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HomeMy WebLinkAboutSupplemental - Moore's QuestionsDana Engstrom From: Jill Ingram Sent: Monday, December 11, 2017 2:14 PM Cc: Executive Team; Craig A. Steele (CSteele@rwglaw.com); Dana Engstrom Subject: RE: questions for tomorrows meeting Attachments: CM-12-11-17.pdf BCC: CITY COUNCIL Please see attached in response to Councilman Moore's questions on the agenda tonight. As always, please call if you would like to discuss further. JIII R. Ingram, City Manager City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740 (562) 431-2527, Ext. 1300 S+Tiv For Informaaon about Seal Beach, please see our city website: htto:/Avww.sealbeachwAov NOTICE: This communication may contain privileged or other confidential information. H you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the Intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing rile contents. Thank you. From: Thomas Moore Sent: Sunday, December 10, 2017 9:35 PM To: Jill Ingram; Patrick Gallegos Subject: questions for tomorrows meeting Here are my questions for tomorrow's meeting. Thanks! -Tom Sincerely, Tom Thomas Moore Council Member, District 2 — Leisure World, College Park West and Rossmoor Center City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740 (562)431-2527 x1502 Questions for Meeting on 12/11/2017 ITEM B: ITEM E: Tom Moore Page 2 Check No: 3783 California Narcotic Officers $2,500 What is this for? This payment was for conference/training registration for four officers. Page 6 Check No: 3831 SCE:2212368641 $13,770.60 Seems high. What building(s) is this for? This payment was for street lights throughout the City. Page 7 Check No: 3832 Seal Beach Cable FDN $10,000 Is this normal? Yes, periodically the Foundation needs to access funding for capital purchases which comes out of Fund S0. Page 23 Check No: 4016 Waits Warf $860 What is this for? As indicated in the warrant listing, this was a refund for merchant parking permits. Page 28 Check No: 4071 Phoenix Group $924 What does Phoenix Group do for the City? Phoenix Group handles fire alarm permits and false alarms for the City. A thorough cost analysis has not been completed; however the approximate cost of a fully burdened code enforcement officer would be $60 an hour which is equivalent to the $60 an hour fee set in the Anderson Pena contract. How many pending cases do we currently have? What types of cases? Priority levels? Code enforcement cases are primarily related to property maintenance. In this category there are current violations that range from overgrown vegetation to dilapidated structures. Each case requires varying degrees of time depending on the severity of the violation and cooperation from the responsible party. All cases are treated as high importance as they are of high importance to the residents who report the violation but urgency is placed on violations that cause direct effect to the community. The code enforcement officer has worked on 64 cases. How many complaints do we get on average? Many complaints are resolved through initial contact with property owners through a courtesy notice and do not progress into an open code enforcement case. A case is opened when the violation is not corrected after the courtesy notice. Averages of 3-5 complaints are received per week for various violations throughout the city. In District 2, 1 have not heard any complaints of code enforcement being a problem. Would it make sense to keep the current 3 days a week contract vs extending it? The department has worked to meet the needs of the entire community as best as possible but there has been some strain to meet this need. Complaints must be verified by the neighborhood improvement officer before any action can be taken. Complaints such as a short-term rentals or illegal garage conversions require more time to confirm the violation and initiate compliance. These types of violations have taken longer to correct because the officer has limited time to dedicate to each complaint and open case. In some cases, the building inspector has also been utilized to assist with complaint inspections when received on days without the neighborhood improvement officer, which as a result then strains his schedule. The additional hours will allow for complaints to be addressed more efficiently and reduce strain on other staff. Have we done any searches for a full-time person or is this going to continue on as a contracting position? An open recruitment has not been completed to find a full-time employee. The immediate focus was to catch up on open complaints and close ongoing open cases. Through contract services the City was able to assist in accomplishing this goal and since the current contract has provided positive results, staff is requesting that the contract be extended while staff analyzes the best model to provide the most effective code enforcement services to the community. Prior to providing this service through a full-time staff member, the City contracted this service out for several years.