HomeMy WebLinkAboutCC Res 4313 1994-06-26
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RESOLUTION NUMBER
4ri I~
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SEAL BEACH SETTING POLICIES AND PROCEDURES
GOVERNING THE RESERVATION OF CITY PARKS AND
ATHLETIC FACILITIES AND THE RULES GOVERNING
THEIR USE.
THE CITY COUNCIL OF THE CITY OF SEAL BEACH HEREBY RESOLVES AS
FOLLOWS:
Section 1.0
PURPOSE AND INTENT
The unregulated use of city parks by large organized groups can
deprive the general public of the free and unimpeded use of park
space, thereby depriving the public of an important recreational
resource. Further, recurrent use of parks by organized groups
has an impact on the parks different in quality and magnitude
from use by the general public, creating concerns regarding
noise, traffic and parking, trash removal and clean-up, damage to
turf and vegetation, public safety and liability. The purpose of
this Resolution is to regulate the use of City parks and athletic
facilities by organized groups in order to ameliorate the
foregoing problems, to assure reasonable and equitable access to
City parks and athletic facilities both by organized groups
desiring to use the parks and athletic facilities and by the
general public, and to establish policies and procedures
governing the reservation of City parks and athletic facilities
and the rules governing their use.
1.1 The City parks and athletic facilities to which these
regulations apply are: Almond Park, Arbor Park, *Aster
Park, Bluebell Park, Edison Park, *Eisenhower Park,
*Greenbelt Park, *Gum Grove Park, Heather Park, *Marina
Park, MCGaugh Gym, McGaugh Pool, *Schooner Park, and
Zoeter Field.
*These parks are passive in nature and do not host
athletic events. Reservations for these parks will be
handled by Special Event Permit.
Section 2.0
RESERVATIONS
2.1 Groups of 25 or more persons wishing to use municipal
parks or athletic facilities or any group wishing to
reserve a park area or athletic facility for their
exclusive use for any combined or coordinated purpose
or activity on a given date, must obtain a reservation
permit from the City. A reservation permit may be
obtained, but is not required, for the use of a city
park or facility by a group consisting of fewer than 25
persons.
2.1.1
No more than one City park or athletic
facility may be reserved by anyone person or
organization at one time.
If a party wishes to renew a permit, they may
apply two (2) weeks prior to the expiration
of the original permit.
2.1.2
2.2 Reservations must be made in person, and on a form
prescribed by the city, at the Recreation Office at
city Hall located at 211 Eighth Street, Seal Beach.
2.3 Applications must be received a minimum of five (5)
business days prior to the requested date and will be
accepted up to six (6) months in advance for resident
groups and up to two (2) months in advance for non-
resident groups. Applications shall not be accepted
Resolution Number ~/.;3
for processing unless all requested information is
provided. completed applications for the use of the
same park or facility shall be processed in the order
completed. Permits will be issued within five (5)
business days of application unless the five (5)
business days of application is waived in writing by
the applicant.
2.3.1
2.3.2
2.3.3
2.3.4
2.3.5
2.3.6
2.3.7
2.3.8
Resident adult groups shall be those having
at least 60% of their membership residing
within the boundaries of Seal Beach (which
includes Surfside), Los Alamitos and
Rossmoor.
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Youth groups are defined as persons age 16
and under. Resident youth groups are those
that consist of at least 60% Seal Beach
(which includes Surfside), Los Alamitos and
Rossmoor residents.
A valid California Drivers License, with
current address, must be shown to establish
residency of the applicant at the time of
application.
Applicants shall, upon request by the City,
execute an affidavit which affirms that the
applicant is aware of the residency of group
members and that the resident group meets the
requirements of this Section.
Permits shall not be approved for a period
longer than three (3) months duration.
No group shall be permitted more than once a
week usage, unless a special allowance is
granted by the Director of Community
Services.
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Payment of all fees required by the City must
be made prior to a permit or contract being
granted.
User groups are to confine their use to
area(s) designated and the time specified on
the use permit. Set-up and decorating time
shall be included in the total time reserved.
2.4 permits issued for athletic facilities and parks are
subject to cancellation, with advance notice whenever
possible, due to rain, unplayable field conditions,
utility problems or unforeseen circumstances beyond the
City's control. In such cases, alternate sites, dates,
or times will be offered, or full refunds will be made.
2.5 permission for use of facilities will be granted upon
the condition that all rules governing use of said
facilities will be followed. A permit may be revoked at
any time for failure to do so.
section 3.0
RESTRICTIONS
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upon compliance with the requirements of this Resolution, permits
shall be issued subject to conditions as are deemed necessary by
the City Manager, or his or her designee, to assure that the
activity will be compatible with the proposed location and with
use of the park by others, the park will not be damaged or left
in an unclean condition, and the activity will occur safely.
conditions may include:
3.1 All permit users shall be required to provide insurance
and to name the city of Seal Beach, its officers,
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Resolution Number
-14/.3 '
agents and employees as additionally insureds. The
required coverage limits shall be not less than $1
million in public liability and property damage
insurance. Permit users may provide said insurance
privately or may purchase said insurance through the
insurer designated by the city.
3.2 No person, other than authorized city staff, shall
operate or drive an automobile, motorcycle, truck, or
other conveyance in a city park except on the
designated roads.
3.3 No person shall wash or repair any conveyance listed
above within any park except for law enforcement or
emergency purposes.
3.4 No person, other than peace officers in the discharge
of their official duties, shall possess, carry or use
any fireworks, firearms, air guns, BB guns, bows and
arrows, sling shots, knives, or other weapons
potentially harmful to wild life or to human safety.
3.5 No alcoholic beverages are to be sold or consumed at
any park or athletic facility.
3.6 The sale or rent, or the soliciting for sale or rent,
of any goods, equipment, merchandise, food, or
beverages is prohibited except as allowed by Special
Event Permits.
3.7 No person shall conduct or participate in any sport or
game within any recreational area other than in such
areas designated for a sport or game.
3.7.1 No person shall drive, putt, or in any other
fashion play or practice golf on city park land
or athletic field.
3.7.2 To insure public safety, no person shall fly
engine-powered model airplanes on or over city
park land.
3.7.3 Soccer goals, volleyball poles, and the like,
may not be permanently or semi-permanently
placed on city park land unless authorized by
the Director of Community Services.
3.8 No objects are to be suspended or attached to trees
that could in any way damage or deface the trees.
Section 4.0
RESPONSIBILITIES
4.1 Security. When it is considered necessary by the City
Manager, his designee, or the Seal Beach Police
Department, the assignment of one or more pOlice
officers or licensed security staff may be required.
The cost of such shall be the responsibility of the
permittee.
4.1.1
The City reserves the right of full access to
all activities at its facilities to ensure
that all rules and regulations are being
followed.
4.1.2
Authorized permittees shall be solely
responsible for the conduct of their members
or participants.
4.2 Chaperon. Events where the majority of attendants are
minors must be chaperoned in the ratio of one adult for
every fifteen (15) minors. All persons under eighteen
(18) years of age shall be deemed to be minors.
Resolution Number ~~
4.3 Clean-up. Facilities must be left in a clean condition,
including fields, restrooms, bleachers, etc. Violators
may be charged for City staff time needed to clean up
the facility.
4.4
Based on the use or activity for which the
permit is being sought, the permittee may be
required to furnish additional sanitary and
refuse facilities that might be reasonably
necessary.
Concession stands. Concession stands are not permitted,
except with the specific permission of the City Manager
or his designee.
4.3.1
Concession stands must be permitted by the
Orange County Health Office.
4.5 Commercial Use. Authorized user groups which desire to
use facilities for fundraising purposes shall be
allowed to do so subject to policies and fees contained
elsewhere herein.
4.4.1
4.6 Grooming Athletic Fields. Permittees authorized to
prepare game fields are responsible for ensuring that
proper precautions are taken for preventing damage to
sprinkler heads, fencing or grass edging when dragging
or watering the fields.
4.7 Emergencies. Authorized users shall immediately report
any irregularities, serious problems, or emergencies
related to the use of the facility to the Recreation
supervisor in charge or to the Police Department at
(310) 431-2541.
Section 5.0
GROUNDS FOR DENIAL
An application for a permit shall be denied if the city Manager
or his or her designee makes anyone of the following findings:
5.1 The activity is proposed to be conducted in a park or
facility or portion thereof not physically suitable to
accommodate the activity.
5.2 The activity is proposed to be conducted in a park or
facility or a portion thereof already reserved for
another activity on the day and hour(s) requested.
5.3 The person or persons organizing the activity do not
possess the necessary licenses, permits or certificates
otherwise required by law to conduct the activity, or
are otherwise not in compliance with any applicable
laws or regulations.
5.4 The issuance of the permit would violate the general
requirements set forth in this Resolution.
Section 6.0
FEE SCHEDULE
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City Fee Schedules shall generally apply equally to all athletic I
fields, regardless of size, type, etc. This is in consideration
of the fact that fees quoted in the schedule only partially
offset operating costs.
6.1 In the event of simultaneous scheduling requests for
the same park or facility which overlap, first priority
in scheduling the facilities shall go to those programs
sponsored by the Seal Beach Recreation Department.
Second priority shall be given to local youth groups
followed by local adult groups. Fourth priority shall
go to non-resident youth groups, followed by non-
resident adult groups.
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~esolution Number ~/~
6.2 The fee schedule shall be as established by Resolution
of the city Council.
NOW, THEREFORE, BE IT RESOLVED by the City council of the city of
Seal Beach to establish policies and procedures governing the
reservation of City Parks and Athletic Fields and the rules
governing their use.
AYES:
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PASSED, ~OVED AND ADOPTED by
Seal Be~ch, a meeting thereo
day of , 1995
city of
Councilmembe
NOES:
Councilmember
ABSENT:
Councilmember
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STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Joanne M. Yea, city Clerk of the city of Seal Beach,
California, do hereby certify that the fore~~nq.resolution is
the original copy of Resolution Number ~~ on file in
the office of the city Clerk, passed, approved adopted by the
City Council of the city ~~~al Beach, at a eg meeting
thereof held on the ~- day of ,
1995