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HomeMy WebLinkAboutSupplemental - Moore's QuestionsRobin Roberts From: Patrick Gallegos Sent: Monday, November 13, 2017 9:18 AM To: Thomas Moore Cc: Jill Ingram Subject: RE: questions for meeting tomorrow Attachments: Questions -CM -11-13-2017 - Moore - Staff Response.docx; Caltrans - attachmentpdf BCC: CITY COUNCIL Good morning Tom, Attached please find responses to your questions. Let me know if you have any additional questions. Regards, Patrick Gallegos, Assistant City Manager City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740 (562) 431-2527 Ext. 1308 `' For Information about Seal Beach, please see our city website: htto:dwww.sealbeachca.00v NOTICE: This communication may contain privileged or other confidential inf000ahon. If you are not the intended recipient of thiscommunication, man employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. From: Thomas Moore Sent: Sunday, November 12, 2017 10:21 PM To: Jill Ingram; Patrick Gallegos Subject: questions for meeting tomorrow Here are a few questions for the meeting tomorrow. Thanks! -Tom Sincerely, 7,0M Thomas Moore Council Member, District 2 — Leisure World, College Park West and Rossmoor Center City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740 (562)431-2527 x1502 Questions/Comments for 11/13/2017 Council Meeting Item A: On section C: Please change IT Working Group to IT Software Working Group as the intention of this group was to analyze different software in different departments to see how they could work together to be more efficient. Staff will make the change to the title as noted. Item B: 1) Are these recommendations going to result in changes to the pay structures or change in titles of current positions? They may upon City Council approval. 2) Will these changes come back to council before being changed? Yes, Council will need to approve the changes. Item D: Council Items: Item E: Warren Hartley is from District 2, not 5, but will be representing both District 2 and 5 as a Leisure World resident Duly noted. Page 1 Check 3499 A -1-A Security 16.50 Late fee Do we have something in place to avoid late fees in the future? Do we ask if they can waive this? Yes, there is currently a process in place to avoid late fees. Yes, we ask if the late fees can be waived. This is one of the vendors that will not waive the late fees. The department responsible for the approval of invoices needs to ensure that the invoices are returned on time, if they are not, they cannot be paid. Page 4 Check 3531 / Check 3532 /Check 3538 /Check 3570 Frontier Communications / GTT Communications/MCl/Verizon Have we looked into getting group discounts / deals if we all standardize on one telecommunications service for the city? Staff typically works with the City's IT service provider to receive the most cost effective products. We will look into the aforementioned vendors to see if the City is receiving the best discount. We work with all of the vendors to ensure the lowest possible prices. All of the providers mentioned supply differing services to the City. Item F: Page 7 So Cal Land Maint $1707.50 What extra work is this? Is this in our new scope of work for landscaping? The work performed listed on the invoice is for repairing broken sprinklers and landscape piping. This type of work would be an additional service that has a quoted hourly rate. Page 11 Dixon Resources $8,250 1 realize this is for parking. What they are doing for this amount? When will the plan get finalized? They are acting as the Citys project manager. They are currently working on pilot project coordination, requests for quotes for the meters and LPR equipment, review of signage, hours of enforcement, etc. They will also evaluate the RFQ's and work with City staff to move recommendations forward. Page 13 Check 3625 57296-1143 vs Caltrans $9,784 Can we see itemized what was done for this amount please? This payment was made to RWG for services related to the CaITRANS (405 Widening) litigation. A copy of the detail is attached. • Removal of pest/Rodent control o Is this for removal of all pest/rodent control? This is for pest/rodent control. This work is best performed on as needed basis. If the landscape maintenance manager sees something that needs to be addressed it can be addressed at that time. Also, the new landscape maintenance supervisor is a licensed applicator and can supervise this work when necessary or perform it with in-house staff for a cost savings. • Removal of trash can pick up on Main street and in parks o Who will do this if not in contract? Staff is going to continue to investigate the best option for this service. We are currently doing this in-house with City staff but we are going to be creating an RFP for trash service by an outside vendor. Staff feels that not having a skilled landscape laborer do this will represent a cost savings. The company that is awarded the landscape contract will have the opportunity to bid on this but we feel there is a company that specializes in this service and can perform the service.