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HomeMy WebLinkAboutItem AAGENDA STAFF REPORT DATE: February 12, 2018 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Robin L. Roberts, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: f s €Ater F9� t 3 \Cq<�FOR2 That the City Council approve the minutes of the Closed Session /Regular City Council meeting held on January 22, 2018. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. RECOMMENDATION: That the City Council approve the minutes of the Closed Session /Regular City Council meeting held on January 22, 2018. SUBMITTED BY: NOTED AND APPROVED: Robin L. Roberts, City Clerk Jill .Ingram, City IAa ager Agenda Item A Attachment "A" Seal Beach, California January 22, 2018 The City Council met in a Closed Session at 5:30 p.m. in the Council Chambers. ROLL CALL Present: Mayor Varipapa (Joined after Closed Session Item A) Council Members: Deaton, Massa - Lavitt, Moore, Sustarsic Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Victoria L. Beatley, Director of Finance /City Treasurer Robin L. Roberts, City Clerk ORAL COMMUNICATIONS Mayor Pro Tern Deaton opened oral communications. Speakers: Patty Campbell, Janae (Nalreny), Tanah Vanish, Pat Moss, Mike Sholmire, Sharon Panion, Vijay Vanish and Bob Wucetich spoke regarding Closed Session Item A. There being no further requests to speak Mayor Pro Tern Deaton closed oral communications. The City Council convened Closed Session to the City Hall Conference Room. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL (Existing Litigation) Government Code Section 54956.9(d)(1) City of Seal Beach v. State of California Department of Transportation, et al., San Diego County Superior Court Case No. 37- 2016 - 00014907- CU -TT- CTLB. B. CONFERENCE WITH LABOR NEGOTIATOR Government Code §54957.6 City Negotiator(s): City Manager/ Assistant City Manager Employee Organization(s): Police Officers Association (POA) Police Management Association (PMA) C. CONFERENCE WITH LEGAL COUNSEL: (Initiation of Litigation) Government Code § 54956.9(d)(4) (1 Case) D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code §54956.8 Property: 15 1St Street, Seal Beach, CA 90740 Agency Negotiators: City Manager, Finance Director, City Attorney and Mohammed Baghadi, Westridge Commercial Inc., James Lehigh, CBRE Negotiating Parties: City of Seal Beach; DAVCO Realty Advisors Under Negotiations: Price and terms ADJOURNMENT Mayor Varipapa adjourned the Closed Session meeting at 6:58 p.m. Approved: Attested: Mike Varipapa, Mayor Robin L. Roberts, City Clerk Robin L. Roberts, City Clerk City of Seal Beach Seal Beach, California January 22, 2018 The City Council met in regular session at 7:10 p.m. in the City Council Chambers. Council Member Moore led the Pledge of Allegiance. ROLL CALL Present: Mayor Varipapa Council Members: Deaton, Massa - Lavitt, Moore, Sustarsic Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Miller, Seal Beach Police Department Chief Joe Bailey, Marine Safety /Lifeguard Victoria L. Beatley, Director of Finance /City Treasurer Steve Myrter, Director of Public Works /City Engineer Crystal Landavazo, Interim Director of Community Development Robin L. Roberts, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS & ORDINANCES Council Member Sustarsic asked that Item I be pulled from the consent calendar for separate consideration. PRESENTATIONS /RECOGNITIONS Introduction of Patricia Kharazmi, Public Works Assistant Engineer Seismic Survey Project Update Community Emergency Response Team (CERT) Academy ORAL COMMUNICATIONS Mayor Massa - Lavitt opened oral communications. Speakers: Robert Goldberg spoke regarding Item I and provided a PowerPoint presentation. Joyce Ross - Parque spoke regarding various City matters. Mike Verrechia spoke regarding coyote concerns. Bruce Bennett spoke regarding Item G. CITY ATTORNEY REPORT City Attorney Steele indicated that the City Council met in Closed Session regarding Items A, B, and C on the posted agenda. Council did not consider Item D. All members of the Council were present with exception himself due to a conflict of interest with his and did not take any reportable action. of Item A where Mayor Varipapa recused employer. Council took reports from staff CITY MANAGER REPORT City Manager Ingram indicated she had no items to report. COUNCIL COMMENTS Council Member Massa -Lavitt indicated she attended a Rivers and Mountains Conservancy meeting as a Board Member and discovered that there is potentially money available for Seal Beach to assist with the clean -up of trash that gathers at the lower San Gabriel River. Council Member Sustarsic indicated she attended the Cypress State of the City and the West Orange County Water Board meeting and gave an update on the waterline project. Mayor Pro Tern Deaton wished everyone a Happy New Year and asked Assistant City Manager Patrick Gallegos to address the enforcement tools of coyotes in Seal Beach when it comes to feeding animals. Gallegos indicated Long Beach Animal Services has the ability to fine individuals who are feeding wildlife and will look into specifics regarding fines. Council Member Moore wished everyone a Happy New Year. He indicated he attended the Police Department Swearing -in Ceremony, Joint Land Use Study meeting for the Navy Base, and Council Audit Committee meeting. He thanked Assistant City Manager Patrick Gallegos for the coyote informational letter mailed to his neighborhood and spoke regarding a possible partnership with a security company to offer discounts to residents for home security cameras. Additionally, Council Member Moore went on a ride -a -long with Corporal Brian Gray to look at the homeless encampments in hopes of assisting the homeless through regional resources. Mayor Varipapa indicated he attended the Police Department Swearing -in Ceremony and Joint Land Use Study meeting for the Navy Base. He asked Director of Public Works Steve Myrter to give an update on the completed improvements to the West End Pump Station and Assistant City Manager Patrick Gallegos to provide a coyote update at the next meeting. COUNCIL ITEMS A. City of Seal Beach Strategic Plan — Six Month Strategic Objectives Update — Receive and file. City Manager Ingram provided an update on the Strategic Objectives Matrix, noting several accomplishments. B. Appointment to the Citizen - Council Fire Services Advisory Ad Hoc Committee - At the request of Council Member Massa - Lavitt, that the City Council appoint Donald Horning to the Citizen - Council Fire Services Advisory Ad Hoc Committee as representative for District Five. City Clerk Robin Roberts provided a brief background regarding the item. Massa -Lavitt moved, second by Moore, to appoint Donald Horning to the Citizen - Council Fire Services Advisory Ad Hoc Committee as the representative for District Five. AYES: Deaton, Massa - Lavitt, Moore, Sustarsic, Varipapa NOES: None ABSENT: None ABSTAIN: None C. 2018 City Council Appointments as Representatives to Intergovernmental Agencies — Adopt Resolution No. 6783 confirming City Council appointments as representatives and alternates to the Intergovernmental Agencies for 2018 (formerly known as Mayoral Appointments) and direct the City Clerk to revise and post on the website the 2018 Fair Political Practices Commission (FPPC) Form 806. City Clerk Robin Roberts provided a summary of the agenda item and indicated the Mayor has the opportunity at this time to make any necessary changes. Varipapa moved, second by Deaton, to adopt Resolution No. 6783 confirming City Council appointments as representatives and alternates to the Intergovernmental Agencies for 2018 (formerly known as Mayoral Appointments) and direct the City Clerk to revise and post on the website the 2018 Fair Political Practices Commission (FPPC) Form 806. AYES: Deaton, Massa - Lavitt, Moore, Sustarsic, Varipapa NOES: None ABSENT: None ABSTAIN: None CONSENT CALENDAR Moore moved, second by Massa - Lavitt, to approve the recommended actions on the Consent Calendar, except Item I, pulled from the Consent Calendar for separate consideration. D. City Council meeting December 11, 2017 minutes — Approve by minute order. E. Demands on City Treasury (Fiscal Year 2018) — January 22, 2017 — Ratification. F. Monthly Investment Report — November 2017 — Receive and file. G. City of Seal Beach Annual Reports for Fiscal Year Ended June 30, 2017 - Receive and file the following documents for fiscal year ending June 30, 2017; audit communication letter, report on internal control, Comprehensive Annual Financial Report (CAFR), and Appropriations Limit Final Report. H. 2018 Calendar of Meeting Dates — Receive and file the 2018 calendar of meeting dates, which include the cancellation of the first meeting in July (9th) and the second meetings in August (27th), November (26th) and December (25th). (Pulled from the consent calendar for separate consideration) Hourly Wages for Part-time, Seasonal, and Temporary Employees — Adopt Resolution No. 6784 establishing hourly wages for part-time, seasonal, and temporary employees, and repealing on the effective date specified, all resolutions in conflict therewith. J. City of Seal Beach Participation in the Housing and Community Development Block Grant (CDBG) Program for Year 2018 -2020 Grant Application — Adopt Resolution No. 6785 of the City of Seal Beach approving the on -going participation in the County of Orange Housing and Community Development Program for 2018 -2019 and 2019 -2020 by the County, to fund the Leisure World bathroom upgrade handicap accessibility program. K. Approval of Amendment No. 2 to the TRANSTECH Engineers, Inc. Professional Services Agreement — Adopt Resolution No. 6786 approving and authorizing the City Manager to execute Amendment No. 2, amending the Professional Services Agreement for Public Works Inspector and Support Services with TRANSTECH Engineers, Inc. to extend the term through and including January 1, 2019 and for increased compensation in the amount not to exceed $55,000, or a total of $149,000; and approve Budget Amendment No. 18 -07 -02 in the amount of $15,000 for public works inspection services by TRANSTECH Engineers, Inc. related to construction inspection services provided for the Edison Rule 20A Undergrounding Project CIP No. ST1302. AYES: Deaton, Massa - Lavitt, Moore, Sustarsic, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM THE CONSENT CALENDAR I. Hourly Wages for Part-time, Seasonal, and Temporary Employees — Adopt Resolution No. 6784 establishing hourly wages for part-time, seasonal, and temporary employees, and repealing on the effective date specified, all resolutions in conflict therewith. Assistant City Manager Patrick Gallegos provided a comprehensive staff report. Council Member Sustarsic expressed her concerns regarding how the decision made this year will influence next year and asked for more clarification. Assistant City Manager Gallegos explained that staff took a long term comprehensive approach and considered three different things while putting together the salary schedule; the Class and Compensation Study, financial impact to the City, and Human Resources best practices. Management Analyst Nancy Ralsten addressed Mayor Pro Tern Deaton's question regarding how many employees are affected by the changes. Assistant City Manager Gallegos addressed Council Member Moore's question regarding what merits a step increase for part-time, seasonal, and temporary employees. Assistant City Manager Gallegos addressed Mayor Varipapa's inquiry regarding the amount of hours an employee might work on average each week and who determines what step employees are hired in at. Massa -Lavitt moved, second by Deaton, to adopt Resolution No. 6784 establishing hourly wages for part-time, seasonal, and temporary employees, and repealing on the effective date specified, all resolutions in conflict therewith. AYES: Deaton, Massa - Lavitt, Moore, Sustarsic, Varipapa NOES: Moore ABSENT: None ABSTAIN: None Motion carried PUBLIC HEARING L. Conduct Public Hearing and Adopt Urban Water Management Plan Amendment - Approve Resolution No. 6787 adopting the 2015 Urban Water Management Plan Amendment. Associate Engineer David Spitz provided a brief background of the item and introduced the consultant from Arcadis, Sarina Sriboonlue, who provided an overview of the Urban Water Management Plan revised elements. In response to Council Member Massa - Lavitt's inquiry, Sarina Sriboonlue indicated the City is currently in compliance. Mayor Varipapa opened the public hearing. Speakers: Robert Goldberg had questions regarding the report pertaining to Leisure World. Having no further requests to speak, Mayor Varipapa closed the public hearing. In response to Council Member Massa - Lavitt's question, Associate Engineer David Spitz indicated that there are three water meters that go to Leisure World. There was general discussion regarding the water meters. Deaton moved, second by Moore, to approve Resolution No. 6787 adopting the 2015 Urban Water Management Plan Amendment. AYES: Deaton, Massa - Lavitt, Moore, Sustarsic, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried UNFINISHED /CONTINUED BUSINESS There were no scheduled unfinished /continued business items. NEW BUSINESS M. AB 1826: Organic Waste Recycling Program — Approve the Organic Waste Recycling Program proposed by Republic services by adopting Resolution No. 6788. Assistant City Manager Patrick Gallegos provided a comprehensive staff report and introduced Jennifer Wong from CalRecycle to address questions from Council. In response to Mayor Pro Tern Deaton's inquiry, Jennifer Wong explained the process should the Council vote no at tonight's meeting. The law indicates that CalRecycle has regulatory authority and can issue a fine up to $10,000 a day (fine depends on the City's population) if the plan is not implemented. Mayor Varipapa inquired whether other cities have declined to adopt a resolution. Assistant City Manager Gallegos introduced Jeff Snow from Republic Services who spoke regarding other cities in the region that are in compliance. He indicated that the law went into effect April 1, 2016 and the time to comply is now. Assistant City Manager Gallegos indicated that the City of Monrovia required their residents to pay explaining that they did receive push back because the City was spreading the mandate to the residents. Council Member Massa -Lavitt agreed with Mayor Pro Tern Deaton that residents should be responsible for some of the cost. She requested that staff provide a copy of the bill for review. Council Member Deaton expressed her frustration regarding the misinformation pertaining to the ability to share the cost with both commercial and residential customers. Jeff Snow addressed Council Member Sustarsic's questions regarding clarification on customer rates and frequency of service. Jeff Snow informed Council that AB 1594, another unfunded mandate, was signed by Governor Brown on April 1, 2016 pertaining to green waste recycling and will have cost recovery impacts to residents. Additionally, Jeff Snow indicated that SIB 1383 is still in the rule making stage but is highly anticipated to pass and the City's proposed AB 1826 program will comply in advance. There was general discussion regarding the tiers of the program, consolidating bills into one program, facilities and equipment. Council Member Moore provided comments regarding the importance of being mindful and green; however, he does not feel that the State should force the City to participate in a program that has a negative financial impact of businesses and the City. City Manager Ingram recommended that Council continue the item for staff to bring back a more in -depth analysis of both AB1826 and AB1594. Deaton moved, second by Massa - Lavitt, to continue this item. AYES: Deaton, Massa - Lavitt, Moore, Sustarsic, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried ADJOURNMENT Mayor Varipapa adjourned the City Council meeting 8:55 pm to Monday, February 12, 2018 at 5:30 p.m. to meet in closed session, if deemed necessary. Approved: Attested: Mike Varipapa, Mayor Robin L. Roberts, City Clerk Robin L. Roberts, City Clerk