HomeMy WebLinkAboutUCLA Conference Centers UCLA DuAmount $11,000.68
e D teDue: 10/11/17
LAKE ARROWHEAD
cc, NrE KENcE cENrEK
Estimated Invoice
Client:
Seal Beach Police Department
Booking #:
8175
Reservation M
335186
Program Dates:
Friday, November 07, 2014 to Sunday, November 09, 2014
Due Date:
Wednesday, October 11, 2017
Amount Due:
$11,000.68
Charges
Item Total
CMP Commitment Revenue (CMP) $10,000.00
Additional Food Services $641.00
Tax on CMP $310.00
Tax on Additional Food Services $49.68
Estimated Amount Due Wednesday, October 11, 2017 $11,000.68
Remit to: The Regents of the University of California (UC Regents)
P.O. Box 160
Lake Arrowhead, CA 92352
P.O. Box 160 Phone: 909.337.2678 Fax: 909. 337 .1030 - Email: lakearro @ucla.edu w uclaounferencecenbhxom
Invoice Prepared: 9/27/2017
UCLA UCLA CONFERENCE CENTER CONTRACT
LKE ARROWHEAD PO Box 160, 850 Willow Creek Rd, Lake Arrowhead, CA 92352
CON,EIIFNCE CEN1El1
(909) 337-2478 www. lakearrowheaticonferencecenter .uda.edu Today's Date: 9/27/2017
ACCOUNT: Seal Beach Police Department Due Date: 10/11/2017
NAME OF CONFERENCE: Team Building Workshop 2017
DEPARTMENT:
WEB ADDRESS: WWW. sealbeachca .goy/Departments/Police
CONTACT: Mr. Michael Henderson
CONTACT TITLE: Sergeant
EMAIL ADDRESS: mhenderson(@sealbeachca.gov
TELEPHONE NUMBER: (562) 522 -4882
ADDRESS: 911 Seal Beach Police Department
ADDRESS:
CITY: Seal Beach STATE: CA ZIP: 90740
PROGRAM DATES: Monday, November 06, 2017 to Thursday, November 09, 2017
ARRIVALTIME: 4:00pm FIRST MEAL: Dinner
DEPARTURE TIME: 1:00pm LAST MEAL: Lunch
# OF GUESTS: 12
# OF CMP PACKAGES: 40
This contract is between the Regents of the University of California, on behalf of the UCLA Conference Center of its Lake Arrowhead
campus, herein referred to as "UCLA Conference Center" and /or "the University" and Seal Beach Police Department
herein referred to as either Seal Beach Police Department or "the Group ". This contract is for the
Team Building Workshop 2017 to be held at Lake Arrowhead starting Monday, November 06, 2017
A. RESERVATIONS:
A.1 COMPLETE MEETING PACKAGE RATE COMMITMENT, OCCUPANTS AND DATES
Team Building Workshop 2017 has requested that participants be lodged at the UCLA Conference Center. The UCLA
Conference Center has reserved the following accommodations for Team Building Workshop 2017
CMP /ROOM TYPES -)
Double Doc
Cedar Single
Deluxe Oct
Non - Participant
Child 3 -14 yrs
Child 0 -2 yrs
DATES l, CMP RATES 4
5250.0 0
250.00
$305.00
$210.00
$130.00
Free
TOTALCMP'S
Monday, November 06, 2017
0
13
0
0
0
0
13
Tuesday, November 07, 2017
0
14
0
0
0
0
14
Wednesday, November08, 2017
0
13
0
0
0
0
13
Thursday, November09, 2017
0
0
0
0
0
0
0
COMPLETE MEETING PACKAGES:
0
40
0
0
0
0
40
Total# of Lodging Rooms
Projected CMP Commitment: $10,000.00
Deposit Due: See Sect Cl Deposit Amt: $3,250.00
2- Bedroom Condolets:
0
2- Bedroom Deluxe Condalets:
0
Single Rooms:
14
A.2 DAILYRATES
Rates quoted for future fiscal years (July 1) are estimated. Future rates then in effect during the conference will prevail. The UCLA Conference Center operates on the
Complete Meeting Package (CMP) which includes lodging and three meals as well as meeting rooms, audio /visual equipment, coffee breaks, social and recreational facilities,
maid service, Wi -Fi and parking.
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A.3 CHECK -IN AND CHECK -OUT TIMES
Check -in time is 4:00pm. Check -out time is 12:00pm. The conference day begins with afternoon check -in at 4:00pm and ends following lunch the day of departure. Special
arrangements for earlier or later use of meeting rooms may be made at the time of booking with the conference center coordinator. There is a charge for groups desiring to
meet prior to or following the regular check -in /check -out times.
A.4 MINIMUM REVENUE REQUIREMENT
Seal Beach Police Department understands and fully accepts the financial commitment amount due to the UCLA
Conference Center which is a minimum of ,$9,000.00 . This amount is based on the Projected CMP Commitment as stated in
Section A.I. multiplied by 90 %. This amount does not reflect any additional charges that may be incurred or associated with this
conference /program. In the event of a cancellation, the Attrition Clause (Section 3.1) is no longer applicable but rather the terms and
conditions stated in the Cancellation Clause (Section B.2).
*Rates quoted for future fiscal years (July 1) are estimated. Future rates then in effect during the conference will prevail.
A.5 INITIAL PROJECTION
The UCLA Conference Center will reserve only the number of sleeping room units and meeting rooms, per projected CMP packages, outlined in this contract in Section A.I.
Should additional sleeping rooms be requested, the Group must submit to UCLA a written request for adjustment. Requests for additional rooms will be accommodated on
a space available basis. The UCLA Conference Center will make every effort to accommodate the Group's request for additional rooms. Deposits, guarantees, and other
procedures will then apply to the adjusted reservation numbers.
A.6 GUEST ROOM ACCOMMODATIONS
Guest rooms vary in size and type and are assigned to conferences by management of the UCLA Conference Center based on a variety of factors. Double occupancy is two
persons to each 2- bedroom Condolet; most Condolets have two baths. Space permitting, single occupancy accommodations are available for an extra charge when
requested.
A.7 RESERVATIONS
Arrangements listed in this contract are being held for Team Building Workshop 2017
on a first - option basis ten (10) business days from today's contract date, at which time a counter - signature on this contract is due to UCLA by:
10/11/2017 The UCLA Conference Center will reserve the number of sleeping room accommodations, per projected
CMP packages, requested in Section A.1 of this contract. However, should another organization request these dates and be in a position
to confirm immediately, the Group will be advised and given ten (10) business days to reserve on a confirmed basis.
If the counter- signed contract is not received within the timeframe allotted and Team Building Workshop 2017
has not notified the UCLA Conference Center, all arrangements may be automatically released. Upon receipt of this counter- signed
contract (and deposit from non - University of California groups), the agreement between Team Building Workshop 2017
and the UCLA Conference Center becomes binding and the status of the contract becomes confirmed.
A.8 ROOMING LIST/ CUT -OFF DATE
A FINAL rooming list, indicating names, gender, and roommate preference (If applicable) for all conference participants
must be submitted to the UCLA Conference Center thirty (30) days prior to Monday, November 06, 2017 This date is: 10/7/2017
All rooming lists must be received on a UCLA Conference Center rooming list template. Please note that the UCLA Conference Center
reserves the right to charge Seal Beach Police Department a $50.00 per day late charge for each day
beyond the final rooming list due date until the Group's rooming list is received. Rooming lists with higher numbers than reserved will
prevail over contracted numbers, resulting in a higher CMP Commitment. The rooming list received with the highest number of participants
will become Group's new guarantee.
After receiving the final rooming list thirty (30) days prior to arrival, the UCLA Conference Center will adjust the room block according
to the rooming list received. Additional names received after 10/7/2017 will be subject to space availability and prevailing CMP rates.
Specific contracted room types cannot be guaranteed without a rooming list. Rooming lists must be submitted in the designated format provided by the UCLA Conference
Center. Rooming lists must be legible, include the participants' first and last names, and must indicate gender. Reasonable changes such as additions, replacements an
corrections to the rooming list may incur without penalty at the discretion of the UCLA Conference Center.
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B. REDUCTION PROVISIONS /CANCELLATION:
B.1 ATTRITION CLAUSE
The rates and terms in this contract are based on several components such as food services, recreation activities, but most importantly
the Projected CMP revenue (Section A.1.) Thirty (30) days or greater to arrival,
Team Building Workshop 2017
will be responsible for ninety percent (90 %) of the Projected CMP revenue (Section A.1) of this contract. Less than thirty (30) days prior to arrival
Team Building Workshop 2017 will be responsible for one hundred (100 %) of the Projected CMP revenue
(Section A.1.) of this contract. Rooming lists with higher numbers than reserved will prevail over contracted numbers, resulting in a higher CMP
Commitment. The rooming list received with the highest number of participants will become Group's new guarantee.
All Deposits Received will be applied to Cancellation Fees
B.2 CANCELLATION -NON UNIVERSITY OF CALIFORNIA GROUPS
Team Building Workshop 2017 agrees that should it change its meeting location or otherwise cancel this contract, actual
damages would be difficult to determine. The following cancellation fees represent a reasonable effort on behalf of the UCLA Conference Center to establish actual damages
for such cancellation. In the event of a cancellation, the Attrition Clause (Section B.1) is no longer applicable. Said cancellation fees shall be due and payable on demand by
the UCLA Conference Center:
Prior to the Group's Arrival Date:
Monday, November 06, 2017
Cancellation Fee:
From time of contract signing to 18 months:
05/07/16
Forfeiture of Deposit of 25%
18 months prior to arrival date
05/08/16
to 12 months
11/05/16
Forfeiture of Deposit of 50%
12 months prior to arrival date
11/06/16
to 6 months
05/07/17
Forfeiture of Deposit of 100%
6 months prior to arrival date
05/08/17
to 1 month
10/06/17
90% of Projected CMP Commitment
1 month to arrival date
10/07/17
arrival date
11/06/17
100% of Projected CMP Commitment
All Deposits Received will be applied to Cancellation Fees
B.3 FORCE MAIEURE
$812.50
$1,625.00
$3,250.00
$9,000.00
$10,000.00
If either party is delayed, interrupted or prevented from the performance of its contractual obligations there under by reason of an act of nature, fire, flood, war, public
disaster, strikes or labor difficulties, governmental enactment, regulation or order, civil tumult, epidemic, or any other cause beyond its control, such party shall not be liable
to the other therefore, except, however, that the Group shall remain liable for all non - cancelable costs paid and /or contracted by the UCLA Conference Center before the
event that occasioned the delay, interruption, or prevention. Non - cancelable costs are defined as third parry costs for services already rendered or items already consumed.
C. PAYMENT:
CA DEPOSIT -NON UNIVERSITY OF CALIFORNIA GROUPS
In order to secure the CMP Commitment, occupants and dates in Section A.1, the UCLA Conference Center requires a deposit of:
CMP Deposit Amount Due at Signing:
$3,250.00
Make Payable to: UC REGENTS
Mail to (or use CC): UCLA Conference Center
PO Box 160, 850 Willow Creek Road
Lake Arrowhead, CA 92352
This deposit will be applied to the Group's Final Bill or to any cancelation fee that may apply.
PREPAYMENT
Prepayment for 100% of the estimated CMP Package charges and all auxiliary costs (i.e., supplementary food, team - building, etc), must
be received no later than thirty (30) days prior to arrival date. Prepayment due date: Saturday, October 07, 2017
Amount due less deposit (not including tax) $6,750.00 . A final bill detailing the Group's balance, if any, will be mailed out
approximately fifteen (15) business days after the Group departs on Thursday, November 09, 2017
Any adjustment of costs made in agreement between UCLA and the Group, or as a result of other changes in service, will be applied to
Team Building Workshop 2017 Final Bill.
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REFUNDS
In the event of overpayment at the conclusion of the conference /program and once the Master Bill is considered final, a refund will be provided no later than thirty (30)
business days after the last conference /program departs. The Group is to provide the UCLA Conference Center with a W -9 form for the refund to be processed.
C.2 BILLING -NON UNIVERSITY OF CALIFORNIA GROUPS
The Group will receive a detailed Master Bill approximately fifteen (15) business days after the departure date. Please review the bill and contact the UCLA Conference
Center's Accounting Department (see Section CA for contact information) within ten (10) business days from post- marked date should an explanation or additional
information be required. Any discrepancies regarding the final invoice must be submitted in writing to the UCLA Conference Center's Accounting Department for review.
The invoice will be considered accurate and final if not disputed within the ten (10) business day period. While UCLA investigates any discrepancies, the Group is responsible
for paying non - disputed charges within twenty (20) business days of receipt of invoice. If payment is not received within twenty (20) business days, late charges may be
accrued monthly at a rate of eighteen percent (18 %) per month.
C.3 MASTER BILL
During the course of the conference /program, should any additional conference /program - related expenses be incurred, these expenses must be pre- approved by an
authorized representative. Approved purchases will be billed to the Master Account. A list of authorized Master Account signers must be provided by the Group prior to the
arrival date.
CA TAXEXEMPT
In order for the Group to be tax exempt, the Group must furnish a State of California Certificate of Sales Tax Exemption. This certificate must be submitted to the UCLA
Conference Center no later than forty -five (45) business days prior to the arrival date.
D. MEETING ARRANGEMENTS:
DA ARRANGEMENTS
A FINAL Arrangements Form must be submitted to UCLA thirty (30) days prior to the Group's arrival date. This date is: 10/7/2017
Please note that the UCLA Conference Center reserves the right to charge the Group a $50.00 per day late charge for each day beyond the arrangements form due date until
the Group's arrangement form is received. All arrangements must be received on a UCLA Conference Center arrangement form template.
D.2 MEETING AND FUNCTION ROOMS
Meeting rooms vary in size and location. The Center has four large meeting rooms, four medium meeting rooms, and up to ten smaller break -out rooms. Conference Center
management assigns these facilities based on the needs of each conference. Since there is usually more than one group present at the same time, we schedule meeting
rooms for maximum convenience, wheelchair accessibility, and separation. Conference rooms, tables and chairs are set up to your specifications at no charge.
FUNCTION ROOMS (includes: meeting, social and breakouts) are assigned thirty (30) days prior to the arrival date, based on the number of
attendees/ CMP Packages
Number of Guests
Number of function rooms allotted- based on availability
150 to 200 attendees
...................... 5 to 6
100 to 149 attendees
...................... 4 to 5
50 to 99 attendees
...................... 3 to 4
25 to 49 attendees
2 to 3
10 to 24 attendees
.. .... .- ............. 1 to 2
Additional function rooms are available on a space available basis. The fee for additional function rooms over the allotted
amount, as stated above, is $250.00 per room, per day. Function rooms that double as sleepers will not be charged a break -out room fee.
The UCLA Conference Center reserves the right to move functions into comparable and adequate rooms other than those discussed. Although every effort will be made to
avoid moving the Group, and every effort will be made to contact the Group in advance, the UCLA Conference Center reserves the right to move the Group without advance
notification or approval from the Group. The UCLA Conference Center reserves the right to make the final decision concerning the suitability of holding a function outdoors
or relocating to an indoor space, due to inclement weather, construction or other unforeseen circumstances. In the event a function is moved, the UCLA Conference Center
agrees to provide adequate notice (whenever possible), direction, and assistance. If necessary, staff and transportation will also be provided.
D.3 SOCIALSPACE
The UCLA Conference Center, as a state agency, cannot sell or provide alcoholic beverages. We do however; invite you to bring your own social beverages (alcoholic and or
nonf - alcoholic). At your request, we will provide a complimentary social space and set -up (ice, glasses, and clean -up) before or after dinner. We will also serve age: dinn i e
4�f �ed by the Group with meals. Initial P
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DA AUDIOVISUAL
The UCLA Conference Center maintains adequate inventory of audio-visual equipment in- house. Due to the volume of conferences held simultaneously ,the UCLA
Conference Center's audio - visual equipment is offered on a first -come, first -serve basis. In the event that the UCLA Conference Center needs to outsource in order to meet
the Group's requirements , the UCLA Conference Center will pass these charges along to the Group. All audio /visual equipment must be ordered thirty (30) days prior to the
arrival date. If the Group brings in their own audio - visual equipment, it is the sole responsibility of the Group and is subject to daily set -up charges.
D.5 PACKAGES
The Group will need to inform the UCLA Conference Center of any materials being shipped to the conference facilities in order to coordinate receipt of packages. All shipping
labels must have the following information in addition to the designated mailing address for proper handling:
1) Group name, 2) Arrival date - Departure date, 3) Attention: Contact name. Please do not send materials more than five (5) business days prior to the arrival date, as UCLA
has limited storage space. Charges may be assessed for storing or moving these materials. At the Group's own expense, arrangements must be made for the return shipping
of any surplus materials. The UCLA Conference Center reserves the right to discard any materials not removed within three (3) business days after the departure date. The
UCLA Conference Center is not responsible for any lost or damaged items left at UCLA.
E.1 MEALPLAN
This CMP meal plan consists of thee (3) meals per day starting with dinner on the day of arrival and ending with lunch on the day of departure. All meal plans are subject to
the 8% California Sales Tax (or then prevailing %). Meals are served in the Main Lodge Dining Room. The UCLA Conference Center is the exclusive food provider for all
conferences and events on property.
E.2 MEALHOURS
Regular dining hours:
Breakfast Buffet.. ........................
8:OOam - 9:OOam
Lunch Buffet . ...............................
12:00pm- 1:OOpm
Dinner..........
6:30pm - B:OOpm
Hours are subject to change based on operational requirements. If the Group requests customized meal hours outside of the hours listed in E.2, the UCLA Conference Center
must be notified thirty (30) business days prior to the Group's arrival date of such a request. Service charge for customized meal hours is $5.00 per person for breakfast,
$10.00 per person for lunch, and $15.00 per person for dinner.
E.3 STAGGERED MEALTIMES
The UCLA Conference Center reserves the right to assign a mealtime to the Group, within the regular meal hours listed in Section E.2, due to unforeseeable circumstances.
Staggered meal schedules, when necessary, reduce lines and lend to a more enjoyable meal. If it becomes necessary to stagger meals, a UCLA Conference Center
representative will meet with the Group's on -site contact to determine a schedule least disruptive to the Group's conference program.
EA SUPPLEMENTARY SERVICES
The UCLA Conference Center can provide snacks and hot or cold hors d'oeuvres for a modest charge. Please make arrangements one month in advance with the conference
coordinator via the Arrangements Form. It is the policy of the UCLA Conference Center that groups may not bring their own food for meals, meetings or social hours.
For non -UC Groups, all supplemental food orders must be paid prior to arrival and will be part of the Prepayment as stated in Section C.1 of this contract. All supplemental
food services will be billed to the Master Account and are subject to the 8.00% California Sales Tax (or then prevailing %).
E.S ALCOHOL
The UCLA Conference Center, as a state agency, cannot sell or provide alcoholic beverages. Any alcohol dispensed at the Center, such as outdoor areas and /or meeting
rooms, must be in accordance with UCLA guidelines and applicable state law. Alcohol consumption must take place within the assigned event area and additional supervision
such as the San Bernardino County Sheriff's department may be required to control access for large functions. UCLA policy states that alcohol may not be served at any
event where a majority of attendees are younger than twenty -one (21) years of age. The Group cannot sell alcoholic beverages without a liquor license which is issued by
the County of San Bernardino. We reserve the right to refuse service of alcohol to any individual. Additional insurance is required if the Group is serving alcoholic beverages.
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F. RECREATION:
F.1 INDIVIDUAL RECREATION
Recreation facilities are available for conference attendees. The room key, provided at check -in, allows admission on an individual basis into recreation facilities. The UCLA
Conference Center features a heated swimming pool, hot tub, fitness center, tennis courts, and volleyball court.
F.2 ARROWHEAD ADVENTURES
The UCLA Conference Center is home to a world -class team building program with professional instructors. For the ultimate in team - building experience, our ropes course
features low activities that all guests will feel comfortable with, graduating to high activities that will challenge your participants to reach their maximum potential. Ask your
conference coordinator for additional information. This is an additional cost. Please make reservations at least 30 days prior to arrival.
G. INFORMATION:
G.1 MAIN LODGE HOURS
The Main Lodge is open from 6:00am to midnight; the Front Desk opens at 7:00am. All guest rooms have direct dial phones and there are no charges for local calls. Calls
may be received at the Front Desk from 7:00am to midnight. There is a fresh fruit bowl in the lobby at 9:00pm each night and vending machines are available for snacks or
sodas.
G.2 PETS
No animals are permitted on property at the UCLA Conference Center. This policy does not apply to service animals since service animals are necessary as an
accommodation for people with disabilities. If any of your guests require use of a service animal, the guest must notify the UCLA Conference Center thirty (30) days in
advance of the Group's arrival date to allow for consideration of the request.
G.3 SAFE - DEPOSIT BOXES
The UCLA Conference Center offers complimentary safe - deposit boxes at the front desk, which are available on a first -come first -served basis.
GA TAKANDTIPPING
State sales tax will be added to the food portion of the conference bill. Individual tipping is not required at the UCLA Conference Center. Group tips, although not required
or expected, are permitted and will be accepted at the Front Desk. When received, they are divided equally among all non - management staff who have worked during the
conference.
H. MEDIA /MARKETING:
HA AGENDA/ ITINERARY
Any distribution of conference /program agenda /itinerary specifically stating any meeting room commitments, and timelines such as check -in, registration, etc. must be
submitted to the UCLA Conference Center for approval. The UCLA Conference Center reserves the right to discard or stop circulation of any literature that has not been pre -
approved.
H.2 UCLANAME
Unauthorized use of the name "University of California Los Angeles," in any form, including the term "UCLA," is prohibited. All promotional materials for the Group's
conference /program must be submitted to the UCLA Conference Center for approval. The following constitutes uses by the Group of the name "University of California Los
Angeles" or "UCLA" that are acceptable to UCLA for the purpose of citing the location of the conference name to be held on the campus of UCLA Lake Arrowhead from the
arrival date -departure date. Any references to the "University of California LOS Angeles" and to "UCLA" as to the site of the conference /program must meet with the
language below:
1. "Conference name" at the UCLA Conference Center
2. "Conference name" will take place at the UCLA Conference Center in Lake Arrowhead
H.3 BROCHURES/ FLYERS/ POSTERS
The Group may distribute to attendees, free of charge, non - commercial literature and relevant conference /program materials within reserved meeting spaces in which the
Group is meeting. As for posting, the Group must receive approval from the UCLA Conference Center. No unapproved flyers, posters or other promotional material, including
directional signs, may be posted on any walls or any other surfaces throughout the conference facilities. No obscene or libelous materials are permitted. Also, materials may
not contain direct or indirect references to alcoholic beverages or illegal drugs or criminal activity. A charge of $10 /poster removal will be assessed for unauthorized posting.
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HA PROMOTIONS
Selling of materials (such as T- shirts, memorabilia, etc.) during the conference must be pre- approved by the UCLA Conference Center fifteen (15) business days prior to the
arrival date. Sales at the UCLA Conference Center must be in an enclosed facility (not outdoors) in order to waive the standard 20% surcharge /commission. Ifany sales take
place outside of the UCLA Conference Center, the sales are subject to the above commission or a flat fee charge.
H.5 FILM PERMITS
The Group is permitted to photograph or otherwise record an event at UCLA venuesfor non - profit news coverage, training, educational, membership and /crarchival use
only. The Group must obtain the University's prior approval and follow guidelines delineated in the UCLA Photography, Motion Picture, and Television Permit. The Group
must contact the UCLA Conference Center thirty (30) business days prior to the arrival date to obtain the permit. The Group's photographers must carry a copy of UCLA's
film permit with them at all times.
I. COMPLIANCE WITH LAW:
1.1 ADACOMPLIANCE
The University is responsible for ensuring that persons with disabilities have access to all University programs, services, and activities. The UCLA Conference Center has
sleeping room units accessible to people with disabilities. Acceptable rooms for persons with disabilities will be provided at the same cost as those rooms contracted for by
the Group. To ensure that specific rooms are provided, please assess the needs of the participants with disabilities and inform The UCLA Conference Center a minimum of
fifteen (15) business days prior to the arrival date of any special requests. The Group's obligation is to make certain that the program is conducted in such a manner that it is
accessible to all persons with disabilities.
1.2 ALCOHOL/ DRUG POLICY
All participants shall abide by University laws and policies concerning the possession and consumption of alcoholic beverages, and all other policies, procedures, rules, and
regulations of the University of California Los Angeles. Possession of opened or visible containers (e.g. cups, cans, bottles, cases /boxes) anywhere within or on grounds
immediately adjacent to the UCLA Conference Center except in an assigned room where the door is closed )for those conference guests older than twenty -one (21) years of
age) or at a UCLA catered event is strictly prohibited. The University also prohibits: Unlawful manufacture, distribution, dispensing, possession, use, or sale of, or the
attempted manufacture, distribution, dispensing, or sale of controlled substances, Identified in Federal and State law or regulations. Possession of paraphernalia for
Intended or implied use of controlled substances, or paraphernalia possessing controlled substance residue are prohibited.
1.3 TOBACCO FREE ENVIRONMENT
As of April 2013 the UCLA Lake Arrowhead Conference Center is a Tobacco free campus. The use of cigarettes and all other tobacco products will no longer be permitted on
the main campus orat the UCLA Lake Arrowhead Conference Center. In accordance with this new policy, the UCLA Lake Arrowhead Conference Center will be prohibiting
the use of cigarettes, cigars, oral tobacco, electronic cigarettes, and all other tobacco products on our property. There is a $150.00 fee added to the conference bill for the
cleaning and rehabilitation of any room where smoking has occurred.
J. INSURANCE:
1.1 MINIMUM COVERAGE
Fifteen (15) business days prior to the arrival date; the Group must submit to the UCLA Conference Center a Certificate of Insurance, or a letter of permissible self- insurance.
The UCLA Conference Center must receive both the ACORD Certificate of Insurance along with Additional Insured Endorsement specifically naming The Regents of the
University of California as additional insured. The documents submitted must show evidence that the Group is insured for the period of the conference /program with a
minimum coverage outlined below.
General Liability - Each Occurrence:
Products & Completed Operations Aggregate:
Personal & Advertising Injury:
General Aggregate:
Workers Compensation:
$1,000,000
$2,000,000
$1,000,000
$2,000,000
In accordance with the labor code of the State of California
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J.2 DAMAGES
The Group shall be financially liable for damages to any University property, equipment or facilities for which it is responsible. The Group shall make no alterations,
improvements, or additions to the premises, without the prior consent of the University including, but not limited to, the following:
Lodging Rooms
Range from Low to Hi&
Meeting Rooms
Range from Low to High:
Carpet Cleaning:
$150
$300
Carpet Cleaning:
$150
$300
Comforter Cleaning:
$25
$75
Curtain Cleaning:
$25
$75
Comforter Replacement:
$120
$250
Removing Decorations, Posters, Etc:
$50
$100
Curtain Cleaning:
$50
$200
Party Clean -up:
$150
$200
Curtain Replacement:
$100
$1,000
Table Damage:
$150
$200
Broken Living Room Furniture:
$50
$300
Chair Damage:
$150
$200
Broken Window:
$50
$300
Easel Damage:
$50
$150
Burn Marks:
$150
$500
Burn Marks
$150
$500
Smoking:
$150
$150
Smoking:
$150
$150
Pro a
Ranee from Low
to High:
The need to drain the Hot Tub
$500
$500
K. INDEMNIFICATION:
The Group shall defend, indemnify, and hold the University, its officers, employees and agents harmless from and against any and all liability, loss, expense (including
reasonable attorneys' fees), or claims for injury or damages arising out oft he performance of this Agreement but only in proportion to and to the extent such liability, loss,
expense, attorneys' fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the Group, its officers, agents or
employees.
University shall defend, indemnify and hold the Group, its officers, agents, and employees harmless from and against any and all liability, loss, expense (including reasonable
attorneys' fees), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss expense,
attorneys' fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of University, its officers, agents or employees.
L RELATIONSHIP:
These Policies shall not create a principal -agent partnership, joint venture, or employment relationship between the Group and the UCLA Conference Center.
M. PURPOSE OF ORGANIZATION OR AGENCY:
The purpose of the group and the nature of the proposed conference must be consistent with the educational purposes and objectives of the University, and be beneficial to
it. To help us make this determination, please provide the following information:
The Seal Beach Police Department provides law enforcement services to the citizens of the City of Seal Beach.
educational purpose of the meeting: What is the proposed program and what topics will be presented? What is being taught?
A strategic planning session that allows the Executive team an opportunity to establish
mission and vision in a collaborative
8 of 9 Initial Page: I r\
UCLA Conference Center www .lakearrowheadconferencecenter .ucla.edu Non -UC
AUTHORIZATION
This contract is binding once countersigned by all parties and is also binding on its successors and assigns. In the event that the Group assigns, sells, conveys or otherwise
disposes of all or substantially all of its assets (collectively referred to as "assignment "), by operation of law or otherwise, this contract and the obligations herein must also
be assigned to and assumed by the successor organization, subject to approval by the UCLA Conference Center.
This contract, with appendices attached (if any), constitutes the entire agreement between the Group and the UCLA Conference Center and may not be amended or changed
unless done so in writing and signed by both parties.
ACCEPTED AND AGREED TO:
Seal Beach Police DebartmkAt UCLA CONFERENCE CENTER
r
By: By:
Mr. Michael Henderson Holly Barkeley
Sergeant Conference Coordinator - Sales
Seal Beach Police Department
Date
iOl.i I I'7
Dean /Direc[o /Chief Financial Officer
►�Isll,
Date
Date
By:
Steve Caloca, Director, UCLA Conference Center
Date
9of9
UCLA Conference Center www. lakearrowheadconferencecenter .ucia.edu
Initial Page:
Non -UC
AD__M_ISTRATIO_N OFFICE US_E ONLY
CC
Date
AD DIR
Date
TN
OT
9of9
UCLA Conference Center www. lakearrowheadconferencecenter .ucia.edu
Initial Page:
Non -UC
CAuroikNIA
1 V I A
September 26, 2017
hbarkeley@ha.ucla.edu
UCLA Conference Center
850 Willow Creek Road,
Lake Arrowhead, California 92352
Member Name: City of Seal Beach
Activity: Conducting team building workshop for police department managers.
Coverage Period: From 12:01 AM on 11/6/2017 to 11:59 PM on 11/9/2017
The City of Seal Beach (Member) along with other California public agencies, is a member of the California
Joint Powers Insurance Authority (California JPIA), and participates in the following self - insurance and
commercial insurance program that is administered by the California JPIA for its members:
Primary Liability Program, Including Automobile Liability
Coverage Limit: $1,000,000 per occurrence
Annual Aggregate Limit: $1,000,000
Workers' Compensation Program
Coverage Limits Statutory
Employers Liability $1,000,000
Coverage is subject to all the terms, Definitions, Exclusions, Conditions and Responsibilities of the
Memorandum of Coverage - Primary Liability Program and the Limits of Coverage stated above.
Sincerely,
Jim Thyden
Insurance Programs Manager
cc: Michael Henderson, Seal Beach, mhenderson @scaelbeachca.gov
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
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LAKE ARROWHEAD
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Meeting Specifications
Conference Title: Seal Beach Police Department Team Building Workshop
On Site Contact: Mike Henderson Cell: 562- 522 -4882 Email: mhenderson @sealbeachca.gov
Arrival Date: Nov. 6, 2017 Time: 2:OOPM First Meal* Dinner
Departure Date: Nov. 9, 2017 Time: 1:OOPM Last Meal* Lunch
Bus Arrival ?: No Bus Arrival Time: Number Arriving by Bus:
Please select the '[Meeting Specs" tab at the bottom of this workbook to begin filling out your daily events
Scheduling Guidelines
Lodging Room Check -in: 4:00 p.m.; Guest rooms cannot be guaranteed prior to 4:00 p.m.
Lodging Room Check -out: 12:00 noon; Your conference schedule should allow time for guests to check out prior to 12:00 noon
Meeting Room Check -in: 4:00 p.m.; Extra charges will apply for meetings starting prior to 4:00 p.m.
• Meetings between 1:00- 4:00pm I Extra $20 per person
• Meetings between 8:00am -12:00 Noon I Extra $60 per person, includes morning pastries & lunch
Meeting Room Check -out: 12:00 noon; Extra charges will apply for meetings ending after 12:00 noon
• Meetings ending between 1:00 -- 4:00 p.m. I Extra $20 per person
Mail Lodge Hours: 6:00 a.m. to 12:00 midnight; Front Desk is open from 7:00 a.m. to 12:00 midnight
Extra charges will apply if you wish to alter meal times to begin earlier or later than 15 minutes.
Meal Times: BREAKFAST: Extra $5 /person I LUNCH: Extra $10 /person I DINNER: Extra $15 /person
Dinner Wine: You may bring in your own wine for your guests to enjoy with dinner. Please check you wine at the Front
Desk upon arrival, and our staff will take care of the rest!
upplemental Food: These items may be added to your events. Menu items and pricing are listed below -- one of our
conference coordinators will assist you with ordering your desired selections. Food and beverage services
will be invoiced for the total number of guest attending each event.
For safety reasons no outside food is allowed to be brought into the Lodge or meeting rooms.
Food & Beverages Services (Additional Per Person Rate - Check All That Apply)
—Note; Coffee Service is Included During All Meeting Sessions"
Bottled Water ... ..........................$3.75 Cookies .................................... $5.50 Fruit ............................ $4.00
Bottled Juice ..... ..........................$4.00 Fruit ......................................... .$4.00 Soda ............................ $3.75
Continental Breakfast ............... $16.75 Cookies & Fruit ....................... $9.50 Sweet Rolls................ $8.75
The Veranda Package: Vegetable crudites, dips, cheeses, fresh fruit, crackers, and French break ................ ............................... .......................... $9.50
The Fireside Package: The Veranda Package plus chef - selected hot items .............................................. ............................... $19.00
The Tavern Package: Assorted cocktail snacks such as pretzels, nuts, crackers, and one chef - selected chip & dip ................... .......................... $4.50
The Lakeside Package: A selection of items such as assorted Petit Fours and chocolate- dipped strawberries ........................... .......................... $7.50
Meeting Room Set -Up Descriptions
• Theater: Rows of Chairs • Conference: Rectangular Table /Boardroom Table
• Discussion: Chairs in a Circle • U- Table: Tables Forming a U Shape with Chairs
• Classroom: Rows of Tables and Chairs • Table Groups: 2'x6' or 4'x6' Tables with Chairs
• Social: Cocktail Tables with Chairs (Informal /Reception Style)
Please select the "Meeting Specs" tab at the bottom of this workbook to begin filling out your daily events
Meeting Specifications
1s
Session
Audio Visual
Session
Number of
Dale
Day
Session Type
End
Room Set -up
(Include Quantity in Set-
Food Service
Start Time
attendees
Time
Up Details)
Select From
Select From
Select From
select From
Select From Drop
Select from Drop Down
Select From Drop Down
Drop Down
Drop Down
Drop Down
Drop Down
Down
Tavern PKG
Monday
Social
2:00 PM
8:00 PM
12
Social
Set -Up Details
(List AV Quantity & Any Other Special Requests)
Session
Audio Visual
Date
Day
Session Type
Session
End
Number of
Room Set -up
(Include Quantity in Set-
Food Service
Start Time
Time
Attendees
Up Details)
Select From
Select From
Select From
select From
Select From Drop
Select From Drop Down
Select From Drop Down
Drop Down
Drop Down
Drop Down
Drop Down
Down
Projector & screen
Cookies & Fruit
Whiteboard
Lakeside PKG
Easel with Flipchart
Tuesday
General Session
8:00 AM
5:00 PM
13
U -Table
Set -Up Details
(List AV Quantity & Any Other Special Requests)
Session
Audio Visual
Date
Day
Session Type
Session
End
Number of
Room Set -up
(Include Quantity in Set-
Food Service
Start Time
Time
Attendees
Up Details)
Select From
Select From
Select From
Select From
Select From Drop
Select From Drop Down
Select From Drop Down
Drop Down
Drop Down
Drop Down
Drop Down
Down
Projector & Screen
Cookies & Fruit
Whiteboard
lakeside PKG
Easel with Flipchart
DVD Player
Wednesday
Break -out 2
8:00 AM
9:00 PM
13
U -Table
Set -Up Details
(List AV Quantity & Any Other Special Requests)
1s
Meeting Specifications
Session
Audio Visual
Session
Number of
Date
Day
Session Type
End
Room Set -up
(Include Quantity in Se[-
Food Service
Start Time
Time
attendees
Up Details)
Select From
Select From
Select From
Select From
Select From Drop
Select From Drop Down
Select From Drop Down
Drop Down
Drop Down
Drop Down
Drop Down
Down
Projector &screen
Cookies & Fruit
Whiteboard
Easel with Flipchan
Thursday
General Session
8:00 AM
12:00 PM
12
U -Table
Set -Up Details
(List AV Quantity & Any Other Special Requests)
Session
Audio Visual
Session Type
Session
End
Number of
Room Se[ -up
(Include Quantity in Set-
Food Service
Start Time
Time
attendees
Up Details)
FDrop
Select From
select From
Select From
Select From Drop
Select From Drop Down
Select From Drop Down
Drop Down
Drop Down
Drop Down
Down
Set -Up Details
(List AV Quantity & Any Other Special Requests)
Session
Audio Visual
Date
Day
Session Type
Session
End
Number of
Room Set -up
(Include Quantity in Set-
Food Service
Start Time
Time
Attendees
Up Details)
Select From
Select From
select From
Select From
Select From Drop
Select From Drop Down
Select From Drop Down
Drop Down
Drop Down
Drop Down
Drop Down
Down
Set -Up Details
(USt AV Quantity & Any Other Special Requests)
UCLA Lake Arrowhead Conference Center
EOA: 2881
L� 850 Willow Creek Rd., PO Box 160, Lake Arrowhead, CA 92352 Page: 1 of 1
_•, ///��� Phone: 909- 337 -2478 •Fax: 909- 337 -1030 Printed: 10/30/2017
y LAKE ARROWHEAD
corucnenci cenrEx Event Order
Account:
Post As:
Address:
Seal Beach Police Department
Team Building Workshop 2017
911 Seal Beach Police Department
Seal Beach, CA 90740
Event Date:
Monday, November 06, 2017
Contact:
Phone:
Email Address:
On -site Contact:
Email Address:
Mr. Michael Henderson
(562) 522 -4882
mhenderson @sealbeachca.gov
Mr. Michael Henderson
mhenderson @sealbeachca.gov
Deposit Rcvd:
$0.00
Booked By:
Service Manager:
Holly Barkeley
Michelle Miller
Date
Time Function
Room Setup
AGR GTD SET Rental
Mon, Nov 6
4:00 PM - 6:30 PM Social
Tavern Social
13 13 13
Mon, Nov 6
6:30 PM - 8:00 PM CMP Dinner
Dining Room Existing Setup 13 13 13
Mon, Nov 6
8:00 PM - 11:59 PM Working Social
Alumni Room U -Table
13 13 13
4:00 PM -6:30 PM
Food I Miscellaneous
Tavern
13 The Tavern Package
An assortment of cocktail snacks such as pretzels, nuts, and snack
crackers served in baskets, along with Chef's choice of chips and dip. @ 8:00 PM - 11:59 PM
$4.50 Per Person 1 TV
13 Ice Water 1 DVD
6:30 PM - 8:00 PM Dining Room
13 CMP Dinner -Adult
8:00 PM - 11:59 PM Alumni Room
13 Ice Water
Additional Charges
Organization Authorized Signature Date
Audio Visual
Arrowhead Adventures
Alumni Room
UCLA Lake Arrowhead Conference Center
UCLA Eoa: 2882
p 850 Willow Creek Rd., PO Box 160, Lake Arrowhead, CA 92352 Page: 1 of 1
•'� w Phone: 909- 337 -2478 • Fax: 909- 337 -1030 Printed: 10/30/2017
--�� � uv -F An'nPwncnG
Event Order
Account:
Post As:
Address:
Seal Beach Police Department
Team Building Workshop 2017
911 Seal Beach Police Department
Seal Beach, CA 90740
Computer Projector
Event Date:
Tuesday, November 07, 2017
Contact:
Phone:
Email Address:
On -site Contact:
Email Address:
Mr. Michael Henderson
(562) 522 -4882
mhenderson @sealbeachca.gov
Mr. Michael Henderson
mhenderson @sealbeachca.gov
Deposit Rcvd:
$0.00
1
Booked By:
Service Manager:
Holly Barkeley
Michelle Miller
Easel with Flip Chart and Markers
1
White Board
8:00
PM -11:59 PM
Date
Time Function
Room Setup
Al GTD SET Rental
Tue, Nov 7
8:00 AM - 9:00 AM CMP Breakfast
Dining Room Existing Setup 13 13 13
Tue, Nov 7
9:00 AM - 12:00 PM General Session
Alumni Room U -Table
13 13 13
Tue, Nov 7
12:00 PM - 1:00 PM CMP Lunch
Dining Room Existing Setup 13 13 13
Tue, Nov 7
1:00 PM - 5:00 PM General Session
Alumni Room U -Table
13 13 13
Tue, Nov 7
5:00 PM - 6:30 PM Free -Time
Free Time
14 14 14
Tue, Nov 7
6:30 PM - 8:00 PM CMP Dinner
Dining Room Existing Setup 14 14 14
Tue, Nov 7
8:00 PM - 11:59 PM Working Social
Alumni Room U -Table
14 14 14
Food
8:00 AM -9:00 AM
13 CMP Breakfast -Adult
9:00 AM -12:00 PM
Dining Room
Alumni Room
13 Coffee Service
13 Cookies & Fruit at loam
Assorted freshly -baked cookies including Chocolate Chip, Oatmeal
Raisin, Sugar, and White Chocolate- Macadamia Nut. A selection of
fresh seasonal sliced or whole fruit. @ $9.50 Per Person
12:00 PM - 1:00 PM Dining Room
13 CMP Lunch Adult
1:00 PM - 5:00 PM Alumni Room
13 Coffee Service
13 The Lakeside Package at 3pm
A sweet selection of seasonal items such as assorted petite fours and
chocolate- dipped strawberries. @ $7.50 Per Person
6:30 PM - 8:00 PM Dining Room
8:00 PM - 11:59 PM
14 CMP Dinner -Adult
14 Ice Water
Additional Charges
Alumni Room
li,L 1
Organization Authorized Signature Date
Miscellaneous
Audio Visual
9:00 AM -12:00 PM
1
Computer Projector
1
Easel with Flip Chart and Markers
1
White Board
1:00
PM -5:00 PM
1
Computer Projector
1
Easel with Flip Chart and Markers
1
White Board
8:00
PM -11:59 PM
1
TV
1
DVD
Arrowhead Adventures
Alumni Room
Alumni Room
Alumni Room
UCLA Lake Arrowhead Conference Center
UCLA EOp:2883
850 Willow Creek Rd., PO Box 160, Lake Arrowhead, CA 92352 Page: 1 of 1
q R ��
��A Phone: 909- 337 -2478 • Fax: 909- 337 -1030 Printed: 10/30/2017
LAKE ARROW EAD
Event Order
Account:
Post As:
Address:
Seal Beach Police Department
Team Building Workshop 2017
911 Seal Beach Police Department
Seal Beach, CA 90740
14 Coffee Service
Event Date:
Wednesday, November 08, 2017
Contact:
Phone:
Email Address:
On -site Contact:
Email Address:
Mr. Michael Henderson
(562) 522 -4882
mhenderson @sealbeachca.gov
Mr. Michael Henderson
mhenderson @sealbeachca.gov
Deposit Rcvd:
$0.00
1
Booked By:
Service Manager:
Holly Barkeley
Michelle Miller
fresh seasonal sliced or whole fruit. @ $9.50 Per Person
1:00
PM - 5:00 PM
Date
Time Function
Room Setup
AGR GTD SET Rental
Wed, Nov 8
8:00 AM - 9:00 AM CMP Breakfast
Dining Room Existing Setup 14 14 14
Wed, Nov 8
9:00 AM - 12:00 PM General Session
Alumni Room U -Table
14 14 14
Wed, Nov 8
12:00 PM - 1:00 PM CMP Lunch
Dining Room Existing Setup 14 14 14
Wed, Nov 8
1:00 PM -5:00 PM General Session
Alumni Room U -Table
14 14 14
Wed, Nov 8
5:00 PM -6:30 PM Free -Time
Free Time
13 13 13
Wed, Nov 8
6:30 PM - 8:00 PM CMP Dinner
Dining Room Existing Setup 13 13 13
Wed, Nov 8
8:00 PM - 11:59 PM Social
Tavern Social
13 13 13
F_ Food I Miscellaneous
8:00 AM - 9:00 AM Dining Room
14 CMP Breakfast -Adult I Audio Visual
9:00 AM - 12:00 PM Alumni Room
9:00 AM - 12:00 PM
14 Coffee Service
1
Computer Projector
14 Cookies & Fruit at Team
1
Easel with Flip Chart and Markers
Assorted freshly -baked cookies including Chocolate Chip, Oatmeal
1
White Board
Raisin, Sugar, and White Chocolate - Macadamia Nut. A selection of
fresh seasonal sliced or whole fruit. @ $9.50 Per Person
1:00
PM - 5:00 PM
12:00 PM - 1:00 PM Dining Room
1
Computer Projector
14 CMP Lunch Adult
1
Easel with Flip Chart and Markers
1
White Board
1:00 PM - 5:00 PM Alumni Room
14 Coffee Service
14 The Lakeside Package at 3pm Arrowhead Adventures
A sweet selection of seasonal items such as assorted petite fours and
chocolate- dipped strawberries. @ $7.50 Per Person
6:30 PM - 8:00 PM Dining Room
13 CMP Dinner -Adult
8:00 PM - 11:59 PM Tavern
13 Ice Water
Additional Charges
Organization Authorized Signature Dale
Alumni Room
Alumni Room
0
UCLA Lake Arrowhead Conference Center
EON: 2884
���tt � 850 Willow Creek Rd., PO Sox 160, Lake Arrowhead, CA 97.352 Page: 1 of 1
Phone: 909- 337 -2478 •Fax: 909- 337 -1030 Printed: 10/30/2017
LADE AigOW HiAp
Event Order
Account:
Post As:
Address:
Seal Beach Police Department
Team Building Workshop 2017
911 Seal Beach Police Department
Seal Beach, CA 90740
Event Date:
Thursday, November 09, 2017
Contact:
Phone:
Email Address:
On -site Contact:
Email Address:
Mr. Michael Henderson
(562) 522 -4882
mhenderson @sealbeachca.gov
Mr. Michael Henderson
mhenderson @sealbeachca.gov
Deposit Rcvd:
$0.00
Booked By:
Service Manager:
Holly Barkeley
Michelle Miller
Date
Time Function
Room Setup
AGR GTD SET Rental
Thu, Nov9
8:00 AM -9:00 AM CMP Breakfast
Dining Room Existing Setup 13 13 13
Thu, Nov 9
9:00 AM - 12:00 PM General Session
Alumni Room Social
13 13 13
Thu, Nov 9
12:00 PM - 1:00 PM CMP Lunch
Dining Room Existing Setup 13 13 13
Food
8:00 AM - 9:00 AM Dining Room
13 CMP Breakfast -Adult
9:00 AM - 12:00 PM Alumni Room
13 Coffee Service
13 Cookies & Fruit
at loam Assorted freshly -baked cookies including Chocolate Chip,
Oatmeal Raisin, Sugar, and White Chocolate- Macadamia Nut. A
selection of fresh seasonal sliced or whole fruit. @ $9.50 Per Person
12:00 PM - 1:00 PM Dining Room
13 CMP Lunch Adult
Additional Charges
< I �kl �
\ \�
rganization Auth rized Ygnature Date
Miscellaneous
Audio Visual
9:00 AM -12:00 PM
1 Computer Projector
1 Easel with Flip Chart and Markers
1 White Board
Arrowhead Adventures
Alumni Room
UCLA Lake Arrowhead Conference Center
ED#: 2881
�� 850 Willow Creek Rd., PO Box 160, Lake Arrowhead, CA 92.352 Page: 1 of 1
Phone: 909 -337 -2478 •Fax: 909- 337 -1030 Printed: 10/26/2017
-
LAVE ARROWHEAD
! 11„11 °r�« 11.111. Event Order
Account:
Post As:
Address:
Seal Beach Police Department
Team Building Workshop 2017
911 Seal Beach Police Department
Seal Beach, CA 90740
Event Date:
Monday, November 06, 2017
Contact:
Phone:
Email Address:
On -site Contact:
Email Address:
Mr. Michael Henderson
(562) 522 -4882
mhenderson @sealbeachca.gov
Mr. Michael Henderson
mhenderson @sealbeachca.gov
Deposit Rcvd:
$0.00
Booked By:
Service Manager:
Holly Barkelcy
Michelle Miller
Date
Time Function
Room
Setup
AGR GTD SET Rental
Mon, Nov 6
4:00 PM - 6:30 PM Place Holder
Library
U -Table
13 13 13
Mon, Nov 6
4:00 PM - 6:30 PM Social
Tavern
Social
13 13 13
Mon, Nov 6
6:30 PM - 8:00 PM CMP Dinner
Dining Room
Existing Setup 13 13 13
Mon, Nov 6
8:00 PM - 11:59 PM Working Social
Library
U -Table
13 13 13
I-k- llv 2Jr ° 2 i. vt -Af2pd
6:30 PM - 8:00 PM Dining Room
13 CMP Dinner -Adult
8:00 PM - 11:59 PM Library
13 Ice Water
13 The Tavern Package
An assortment of cocktail snacks such as pretzels, nuts, and snack
crackers served in baskets, along with Chef's choice of chips and dip. @
$4.50 Per Person
Additional Charges
Organization Authorized Signature Date
Miscellaneous
Audio Visual
4:00 PM - 6:30 PM Library
1 Computer Projector
1 Easel with Flip Chart and Markers
1 White Board
8:00 PM - 11:59 PM Library
1 TV
1 DVD
Arrowhead Adventures
UCLA Lake Arrowhead Conference Center
/L ECL#: 2882
850 Willow Crock Rd., PO Box 160, Lake Arrowhead, CA 92352 Page: 1 of 1
" Phone: 909 -337 -2478 •Fax: 909 -337 -1030 Printed: 10/26/2017
��. 111 :a tnNHEAJ
,r. *« Event Order
Account:
Post As:
Address:
Seal Beach Police Department
Team Building Workshop 2017
911 Seal Beach Police Department
Seal Beach, CA 90740
Miscellaneous
Event Date:
Tuesday, November 07, 2017
Contact:
Phone:
Email Address:
On -site Contact:
Email Address:
Mr. Michael Henderson
)562) 522 -4882
mhenderson @sealbeachca.gov
Mr. Michael Henderson
mhenderson @sealbeachca.gov
Deposit Rcvd:
$0.00
Booked By:
Service Manager:
Holly Barkeley
Michelle Miller
9:00 AM - 12:00 PM Library
9:00
AM - 12:00 PM
Library
13 Coffee Service
Date
Time Function
Room Setup
AGR GTD SET Rental
Tue, Nov7
8:00 AM -9:00 AM CMP Breakfast
Dining Room Existing Setup 13 13 13
Tue, Nov 7
9:00 AM - 12:00 PM General Session
Library U -Table
13 13 13
Tue, Nov 7
12:00 PM - 1:00 PM CMP Lunch
Dining Room Existing Setup 13 13 13
Tue, Nov 7
1:00 PM - 5:00 PM General Session
Library U -Table
13 13 13
Tue, Nov 7
500 PM - 6:30 PM Free -Time
Free Time
14 14 14
Tue, Nov 7
6:30 PM - 8:00 PM CMP Dinner
Dining Room Existing Setup 14 14 14
Tue, Nov 7
8:00 PM - 11:59 PM Working Social
Library U -Table
14 14 14
Food
Miscellaneous
8:00 AM - 9:00 AM Dining Room
13 CMP Breakfast -Adult
Audio Visual
9:00 AM - 12:00 PM Library
9:00
AM - 12:00 PM
Library
13 Coffee Service
1
Computer Projector
13 Cookies & Fruit at loam
1
Easel with Flip Chart and Markers
Assorted freshly -baked cookies including Chocolate Chip, Oatmeal
1
White Board
Raisin, Sugar, and White Chocolate- Macadamia Nut. A selection of
fresh seasonal sliced or whole fruit. @ $9.50 Per Person
1:00
PM - 5:00 PM
Library
12:00 PM - 1:00 PM Dining Room
1
Computer Projector
13 CMP Lunch Adult
1
Easel with Flip Chart and Markers
1
White Board
1:00 PM - 5:00 PM Library
11:59 PM
Library
13 Coffee Service
8:00
PM -
13 The Lakeside Package at 3pm
1
TV
A sweet selection of seasonal items such as assorted petite fours and
1
DVD
chocolate- dipped strawberries. @ $7.50 Per Person
8:00 PM - 11:59 PM Library
Arrowhead Adventures
14 Ice Water
Additional Charges
Organization Authorized Signature Date
UCLA Lake Arrowhead Conference Center
EOM: 2883
UCLA 850 Willow Creek Rd., PO Box 160, Lake Arrowhead, CA 92352 Page: 1 of 1
Phone: 909- 337 -2478 • Fax: 909- 337 -1030 Printed: 10/26/2017
LAKr Ai, ROWHEAD
cnrvr� =¢,v« csvrea Event Order
Account:
Post As:
Address:
Seal Beach Police Department
Team Building Workshop 2017
911 Seal Beach Police Department
Seal Beach, CA 90740
Event Date:
Wednesday, November 08, 2017
Contact:
Phone:
Email Address:
On -site Contact:
Email Address:
Mr. Michael Henderson
1562) 522 -4882
mhenderson @sealbeachca.gov
Mr. Michael Henderson
mhenderson @sealbeachca.gov
Deposit Rcvd:
$0.00
Booked By:
Service Manager:
Holly Barkeley
Michelle Miller
Date
Time Function
Room Setup
AGR GTD SET Rental
Wed, Nov8
8:00 AM -9:00 AM CMP Breakfast
Dining Room Existing Setup 14 14 14
Wed, Nov 8
9:00 AM- 12:00 PM General Session
Library U -Table
14 14 14
Wed, Nov 8
12:00 PM - 1:00 PM CMP Lunch
Dining Room Existing Setup 14 14 14
Wed, Nov 8
100 PM - 5:00 PM General Session
Library U -Table
14 14 14
Wed, Nov 8
5:00 PM - 6 3 PM Free -Time
Free Time
13 13 13
Wed, Nov 8
6:30 PM -8:00 PM CMP Dinner
Dining Room Existing Setup 13 13 13
Wed, Nov 8
8:00 PM - 11:59 PM Social
Tavern Social
13 13 13
Food I Miscellaneous
8:00 AM -9:00 AM
14 CMP Breakfast -Adult
9:00 AM -12:00 PM
Dining Room
Library
14 Coffee Service
14 Cookies & Fruit at loam
Assorted freshly -baked cookies including Chocolate Chip, Oatmeal
Raisin, Sugar, and White Chocolate- Macadamia Nut. A selection of
fresh seasonal sliced or whole fruit. @ $9.50 Per Person
12:00 PM - 1:00 PM Dining Room
14 CMP Lunch Adult
1:00 PM - 5:00 PM Library
14 Coffee Service
14 The Lakeside Package at -R39pm
A sweet selection of seasonal items such as assorted petite fours and
chocolate- dipped strawberries. @ $7.50 Per Person
8:00 PM - 11:59 PM Tavern
13 Ice Water
Additional Charges
Organization Authorized Signature Date
Audio Visual
9:00 AM -12:00 PM
1 Computer Projector
1 Easel with Flip Chart and Markers
1 White Board
1:00 PM - 5:00 PM
1 Computer Projector
1 Easel with Flip Chart and Markers
1 White Board
Arrowhead Adventures
Library
Library
UCLA Lake Arrowhead Conference Center
UCLA EOH: 2884
850 Willow Creek Rd., PO box 160, Lake Arrowhead, CA 92352 Page: 1 of 1
a�. -•1 e Phane: 909 -337 -2478 • Fax: 909- 337 -1030 Printed: 10/26/2017
LAKr AAKOwHEAD
D xr ^rL = = =r *! Event Order
Account:
Post As:
Address:
Seal Beach Police Department
Team Building Workshop 2017
911 Seal Beach Police Department
Seal Beach, CA 90740
Event Date:
Thursday, November 09, 2017
Contact:
Phone:
Email Address:
On -site Contact:
Email Address:
Mr. Michael Henderson
(562) 522 -4882
mhenderson @sealbeachca.gov
Mr. Michael Henderson
mhenderson @sealbeachca.gov
Deposit Rcvd:
$0.00
Booked By
Service Manager:
Holly Barkelcy
Michelle Miller
Date
Time Function
Room Setup
AGR GTD SET Rental
Thu, Nov 9
8:00 AM - 9:00 AM CMP Breakfast
Dining Room Existing Setup 13 13 13
Thu, Nov 9
9:00 AM - 12:00 PM General Session
Library Social
13 13 13
Thu, Nov 9
12:00 PM - 1:00 PM CMP Lunch
Dining Room Existing Setup 13 13 13
Food
8:00 AM -9:00 AM Dining Room
13 CMP Breakfast -Adult
9:00 AM - 12:00 PM Library
13 Coffee Service
13 Cookies & Fruit
at 10amAssorted freshly -baked cookies including Chocolate Chip,
Oatmeal Raisin, Sugar, and White Chocolate- Macadamia Nut. A
selection of fresh seasonal sliced or whole fruit. @ $9.50 Per Person
12:00 PM - 1:00 PM Dining Room
13 CMP Lunch Adult
Additional Charges
Organization Authorized Signature Date
Miscellaneous
Audio Visual
9:00 AM -12:00 PM
1 Computer Projector
1 Easel with Flip Chart and Markers
1 White Board
Arrowhead Adventures
Library