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AGENDA STAFF REPORT ( I
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114,' Oa
DATE: February 26, 2018
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Steve Myrter P.E., Director of Public Works
SUBJECT: 15 FIRST STREET BEACH FACILITIES RESTAURANT
BUILDING RENOVATION PROJECT NO. BG1808
SUMMARY OF REQUEST:
That the City Council adopt a Resolution:
1. Reallocate project saving funds of $125,800 from the West End Pump
Station (WEPS) Improvements Project No. SD1801 to the 15 First Street
Renovation Project No. BG1808; and,
2. Approving Budget Amendment No 18-08-02 in the amount of $40,000
from Sewer Capital Fund and $14,200 from assigned General Fund for
Building; and,
3. Directing staff to begin seeking bids for repairs of the 15 First Street
Beach Facilities Restaurant Building Renovation Project No. BG1808 in
an amount not to exceed $180,000 and to obtain such further City Council
authorization as may be necessary.
BACKGROUND:
The First Street Beach Concessions Stand, originally built in 1976, was
converted to a full-service restaurant in the 1990's. This original building,
constructed of masonry block, acquired two additions and several interior
modifications as part of this initial conversion. These include conversion of the
adjacent storage room building (also built of masonry block in 1976) into a
restroom and janitor's closet. The other addition included the construction of a
wood framed enclosed dining area on the south side. This addition consisted of
an enclosed patio type construction including a corrugated metal shed roof on
wood rafters with heavy timber walls. A subsequent addition has been
constructed between the original concession masonry structure and the original
storage building using a wood frame type construction as well. This last addition
Agenda Item H
Page 2
provided more enclosed indoor dining area while also serving to essentially join
the two original masonry block structures together.
The original restaurant building along with the storage building was initially
leased to a restaurant service provider (Rivers End Cafe) in 1980's. The lease
term with this restaurant service provider expired on April 30, 2017 and the
tenant has been on a month-to-month since that time, which will terminate
effective February 26, 2018. Over the years additional modifications and
expansions were performed by the tenant at various times throughout the tens of
the facility lease.
ANALYSIS
The last comprehensive facility assessment was performed as part of the
Citywide Facility Condition Assessment, dated October 2011. The findings for
the 15 First Street Beach Facilities Restaurant Building noted that overall the
structure of the building is in relatively good condition. The following
recommendations were also listed:
• Minor roof tile repairs and wood fascia repairs should be made to prevent
any interior or structural water damage.
• Upon taking possession of this facility the City should complete a general
assessment of all building systems.
• Perform structural assessment of the entire facility
As of February 27, 2018, the City will be taking possession of this facility, as a
result of the lease termination to the current restaurant service provider. As
such, a comprehensive Facility Renovation Work Plan has been created to
ensure the facility is in safe and good working order. Major components
contained in this work plan include:
1. Condition/Structural Facility Assessment
Work will be performed by a licensed architect and structural engineer.
2. Replace Tile Roof Systems
The existing tile roofs will be replaced with new shingle roofs.
3. Install Grease Interceptor
The existing facility does not have a grease interceptor that meets City
ordinance requirements.
4. Replace HVAC System
The existing HVAC system is inoperable.
5. Replace Main Electrical Panel
The electrical panel is beyond its useful service life.
Page 3
ENVIRONMENTAL IMPACT:
This project substitution is limited to authorization for the maintenance and repair
of existing facilities and therefore qualifies for a Class 1 exemption from the
California Environmental Quality Act (CEQA) pursuant to Section 15301 (d) of
the CEQA Guidelines.
LEGAL ANALYSIS:
The City Attorney has reviewed the resolution and approved it as to form.
FINANCIAL IMPACT:
In the FY 2017-18 Budget, $200,000 was allocated for West End Pump Station
(WEPS) Improvements, Project No. SD1801. At the December 11, 2017 City
Council meeting, the City Council approved $40,000 to fund the roof replacement
project BG1801 for the WEPS. The project is substantially complete with
expenditures to date of $34,112.59. The total projected cost of the WEPS project
is $74,112.59. Staff will bring the WEPS project to City Council for completion at
a future meeting.
With the $200,000 allocation for the WEPS and complete project cost of
$74,112.59, this will have a remaining balance of $125,887.41 in the General
Fund. Staff is recommending approval to reallocate the project savings of
$125,887.41 and apply it to the 15 First Street Renovation Project No. B01808.
The total cost of the 15 First Street Facility Renovation Project is $180,000. Of
the $180,000, $40,000 is sewer related for the grease interceptor and the
relocation of sewer lines, which requires a Budget Amendment. This leaves a
need of $140,000 to complete the 15 First Street Facility Renovation Project.
Staff proposes to apply the project savings from the WEPS in the amount of
$125,887.41 to the 15 First Street Facility Renovation Project of $140,000. This
leaves a shortfall of $14,112.59.
In the 2017-18 FY Budget, $63,481 remains in the Assigned Building Fund
Balance. Staff proposes to apply the $63,481 Assigned Building Fund Balance
to the shortfall of $14,112.59 which will leave a balance of $49,368.41 for the
Assigned Building Fund Balance. Therefore Budget Amendment No. 18-08-02 is
required per the following breakdown:
Reveed/Adopted Proposed Budget (DIM
Descnpeon
A=unt
Budget
Budget
Amendment
Sewer CepUl PmJeot
01497549605
$ 1,0T'800
$ 1,117,800
$ 40,000
Transfer Oul
001.080-47000
$ 9,932,600
$ 9,948,800
It 14,200
Transferin
045000-31500
$ 13,118,100
$ 13,132,300
$ 14,200
Oapital Project
045-333.14000
$ 13,118,100
$ 13,132,300
$ 14,200
Page 4
Below is a breakdown of the project funding and sources:
Source Amount
SDI 801 WEPS Project Savings $119,156.40
Sewer Scope Budget Amendment BA 18-08-02 $40,000.00
Assigned Building Fund Balance $20,843.60
TOTAL PROJECT BUDGET $180,000.00
RECOMMENDATION:
That the City Council adopt a Resolution:
Reallocate project saving funds of $125,800 from the West End Pump
Station (WEPS) Improvements Project No. SDI 801 to the 15 First
Street Renovation Project No. BG 1808; and,
2. Approving Budget Amendment No 18-08-02 in the amount of $40,000
from Sewer Capital Fund and $14,200 from assigned General Fund for
Building; and,
3. Directing staff to begin seeking bids for repairs of the 15 First Street
Beach Facilities Restaurant Building Renovation Project No. BG1808
in an amount not to exceed $180,000 and to obtain such further City
Council authorization as may be necessary.
SUBMITTE BY: NOTED AND APPROVED:
Steve M , P. J I Fj. Ingram,
Director of Public orks City Manager
Attachments:
A. Resolution
Attachment "A"
RESOLUTION
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING THE REALLOCATION OF WEST END PUMP
STATION IMPROVEMENTS PROJECT NO. SD1801 WITH THE
15 FIRST STREET BEACH FACILITIES RESTAURANT
RENOVATION PROJECT BG1808 AND APPROVE BUDGET
AMENDMENT No. 18-08-02 AND DIRECTING STAFF TO SEEK
BIDS FOR RENOVATIONS TO 15 FIRST STREET BEACH
FACILITIES RESTAURANT
THE SEAL BEACH CITY COUNCIL DOES HEREBY FIND AND RESOLVE:
Section 1. The City Council will take possession of the 15 First Street Beach
Facility Restaurant effective February 26, 2018, and has determined to carry out
a renovation project totaling $180,000.
Section 2. The City Council hereby approves reallocating project saving funds
of $125,800 from the West End Pump Station (WEPS) Improvements Project No.
SD1801 to the 15 First Street Renovation Project No. BG1808.
Section 3. The City Council approves Budget Amendment No 18-08-02 in the
amount of $40,000 from Sewer Capital Fund and $14,200 from assigned General
Fund for Building as follows:
Revised/Adopted Proposed Budget (DM
Desanption
A==
BWpet
eutlpet
AmeWmeM
Bawer Capital Protect
09497549800
$ 1,077,800
$ 1,117,800
$ 40,000
Transfer Out—
001-080-47000
$ 9,932,000
$ 9,998,800
$ 14,200
Trandw in
045000-31500
$ 13,118,100
$ 13,132,300
$ 14,200
CapOal Pmje
04533344000
$ 13,118,100
$ 13,132,300
$ 14,200
Section 4. The City Council directs staff to begin seeking bids for repairs of the
15 First Street Beach Facilities Restaurant Building Renovation Project No.
BG1808 in an amount not to exceed $180,000 and to obtain such further City
Council authorization as may be necessary.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 26th day of February 2018 by the following vote:
AYES:
Council Members:
NOES:
Council Members:
ABSENT:
Council Members:
ABSTAIN:
Council Members:
Mike Varipapa, Mayor
ATTEST:
Robin L. Roberts, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH )
I, Robin Roberts, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of the Resolution on file in the office of
the City Clerk, passed, approved, and adopted by the City Council at a regular
meeting held on 26th day of February 2018.
Robin L. Roberts, City Clerk