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AGENDA STAFF REPORT y
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DATE: March 12, 2018
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Steve Myrter, Director of Public Works
SUBJECT: Notice of Completion for 2017 Annual Concrete Repair
Program Project CIP No. ST1704
SUMMARY OF REQUEST:
It is requested that the City Council
1. Adopt a Resolution accepting the 2017 Annual Concrete Repair Program
Project CIP No. ST1704 by EBS General Engineering, Inc. in the amount of
$51,681; and
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk -Recorder within ten (10) days from the date of acceptance and to
release retention 35 days following the filing of the Notice of Completion.
BACKGROUND AND ANALYSIS:
On June 26, 2017, the City Council approved the plans and specifications for the
2017 Annual Concrete Repair Program Project CIP No. ST1704 (Project) and
authorized the solicitation for bids.
On September 11, 2017, the City Council awarded a contract to EBS General
Engineering, Inc. for the Project in the amount of $48,450 and approved Budget
Amendment No. BA18-03-01 allocating additional State Gas Tax Funds in the
amount of $5,000 to the 2017 Annual Concrete Repair Program Project CIP No.
ST1704.
The Project consisted of repairs identified within year five of the 2012 Update to
the Citywide Concrete Inspection Report, which involved repairing of sidewalks,
driveways, curb and gutter. During construction, a few locations throughout the
City were found to be of lower priority. Those locations were removed from the
list and replaced with locations of a higher priority. See Attachment C for a
complete list of repair locations.
Agenda Item H
The Project is now completed to the satisfaction of the City Engineer. The Project
was inspected and it meets all standards and requirements within the Project
specifications. It is required to formally accept the Project and file a Notice of
Completion with the Orange County Clerk's Office.
ENVIRONMENTAL IMPACT:
This Project has complied with the California Environmental Quality Act.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to forth.
FINANCIAL IMPACT:
In the approved FY 2017/18 Budget, $50,000 of State Gas Tax Funds were
identified for the Project. In addition, $5,000 of State Gas Tax Funds were
allocated under Budget Amendment No. BA18-03-01 for contingency. Revenues
from the City's 50/50 Sidewalk Program were $2,893.50. Design plans and
specifications were prepared in-house. Below is a summary and breakdown of
revenues and expenditures for the project:
Revenues
Description
Amount
Construction Contract Award
$
48,450.00
Budget Amendment No. BA18-03-01
$
5,000.00
50/50 Sidewalk Program
$
2,893.50
Estimated Project Total
$
56,343.50
Expenditures
Description Amount
Construction $ 49,431.00
Inspection $ 2,250.00
Estimated Project Total $ 51,681.00
The awarded contract amount with EBS General Engineering, Inc. was in the
amount of $48,450. Total revenues from the 50/50 Sidewalk Program were
$2,893.50. The total cost paid to EBS General Engineering, Inc. for the Project is
$49,431. Any unspent funds will be returned to the original source of funds.
Page 2
That the City Council
1. Adopt a Resolution accepting the 2017 Annual Concrete Repair Program
Project CIP No. ST1704 by EBS General Engineering, Inc. in the amount of
$51,681; and
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk -Recorder within ten (10) days from the date of acceptance and to
release retention 35 days following the filing of the Notice of Completion.
SUBMITTED BY: NOTED AND APPROVED:
Steve Myrter W:L� - JYM&M
Steve Myrter, Director of Public I R. Ingram, City Mana e
Works
Prepared by: Patricia Kharazmi
ATTACHMENTS:
A. Resolution
B. Notice of Completion
C. Final List of Locations
Page 3
Attachment "A"
RESOLUTION
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ACCEPTING COMPLETION OF THE 2017 ANNUAL CONCRETE
REPAIR PROGRAM PROJECT NO. ST1704 AND DIRECTING
THE FILING OF A NOTICE OF COMPLETION FOR THE
PROJECT
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE
Section 1. The Cily accepts the completion of the 2017 Annual Concrete
Repair Program Project No. ST1704 (the "Project) by EBS General Engineering,
Inc. in the amount of 551,681 for the work performed.
Section 2. The City Clerk is hereby directed to file a "Notice of Completion" for
the Project with the Orange County Clerk -Recorder within ten (10) days of the
date of this resolution and to release retention 35 days following the filing of the
Notice of Completion.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 12th day of March , 2018 by the following
vote:
AYES: Council Members:
I:h:x-�•*•10i[:IILLTir1" n
ABSENT: Council Members:
ABSTAIN: Council Members:
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTYOFORANGE } SS
CITY OF SEAL BEACH }
I, Robin Roberts, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number _ on file in the
office of the City Clerk, passed, approved, and adopted by the Seal Beach City
Council are regular meeting held on the 12th day of March , 2018.
City Clerk
Attachment "B"
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Atm: City clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
— No Recording Fee Pursuant to Government Code Section 6103, 27383 ""
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be fled within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 – 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property, hereinafter is described as substantially completed on
January 31, 2018. The work was 2017 Annual Concrete Repair Proorem Project. No.
ST1704.
6. The name of the contmctor(s), if any, for such improvement was: EBS General Engineering,
Inc. The date of the Contract Award was September 11, 2017.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Citywide. City of Seal
Beach.
Date:
Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is We and correct.
Executed on , 2018, at Seal Beach, California.
(Date of Signature)
Director of Public Works, City of Seal Beach
Attachment "C"
Concrete Location List - Year 5
Legend:
*Root Pruning/Grinding or Selective Root Removal Location(s)
_
Side
Sidewalk
(ft)
Curb &
Gutter
(LF)
Parkway
(SF)
Driveway (SIF)
1
Cove
421 Opal Cove Way
W
144
28
2
Cove
421 Marble Cove Way'
W
96
52
3
Cove
420 Opal Cove Way*
E
100
28
4
Cove
409 Crystal Place*
W
104
5
CPE
4548 Elder Avenue
5
120
6
CPE
4501 Elder Avenue
N
1 76
7
CPE
4480 Birchwood Avenue
5
76
8
CPE
4596 Birchwood Avenue
5
104
50
9
CPE
14157 Birchwood Avenue
N
124
10
CPW
100 Yale lane*
E
80
11
CPW
112 Stanford Lane*
E
156
12
CPW
224 Stanford Lane*
E
92
13
CPW
209 Stanford lane*
W
128
14
CPW
100 Dartmouth Circle
S
116
15
Hill
632 Sea Breeze Drive*
E
96
16
Hill
644 Sea Breeze Drive
E
112
172
17
Hill
613 Island View Drive
W
148
40
18
Hill
1609 Island View Drive*
W
95
92
19
Hill
612 Sandpiper Drive
E
104
20
Hill
628 Sandpiper Drive*
E
144
64
21
Hill
1301 Sandpiper Drive*
E
136
22
Hill
712 Taper Drive*
E
258
64
55
23
Hill
604 South Shore Drive*
E
80
72
24
Old Town
115 3rd Street*
W
135
25
Old Town
21816th Street*E
124
26
Old Town
1600 PCH
E
96
27 1Old
Tawn
1700 PCH'
E
357
28
Old Town
1501 Ocean Avenue*
E
158
Legend:
*Root Pruning/Grinding or Selective Root Removal Location(s)