withholding on payments to nonresident vendons. Prompt TO: return of this fully completed form will prevent CRY. STATE, ZIP 000E delays when processing payments OAKLAND CA 94612-2530 ❑ALL OTHER CORPORATIONS il,❑ INDIVIDUAL/SOLE PROPRIETOR (See Privacy Statement on reverse.) TELE%IONENUMBER 510-286-3780 or 510-286-4373 (Please specify) OVENDOR'S BUSINESS NME City of Seal Beach SI PROPRIETOR-EMER OWNER'S FUU. FUME HERE NM, FIML M I) WJUN3 ADDRESS N.Ii.reM SEM a P.O. B. No I 211 8th Street Seal Beach, CA 90740 CHECNONEBOXONLY 4; ❑CITY or COUNTY (Please circle one)..❑ SCHOOL DISTRICTS, PUBLIC COMMISSION, UNIVERISTY (Piesse circle one) VENDOR ❑MEDICAL CORPORATION (Including dentistry, Podiatry ❑ PARTNERSHIP psfera chothpy, optomahy, cNmpractic, ac..)ENTITY TYPE C-, ❑EXEMPT CORPORATION (Non-profit) N ❑ ESTATE OR TRUST ❑ALL OTHER CORPORATIONS il,❑ INDIVIDUAL/SOLE PROPRIETOR ❑OTHER ' (Please specify) ® SOCIAL SECURITY NUMBER REQUIRED FOR INDIVIDUAL/SOLE PROPRIETOR BY AUTHORITY OF THE REVENUE AND TAXATION CODE SECTION 18646 (See reverse) NOTE: Paymentwill VENDOR'S not be processed TAXPAYER FEDERAL EMPLOVQES DIRMnCATION NUMBER TIEM SCGAL SECURITY NUMBER without an acI I.D. NUMBER ponying taxpayer —I—� I.D. number. F VENDORS TYPE a A CORPORATION, PARTNERSHIP, IF VENDOR EI TYPE s INOMWAUSOLE PROPRIETOR. EWATE OR TRUST. ENTER FEIN EWER aaN. OMI CHeCKAPPROPRIATE BOXIES) NOTE: ❑ California Resident - Qualified to do business In CA or a permanent place of a. An estate is a VENDOR business in CA resident if RESIDENCY STATUSCaliforniaesident Nonresident (See Reserve) Payments for services by nonresidents decedent was a may be subject to state withholding at t at timeme of of death. FIWAIVER OF STATE WITHHOLDING FROM FRANCHISE TAX BOARD ATTACHED b. A trust is a SERVICES PERFORMED OUTSIDE OF CALIFORNIA resident if at least one trustee Is a California resident. See reverse l hereby eddly underpanahy ofpeduOrNat me Mhormadon provided on Nis document Is due and comect If myresldencystatus should change, l will promptly lolonn you. CERTIFYING SIGNATURe AUTHORQEOVENCORREPRESENTAIIVe'SNAMEUM—Pma TIRE SIGNATURE pA{E o TELEPHGNENUMBER S.2 3TArE m C&IMRNu VENDOR DATA RECORD M). 2N (REV. &En [REVERSE( ARE YOU A RESIDENT OR A NONRESIDENT? Eachcorporation,individuallsoleproprietor, partnership, estate or trust doing business with the State of California must indicate their residency status along with their vendor identification number. A corporation will be considered a 'resident" if it has a permanent place of business in California. The corporation has a permanent place of business in California if it is organized and existing under the laws of this state or, if a foreign corporation has qualified to transact intrastate business. A corporation that has not qualified to transact intrastate business (e.g., acorporation engaged exclusively ininterstatecommerce) will be considered as having a permanent place of business in this state only if it maintains a permanent office in this state that is permanently staffed by its employees. For individuals/sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any. individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose which will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident. For withholding purposes, a partnership is considered a resident partnership if it has a permanent place of business in California. An estate is considered a California estate if the decedent was a California resident at the time of death and a trust is considered a California trust if at least one trustee is a California resident. Mon: information on residency status can be obtained by calling the Franchise Tax Board at the numbers listed below: From within the United States, call....... 1-800-852-5711 From outside the United States, call..... 1-916-854-6500 For hearing imputed with TDD, call ..... 1-800-822-6268 ARE YOU SUBJECT TO NONRESIDENT WITHHOLDING? Payments madetononresidentvendms, includingcorporations, individuals, partnerships, estates and trusts, are subject to withholding. Nonresident vendors performing services in California or receiving rent, lease or royalty payments from property (real or personal) located in California will have 7% of their total payments withheld for state income taxes. However, no withholding is required if total payments to the vendor are $1500 or less for the calendar year. A nonresident vendor may request that income taxes be withheld at alower rate or waived by sending acompleted form FTB 588 to the address listed below. A waiver will generally be granted when a vendor has a history of filing California returns and making timely estimated payments. If the vendor activity is carried on outside of California or partially outside of California, a waiver or reduced withholding rate may be granted. For more information, contact: Franchise Tax Board Withhold at Source Unit Attention: State Agency Withholding Coordinator P.O. Box 651 Sacramento, CA 95812-0651 Telephone: (916) 845-4900 FAX: (916) 845-4831 If a reduced rate of withholding or waiver has been authorized by the Franchise Tax Board, attach a copy to this form. PRIVACY STATEMENT Section 7(b) of thePrivacy Actof 1974 (Public Iaw93-5791) requires that any federal, state, or local governmental agency which requests an individual todisclose his social security account number shall inforn that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. The State of California requires that all parties entering into business transactions that may lead to payment(s) from the State must provide their Taxpayer Identification Number (TIN) as required by the State Revenue and Taxation Code, Section 18646 to facilitate tax compliance enforcement activities and to facilitate the preparation of Form 1099 and other information returns as required by the Internal Revenue Code, Section 6109(a). The TIN for individual and sole proprietorships is the Social Security Number (SSN). It is mandatory to furnish the information requested. Federal law requires that payments for which the requested information is not provided be subject to a 31 % withholding and stale law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact business. Please call the Department of France, Fiscal Systems and Comulting Unit in (916) 3240385 if you have any questions regarding this Privacy Statement. Questions related to residency or withholding should be referred to the telephone numbers listed above. All other questions should be referred to the requesting agency listed in Section 1. .95 am