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Home My WebLink AboutItem LSEA( C� AGENDA STAFF REPORT iJ RD ��C4(ffORN\P: DATE: December 11. 2017 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Steve Myrter, P.E., Director of Public Works SUBJECT: SUBMITTAL OF YEARLY EXPENDITURE REPORT TO OCTA FOR MEASURE M2 ELIGIBILITY SUMMARY OF REQUEST: That the City Council adopt Resolution No. 6781: 1. Finding that the yearly expenditure report to Orange County Transportation Authority (OCTA) for Measure M2 Eligibility for fiscal year 2016/2017 was prepared in conformance with the M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year; 2. Adopting M2 Expenditure Report for fiscal year 2016/2017; and 3. Directing the City Manager to submit the M2 Expenditure Report to OCTA no later than December 31, 2017. BACKGROUND AND ANALYSIS: In November 1990, the voters of Orange County approved Measure M, the Revised Traffic Improvement and Growth Management Ordinance. Measure M created a fund for transportation improvements to mitigate traffic impacts generated by existing and proposed development. Measure M authorizes the imposition of an additional half -cent retail transaction and use tax for a period of twenty (20) years. In November 2006, Measure M was renewed by the voters of Orange County for an additional thirty (30) years, and is now known as Measure M2. Funds identified as Measure M2 "fairshare" funds are used on local and regional transportation improvement and maintenance projects. Other Measure M2 funds for transportation related projects are made available through several competitive programs included in the Combined Transportation Funding Program (CTFP). To be eligible to receive Measure M2 "fairshare" and CTFP funds, the City must satisfy the below requirements annually and/or biannually: Agenda Item L 1. Demonstrate compliance with the County's Congestion Management Program; 2. Maintain a mitigation impact fee schedule; 3. Adopt a seven-year Capital Improvement Program that includes all transportation projects funded partially or fully by Measure M2 dollars; 4. Adopt and adequately fund a Local Pavement Management Plan (PMP); 5. Adopt a Traffic Demand Management Ordinance; 6. Satisfy the Maintenance of Effort (MOE) Requirements; 7. Agree to expend all Measure M2 revenues within three (3) years of receipt; and 8. Year-end expenditure report. The City of Seal Beach successfully submitted all required items above to OCTA by the required annual deadline of June 30, 2017. The year-end expenditure report is required to be submitted by December 31, 2017. This report summarizes all Measure M2 expenditures for the prior fiscal year. A copy of the report is attached. By approving this report, it will allow the City to continue receiving OCTA Measure M2 funds. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The City Attorney has reviewed and approved as to form. FINANCIAL IMPACT: The City received $399,038 in Measure M2'9airshare" funds during the last fiscal year, which must be spent within three years of receipt. Additionally, the City of Seal Beach remains eligible to receive funding for the numerous competitive grants secured within Measure M2. RECOMMENDATION: That the City Council adopt Resolution No. 6781; 1. Finding that the yearly expenditure report to Orange County Transportation Authority (OCTA) for Measure M2 Eligibility for fiscal year 2015/2016 was prepared in conformance with the M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year; 2. Adopting the M2 Expenditure Report for fiscal year 2016/2017; and Page 2 3. Directing the City Manager to submit the M2 Expenditure Report to OCTA no later than December 31, 2017. SUBMITTED BY: NOTED AND APPROVED: Steve yrter, P.E. Ji ,Ingram, City Ma erg, Director of Public Works Prepared by: David Spitz, P.E. Associate Engineer Attachments: A. Resolution No. 6781 B. Yearly Measure M2 Expenditure Report Page 3 Attachment "A" RESOLUTION NUMBER 6781 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SEAL BEACH FOR FISCAL YEAR 2016/2017 WHEREAS, Local Transportation Authority Ordinance No. 3 requires local jurisdictions to adopt an annual Expenditure Report to account for Net Revenues, developer/traffic impact fees, and funds expended by local jurisdiction which satisfy the Maintenance of Effort requirements; and WHEREAS, the Expenditure Report shall include all Net Revenue fund balances, interest earned and expenditures identified by type and program or project; and WHEREAS, the Expenditure Report must be adopted and submitted to the Orange County Transportation Authority each year within six months of the end of the local jurisdiction's fiscal year to be eligible to receive Net Revenues as a part of Measure M2. THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The Measure M2 Expenditure Report for fiscal year 2016/2017, attached hereto as Exhibit 'W' and incorporated herein by this reference, is in conformance with the M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year. Section 2. The M2 Expenditure Report is hereby adopted for the City of Seal Beach. Section 3. The City Manager shall cause the M2 Expenditure Report to be submitted to the Orange County Transportation Authority no later than December 31, 2017. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 11 th day of December. 2017 by the following vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: Sandra Massa-Lavitt, Mayor ATTEST: Robin L. Roberts, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Robin L. Roberts, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6781 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 11th day of December 2017. Robin L. Roberts, City Clerk Attachment "B" City of Seal Beach M2 Expenditure Report Fiscal Year Ended lune 30, 2017 Beginning and Ending Balances Description Line N. Amount Interest Balances at Beginning of Fiscal Year A M Freeway Enwronmen[al Mitigation O Regional Capacity Program 2 $ (398,148) $ -. P Regional Traffic Signal Synchronization Program 3 $ $ - Q M2 Fair Share 4 $ 930,162 $ R High Frequency Metrolink Service 5 $ $ - 5 'Transit Extensions to Metrolink 6- T Convert Metrolink Stations) to Regional Gateways that 7 $ $ connect Orange County with High -Speed Rail Systems Senior Mobility Program or Senior Non -Emergency O Medical Program 8 $ 36 $ - V Community Based Transit/Circulators 9 $ - $ W Safe Transit Stops 30 $ - $ X Water Quality Program it 5 (6,257) $ 'Other" 12 $ - $ Balances at Beginning of Fiscal Year (Sum Lines 1 to 12) 13 $ 525,793 $ Monies Made Available Ounng Fiscal Year 14 $ 465,494 $ 11,995 Total Monies Available (Sum Lines 13 & ]4) IS $ 991,287 $ 11,995 Expenditures During Fiscal Year 16 $ 354,]6] $ 11,995 Balances at End of Fiscal Year _._ .. A-M]Freeway Environmental Mitigation ._. _. __-.. 17 $ - $ ' .. O Regional Capacity Program am 18 $ (398,148) $ P Regional Traffic Signal Synchronization Program 19 $ 1183,]15) $ Q M2 Fair Share 20 $ 1,224,604 $ - R High Frequency Metrolink Service 21 $ - $ - 5 Transit Extensions to Metrolink 22 $ - 5 Convert Metrolink Station(s) to Regional Gateways that T 23 $ - $ connect Orange County with High -Speed Rail Systems __.. Senior Mobility Program or Senior Non -Emergency O Medical Program 24$ 36 $ V Community Based Transit/Circulators 25 $ $ W Safe Transit Stops 26 $ $ X Water Quality Program 27 $ (6,2571 $ Other' 28 $ - $ Please provide a specific description Footnote No. l: After he submission of the 2015-I6 M2 Expenditure Report, It was discovered that Project U expenditures for SMP included genera/fund expenses. For reporting purposes, the expenditure report requires mparting of M2 revenues and expenditures only to track M2 program fund balances. AccoraVoirk "Balances at the Beginning of Year" have been adjusted to reflect the proper reporting ofSMP expenses on the 2016-17 M2 Expenditure Report. Footnote No. 2: After the submission of the 2815-16 M2 Expenditure Report, and as a result of the new M2 reporting format, it was discovered that In 2813-14 $37,984 was reported on Schedule 2 as M2 CUP (Project "0") and it should have been reported as Project "X". Footnote No. 3: After the submission of the 2015-16 M2 Expenditure Report and as a result of the new M2 reporting format it was discovered that in all previous reporting fiscal years Interest was included within M2 Fair Share Expenditures and It should have been shown as M2 Fair Share Interest. Schedule 1 Note 2 Note 3 Note 2 City of Seal Beach M2 Expenditure Report Schedule Fiscal Year Ended lune 30, 2017 Sources and Uses Description Line Amount Interest No. Revenues: A_M:Freewa Environmental M mon ....-._..-.i---.._ 1 - $ - --...Y...................................... O ;RMonal Capadly Program........_ A 2 ................. $ ..._._.__._.. �. ...........................__._-.. P Regional Sinal Synchronization Program .. ....................... $__...._......_- .........._ $ _.afRF ........... ..................3.... Q :M2 Fair5hare .__,._._..__....._................................_.....__.............. ._.3 __. ._.4 ................7 $ 399038 ......... $ ............ _ 11,995 FrequencyMetrolink Service $,,,,,,.,,,,,,,,:, $,,,,,,,-_- .R.:Hi .................. ._..._ _........... S ;Transit Extensions to Metrolink _ ....................__..__...................................... _.......... ....r'.... 6 ........._....................'" $ . $ _. T :Convert Metrolink Stationls) to Regional Gateways that connect 7 $ $ ;Orange County with High -Speed Rall Systems ....:.............._.....................................-_......._......_.. ..............------------- - U :Senior Mobility Program or Senior Npn.Emergenry Medical PfO&rem 8 $ 66,456 __.._. S . . - V :Community Based Transit/circulators 9 $ $ W Safe Transit Stops 10 ...........:. ................................... ... K.' Water Quality Program _..... 11 $ .. $ ;Other' 12 1 $ TOTAL REVENUES Sum lines Ito 22 13 $ 465,494 11,995 Expenditures: A-M;Freeway Environmental Mitigation 14 $ - $ - O IRealonal Gpacily Program 15...... _ - $ ........................... _........... P ;Regional TrafRc Signal Synchronization Program 16 $....... _. 183,715 $ - Q M2 Fair Share ............._......_.........................._._.... 17 ....................� $ 104596 $.._...._.11995 R High Frequenry Metrolink Service 1g $ - $......... 5 .Transit Extensions to Metrolink..................................... ............................................................... ................. .. 19 ...$ ............................................... ..............- .$ Convert Metrolink Station(s)to Regional Gateways that connect T: 20 $ $ Orange County with High_Speed Rail Systems---------------------------- .............................................. - - U Senior Mobility Program or Senior Non_Emergenry Medical Prolpam 21 $.._.._...667456 V Community Based Transit/Orculatons ......... 22 $ - .a5..., $ ........................................................ W ;Safe Transit Stops _..............__.................................... ......... 23 $ ........ - $ .._._ - X 'Water Quality Program.........._._ .................................... .............................................. .. 24... 5................-. 5................-. ',Other' 25 TOTAL EXPENDITURES )Sum Rnes 14 to 25 26 354767 11995 TOTAL BALANCE (Subtract line 26 from 13) 27 IS 110,727 $ - ' Please provide a specific description }/ ! <� !§ � � I \\\)g)/p 5| Q d § 2 £• }/ City of Seal Beach M2 Expenditure Report Fiscal Year Ended lune 30, 2017 M2 Fair Share Project List PROJECT NAME AMOUNT EXPENDED Westminster venu.e Medlars Improvement Pmjeot No:ST-1509 ............... A.................. $ ..........75,427 Local Street Rewrfacing Progsram Project No. ST -1602 $ 4,899 Westminster Avenue Rehab (WCL to SBR) Project No. ST1610$ .............19,228 Local Street Resurfacing Project No. ST -1702 $ 7,937 Arterial Street Resurfacing Program Project No. ST -1703 $ 9,100 Schedule4 City of Seal Beach M2 Expenditure Report Fiscal Year Ended lune 30, 2017 Signature Page I certify that the interest earned on Net Revenues allocated pursuant to the Ordinance shall be expended only for those purposes for which the Net Revenues were allocated and all the information attached herein is true and accurate to the best of my knowledge' C-TDW L bi�-AT7.r, I2 o z0r7 Director of Finance (Print Name) Date nature